July 1, 2025
Human Resources
DATE: July 1, 2025
TO: Mayor Martinez and Members of the City Council
FROM:
Nickie Mastay, Deputy City Manager – Internal Services
Sharrone Taylor, Director of Human Resources
Subject:
Resolution Amending Staffing (Position Control)
FINANCIAL IMPACT: The total fiscal impacts will be known once the positions are filled and may result in a net savings.
PREVIOUS COUNCIL
ACTION:
None.
STATEMENT OF THE
ISSUE:
The position control (primary position list) represents all positions that may be considered during a fiscal year.
However, it does not reflect the actual number of
positions that will be filled based on available funding.
RECOMMENDED ACTION:
ADOPT a resolution amending staffing (position control) to reallocate existing positions to Paratransit Coordinator, Chief Innovation Officer, Project Coordinator (Y-Rate)
and Confidential Investigator – Human Resources (Nickie Mastay/Sharrone Taylor 510-620-6602).
DISCUSSION:
City Council approval is required to amend the City's authorized staffing (i.e., position control). Human Resources is requesting the following amendments to position control:
PARATRANIST COORDINATOR
AGENDA
REPORT
July 1, 2025
Human Resources is seeking City Council approval to reallocate one (1) Project Manager II to one (1) Paratransit Coordinator to oversee paratransit operations.
To ensure the efficient and effective management of paratransit operations, it is essential to add a dedicated Paratransit Coordinator. This recommendation comes from a recent audit highlighting the necessity of filling this position to oversee and streamline paratransit services. The Paratransit Coordinator will be responsible for coordinating daily operations, addressing service issues, and ensuring compliance with relevant regulations. By filling this role, the City can enhance service quality, improve customer satisfaction, and maintain operational excellence in our Paratransit department.
CHIEF INNOVATION OFFICER
Human Resources is seeking City Council approval to reallocate one (1) Information Technology Manager and add one (1) Chief Innovation Officer to position control.
The City’s collaboration with the Bloomberg Institute has resulted in an in-depth analysis of the City’s data processing and how this information is used to influence and improve government services and operations. The Bloomberg Institute recommends a Chief Innovation Officer position that will oversee this important program. The Chief Innovation Officer will play a central role in focusing on identifying opportunities for improvement, whether through new technologies, streamlined processes, or enhanced community engagement. The Chief Innovation Officer will drive transformative ideas, integrate innovative thinking across departments and align emerging technologies with City Council goals and the needs of our community, and reinforce the commitment to continuous improvement and adaptability.
PROJECT COORDINATOR (Y-Rate)
Human Resources is seeking City Council approval to reallocate one (1) Senior Administrative Analyst to one (1) Project Coordinator (Y-Rate).
There is a need to provide additional support to Emergency Services; therefore, the City is proposing adding a Project Coordinator (Y-Rate) position in the Fire Department’s Emergency Services division to assist with CERT and other critical emergency initiatives.
CONFIDENTIAL INVESTIGATOR
Human Resources is seeking City Council approval to reallocate one (1) Equipment Services Superintendent to one (1) Confidential Investigator to position control.
This role is transitioning from a part-time role to a full-time role and will conduct independent investigations and provide support to the Community Police Review Commission by ensuring they have adequate training and administrative support. The current budget includes funds for a part-time position, and the reallocation of the vacant Equipment Services Superintendent position will supplement the remaining required funds.
Benefits expenditures will be allocated appropriately in the budget.
July 1, 2025
The Public Works Department has significantly strengthened its leadership team by adding six key management positions for the 2024–2025 fiscal year. These strategic hires join two Public Works Deputy Directors, one Assistant Deputy Public Works Director, three superintendents and five supervisors. The new hires include a Capital Projects Manager, a new Assistant Deputy Public Works Director, who will support overall departmental leadership and strategic initiatives, a Parks Superintendent to oversee the maintenance and enhancement of park facilities, and two Parks Supervisors who will manage day-to-day operations and staff in field-level parks management. Additionally, the Equipment Services Division has bolstered its oversight capacity by appointing a new Equipment Services Supervisor. To enhance operational coordination, the division is also receiving dedicated fleet management support from the Police Department, ensuring that vehicle and equipment maintenance needs across departments are efficiently met.
With the core leadership team now fully staffed and actively engaged, the City is proposing a reallocation of one vacant superintendent position to help offset the salary and benefits costs of the Confidential Investigator. This reallocation reflects a strategic approach to meeting evolving operational and investigative needs without increasing overall staffing levels. As the City approaches the start of the new fiscal year, there is a strong emphasis on service delivery expansion, and plans are underway to hire additional front-line personnel across all Public Works divisions. These new hires will play a critical role in ensuring the consistent delivery of high-quality services—from streets and parks maintenance to rights-of-way to equipment operations—thereby reinforcing the City's commitment to maintaining a safe, clean, and well-serviced environment for all residents.
FISCAL IMPACT:
PARATRANSIT COORDINATOR
There are salary savings of $133,704 for the reallocation of Project Manager II to Paratransit Coordinator. The annual salary and benefits reflected below are a combination of base salary and projected benefits costs, which are covered by Measure J funds.
Below is a table that delineates the annual salary and benefits cost difference between Project Manager II and Paratransit Coordinator:
Project Manager II and Paratransit Coordinator Salary Comparison Current Salary Annual Fiscal Impact for Project Manager II ~$359,168 Proposed Salary Annual Fiscal Impact for Paratransit Coordinator (Measure J funding*) ~$225,464
July 1, 2025
Annual Salary Savings ~$133,704
*Cost is based on Step 5/top of range and estimated benefits cost of 80% respectively.
CHIEF INNOVATION OFFICER
There is a fiscal impact of $13,462 for the reallocation of the Information Technology Manager to Chief Innovation Officer. The annual salary and benefits reflected below are a combination of a base salary and projected benefits
Below is a table that delineates the annual salary and benefits cost difference between the Information Technology Manager and the Chief Innovation Officer:
Information Technology Manager and Chief Innovation Officer Salary Comparison Current Salary Annual Fiscal Impact for Information Technology Manager ~$310,811 Proposed Salary Annual Fiscal Impact for Chief Innovation Officer* ~$324,273 Annual Salary Cost ~($13,462)
*Cost is based on Step 5/top of range and estimated benefits cost of 80% respectively.
PROJECT COORDINATOR (Y-RATE)
There is a fiscal impact of $52,365 for the reallocation of the Senior Administrative Analyst to Project Coordinator (Y-Rate). The annual salary and benefits reflected below are a combination of base salary and projected benefits costs.
Below is a table that delineates the annual salary and benefits cost difference between a Senior Administrative Analyst and a Project Coordinator (Y-Rate):
Senior Administrative Analyst and Project Coordinator (Y-Rate) Salary Comparison Current Salary Annual Fiscal Impact for Senior Administrative Analyst ~$247,728 Proposed Salary Annual Fiscal Impact for Project Coordinator (Y-Rate)* ~$300,093 Annual Salary Cost ~($52,365)
**Cost is based on Step 5/top of range and estimated benefits cost of 80% respectively.
CONFIDENTIAL INVESTIGATOR
There are salary savings of $43,430 for the reallocation of an Equipment Services Superintendent to a Confidential Investigator. The annual salary and benefits reflected below are a combination of base salary and projected benefits costs.
Equipment Services Superintendent and Confidential Investigator Salary Comparison Current Salary Annual Fiscal Impact for Equipment Services Superintendent ~$330,864
Proposed Salary Annual Fiscal Impact for Confidential Investigator ~$337,434 Police Commission Part-time Budget ~$50,000
Annual Salary Savings ~$43,430
July 1, 2025
**Cost is based on the low range of executive position and Step 5 of mid-management position and estimated benefits cost of 80% respectively.
NEXT STEPS:
The Human Resources Department recommends the amendment of position control to add the positions detailed below. Accordingly, the attached resolution will adjust position control in the following manner:
Position Control
Action Classification Department Unit
ADD Paratransit Coordinator Transportation IFPTE Local 21 – Mid-Management Unit ADD Chief Innovation Officer City Manager’s Office IFPTE Local 21 – Executive Management Unit
ADD Project Coordinator (Y-Rate) Fire IFPTE Local 21 – Mid Management Unit ADD Confidential Investigator City Council IFPTE Local 21 – Executive Management Unit DELETE Project Manager II Transportation IFPTE Local 21 – Executive Management Unit DELETE Information Technology
Manager
Information Technology IFPTE Local 21 – Mid Management Unit DELETE Senior Administrative Analyst Fire IFPTE Local 21 – Mid- Management Unit DELETE Equipment Services
Superintendent
Public Works IPFTE Local 21 – Mid-Management Unit
DOCUMENTS ATTACHED:
Attachment 1 – Resolution Amending Position Control