June 24, 2025
Library and Community Services
DATE: June 24, 2025
TO: Mayor Martinez and Members of the City Council
FROM:
LaShonda White, Deputy City Manager - Community Services Ranjana Maharaj, Deputy Director of Community Services
Recreation
Kymberlyn Carson-Thrower, Recreation Supervisor
SUBJECT:
Purchase Walking Floor Scrubber from Waxie Sanitary Supply FINANCIAL IMPACT: The proposed $12,536.65 expenditure is included within the approved fiscal year 2024-2025 Community Services-
Recreation budget in the (Account String: 01257051-400704).
PREVIOUS COUNCIL
ACTION:
None.
STATEMENT OF THE
ISSUE:
The Richmond Memorial Auditorium (Auditorium) is a premier venue for City. Due to the high frequency of events held at this facility, the floor experiences substantial wear. Floor scrubbers provide a more efficient and thorough cleaning process, reducing manual labor and ensuring a consistently high
standard of cleanliness. Community Services-Recreation is requesting City Council approval to purchase a walking floor scrubber machine from Waxie Sanitary Supply to service the Richmond Memorial Auditorium.
RECOMMENDED
ACTION:
APPROVE a purchase with Waxie Sanitary Supply for an
intelligent cleaning equipment walking-floor scrubber for the Richmond Memorial Auditorium in an amount not to exceed $12,536.65 - Community Services Department (Kymberlyn
Carson-Thrower 510-620-6789/ Ranjana Maharaj 510-620-
6972/LaShonda White 510-620-6512).
AGENDA
REPORT
June 24, 2025
DISCUSSION:
The Richmond Memorial Auditorium (Auditorium) serves as a premier venue for City- sponsored, community, and private events, including concerts, meetings, receptions, quinceañeras, graduations, cultural celebrations, and more. Due to the high volume and frequency of events held at the facility, the flooring undergoes significant wear and requires consistent maintenance.
Currently, City staff must manually mop the floor 4–6 times following each event to prepare for the next, which is labor-intensive and often constrained by limited turnaround time. This practice not only impacts staff efficiency but may also compromise the quality of cleaning, particularly during consecutive events.
In response to these operational challenges, City staff have evaluated maintenance options and obtained quotes for commercial-grade floor scrubbers suited to the Auditorium’s needs. The use of floor scrubbers will streamline the cleaning process, reduce manual labor, and improve overall cleaning consistency, while helping to preserve the condition of the flooring over time.
Investing in a floor scrubber would significantly enhance the efficiency and quality of floor maintenance at the Auditorium. Quotes obtained from Waxie Sanitary Supply, Janitors Closet, and Southeastern Paper offer viable options for acquiring the necessary equipment. Implementing this recommendation would ensure that the Auditorium continues to be a top-tier venue for all events, providing a clean and welcoming environment for all attendees.
SUMMARY OF QUOTE INFORMATION
VENDOR NAME AMOUNT RANK
WAXIE SANITARY SUPPLY $12,536.65 1
GORM $12,897.35 2
BRADY $13,718.75 3
Upon careful review of the quotes, City staff is recommending that City Council approve the purchase from Waxie Sanitary Supply. Waxie Sanitary Supply has provided videos and information on the machine. The City has procured equipment from all three vendors; however, Waxie Sanitary Supply has consistently demonstrated strong qualifications and has provided timely, professional service to the City of Richmond.
They are recognized as a reliable vendor, offering high-quality products and responsive customer support.
This investment will greatly enhance operational efficiency and ensure the Auditorium's floors are maintained to the highest standards. With the new floor scrubber, the Auditorium will be able to manage the rigorous event schedule more effectively, ensuring that the venue remains pristine and inviting for all its varied functions.
June 24, 2025
City staff are seeking City Council approval for the purchase of the floor scrubber with lithium lifetime ION battery from Waxie Sanitary Supply for the Auditorium.
DOCUMENTS ATTACHED:
Attachment 1 – Quote Matrix
Attachment 2 – Why Intelligent Cleaning Equipment (ICE) Information Sheet