July 1, 2025
Department
DATE: July 1, 2025
TO: Mayor Martinez and Members of the City Council
FROM:
Nickie Mastay, Deputy City Manager – Internal Services
Sharrone Taylor, Director of Human Resources
Subject:
Contracts with Bob Murray & Associates and The Byers
Group for Recruitment Services
FINANCIAL IMPACT: The proposed expenditures, $34,000 and $25,000, respectfully, are included within the Fiscal Year 2025- 2026 baseline budget (Human Resources - Recruitment
Services Account String: 01181016-400206)
PREVIOUS COUNCIL
ACTION:
None.
STATEMENT OF THE
ISSUE:
There is an ongoing need to have contracts in place to
assist with the search for specialized positions. City staff is seeking to enter into a contractual agreement with Bob Murray & Associates and amend the existing contract
with The Byers Group to assist in this effort.
RECOMMENDED ACTION:
APPROVE a contract with Bob Murray & Associates for
the purpose of conducting recruitments for specialized
positions with a payment limit of $34,000, and term
beginning July 1, 2025, through June 30, 2026, and
APPROVE a second amendment to the contract with The
Byers Group to increase the payment limit by $25,000,
for a total payment limit of $75,000, for as-needed
recruitment services - Human Resources (Nickie
Mastay/Sharrone Taylor 510-620-6602).
AGENDA
REPORT
July 1, 2025
DISCUSSION:
The value of external recruitment services is well-recognized. The City often relies on outside consultants to manage specialized and complex recruitment processes. These consultants excel at sourcing candidates, possess in-depth knowledge of the job market, and have the ability to reach out to potential candidates nationwide. They typically have the resources, bandwidth, and expertise required to successfully fill specialized positions. Additionally, these consultants can offer guidance on job descriptions and salary recommendations, making suggestions for edits that help achieve the best possible recruitment outcomes when job openings are announced.
The City sought quotes for qualifications for specialized recruitments from three recruitment firms and received two responses. Bob Murray & Associates were selected based on their experience with recruiting specialized positions and the cost. The City is now seeking to enter into a contract with Bob Muray & Associates, a recruitment agency with a strong reputation and proven success in specialized recruitment.
Additionally, the City currently has a contract with The Byers Group, which is overseeing recruitment for the Confidential Investigator position. The Byers Group has extensive experience in recruiting for specialized and high-profile roles that may involve managing multiple stakeholders and other unique considerations.
The City has a current contract with The Byers Group and has previously worked with Bob Murray & Associates and are pleased with their responsiveness, service and professionalism. Therefore, the City is seeking City Council approval to enter into a contract with Bob Murray & Associates and amend our existing contract with The Byers Group to ensure we have expert support for specialized recruitment needs.
DOCUMENTS ATTACHED:
Attachment 1 – Original Contract Bob Murray and Associates Attachment 2 – Original Contract Byers Group
Attachment 3 – Contract Amendment One Byers Group
Attachment 4 – Contract Amendment Two Byers Group