HELLMAN FOUNDATION
November 15, 2024
Shasa Curl
City Manager
City of Richmond
450 Civic Center Plaza
Richmond, CA 94804
Dear Shasa,
We are pleased to inform you that the Board of Directors of the Hellman Foundation has approved a grant of $250,000 to the City of Richmond [Grant Number: 24-43194) contingent upon approval by the Richmond City Council. This grant is in support ofRichPEP activities for the MLK Community Center & Park, as outlined in the attached proposal.
The Hellman Foundation Grant Agreement includes this award letter and the attached document outlining acceptable Use of Grant Funds. If this Grant Agreement correctly sets forth your understanding of the terms and conditions of the grant, please sign this electronic copy at your earliest convenience.
For the administrative purposes of this Agreement, Third Plateau will be the point of contact for the Hellman Foundation. All correspondence should be directed to Audrey Sayer at [email protected] or [415') 837-5408.
Grant Period
The grant period is December 15, 2024, to December 15, 2025. Funds from the grant may only be disbursed by the City of Richmond during the grant period unless an extension is approved.
Payment will be released upon approval by the Richmond City Council.
Communications and Reportine Requirements
We look forward to learning about your organization's activities and impact over the course of the grant period through regularly scheduled Advisory Group meetings. The written reporting requirements are as follows:
• A Proposal to be considered for the next phase of funding [Phase 2) will replace written reporting requirements for this Phase 1 grant. Proposal requirements and guidelines will be shared separately, no later than May 31,2025.The Proposal will be due early Fall 2025 (exact date to be shared with Phase 2 implementation proposal application materials).
Submission of the Proposal does not guarantee funding for a Phase 2 grant, as the decision to make additional grants to your organization shall be made at the HeIIman Foundation's sole discretion.
OR
• If your organization would not like to be considered for subsequent funding in Phase 2, please submit a report by September 15, 2025. The narrative portion should not exceed three pages. The report should include the following;
o An update on the key organizational activities and milestones described in your proposal during the grant period;
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o The outputs and outcomes that your organization has achieved during the grant period, including impact to collaborative partners, as well as any anticipated accomplishments before the end of the grant period;
o Any major challenges or obstacles encountered in achieving anticipated activities or outcomes;
o Brief explanation of your organization's decision not to submit a Phase 2 grant proposal;
o A financial report, including actual and budgeted revenue and expenditures for this project; and,
o Any other relevant materials, or updates.
An addendum to this report will be due by December 15, 2025 after all grant funds have been expended according to this agreement, and should include the following:
o A final financial report, including actual and budgeted revenue and expenditures, indicating full disbursement of Hellman Foundation grant funds; o Any important accomplishments or outcomes achieved in the time since the previous report was submitted [optional).
In addition, we ask that you reach out to us with any important news, changes in key personnel, or significant challenges you encounter during the grant period.
Acknowledeement
When acknowledging this grant, please refer to the donor as HeIIman Foundation. Please note that the Foundation, its board members and staff, do not wish to be recognized with certificates, plaques, or similar mementos.
The Hellman Foundation is happy to be able to support the work of the City of Richmond and wishes you continued success in your work.
Sincerely,
Annie Ulevitch
Executive Director
Please sign and date below and return the Agreement electronically to [email protected].
We accept this Grant Agreement.
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USE OF GRANT FUNDS
This Grant Agreement sets forth all terms and conditions of this grant; there are no agreements or understandings between the two parties other than those set forth in this Grant Agreement. Listed below are general restrictions and provisions on the use of grant funds. • Grant funds must be used only for the purposes, program, budget and organizations as indicated in the grant application materials presented to the Hellman Foundation ("Foundation") and/or as modified in the Grant Agreement. Any and all modifications to this Grant Agreement must be in writing, approved and signed by both the Foundation and the grantee.
• Any grant funds not committed for the specific purpose of the grant within the specified grant term must be returned to the Foundation at the end of the grant period unless the Foundation gives written approval to do otherwise.
• Payment Schedule: The tentative schedule of grant payments is an estimate of the timing and amount of the payments to the Grantee that will satisfactorily meet the requirements of the grant. The Hellman Foundation, however, on its own initiative or at the request of the Grantee, may modify scheduled dates and payment amounts. The Foundation will notify the Grantee when and if the Foundation is considering making such changes. The Hellman Foundation may at any subsequent time by notice to the Grantee cancel or postpone and thereafter cancel payment of the undisbursed portion of the grant. Also, after entering into a Grant Agreement, it is possible that circumstances will arise which will persuade the Hellman Foundation that an unpaid grant should not be disbursed. • Any future Foundation grants to your organization and/or any renewals of project funding are at the sole discretion of the Foundation's Board of Directors. • The Foundation's grant has been made to your organization on the express condition that your organization is not a private foundation within the meaning of §509 [a). Please notify us immediately of any change in your organization s status. If your exempt status does change, the Foundation reserves the right to have all remaining grant funds immediately returned.
• The Foundation's grant has been made to your organization on the express condition that, as required by Internal Revenue Code §§501[c)[3) and 4945 [d] (1) and [2), your organization will not engage in any political activities. For purposes of this condition, engaging in political activities includes, but is not limited to, trying to influence the election of political candidates or the outcome of an election, or engaging in any other type of political activity that is determined to be in violation of the intent of applicable federal and state regulations. Violation of this condition may result in an obligation to return to the Foundation all funds received pursuant to this grant.
• Grant funds may not be used for influencing legislation within the meaning of IRC Section 4945[e).
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