City of Richmond and Richmond Sanitary Services
Side Letter Agreement – Rate Stabilization Funding Net Service Rates Effective July 1, 2025
CITY OF RICHMOND LETTERHEAD
Date: June 17, 2025
The Parties:
City of Richmond
Richmond Sanitary Services
Subject:
Side Letter Agreement Regarding Use of City Rate Stabilization Funds to Offset Maximum Service Rates Effective July 1, 2025 through December 31, 2026 Content:
The City of Richmond and Republic Services (collectively the “Parties”) hereby agree that the Maximum Service Rates effective July 1, 2025 through December 31, 2026 included as Exhibit 1 to the Solid Waste Collection Agreement (Agreement) approved by the City Council on June 17, 2025 shall be offset by the City’s use of $500,000 in rate stabilization funds. Richmond Sanitary Service has calculated Service Rates net of the City’s use rate stabilization funds, summarized in Table 1, below, and included in their entirely as Attachment 1 to this Side Letter Agreement.
Table 1 – Service Rates Net of Rate Stabilization Funding (July 1, 2025 through December 31, 2026)
20-Gallon 32-Gallon 64-Gallon 96-Gallon
Maximum Service Rates
Per Solid Waste Collection
Agreement Exhibit 1
$33.89 $37.74 $75.63 $113.94
Rate Stabilization Funding
Offset to Maximum Service
Rates
$(0.82) $(0.91) $(1.86) $(2.80)
Service Rates Net of Rate
Stabilization Funding $33.07 $36.83 $73.77 $111.14
Via this Side Letter Agreement, for the period from July 1, 2025 through December 31, 2026, the City agrees to pay Richmond Sanitary Service the difference between the Maximum Service Rates included in Exhibit 1 to the Agreement, and the Service Rates net of rate stabilization funding included in Attachment 1 to this Side Letter Agreement. Richmond Sanitary Services shall invoice the City monthly starting July 1, 2025 for the amount owed by the City. Each monthly invoice will report the subscription levels, yards, and total amount owned. Given current subscription levels by size, the monthly amount owed is estimated to be $27,777, calculated as shown in Table 2, below.
Table 2 – Calculation of Monthly Rate Stabilization Amounts Payable by City to Richmond Sanitary Services
20-Gallon 32-Gallon 64-Gallon 96-Gallon
Rate Stabilization
Funding Offset to
Maximum Service Rates
$0.82 $0.91 $1.86 $2.80
Number of Monthly
Subscriptions (as of
July 1, 2025)
4717 23887 910 171 Monthly
Total
Rate Stabilization Offset
Times Number of
Monthly Subscriptions
$3,868 $21,737 $1,693 $479 $27,777
Provided that the City pays Richmond Sanitary Service the monthly amounts owed as described above from July 1, 2025 through December 31, 2026, Richmond Sanitary Services shall bill City Services Recipients at the Service Rates net of rate stabilization funding shown in Attachment 1 to this Side Letter Agreement and shall not bill Service Recipients at the Maximum Service Rates included as Exhibit 1 to the Agreement. The Parties agree that monthly invoicing and payment shall proceed for the 18 months from July 1, 2025 through December 31, 2026. The Parties further agree and understand that the total 18-month amounts owed pursuant to the calculations described above may be more than the available $500,000 in City rate stabilization funding. Any remaining amount owed above $500,000 at the conclusion of 18 months shall be deducted from Richmond Sanitary Services monthly Franchise Fee payment to the City in January 2027.
If the City does not pay the monthly amounts described herein, Richmond Sanitary Services may bill customers at the Maximum Service Rates per Exhibit 1 to the Agreement, including retroactive prorated amounts if necessary and applicable to billing cycles for which the City did not pay rate stabilization funding invoices.
Starting January 1, 2027, Richmont Sanitary Services shall commence billing Service Recipients based on the Maximum Service Rates in Exhibit 1 as adjusted in accordance with Article 6 of the Agreement.
Signature Block:
Richmond Sanitary Services: _________________________________
City of Richmond: __________________________________
Attachment 1
Proposer's Name:
Service Descriptions Billing Frequency 20-Gallon
Service Rate
32-Gallon
Service Rate
64-Gallon
Service Rate
96-Gallon
Service Rate
Standard Single-Family Automated Cart Service
(Trash, Recycling, Organic Waste) per month $33.07 $36.83 $73.77 $111.14 Low-Income Cart Service
(Trash, Recycling, Organic Waste) per month $28.07 $31.83 $68.77 $106.14 Additional Trash Cart each cart $33.07 $36.83 $73.77 $111.14 Additional Recycling Cart each cart $14.00 $14.00 $14.00 $14.00 Additional Organic Waste Cart each cart $14.00 $14.00 $14.00 $14.00 Restart of Service (Auto-Resume Fee) per occurrence $101.86 $101.86 $101.86 $101.86 Cart Delivery per occurrence $0.00 $0.00 $0.00 $0.00
Cart Removal per occurrence $0.00 $0.00 $0.00 $0.00
Cart Exchange (more than 1 time per calendar year, 10.05.5) per occurrence $55.62 $55.62 $55.62 $55.62 Residential Cart Replacement Fee (First occurrence is free) per occurrence $98.78 $98.78 $98.78 $98.78 Recycling Contamination per occurrence $44.83 $44.83 $44.83 $44.83 Organic Contamination per occurrence $44.83 $44.83 $44.83 $44.83 Additional Pickup per occurrence $17.29 $17.29 $34.58 $51.87 Carryout Fee each cart $13.64 $13.64 $13.64 $13.64
Return Trip per occurrence $51.70 $51.70 $51.70 $51.70
Overage Fee per occurrence $17.29 $17.29 $17.29 $17.29
Account History Report per occurrence $21.82 $21.82 $21.82 $21.82 Additional Bulky Pickup (rate include disposal) per occurrence $215.41 $215.41 $215.41 $215.41 SFD Trash (Note: Trash rate includes bundled rates that include 64-Gallon Recycling and 64-Gallon Organic Waste) Richmond Sanitary Service, Inc. d/b/a Republic Services Form K, Tab A: Single-Family Dwelling Maximum Service Rates Rate Schedule Effective 7/1/2025 (15-Year Term)
TAB A SFD Rates
Attachment 1
Proposer's Name:
1/week 2/week 3/week 4/week 5/week 6/week
32-Gallon Cart $36.83 $73.66 N/A N/A N/A N/A
64-Gallon Cart $73.77 $147.54 N/A N/A N/A N/A
96-Gallon Cart $111.14 $222.28 N/A N/A N/A N/A
1-CY Bin $315.73 $543.30 $770.57 $998.08 $1,225.68 $1,453.28 2-CY Bin $501.44 $901.06 $1,301.01 $1,700.75 $2,100.69 $2,500.63 3-CY Bin $673.30 $1,233.15 $1,792.79 $2,352.84 $2,912.73 $3,472.62 4-CY Bin $838.55 $1,552.74 $2,267.23 $2,981.46 $3,695.64 $4,409.83 5-CY Bin $1,000.30 $1,866.55 $2,732.75 $3,599.32 $4,465.54 $5,331.76 6-CY Bin $1,160.03 $2,177.59 $3,195.19 $4,212.54 $5,230.39 $6,248.25 7 CY Bin $1,318.09 $2,487.25 $3,656.19 $4,825.08 $5,994.01 $7,162.93 32-Gallon Cart N/A N/A N/A N/A N/A N/A
64-Gallon Cart $14.00 $28.00 N/A N/A N/A N/A
96-Gallon Cart N/A N/A N/A N/A N/A N/A
1-CY Bin $188.10 $332.13 $476.01 $620.01 $764.04 $908.08 2-CY Bin $311.21 $571.50 $831.96 $1,092.31 $1,352.75 $1,613.20 3-CY Bin $427.38 $798.03 $1,168.57 $1,539.32 $1,909.98 $2,280.64 4-CY Bin $540.24 $1,018.30 $1,496.51 $1,974.59 $2,452.65 $2,930.72 5-CY Bin $651.36 $1,235.69 $1,820.00 $2,404.49 $2,988.80 $3,573.11 6-CY Bin $761.47 $1,451.70 $2,141.94 $2,832.06 $3,522.44 $4,212.81 7 CY Bin $870.73 $1,667.00 $2,463.17 $3,259.31 $4,055.46 $4,851.61 32-Gallon Cart N/A N/A N/A N/A N/A N/A
64-Gallon Cart $105.24 $210.49 N/A N/A N/A N/A
96-Gallon Cart N/A N/A N/A N/A N/A N/A
1-CY Bin $315.73 $543.30 $770.57 $998.08 $1,225.68 $1,453.28 2-CY Bin $501.44 $901.06 $1,301.01 $1,700.75 $2,100.69 $2,500.63 32-Gallon Cart N/A N/A N/A N/A N/A N/A
64-Gallon Cart N/A N/A N/A N/A N/A N/A
96-Gallon Cart N/A N/A N/A N/A N/A N/A
1-CY Bin N/A N/A N/A N/A N/A N/A
2-CY Bin N/A N/A N/A N/A N/A N/A
3-CY Bin N/A N/A N/A N/A N/A N/A
4-CY Bin N/A N/A N/A N/A N/A N/A
6-CY Bin N/A N/A N/A N/A N/A N/A
32-Gallon Cart N/A N/A N/A N/A N/A N/A
64-Gallon Cart N/A N/A N/A N/A N/A N/A
96-Gallon Cart N/A N/A N/A N/A N/A N/A
1-CY Bin N/A N/A N/A N/A N/A N/A
2-CY Bin N/A N/A N/A N/A N/A N/A
Multi-family Dwelling Yard Waste Only (if applicable) (Additional Containers) Multi-family Dwelling Food Waste Only (if applicable) (Additional Containers) Multi-family Dwelling Recycling (Additional Containers) Multi-family Dwelling Organic Waste (Green Waste and Food Waste) (Additional Containers) Rate Schedule Effective 7/1/2025 (15-Year Term)
Multi-Family Trash (Note: Trash rate includes bundled rates that include 1x/week collection of Recycling up to the size of the trash container and up to 2 CY of Organic Waste up to 3x/week)) Service Descriptions
Collection Frequency
Richmond Sanitary Service, Inc. d/b/a Republic Services Form K, Tab B: Multi-Family Dwelling Maximum Service Rates TAB B MFD Rates
Attachment 1
Recycling Contamination - cart per occurrence $44.83
Organic Contamination - cart per occurrence $44.83
Additional Pickup - cart per occurrence $34.58
Additional Pickup 1-CY Bin Per Occurrence $141.10
Additional Pickup 2-CY Bin Per Occurrence $222.29
Additional Pickup 3-CY Bin Per Occurrence $299.06
Additional Pickup 4-CY Bin Per Occurrence $373.51
Additional Pickup 5-CY Bin Per Occurrence $446.71
Additional Pickup 6-CY Bin Per Occurrence $519.22
Additional Pickup 7-CY Bin Per Occurrence $591.30
Carryout Fee - cart each cart $13.64
Return Trip - cart per occurrence $51.70
Account History Report per occurrence $21.82
Additional Bulky Pickup (rate include disposal)per occurrence $215.41 Multi-Family Dwelling Other / Additional Services
TAB B MFD Rates
Attachment 1
Proposer's Name:
1/week 2/week 3/week 4/week 5/week 6/week
32-Gallon Cart $55.85 $111.70 N/A N/A N/A N/A
64-Gallon Cart $116.30 $232.60 N/A N/A N/A N/A
96-Gallon Cart $146.36 $292.72 N/A N/A N/A N/A
1-CY Bin $315.73 $543.30 $770.57 $998.08 $1,225.68 $1,453.28 2-CY Bin $501.44 $901.06 $1,301.01 $1,700.75 $2,100.69 $2,500.63 3-CY Bin $673.30 $1,233.15 $1,792.79 $2,352.84 $2,912.73 $3,472.62 4-CY Bin $838.55 $1,552.74 $2,267.23 $2,981.46 $3,695.64 $4,409.83 5-CY Bin $1,000.30 $1,866.55 $2,732.75 $3,599.32 $4,465.54 $5,331.76 6-CY Bin $1,160.03 $2,177.59 $3,195.19 $4,212.54 $5,230.39 $6,248.25 7 CY Bin $1,318.09 $2,487.25 $3,656.19 $4,825.08 $5,994.01 $7,162.93 32-Gallon Cart N/A N/A N/A N/A N/A N/A
64-Gallon Cart $72.16 $144.32 N/A N/A N/A N/A
96-Gallon Cart N/A N/A N/A N/A N/A N/A
1-CY Bin $188.10 $332.13 $476.01 $620.01 $764.04 $908.08 2-CY Bin $311.21 $571.50 $831.96 $1,092.31 $1,352.75 $1,613.20 3-CY Bin $427.38 $798.03 $1,168.57 $1,539.32 $1,909.98 $2,280.64 4-CY Bin $540.24 $1,018.30 $1,496.51 $1,974.59 $2,452.65 $2,930.72 5-CY Bin $651.36 $1,235.69 $1,820.00 $2,404.49 $2,988.80 $3,573.11 6-CY Bin $761.47 $1,451.70 $2,141.94 $2,832.06 $3,522.44 $4,212.81 7 CY Bin $870.73 $1,667.00 $2,463.17 $3,259.31 $4,055.46 $4,851.61 32-Gallon Cart N/A N/A N/A N/A N/A N/A
64-Gallon Cart $105.24 $210.49 N/A N/A N/A N/A
96-Gallon Cart N/A N/A N/A N/A N/A N/A
1-CY Bin $315.73 $543.30 $770.57 $998.08 $1,225.68 $1,453.28 2-CY Bin $501.44 $901.06 $1,301.01 $1,700.75 $2,100.69 $2,500.63 32-Gallon Cart N/A N/A N/A N/A N/A N/A
64-Gallon Cart N/A N/A N/A N/A N/A N/A
96-Gallon Cart N/A N/A N/A N/A N/A N/A
1-CY Bin N/A N/A N/A N/A N/A N/A
2-CY Bin N/A N/A N/A N/A N/A N/A
3-CY Bin N/A N/A N/A N/A N/A N/A
4-CY Bin N/A N/A N/A N/A N/A N/A
5-CY Bin N/A N/A N/A N/A N/A N/A
6-CY Bin N/A N/A N/A N/A N/A N/A
7 CY Bin N/A N/A N/A N/A N/A N/A
32-Gallon Cart N/A N/A N/A N/A N/A N/A
64-Gallon Cart N/A N/A N/A N/A N/A N/A
96-Gallon Cart N/A N/A N/A N/A N/A N/A
1-CY Bin N/A N/A N/A N/A N/A N/A
2-CY Bin N/A N/A N/A N/A N/A N/A
See Tab D Additional Rates
(insert additional service or containers w/ frequency) Per Occurrence $0.00 (insert additional service or containers w/ frequency) Per Occurrence $0.00 Richmond Sanitary Service, Inc. d/b/a Republic Services Form K, Tab C: Commercial Maximum Service Rates
Rate Schedule Effective 7/1/2025 (15-Year Term)
Commercial Trash (Note: Trash rate includes bundled rates that include 1x/week collection of Recycling up to the size of the trash container and up to 2 CY of Organic Waste up to 3x/week) Service Descriptions
Collection Frequency
Commercial Other / Additional Services
Commercial Recycling (Additional Containers)
Commercial Organic Waste (Green Waste and Food Waste) (Additional Containers) Commercial Yard Waste Only (if applicable) (Additional Containers) Commercial Food Waste Only (if applicable)
TAB C Commercial and Ind Rates
Attachment 1
Per Pull 2/week 3/week 4/week 5/week 6/week
1-CY Bin $581.95 N/A N/A N/A N/A N/A
2-CY Bin $776.82 N/A N/A N/A N/A N/A
3-CY Bin $957.10 N/A N/A N/A N/A N/A
4-CY Bin $1,130.40 N/A N/A N/A N/A N/A
5-CY Bin $1,300.01 N/A N/A N/A N/A N/A
6-CY Bin $1,467.49 N/A N/A N/A N/A N/A
7-CY Bin $1,633.22 N/A N/A N/A N/A N/A
10-CY Roll-Off Container $556.00 N/A N/A N/A N/A N/A
20-CY Roll-Off Container $653.00 N/A N/A N/A N/A N/A
30-CY Roll-Off Container $707.00 N/A N/A N/A N/A N/A
40-CY Roll-Off Container $781.00 N/A N/A N/A N/A N/A
1-CY Bin $581.95 N/A N/A N/A N/A N/A
2-CY Bin $776.82 N/A N/A N/A N/A N/A
3-CY Bin $957.10 N/A N/A N/A N/A N/A
4-CY Bin $1,130.40 N/A N/A N/A N/A N/A
5-CY Bin $1,300.01 N/A N/A N/A N/A N/A
6-CY Bin $1,467.49 N/A N/A N/A N/A N/A
7-CY Bin $1,633.22 N/A N/A N/A N/A N/A
10-CY Roll-Off Container $556.00 N/A N/A N/A N/A N/A
20-CY Roll-Off Container $653.00 N/A N/A N/A N/A N/A
30-CY Roll-Off Container $707.00 N/A N/A N/A N/A N/A
40-CY Roll-Off Container $781.00 N/A N/A N/A N/A N/A
1-CY Bin $581.95 N/A N/A N/A N/A N/A
2-CY Bin $776.82 N/A N/A N/A N/A N/A
3-CY Bin $957.10 N/A N/A N/A N/A N/A
4-CY Bin $1,130.40 N/A N/A N/A N/A N/A
5-CY Bin $1,300.01 N/A N/A N/A N/A N/A
6-CY Bin $1,467.49 N/A N/A N/A N/A N/A
7-CY Bin $1,633.22 N/A N/A N/A N/A N/A
10-CY Roll-Off Container $556.00 N/A N/A N/A N/A N/A
20-CY Roll-Off Container $653.00 N/A N/A N/A N/A N/A
30-CY Roll-Off Container $707.00 N/A N/A N/A N/A N/A
40-CY Roll-Off Container $781.00 N/A N/A N/A N/A N/A
Form K, Tab C: Industrial Maximum Service Rates
Rate Schedule Effective 7/1/2025 (15-Year Term)
Temporary Bin and Roll-Off Container Service (Collection Only) Service Descriptions
Collection Frequency
Industrial Trash
Industrial Recycling
Industrial Organic Waste (Green Waste and Food Waste)
TAB C Commercial and Ind Rates
Attachment 1
1-CY Bin $581.95 N/A N/A N/A N/A N/A
2-CY Bin $776.82 N/A N/A N/A N/A N/A
3-CY Bin $957.10 N/A N/A N/A N/A N/A
4-CY Bin $1,130.40 N/A N/A N/A N/A N/A
5-CY Bin $1,300.01 N/A N/A N/A N/A N/A
6-CY Bin $1,467.49 N/A N/A N/A N/A N/A
7-CY Bin $1,633.22 N/A N/A N/A N/A N/A
10-CY Roll-Off Container $556.00 N/A N/A N/A N/A N/A
20-CY Roll-Off Container $653.00 N/A N/A N/A N/A N/A
30-CY Roll-Off Container $707.00 N/A N/A N/A N/A N/A
40-CY Roll-Off Container $781.00 N/A N/A N/A N/A N/A
1-CY Bin $581.95 N/A N/A N/A N/A N/A
2-CY Bin $776.82 N/A N/A N/A N/A N/A
3-CY Bin $957.10 N/A N/A N/A N/A N/A
4-CY Bin $1,130.40 N/A N/A N/A N/A N/A
5-CY Bin $1,300.01 N/A N/A N/A N/A N/A
6-CY Bin $1,467.49 N/A N/A N/A N/A N/A
7-CY Bin $1,633.22 N/A N/A N/A N/A N/A
10-CY Roll-Off Container $556.00 N/A N/A N/A N/A N/A
20-CY Roll-Off Container $653.00 N/A N/A N/A N/A N/A
30-CY Roll-Off Container $707.00 N/A N/A N/A N/A N/A
40-CY Roll-Off Container $781.00 N/A N/A N/A N/A N/A
See Tab D Additional Rates
(insert additional service or containers w/ frequency)Per Occurrence $0.00 (insert additional service or containers w/ frequency)Per Occurrence $0.00 Industrial Yard Waste Only
Construction and Demolition
Industrial Other / Additional Services
TAB C Commercial and Ind Rates
Attachment 1
Proposer's Name:
1/week 2/week 3/week 4/week 5/week 6/week
Push Rate - 25 feet $15.00 $30.00 $45.00 $60.00 $75.00 $90.00 Push Rate - 50 feet $30.00 $60.00 $90.00 $120.00 $150.00 $180.00 Push Rate - 75 feet N/A N/A N/A N/A N/A N/A
Push Rate - 100 feet N/A N/A N/A N/A N/A N/A
Service Descriptions Frequency Proposed Rate
Stinger / Scout Service Fee Monthly $300.00 Per Pull $556.00 Locking Bin, Lock on Gate Monthly $29.30 Per Pull $653.00 Return Trip Charge (Commercial) Per Occurrence $175.37 Per Pull $707.00 Restart of Service (auto resume fee) Per Occurrence $387.33 Per Pull $781.00 Pull Out Charge (hard to service) Monthly $149.15
Delivery Charge Per Occurrence $0.00
Delivery Charge Commercial Carts Per Occurrence $0.00
Removal Per Occurrence $0.00
Exchange Fee Per Occurrence $155.24
Recycling Contamination Fee Per Occurrence $141.10
Organics Contamination Fee Per Occurrence $141.10
Overage Fee Per Occurrence $141.10
Emergency Services (Section 20.01) Per Hour $375.00
Additional Bulky Pickup Per Occurrence $215.41
Additional Pickup 1-CY Bin Per Occurrence $141.10
Additional Pickup 2-CY Bin Per Occurrence $222.29
Additional Pickup 3-CY Bin Per Occurrence $299.06
Additional Pickup 4-CY Bin Per Occurrence $373.51
Additional Pickup 5-CY Bin Per Occurrence $446.71
Additional Pickup 6-CY Bin Per Occurrence $519.22
Additional Pickup 7-CY Bin Per Occurrence $591.30
Steam Clean Box 1-7 CY Bin Per Occurrence $155.24
Special Pickup 1-7 CY Bin Per Occurrence $175.37
Special Pickup 10-40 Yd Box Per Occurrence $407.00
Lock Replacement Per Occurrence $45.95
Dry Run (Roll-off) Per Occurrence Same as pull rate
Temp Per Day over 3 Days Per Day $88.00
Diversion Report Fee Per Month $60.00
Relocation Fee Per Occurrence $308.00
Form K, Tab D: Additional Services Maximum Service Rates Richmond Sanitary Service, Inc. d/b/a Republic Services Other Services
Push Rate (Monthly)
10-Cubic-Yard Container per pull
20-Cubic-Yard Container per pull
30-Cubic-Yard Container per pull
40-Cubic-Yard Container per pull
Rate Schedule Effective 7/1/2025 (15-Year Term)
Roll-off Pull Rates
(Roll-off Containers billed on a per pull plus process or disposal rate) Service Descriptions
Collection Frequency
Revised Form K
TAB D Additional Rates