Reso. No. XX-25
DocID #45378v1
RESOLUTION NO. __-25
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RICHMOND,
CALIFORNIA, AWARDING A THREE-YEAR CONTRACT TO LEGACY
MECHANICAL & ENERGY SERVICES, INC., FOR AS-NEEDED REPAIR AND SERVICE, FOR A TERM BEGINNING JULY 1, 2025, TO MAY 31, 2028, IN A NOT- TO-EXCEED AMOUNT OF $150,000, WITH AN OPTION TO EXTEND FOR TWO ADDITIONAL ONE-YEAR TERMS IN A NOT-TO-EXCEED AMOUNT OF $50,000
EACH ADDITIONAL YEAR
WHEREAS, the Public Works Department periodically experiences mechanical system failures that require additional personnel or specialized technical expertise beyond the capacity of existing staff; and
WHEREAS, the Facilities Maintenance Division has identified the need to hire a qualified contractor to provide repair and service to mechanical systems, including major mec hanical building maintenance services, on an as-needed basis at various City facilities; and
WHEREAS, the firm hired for mechanical building maintenance services may perform some or all the following tasks:
Inspection and operation services for sewage and dewatering pumps; Inspection and cleaning of debris interceptors;
Annual testing and certification of reduced pressure backflow preventers; Checking condensate pumps for proper operation;
Performing quarterly maintenance for all HVAC systems; Reviewing alarm systems;
Implementing software enhancements and upgrades; and
Performing other incidental mechanical-related work on an as-needed basis; and
WHEREAS, on March 24, 2025, the City issued a Request for Qualifications for as - needed mechanical building maintenance services, which was posted on the City’s Bids Online platform and sent to 1,100 registered vendors; and
WHEREAS, when the bid period was closed on April 10, 2025, the city received one proposal, from Legacy Mechanical & Energy Services, Inc.; and
WHEREAS, staff reviewed the proposal and found it to be responsive to the R equest for Qualifications. Legacy Mechanical & Energy Services, Inc., is a highly qualified firm and staff recommends City Council award an as -needed major mechanical building maintenance services contract to Legacy Mechanical & Energy Services, Inc.; and
WHEREAS, funding for the contract will be provided from the Public Works Facilities budget (01232231-400524), with a total expenditure of $150,000 over a three-year period, and the option to extend for an additional two years at $50,000 per year.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richmond awards a three-year contract with Legacy Mechanical & Energy Services, Inc. for a term beginning on July 1, 2025, and ending on June 30, 2028, in an amount of $150,000, with an option to extend an additional two years at $50,000 per year.
BE IT FURTHER RESOLVED that the City Council of the City of Richmond authorizes the City Manager to extend the contract for two optional one-year terms.
*********************
Reso. No. XX-25
DocID #45378v1
I certify that the foregoing resolution was passed and adopted by the City Council of the City of Richmond at a regular meeting thereof held _____________, by the following vote:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
CLERK OF THE CITY OF RICHMOND
(SEAL)
Approved:
Mayor
Approved as to form:
City Attorney
State of California }
County of Contra Costa : ss.
City of Richmond }
I certify that the foregoing is a true copy of Resolution No. XX-25, finally passed and adopted by the City Council of the City of Richmond at a regular meeting held on ___________.
Pamela Christian, Clerk of the City of Richmond
Reso. No. XX-25
DocID #45378v1
CLERK’S
CERTIFICATE
I, Pamela Christian, City Clerk of the City of Richmond, do hereby certify as follows:
The foregoing resolution is a full, true and correct copy of Resolution No. XX-XX duly adopted at a regular meeting of the City Council of said City duly and regularly held at the regular meeting place thereof on the [X day of Month Year] , of which meeting all the members of said City Council had due notice and at which a majority thereof were present; and that at said meeting said resolution was adopted by the following vote:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
An agenda of said meeting was posted before said meeting at City Hall, 450 Civic Center Plaza in the City of Richmond, California, a location freely accessible to members of the public, and a brief description of said resolution appeared on said agenda.
I have carefully compared the foregoing with the original on file and of record in my office, and the foregoing is a full, true and correct copy of the original resolution adopted at said meeting.
Said resolution h as not b een amended, mod ified or rescinded s ince the d ate of its adoption and the same is now in full force and effect.
Dated: , 2024.
City Clerk of the City of Richmond
[SEAL]