June 24, 2025
Department
DATE: June 24, 2025
TO: Mayor Martinez and Members of the City Council
FROM:
LaShonda White, Deputy City Manager – Community
Services
Tamara Walker, Deputy Director of
Community Services, Employment and Training Division
Subject:
Sole-source Contract with LCPtracker for Cloud -based
Labor Compliance Monitoring System
FINANCIAL IMPACT: Funding for this contract is included in the proposed Fiscal Year 2025-26 General Fund budget (Account
String: 01251151-400201)
PREVIOUS COUNCIL
ACTION:
July 6, 2021
STATEMENT OF THE
ISSUE:
The Employment and Training Division of Community
Services is seeking approval of a sole-source contract
with LCP Tracker for software/technical support for a
web-based labor compliance monitoring system to track
compliance with the City of Richmond's Local
Employment Program Ordinance and Business
Opportunity Ordinance.
RECOMMENDED ACTION:
APPROVE a sole-source contract with LCP Tracker, a
web-based labor compliance monitoring system to track
compliance with City of Richmond’s Local Employment
Program Ordinance and Business Opportunity
Ordinance, with a payment limit of $27,999, with a term beginning July 1, 2025, and ending June 30, 2026 –
Community Services Department (Tamara Walker 510-
307-8006/LaShonda White 510-620-6828).
AGENDA
REPORT
June 24, 2025
DISCUSSION:
The City of Richmond adopted the Local Employment Program Ordinance and the Business Opportunity Ordinance to promote local hiring and participation of small, local, and minority-owned businesses in City-funded projects. To support compliance and transparency, the City has utilized LCPtracker, a cloud-based labor compliance management system, since 2017 (Attachment 1).
LCPtracker automates certified payroll submission, monitors workforce participation goals, and generates standardized compliance reports required by local, state, and federal agencies. Its web-based platform is currently integrated into the City’s Public Works and Capital Improvement Program. The system ensures the City remains audit- ready and eligible for key funding sources, including federal infrastructure and workforce development grants.
Employment and Training staff recommend the City Council approve the sole-source contract with LCPtracker, Inc., due to the specialized nature of the software and the company’s established presence in supporting public agencies with labor compliance (Attachment 2 and 3). LCPtracker is currently the only vendor offering a platform that fully meets the City’s operational needs and integrates seamlessly with our existing compliance framework.
Continuing with LCPtracker avoids disruption to ongoing projects, preserves historical data, and eliminates the cost and complexity of transitioning to a new platform.
SYNERGISTIC POLICIES:
This action aligns with the City of Richmond’s Local Employment Program Ordinance, Business Opportunity Ordinance, and broader economic development and equity goals.
The use of LCPtracker supports transparent enforcement of local hiring and contracting requirements, strengthens compliance with prevailing wage and federal grant regulations, and reinforces the City’s commitment to inclusive growth and equitable opportunity for Richmond residents and businesses.
DOCUMENTS ATTACHED:
Attachment 1 – Original Contract
Attachment 2 – LCP Contract 2025
Attachment 3 – Sole Source Justification