DocID #34720v1
CITY OF RICHMOND
CONTRACT AMENDMENT
The parties to this Contract Amendment do mutually agree and promise as follows:
1. Parties. The parties to this Contract A mendment are the City of Richmond, a public body corporate and politic, and the following named Contractor:
Contractor Name:
Street Address:
City, State, Zip Code:
Contact Person:
Telephone: Email:
Business License No:
A California: corporation, limited liability corporation, general partnership, limited partnership, individual, non-profit corporation, individual dba as [specify:] _________________________________________ other [specify:] ___________________________________________________
2. Purpose. This Contract Amendment is being entered into t o amend the following Contract between City and Contractor (list terms in effect on the date of initial Contract approval):
City Council Approval Date/City
Manager Execution Date: ____________________________
Effective Date: ___________________; Termination Date: ____________________________ Payment Limit: ___________________.
[check box if applicable] The Contract was previously amended, as described in the amendment history attached to this Contract Amendment, and the terms and conditions of any amendments shall be deemed to be a part of the Contract.
3. Contract Provisions. The parties hereto agr ee to continue to abide by those terms and conditions of the Contract, including any amendments thereto, which are unaffected by this Contract Amendment, and which shall remain in full force and effect.
Department:
City Project Manager:
City Project Manager E-mail:
City Project Manager Phone No:
Vendor No:
Contract No:
Description of Services:
Amendment No. ___ modifies the (check all that apply):
Term Payment Limit Service Plan Complete the Amendment History page if this Amendment is the 2nd or subsequent amendment.
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4. Amendment Provisions. This Contract Amendment is subject to the Amendment Provisions attached hereto, which are incorporated herein by reference, and which control over any conflicting provisions of the Contract.
5. Cit
y of Richmond Business License Active Status Maintained. Pursuant to Municipal Code Section
7.04.030, the Contractor must maintain its City of Richmond business license for this Contract Amendment to be deemed to be in effect.
6. Insur
ance Coverage Updated and Maintained. Pursuant to the Contract, th e Contractor shall provide the City with updated insurance certificates, and the Contractor shall maintain insurance coverage, for this Contract Amendment to be deemed to be in effect.
7. Author
ity; Counterparts; Signatures. Each of the signatories her eto represents and warrants that he or she has the authority to execute this Contract Amendment for the Party on whose behalf he or she is executing this Contract Amendment. This Contract Amendment may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. The Parties may rely on electronic or scanned signatures as originals. Delivery of an executed signature page of this Contract Amendment by electronic format (including pdf) shall be the same as delivery of an original executed signature page.
CIT
Y OF RICHMOND,
a municipal corp
oration
By: _______________________________
_
Tit
le: ______________________________
Dat
e Signed: ________________________
I he
reby certify that this Amendment has been
approved by the City Council or executed by the
City Manager.
By: ________________
_______________
City Clerk
Appr
oved as to form:
By: _______________________________
City Attorney
[CONTRACTOR NAME]
(*If applicable, the Corporation Chairperson of the
Board, President, or Vice-President should sign
below.)
By: ____________________________________
Title: __________________________________
Date Signed: ____________________________
(*If applicable, the Corporation Chief Financial Officer or Assistant Treasurer, or Secretary or Assistant
Secretary should sign below.)
By: ___________________________________
Title: __________________________________
*(NOTE: Pursuant to California Corporations
Code Section 313, if Contractor is a corporation or
nonprofit organization, this Contract (1) should be
signed by the Chairperson of the Board, President
or Vice-President and the Chief Financial Officer
or Assistant Treasurer, or Secretary or Assistant
Secretary; (2) should have both signatures
conform to designated representative groups
pursuant to Corporations Code Section 313.)
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AMENDMENT PROVISIONS (AMENDMENT HISTORY)
If no prior amendments, skip to next page.
The first Contract Amendment was approved by City Council or executed by the City Manager on ______________________ for one or more of the following provisions (check those that apply):
Increased contract payment limit by $_________________ for a payment limit not t o exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The second Contract Amendment was approved by
City Council or executed by the City Manager on
_________________________ for one or more of the following provisions (check those that apply):
Increased contract payment limit by $_________________ for a payment limit not t o exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The third Contract Amendment was approved
by City Council or executed by the City Manager on
_______________________ for one or more of the following provisions (check those that apply):
Increased contract payment limit by $_________________ for a payment limit not t o exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The fourth Contract Amendment was approved
by City Council or executed by the City Manager on
________________________ for one or more of the following provisions (check those that apply):
Increased contract payment limit by $_________________ for a payment limit not t o exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The fifth Contract Amendment was approved by Cit
y Council or executed by the City Manager on
________________________ for one or more of the following provisions (check those that apply):
Increased contract payment limit by $_________________ for a payment limit not to ex ceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The sixth Contract Amendment was approved b
y City Council or executed by the City Manager on
_______________________ for one or more of the following provisions (check those that apply):
Increased contract payment limit by $_________________ for a payment limit not t o exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
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AMENDMENT PROVISIONS (TERM, PAYMENT LIMIT AND/OR SERVICE PLAN) Check all that apply:
TERM
PAYMENT
LIMIT
SERVICE
PLAN
Paragraph 2 (Term) of the Contract is hereby amended to extend the Contract term. Paragraph 2 of the Contract is amended to read as follows:
"2. Term. The effective date of this Contract is
________________________________________________________ (Insert Contract Effective Date)
and it terminates
________________________________________________________. (Insert new Contract termination date)
unless sooner terminated as provided herein."
Paragraph 3 (Payment Limit) of the Contract is hereby amended to increase the payment limit by $__________________. Paragraph 3 of the Contract is amended to read as follows:
"3. Payment Limit. City's total payments to Contractor under this Contract shall not exceed $_____________________ including expenses."
“The City shall not pay for services that exceed the Contract Payment Limit without the prior written approval of the City Council or executed by the City Manager if the total Contract amount does not exceed $10,000 or without the prior approval of the City Council if the total Contract amount is over $10,000.” The Service Plan (Exhibit A) of the Contract is hereby amended to include the following tasks and/or services:
(Insert description of additional tasks/services. Use additional pages if necessary.)
MATRIX CONSULTING GROUP
1875 S Grant Street, Suite 960
San Mateo, CA 94402
March 13, 2025
Aaron Osorio, Fire Chief
Fire Department
City of Richmond
440 Civic Center Plaza
Richmond, CA 94804
Dear Chief Osorio:
Matrix Consulting Group appreciates the opportunity to continue working with the City of Richmond and the Richmond Fire Department (RFD) to develop a Community Risk Assessment/Standards of Cover Document (CRA/SOC). The personnel assigned to this project would be from our Fire Service Practice, which conducted the previous Public Safety Study for the City and is currently finalizing the ALS first responder project. Robert Finn and Terry Lewis have developed dozens of CRA/SOC documents for clients in California and nationwide. All our CRA/SOC documents are developed using criteria required by the National Fire Protection Association (NFPA) and the Center for Public Safety Excellence (CPSE).
SCOPE OF SERVICES
The following points highlight the tasks and services to be provided related to the development of the CRA/SOC:
• Initiation: The project team will meet with Fire Department staff to understand any changes in staffing and deployment that have occurred since the Public Safety Study. • Data Collection: The project team will gather updated data on the Fire Department's organization, staffing, deployment, workloads, and performance. This will include the most current three (3) years of CAD data.
• Community Risk Assessment: The project team will develop an all-hazards analysis of the service area of the Richmond Fire Department. This will assess the service area's hazards, threats, vulnerabilities, and risks and compare (RFD) to recognized standards, including NFPA 1300. The Community Risk Assessment Document will include a description of the community served, performance goals and community expectations, community risk assessment, and spatial visualization of data.
• Standards of Cover Deployment Analysis: The project team will conduct an organizational analysis of the Richmond Fire Department. This will focus on assessing the department's performance and operations in comparison with industry standards and best practices and how well the Department can mitigate the identified community risks. The Standards of Cover analysis includes a description of the services provided, capital asset assessment, evaluation of system performance, population Exhibit A-1
PROPOSAL TO CONDUCT BAHA RATE COMPARISON
MATRIX CONSULTING GROUP 2
growth and demand projections, evaluation of inter-jurisdictional response, and establishment of performance objectives.
• Plan for Maintaining and Improving Service Delivery: This task will involve developing and analyzing various operational models for the delivery of emergency services by the Fire Department. The goal is to identify options that ensure the desired service levels identified in the previous tasks can be achieved in the short term while highlighting the best long-term strategies for system improvement.
This section of the report also includes recommendations that require action from policymakers. • Draft and Final Report: The project will cumulate with developing a Community Risk Assessment/Standards of Cover Document for the Fire Department.
SCHEDULE AND PRICE
The Fire Department requests this study be completed before the end of this fiscal year (June 30, 2025).
To accomplish this, we would need to commence this project the week of We would be able to commence this project the week of March 31st with an expected completion date of May 27th. The project team will make every effort to complete the project as soon as possible.
Matrix Consulting Group proposes to complete the CRA/SOC document development for a fixed, not-to- exceed price of $35,000, inclusive of all project expenses. Our typical practice is to bill for hours worked monthly, with our contracts set up as fixed price. We are also open to billing on a task or deliverable basis.
We appreciate the opportunity to continue providing services to the City of Richmond. Should you have any questions regarding this quote, please feel free to contact me at rfi[email protected] or 817-999- 7118. Thank you.
Robert Finn
ROBERT FINN
Vice President
Matrix Consulting Group
Exhibit A-1