Reso. No. _____
RESOLUTION NO. ______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RICHMOND,
CALIFORNIA, AUTHORIZING ON-CALL CONTRACTS FOR SERVICES IN
SUPPORT OF UNHOUSED RICHMOND RESIDENTS, FOR AN AMOUNT NOT TO EXCEED $3,000,000 PER VENDOR OVER A ONE-YEAR PERIOD, WITH ONE
ADDITIONAL ONE-YEAR EXTENSION OPTION
WHEREAS, the Community Development Department anticipates needing services in Support of Unhoused Richmond Residents to implement grant-funded projects and meet the needs of unhoused Richmond residents; and
WHEREAS, the bidding process for specific projects and service needs can take three to four months and involves significant staff time and costs associated with drafting, posting, and evaluating Request for Proposals (RFP); and
WHEREAS, various City Departments, including Community Development and Publi c Works have demonstrated that the use of vendors from a n on-call list that have undergone a competitive process eliminates much of the delay and costs associated with issuing RFPs for specific projects and service needs; and
WHEREAS, on March 12, 2025, the Community Development Department issued a Request for Qualifications (RFQ) for On-call Services in Support of Unhoused Richmond Residents via the City’s PlanetBids system; and
WHEREAS, 1,338 vendors were notified and 33 vendors viewed/downloaded the RFQ; and
WHEREAS, nine (9) vendors responded to the RFQ , and all were reviewed by a panel consisting of staff from various City Departments; and
WHEREAS, staff evaluated the qualifications submitted based on each vendor’s relevant experience, the qualifications and experience of key project staff and subconsultants, organizational capacity, and their service/project understanding and approach for the specified service categories; and
WHEREAS, the vendors recommended for the on-call list per service category are:
Service Category 1 – Operation and Management of Emergency Intervention Shelter
1. FS Global
2. Safe Organized Spaces (SOS) Richmond
3. GRIP
Service Category 2 - Storage for Encampment Residents
1. FS Global
Reso. No. _____
Service Category 3 - Employment Programs
1. Safe Organized Spaces (SOS) Richmond
Service Category 4 - Hygiene Interventions
1. Safe Organized Spaces (SOS) Richmond
Service Category 5 - Training, Technical Assistance, Individuation and Program Development
1. HTA Consulting
Service Category 6 - Street Outreach
1. Safe Organized Spaces (SOS) Richmond
Service Category 7 - General Homeless Services
1. Beautiful Gate
2. RCF Connects
3. Richmond Labor of Love
4. Hope Solutions
5. Safe Organized Spaces (SOS) Richmond
WHEREAS, each on-call service contract per vendor would not exceed $3,000,000, over a one-year period, with an additional one-year optional extension; and
WHEREAS, vendors on the on-call list will be selected to perform specific project-related Service Category work as outlined in the RFQ based on their project- and service -related experience and availability to complete the work; and
WHEREAS, the Community Development Department will manage the contr acts, and the funds to cover each work authorization issued under each contract will be identified before work is allowed to begin. Contracts are currently anticipated to be funded using the City’s Encampment Resolution Fund Round 3 grant (ERF-3R) and /or the Housing Division’s Unhoused Interventions budget allocation.
NOW, THEREFORE, BE IT RESOLVED that the Council of the City of Richmond hereby authorizes the Community Development Department to enter into Contracts for on-call Services in Support of Unhoused Richmond Residents with the above-mentioned firms, for an amount not to exceed $3,000,000 per vendor over a one-year period, with an additional one -year optional extension.
******************
I certify that the foregoing resolution was passed and adopted by the City Council of the City of Richmond at a regular meeting thereof held on June 24, 2025, by the following vote:
AYES: AYES:
Reso. No. _____
NOES:
ABSTENTIONS:
ABSENT:
CLERK OF THE CITY OF RICHMOND
(SEAL)
Approved:
Mayor
Approved as to form:
City Attorney