MEMORANDUM OF UNDERSTANDING
AND
RESOURCE SHARING AGREEMENT
BETWEEN
THE CITY OF RICHMOND
WORKFORCE DEVELOPMENT BOARD
AND THE
WORKFORCE INNOVATION AND OPPORTUNITY ACT
RICHMONDWORKS, AMERICA'S JOB CENTERS OF
CALIFORNIASM (AJCC) PARTNERS
July 1, 2025- June 30, 2028
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TABLE OF CONTENTS
I. MEMORANDUM OF UNDERSTANDING ................................ ................................ ....................... 4 Strategic Vision and Goals: ............................................................................................................................................ 4 RichmondWORKS AJCC / WIOA Program, Services & Activities: ................................................................................. 5 Partner Responsibilities: ................................................................................................................................................. 5 Partners in the Memorandum of Understanding: ............................................................................................................ 6 Resource Sharing: .......................................................................................................................................................... 9 Methods for Referring Customers: ................................................................................................................................. 9 Access for Individuals with Barriers to Employment: .................................................................................................... 10 Shared Technology and System Security: ................................................................................................................... 10 Confidentiality: .............................................................................................................................................................. 11 Non-Discrimination and Equal Opportunity: ................................................................................................................. 11 Grievances and Complaints Procedure: ....................................................................................................................... 11 American’s with Disabilities Act and Amendments Compliance: .................................................................................. 12 Effective Dates and Term of MOU: ............................................................................................................................... 12 Modifications and Revisions: ........................................................................................................................................ 12 Termination: ................................................................................................................................................................. 12 Administrative and Operations Management Sections: ................................................................................................ 12 General Provisions: ...................................................................................................................................................... 14 II. RWDB - MOU PARTNER AGREEMENT SIGNATURES: ................................ ............................. 15 City of Richmond, Employment & Training Department ............................................................................................... 15 City of Richmond, YouthBuild Program ........................................................................................................................ 16 City of Richmond, Literacy for Every Adult Program (LEAP) ........................................................................................ 17 Contra Costa Community College District .................................................................................................................... 18 Contra Costa County, Employment and Human Services Department ........................................................................ 19 Job Corps - Northern California Outreach & Admissions ............................................................................................. 20 Richmond Housing Authority ........................................................................................................................................ 21 Rubicon Programs, Inc. ................................................................................................................................................ 22 State of California Department of Rehabilitation, Greater East Bay Districts ............................................................... 23 State of California, Employment Development Department (EDD) Workforce Services Branch (WP/TAA/VA) .......... 24 State of California, Employment Development Department (EDD) Unemployment Insurance Branch ........................ 25 Swords to Plowshares, Inc. .......................................................................................................................................... 26 West Contra Costa Unified School District, Adult Education (WCCAE) ....................................................................... 27 III. RWDB PARTNERS - RESOURCE SHARING AGREEMENT ................................ ....................... 28 The Purpose of this Resource Sharing Agreement (RSA) Section: ............................................................................. 28 Process and Development of the RSA: ........................................................................................................................ 28 Commitments: .............................................................................................................................................................. 29 Resource Sharing Plan: ............................................................................................................................................... 29 Identification of Shared Costs for Co-located Partners: ............................................................................................... 30 Cost Allocation Methodology: ....................................................................................................................................... 31
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Facility Hosts and Property Assumptions: .................................................................................................................... 31 Reconciliation of Shared Costs by Co-located Partners: .............................................................................................. 32 IV. AGREEMENT MANAGEMENT ................................ ................................ ................................ ...... 33 Modifications To The Resource Sharing Agreement .................................................................................................... 34 Termination .................................................................................................................................................................. 34 Duration of Agreement ................................................................................................................................................. 34 V. RWDB – RSA CO-LOCATED PARTNER SIGNATURES ................................ ............................. 35 City of Richmond, Employment and Training Department............................................................................................ 35 VI. RWDB, RSA NON-CO-LOCATED PARTNER SIGNATURES ................................ ................................ .... 36 Contra Costa Community College District .................................................................................................................... 37 Contra Costa County, Employment and Human Services Division (CCCEHSD) ......................................................... 38 City of Richmond, Literacy for Every Adult Program (LEAP) ........................................................................................ 39 Job Corps - Northern California Outreach & Admissions ............................................................................................. 40 Richmond Housing Authority ........................................................................................................................................ 41 Richmond YouthBuild Program .................................................................................................................................... 42 Rubicon Programs, Inc. ............................................................................................................................................... 43 State of California, Department of Rehabilitation ......................................................................................................... 44 State of California, Employment Development Department (EDD) Workforce Services Branch (WP/TAA/VA) ........... 45 State of California, Employment Development Department (EDD) Unemployment Insurance Branch ........................ 46 Swords to Plowshares, Inc.; Veteran Services ............................................................................................................. 47 West Contra Costa Adult Education (WCCAE) ............................................................................................................ 48 VII. MOU/RSA - ATTACHMENTS ................................ ................................ ................................ ....... 49 Infrastructure Budget ...................................................................................................... .Error! Bookmark not defined.
Consolidated System Costs Budget ................................................................................ Error! Bookmark not defined.
Third Party In-Kind Contributions ................................................................................................................................. 53 RichmondWORKS AJCC Partners Civility Policy ......................................................................................................... 54 RichmondWORKS AJCC Partner Referral Process ..................................................................................................... 55 RichmondWORKS AJCC Client Referral Form ............................................................................................................ 56 AJCC Consent to Reciprocal Release of Confidential Information Form ..................................................................... 57 Matrix of AJCC Partners & Services ............................................................................................................................. 58
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I. MEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding is entered into in the spirit of cooperation and collaboration by the Richmond Workforce Development Board and RichmondWORKS, a proud partner of America’s Job Center of California (RW AJCC) One-Stop Delivery System partners, to describe a comprehensive and integrated approach to providing services to employers, employees, job seekers and others needing workforce services.
The purpose of this Memorandum of Understanding (MOU) is to define the roles and responsibilities of each partner as mutually agreed by the parties for the operation of RW AJCC, One -Stop Delivery System in the Richmond Local Workforce Development Area (LWDA) as required under the Workforce Innovation and Opportunity Act (WIOA).
Strategic Vision and Goals:
The City of Richmond Workforce Development Board primary mission for its RW AJCC One -Stop Delivery System is to serve the needs of employers and workers in Richmond and the surrounding region by working with key partners from city government, business, industry, education, economic development, organized labor, and community organizations to develop innovative ways to identify and address those needs. In support of this vision the board and its partners will advance the economic vitality of the Richmond Workforce Development Area by developing and maintaining a high-quality workforce.
In the 2022-2025 Strategic Plan Modification, the City of Richmond Workforce Development Board identified goals in support of its vision. These included:
a. Maintaining its close working relationship with the City of Richmond will enable the board to significantly magnify its impact on the local economy and workforce.
b. Leveraging of multiple resources to create pre -apprenticeship training opportunities that address the particular needs of the local workforce.
c. Continue to build strong partnerships with employers, educational systems, unions, and community organizations to better leverage existing resources, attract new resources, and identify potential private/public funding opportunities.
As part of California’s One-Stop Delivery System, Richmond Workforce Development Board RW AJCC One- Stop Delivery System is a locally driven system which develops partnerships and provides programs and services to achieve three main policy objectives established by the California Workforce Development Strategic Plan, which include:
a. Foster demand-driven skills attainment
b. Enable upward mobility for all Californians
c. Align, coordinate, and integrate programs and services
This will be accomplished through the delivery of high quality and integrated workforce and economic development, which provide the full range of services available in the Richmo nd local area for all customers seeking the following:
a. Looking to find a job;
b. Building basic educational or occupational skills;
c. Earning a postsecondary certificate or degree;
d. Obtaining guidance on how to make career choices;
e. Seeking to identify and hire skilled workers.
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RichmondWORKS AJCC / WIOA Program, Services & Activities:
WIOA identifies the programs, services and related activities that must be provided through the RW AJCC One-Stop Delivery System.
Programs and services provided through the RW AJCC One-Stop Delivery System include:
Basic Career Services Individualized Career Services Career Training Services
One-Stop Services
Orientation
Basic Computer Class
Career Counseling
College Info./Registration
Eligibility Determination
ETP Performance &
Achievement Information
ETPL Provider Info
Financial Aid Assistance
Information
Job Search
Assistance/Placement
Job Search Workshops
Labor Market Information
Resume Assistance
Referral to other Services
Skill Level Assessment
Tutorials-Internet, software,
typing
UI Claim Filing & Information
Comprehensive Assessment
Development of Individual
Employment Plan
Case Management
Group Counseling
Individual Counseling
Career Planning
Financial Literacy Services
Out-of-Area Job Search
Assistance
Career Pathway Skills
Training
Follow-up Activities
Literacy Services
Individual Training
Accounts
Internships/Work
Experience linked to
Careers
Career Pathway Skills
Training
On-The-Job Training
Customized Training
Business Services Provided Through the RW AJCC One-Stop System Screening and referral of training
participants
Services on employment-related issues
Customized recruitment events including
targeted job fairs
Human resource consultation services
Labor market information for specific
employers, sectors, industries, or clusters
Assistance to area employers in managing
reductions in coordination with rapid
response activities and layoff aversion
strategies
Marketing of business services to
appropriate area employers
Assisting employers with accessing local,
State and Federal tax credits
*All business services and strategies will be reflected in the local plan. There is no requirement that a fee- for-service be charged to employers.
Partner Responsibilities:
A. All Partners will assume the responsibilities identified below, unless inconsistent with the federal law and regulations that authorize the Partner program or as other specified in this document.
1. The AJCC partner agrees to participate in joint planning, plan development, and modification of activities to accomplish the following:
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a. Continuous partnership building.
b. Continuous planning in response to state and federal requirements. c. Responsiveness to local and economic conditions, including employer needs. d. Adherence to common data collection and reporting needs.
2. Make services provided under the Partner’s program available to individuals through the RW AJCC One -Stop Delivery System in accordance with Career Services listed in this MOU.
3. When ever possible, participate in infrastructure Resource Sharing activities as described in this MOU and to the extent not inconsistent with the federal law that authorizes each partner program to:
a. Create and maintain the RW AJCC One -Stop Delivery System; and b. Provide career services per WIOA Section 134(c)(2).
4. Remain as a party to this MOU throughout the Agreement period identified in this document, in order to participate as a RW AJCC WDB partner.
5. Participate in the operation of the RW AJCC One -Stop Deli very System in accordance with the terms of this MOU.
6. Provide representation on Richmond Workforce Development Board per WIOA Section 121 (b)(1). Additional partners may participate on the Richmond Workforce Development Board with the agreement of the Ch ief Local Elected Official (CLEO).
B. In addition to the minimum responsibilities required under WIOA, Partner responsibilities also include:
1. Provide priority of service to veterans and covered spouses for any qualified job training program pursuant to the Jobs for Veterans Act. Each party expressly agrees to comply with this regulation unless the laws and regulations that govern their particular program state otherwise.
2. Compliance with WIOA and to the greatest extent possible the following guiding vision and principles for California’s One -Stop delivery system that services will be:
a. Integrated (offering as many employment, training, and education services as possible for employers and for individuals seeking jobs or wishing to enhance their skills) and affording universal access to the system overall;
b. Comprehensive (offering a large array of useful information with wide and easy access to needed services);
c. Customer -focused (providing the means for customers to judge the quality of the services and make i nformed choices;
d. Performance -based (based on a set of shared outcomes to be achieved and methods for measurement);
e. Participate in capacity building and staff development activities in order to ensure that all partners and staff are adequately cross -traine d.
Each partner expressly agrees to notify RW AJCC WDB of any changes to the rules governing its respective program that impact the partner's performance under this MOU. RW AJCC WDB will communicate the changes to the RW AJCC operator and any other affec ted partners.
Partners in the Memorandum of Understanding:
All parties to this MOU are required partners of the Richmond WORKS AJCC One -Stop Delivery
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System and include representatives of the following programs:
One-Stop Required Partner Local Partner Contacts
Title 1 Adult
City of Richmond Workforce Development Board
Tamara Walker, Deputy Director of Community Service
Employment & Training
[email protected]
510-307-8023
Title 1 Dislocated Worker
Title 1 Youth
YouthBuild
City of Richmond Workforce Development Board
Lazandra Dial, Interim Director – Richmond YouthBuild
[email protected]
510-621-1781
Adult Education/Literacy
Adult Education/Literacy
City of Richmond, Literacy for Every Adult Program (LEAP) Abigail Sims
[email protected]
510-307-8084
West Contra Costa Unified School District, West Contra Costa Adult Education (WCCAE)
Gregory Brooks, Principal
[email protected]
510-231-1453, ext.28004
Contra Costa Community College District
Evan Decker
[email protected]
510-215-3977
Career/Technical Education
Veterans
Swords to Plowshares, Inc. - Veteran Services
Janae Thomas
[email protected]
415-505-4391
Employment Development Department (EDD) Workforce Services Branch – WIOA Title III, Veteran Services
Jeff Richard
[email protected]
916-516-0162
Wagner-Peyser
Trade Adjustment Assistance Act
Unemployment Insurance
Employment Development Department (EDD) Unemployment
Insurance Branch (UI)
Philomena Nwebube
[email protected]
510-622-1589
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Vocational Rehabilitation
California Department of Rehabilitation (DOR)
Della Randolph
[email protected]
925-602-3990
Senior Community Service
Employment Program (SCSEP)
Self-Help for the Elderly
Elanne Pu
[email protected]
410-677-7505
Marla Stuart
[email protected]
925-608-4801
Job Corps - NCOA
Job Corps – Northern California Outreach & Admissions (NCOA) Lynnieca Coleman
[email protected]
916-465-5821
Native American (Section 166)
There are no Native American Organizations within the City of Richmond that are recipients of WIOA Section 166 funding.
The nearest organization is as follows:
Northern California Indian Development Council, Inc.
Terry Coltra
[email protected]
707-445-3037
Migrant/Seasonal (Section 167)
There are no Migrant/Seasonal Farmworker Organizations within the City of Richmond that are recipients of WIOA Section 167 funding.
The nearest organization is as follows:
California Human Development
Lili Aman
[email protected]
209-235-2070
Community Action
Contra Costa County, Employment and Human Services Department Community Services Bureau
Christina Reich
[email protected]
925-681-6308
Marla Stuart
[email protected]
925-608-4801
Housing Authority
Richmond Housing Authority
Antoinette Terrell
[email protected]
510-621-1309
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Second Chance
Rubicon Programs, Inc.; Re-Entry Success Center
Patrick Mims
[email protected]
510-679-2122
Dr. Carole Dorham-Kelly
[email protected]
510-235-1516
TANF/CalWORKS/CalFresh
Contra Costa County, Employment and Human Services Department Rebecca Darnell
[email protected]
925-313-1705
Marla Stuart
[email protected]
925-608-4801
Resource Sharing:
All relevant parties to this MOU agree to share in the operating costs of the RW AJCC, either in cash or through in-kind services. The cost of services, operating cost, and infrastructure costs of the system are outlined in the cost sharing agreement base d on an agreed upon formula or plan, and included in this document.
RW AJCC co-located partners will ensure that the shared costs are supported by accurate data, the shared costs are consistently applied over time, and the methodology used in determining the shared costs will be reflected in the Infrastructure Funding Agreement (IFA) and Shared System Costs Budget sections of this document.
Methods for Referring Customers:
All parties to this MOU agree that the referral of individuals between the RW AJCC operator and its partners of the services and activities will be a mutually acceptable referral process. Referrals are made via the RichmondWORKS Partner Referral Procedural documents (Attachments C, D and E).
The RW AJCC referral process is designed to do the following:
a. Ensure that intake and referral processes are customer-centered and provided by staff trained in customer service.
b. Ensure that general information regarding RW AJCC programs, services, activities and resources are made available to all customers as appropriate.
c. Customer referrals are made electronically, through traditional correspondence, verbally or through other means determined in cooperation with RW AJCC partners and the One-Stop operator. d. RW AJCC partnership will provide a direct link or access to other RW AJCC partner staff that can provide meaningful information or service, through the use of co-location, cross training of RW AJCC staff, or real- time technology (two-way communication and interaction with RW AJCC partners that results in services needed by the customer).
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Access for Individuals with Barriers to Employment:
The Richmond Workforce Development Board has established a local priority of service policy t hat will be implemented at the RW AJCC to ensure access for individuals with barriers to employment.
In accordance with WIOA guidelines and definitions, individuals (adults and youth) with barriers to employment include:
a. Individuals who are English language learners
b. Individuals who have low levels of literacy
c. Individuals facing substantial cultural barriers
d. Individuals who are recipients of public assistance
e. Low-income individuals
f. Veterans and eligible spouses
g. Individuals with disabilities
h. Returning citizens/reentry
i. Homeless
Individuals who express an interest in services will be assessed to determine and document the identified barrier, and services will be tailored to support and remediate this barrier. Services may include direct referral to a partner agency that has expertise in the area identified. Professional development and training will be provided to staff to ensure not only sensitivity but cross-training competencies in this area; enrollments will be tracked and monitored to ensure adherence to this local policy.
Each RW AJCC partner commits to offering priority of services to recipients of public assistance, other low- income individuals, or individuals who are basic skills deficient when providing individualized career services and training services with WIOA adult funds.
Each RW AJCC partner ensures that policies, procedures, programs, and services are in compliance with the Americans with Disabilities Act of 1990 and its amendments, in order to provide equal access to all customers with disabilities.
Shared Technology and System Security:
WIOA emphasizes technology as a critical tool for making all aspects of information exchange possible, including client tracking, common case management, reporting, and data collection.
To support the use of these tools, each RW AJCC Partner agrees to the following:
a. Comply with the applicable provisions of WIOA, Welfare and Institutions Code, California Education Code, Rehabilitation Act, and any other appropriate statutes or requirements. b. The principles of common reporting and shared information through electronic mechanisms, including shared technology.
c. Commit to share information to the greatest extent allowable under their governing legislation and confidentiality requirements.
d. Maintain all records of the RW AJCC customers or partners (e.g. applications, eligibility and referral records, or any other individual records related to services provided under this MOU) in the strictest confidence, and use them solely for purposes directly related to such services. e. Develop technological enhancements that allow interfaces of common information needs, as appropriate. f. Understand that system security provisions shall be agreed upon by all partners.
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Confidentiality:
The RW AJCC partner agrees to comply with the provisions of WIOA as well as the applicable sections of the Welfare and Institutions Code, the California Education Code, the Rehabilitation Act, and any other appropriate statute or requirement to assure the following:
a. All applications and individual records related to services provided under this MOU, including eligibility for services and enrollment and referral, shall be confidential and shall not be open to examination for any purpose not directly connected with the delivery of such services.
b. No person will publish, disclose use, or permit, cause to be published, disclosed or used, any confidential information pertaining to RW AJCC applicants, participants, or customers overall unless a specific release is voluntarily signed by the participant or customer.
c. The RW AJCC partner agrees to abide by the current confidentiality provisions of the respective statutes to which RW AJCC operator and other RW AJCC partners must adhere, and shall share information necessary for the admin istration of the program as allowed under law and regulation. The RW AJCC partner, therefore, agrees to share client information necessary for the provision of services such as assessment, universal intake, program or training referral, job development or placement activities, and other services as needed for employment or program support purposes.
d. Client information shall be shared solely for the purpose of enrollment, referral or provision of services.
In carrying out their respective responsibilities, each party shall respect and abide by the confidentiality policies of the other parties.
Non-Discrimination and Equal Opportunity:
RW AJCC partners shall not unlawfully discriminate, harass or allow harassment against any employee, applicant for employment or RW AJCC applicant due to gender, race, color, ancestry, religion, national origin, veteran status, physical disability, mental disability, medical condition(s), age, sexual orientation or marital status. RW AJCC partners agree to comply with the provisions of the Fair Employment and Housing Act (Government Code Section 12990) and related, applicable regulations.
RW AJCC partners will assure compliance with the Americans with Disabilities Act of 1990 and its amendments, which prohibits discrimination on the basis of disability, as well as other applicable regulations and guidelines issued pursuant to the Americans with Disabilities Act.
Grievances and Complaints Procedure:
RW AJCC partners agree to establish and maintain a procedure for grievance and complaints as outlined in WIOA. The process for handling grievances and complaints is applicable to customers and partners. These procedures will allow the customer or entity filing the complaint to exhaust every administrative level in receiving a fair and complete hearing and resolution of their grievance. The partner further agrees to communicate openly and directly to resolve any problems or disputes related to the provision of services in a cooperative manner and at the lowest level of intervention possible.
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American’s with Disabilities Act and Amendments Compliance:
RW AJCC partners, its officers, employees, members, and subcontractors agree to ensure that the policies and procedures as well as the programs and services provided at the AJCC are in compliance with the Americans with Disabilities Act and its amendments. Additionally, partners agree to fully comply with the provisions of WIOA, Title VII of the civil Rights act of 1964, the Age Decimation Act of 1975, Title IX of the Education Amendments of 1972, 29 CRF Part 37 and all other regulations implementing the aforementioned laws.
Effective Dates and Term of MOU:
This MOU will be in effect July 1, 2025, through June 30, 2028. This MOU shall be binding upon each party hereto upon execution by such party. The term of this MOU shall be three years, commencing on the date of execution by all parties. The MOU will be reviewed not less than once every three years to ensure it contains up to date information regarding delivery of services and identify any substantial changes that have occurred including changes in the signatory official of the Local Board, Chief Elected Official, or AJCC partner(s).
Modifications and Revisions:
This MOU constitutes the entire agreement between the parties and no oral understanding not incorporated herein shall be binding on any of the parties hereto. This MOU may be modified, altered, or revised, as necessary, by mutual consent of the parties, by the issuance of a written amendment, signed and dated by the parties.
Termination:
The parties understand that implementation of the RW AJCC One-Stop delivery system is dependent on the good faith effort of every partner to work together to improve serv ices to the community. The parties also agree that this is a project where different ways of working together and providing services are being tried. In the event that it becomes necessary for one or more parties to cease being a part of this MOU, said ent ity shall notify the other parties, in writing, 90 days in advance of that intention.
Administrative and Operations Management Sections:
The CLEO along with the Richmond Workforce Development Board has ultimate responsibility for providing a high quality and effective workforce preparation services within the RW AJCC One-Stop Delivery System.
The One-Stop operator, City of Richmond Employment and Training Department, will be responsible for daily operations. The One-Stop Management team, comprised of lead staff from each of the RW AJCC One-Stop partners, will be responsible for designing and providing services based on the guiding principles of customer focus, continuous improvement, integrated services, and performance accountability.
Assurances: The Richmond Workforce Development Board certifies that the RW AJCC One -Stop will recognize and comply with applicable labor agreements affecting represented employees located in the RW AJCC.
RW AJCC One-Stop partner staff shall remain under the supervision of their employing department for the purpose of performance evaluation and other matters concerning civil service rights and responsibilities. Each partner agency will be responsible for the day-to-day supervision of their staff.
Partner staff will be available for RW AJCC office hours in accordance with their organization’s hours of service and legal holidays.
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If work related issues arise at the One-Stop Centers between One-Stop partners’ staff and operators or supervisors of other partners, the operator or other supervisor shall refer such issues to the respective partners’ staff supervisor.
Supervision/Day to Day Operations: The day-to-day supervision of staff assigned to the AJCCs wil l be the responsibility of the site supervisor(s). The original employer of staff assigned to the AJCCs will continue to set the priorities of its staff. Any change in work assignments or any problems at the worksite will be handled by the site supervisor(s) and the management of the original employer.
The office hours for the staff at the AJCCs will be established by the site supervisor(s) and the primary employer. All staff will comply with the holiday schedule of their primary employer and will provide a copy of their holiday schedule to the operator and host agency at the beginning of each fiscal year.
Disciplinary actions may result in removal of co -located staff from the AJCCs and each party will take appropriate action.
Each party shall be solely l iable and responsible for providing, to or on behalf of, its employee(s), all legally-required employee benefits. In addition, each party shall be solely responsive and save all other parties harmless from all matters relating to payment of each party's em ployee(s), including compliance with social security withholding, workers' compensation, and all other regulations governing such matters.
Dispute Resolution: The parties agree to try to resolve policy or practice disputes at the lowest level, starting with the site supervisor(s) and staff. If issues cannot be resolved at this level, they shall be referred to the management staff of the respective staff employer and the operator, for discussion and resolution.
Non-Financial Agreement: This agreement is no n-financial in nature, and binds no party or partner to financial obligations to any other. To the extent that this MOU includes the terms “partners and/or partnership”, the parties agree that such terms are being used in a colloquial sense only. Accordi ngly, notwithstanding the use of the terms “partners and/or partnership”, the parties are and shall be independent contractors to one another and nothing herein shall be deemed to cause this MOU to create a legally enforceable partnership, agency, or joint venture. Financial and fiduciary arrangements with the One-Stop Career Center System are outlined on separate Lease and Service Plan agreements between the Richmond Workforce Development Board and the RichmondWORKS AJCC One -Stop partner agencies.
Insurance: Each party, at its own expense, shall carry and maintain statutory Worker’s Compensation Insurance for each of its employees operating in the RW AJCC One-Stop Center.
Press Releases and Communications: All parties shall be included when communicating with the press, television, radio or any other form of media regarding its duties or performance under this MOU.
Participation of each party in press/media presentations will be determined by each party's public relations policies. Unless otherwise dire cted by the other parties, in all communications, each party shall make specific reference to all other parties.
The parties agree to utilize the AJCC logo developed by the State of California and the Local Board on buildings identified for AJCC usage. This also includes letterhead, envelopes, business cards, any written correspondence and fax transmittals.
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Hold Harmless/Indemnification/Liability: In accordance with provisions of Section 895.4 of the California Government Code, each party hereby agrees to indemnify, defend and hold harmless all other parties identified in this MOU from and against any and all claims, demands, damages and costs arising out of or resulting from any acts or omissions which arise from the performance of the obligation s by such indemnifying party pursuant to this MOU. In addition, except for Departments of the State of California which cannot provide for indemnification of court costs and attorney’s fees under the indemnification policy of the State of California, all other parties to this MOU agree to indemnify, defend and hold harmless each other from and against all court costs and attorney’s fees arising out of or resulting from any acts or omissions which arise from the performance of the obligations by such indemnifying party pursuant to this MOU. It is understood and agreed that all indemnity provided herein shall survive the termination of this MOU.
General Provisions:
The laws and regulations listed are generally applicable to most publicly-funded programs administered by the Department of Workforce Development. The laws and regulations listed herein do not encompass all of the laws and regulations that govern the parties in their respective roles under this MOU. All parties expressly agree to comply with the federal laws and regulations listed below unless the laws and regulations that govern their particular program state otherwise:
1. Jobs for Veterans Act. Each party agrees to provide priority of service to veterans and covered spouses for any qualified job training program pursuant to 38 USC 2913.
2. Pro-Children Act. lf any RW AJCC activities call for services to minors, each party agrees to comply with the Pro-Children Act of 1994 (45 CFR 98.13) that requires smoking to be banned in any portion of any indoor facility owned, leased, or contracted by an entity that will routinely or regularly use the facility for the provision of health care services, day care, library services, or education to children under the age of eighteen (18).
3. Drug-Free Workplace. Each party, its officers, employees, members, sub -recipient(s) and/or any independent contractors (including all field staff) associated with this MOU agree to comply with 29 CFR 94 and all other applicable state and federal laws regarding a drug-free workplace and to make a good faith effort to maintain a drug -free workplace. Each party will make a good faith effort to ensure that none of its officers, employees, members, and sub -recipient(s) will purchase, transfer, use, or possess illegal drugs or alcohol or abuse prescription drugs in any way while working or while on public property.
4. Ethics Laws. Each party certifies that by executing this MOU, it has reviewed, knows and understands the State of California ethics and conflict of interest laws, which includes the Governor’s Executive Order pertaining to ethics. Each party further agrees that it will not engage in any action(s) inconsistent with California ethics laws.
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II. RWDB - MOU PARTNER AGREEMENT SIGNATURES:
City of Richmond, Employment & Training Department
We agree upon the Memorandum of Understanding (MOU) for the Richmond Workforce Development Board, AJCC One-Stop Delivery System:
______________________________________ Date: ____________ Tamara Walker, Deputy Director of Community Service
Employment & Training
Employment & Training Department
City of Richmond
Date:
Shasa Curl, City Manager
City of Richmond
And
Date:
Xavier Abrams, Board President
Richmond Workforce Development Board
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City of Richmond, YouthBuild Program
We agree upon the Memorandum of Understanding (MOU) for the Richmond Workforce Development Board, AJCC One-Stop Delivery System:
______________________________________ Date: ____________ Lazandra Dial, Interim Program Manager
Richmond YouthBuild
City of Richmond
And
Date:
Tamara Walker, Deputy Director of Community Service
Employment & Training
Employment & Training Department
City of Richmond
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City of Richmond, Literacy for Every Adult Program (LEAP)
We agree upon the Memorandum of Understanding (MOU) for the Richmond Workforce Development Board, AJCC One-Stop Delivery System:
______________________________________ Date: ____________ Abigail Sims, Literacy Program Manager
Literacy for Every Adult Program - LEAP
City of Richmond
And
Date:
Tamara Walker, Deputy Director of Community Service
Employment & Training Department
City of Richmond
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Contra Costa Community College District
We agree upon the Memorandum of Understanding (MOU) for the Richmond Workforce Development Board, AJCC One-Stop Delivery System:
______________________________________ Date: ____________ Amy Sterry, Director of Purchasing and Contracts
Secretary, Governing Board
Contra Costa Community College District
And
Date:
Tamara Walker, Deputy Director of Community Service
Employment & Training Department
City of Richmond
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Contra Costa County, Employment and Human Services Department
We agree upon the Memorandum of Understanding (MOU) for the Richmond Workforce Development Board, AJCC One-Stop Delivery System:
______________________________________ Date: ____________ Marla Stuart, Director
CCCEHSD
(Community Services Bureau)
(Temporary Assistance for Needy Families – TANF)
And
Date:
Tamara Walker, Deputy Director of Community Service
Employment & Training Department
City of Richmond
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Job Corps - Northern California Outreach & Admissions
We agree upon the Memorandum of Understanding (MOU) for the Richmond Workforce Development Board, AJCC One-Stop Delivery System:
______________________________________ Date: ____________ Lynnieca Coleman, Project Director
Job Corps, NCOA
And
Date:
Tamara Walker, Deputy Director of Community Service
Employment & Training Department
City of Richmond
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Richmond Housing Authority
We agree upon the Memorandum of Understanding (MOU) for the Richmond Workforce Development Board, AJCC One-Stop Delivery System:
______________________________________ Date: ____________ Antoinette Terrell, Executive Director
Richmond Housing Authority
City of Richmond
And
Date:
Tamara Walker, Deputy Director of Community Service
Employment & Training Department
City of Richmond
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Rubicon Programs, Inc.
We agree upon the Memorandum of Understanding (MOU) for the Richmond Workforce Development Board, AJCC One-Stop Delivery System:
______________________________________ Date: ____________ Dr. Carole Durham-Kelly, Chief Executive Officer
Rubicon Programs, Inc.
(Re-Entry Success Center and Core Programs)
And
Date:
Tamara Walker, Deputy Director of Community Service
Employment & Training Department
City of Richmond
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State of California Department of Rehabilitation, Greater East Bay Districts
We agree upon the Memorandum of Understanding (MOU) for the Richmond Workforce Development Board, AJCC One-Stop Delivery System:
______________________________________ Date: ____________ Della Randolph, Regional Director
Greater East Bay Districts
Department of Rehabilitation
And
Date:
Tamara Walker, Deputy Director of Community Service
Employment & Training Department
City of Richmond
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State of California, Employment Development Department (WIOA/WP/TAA/VS)
We agree upon the Memorandum of Understanding (MOU) for the Richmond Workforce Development Board, AJCC One-Stop Delivery System:
______________________________________ Date: ____________ Jeff Richard, Deputy Division Chief
(WIOA Title III, Wagner-Peyser, Trade Adjustment Assistance Act, and Veteran Services.)
Employment Development Department (EDD) Workforce Services Branch State of California
And
Date:
Tamara Walker, Deputy Director of Community Service
Employment & Training Department
City of Richmond
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State of California, Employment Development Department (Unemployment Insurance)
We agree upon the Memorandum of Understanding (MOU) for the Richmond Workforce Development Board, AJCC One-Stop Delivery System:
______________________________________ Date: ____________ Philomena Nwebube, Employment Development Administrator (Unemployment Insurance)
Employment Development Department (EDD) Unemployment Insurance Branch State of California
And
Date:
Tamara Walker, Deputy Director of Community Service
Employment & Training Department
City of Richmond
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Swords to Plowshares, Inc.
We agree upon the Memorandum of Understanding (MOU) for the Richmond Workforce Development Board, AJCC One-Stop Delivery System:
______________________________________ Date: ____________ Janae Thomas, Director
Employment Training Programs
Swords to Plowshares, Inc.
And
Date:
Tamara Walker, Deputy Director of Community Service
Employment & Training Department
City of Richmond
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West Contra Costa Unified School District, Adult Education (WCCAE)
We agree upon the Memorandum of Understanding (MOU) for the Richmond Workforce Development Board, AJCC One-Stop Delivery System:
______________________________________ Date: ____________ David Hart, Associate Superintendent, Business Services WCCUSD
(West Contra Costa Adult Education)
And
Date:
Tamara Walker, Deputy Director of Community Service
Employment & Training Department
City of Richmond
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III. RWDB PARTNERS - RESOURCE SHARING AGREEMENT
Resource Sharing Agreement between the City of Richmond Workforce Development Board and the RichmondWORKS AJCC Mandated Partners.
The Purpose of this Resource Sharing Agreement (RSA) Section:
A. Describe the Resource Sharing between the RichmondWORKS Comprehensive America's Job Centers California sm (AJCC) and each partner agency , hereinafter collectively identified as the Partners; and to establish the basis and methodology of pooling and sharing those costs. The agreement also outlines the frequency and process for the billing and payment of shared costs; and to confirm the agreement in MOU Phase I, that such a resource sharing agreement does not constitute a binding financial commitment, but rather an intention to commit spec ific resources as the parties' allocations and budgets are known from year to year.
B. Describe the cost allocation plan based on known current costs of operating the RichmondWORKS Comprehensive AJCC.
Process and Development of the RSA:
A. The period of time this agreement is effective is July 1, 2025 through June 30, 2028.
B. The structure of our Local Area, partners' budget development involved only the single Comprehensive RichmondWORKS AJCC. The participants involved in the RichmondWORKS AJCC infrastructure and other system costs include:
1. City of Richmond Mayor as the Chief Local Elected Official for Workforce Innovation and Opportunity Act (WIOA)
2. Richmond Workforce Development Board (RWDB)
3. AJCC Title I - (WIOA) Partner participating in the Infrastructure Funding Agreement (IFA):
a. City of Richmond, Employment and Training Department
4. RichmondWORKS AJCC Partners, not co -located within the AJCC, participating with non-cash contributions include:
a. Contra Costa County Employme nt and Human Services Dept.(TANF/CalWORKS and Community Action Agency)
b. California State Dept. of Rehabilitation
c. Employment Development Department (EDD) - Workforce Services Branch (WP/TAA/Veteran)
d. NCAOA Job Corps
e. Richmond Housing Authority
f. Richmond YouthBuild Program
g. Rubicon Programs, Inc.
h. Self-Help for the Elderly, Inc.
i. Swords to Plowshares, Inc.
j. West Contra Costa Adult Education
k. Employment Development Department - Unemployment Insurance Branch (Unemployment Insurance)
Process – RSA Cost Sharing Consensus For Comprehensive AJCC: The mandated partner agencies met on April 3, 2019, followed by individual meetings with Richmond Workforce Development Board (RWDB) staff, to discuss the requirements for participating in the RichmondWORKS AJCC infrastructure and/or overall
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system costs. During these meetings, partners that are not co -located agreed to gather the necessary information from their respective organizations to define the system costs required under the MOU.
At that time, due to budget constraints, staffing limitations, and non -co-location of partner agencies, the majority of partner representatives determined that their organizations could only commit to resource sharing on the basis of in-kind contributions. Intermittent staff time and other in-kind services were identified as the primary method for fulfilling cost-sharing obligations.
This approach remains in effect. As of the current program year, the same conditions persist, and partner agencies that are not co-located continue to participate in cost sharing through in-kind services as outlined in the original consensus.
For purposes of calculating infrastructure costs, shared costs of co-located partners will be allocated on the basis of a partner’s number of staff assigned to work in a facility. The Partners informed their organizations of the costs that will be the basis for negotiating resource sharing, as well as the level required from each. This support may be in the form of in-kind service or other means in future years. The co-located partners reviewed the current costs for maintaining the RichmondWORKS AJCC, and discussed potential in-kind services and intermittent staffing for cross-training, referrals and partner services assistance.
In accordance w ith EDD Directive WSD 18-12, all RichmondWORKS AJCC Partners, not co -located within the AJCC agree that when data is available to determine the AJCC benefit to non-co-located partners, the infrastructure cost sharing agreement will be renegotiated to include their proportionate share of contributions.
Commitments:
A. The City of Richmond Employment & Training Department agrees to provide the following AJCC host facility: RichmondWORKS; 330 – 25th Street, Richmond, CA 94804
The RichmondWORKS office will serve as the Comprehensive AJCC for the RWDB local area.
B. The Partners in Richmond Local Workforce Development Area, via in-kind services, will contribute to the delivery of some or all of the following services in the RichmondWORKS AJCC:
1. Referrals to employment;
2. Greeting and frontline services;
3. Job vacancy announcements/postings;
4. Employment Workshops;
5. Print materials and maintain a sufficient supply of appropriate print materials, such as brochures, flyers, and information packets detailing the services available;
6. Unemployment Insurance,
7. Wagner Peyser, Veteran and Trade Adjustment Assistance Services;
8. Labor Market Information;
9. Providing support with access to service delivery for local businesses and job seekers within the CalJOBS system.
10. Researching Labor Market Information Statistics and Trends and publishing them via e-mail, print or website as appropriate; and
11. Share and participate in training opportunities for all RichmondWORKS AJCC staff.
C. The Partners can expect to derive the following benefits from the RichmondWORKS AJCC: Resources for customers needing assistance with WIOA Career Counseling, Literacy, GED, Occupational Training, and other community services.
Resource Sharing Plan:
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Other than the items specified in this MOU/RSA, each partner agency agrees to use their authorized funds to provide the services which are appropriate to this agreement, as specified, and are compatible with their mission and the use and constraints of their funding.
Each co -located partner agency agrees to provide the resources necessary to fund their proportionate share of the costs as contained in the Shared Operating Budget spreadsheet, Attachment B-2 to this RSA.
Identification of Shared Costs for Co-located Partners:
The costs identified as shared costs are reflected in the RSA budget document shown as Attachment B- 2 to the MOU/RSA. The costs are incurred by co -located partners in the provision of customer services through the RichmondWORKS AJCC. Costs will be shared in accordance with this agreement, including the partners identified in the budget. Changes to the list of financially contributing partners included in the budget will result in changes to the allocations for the remaining partners . Therefore, any changes to the list of partners included in the budget must be submitted in a timely manner to all partners of this agreement in the form of a written attachment to ensure fiduciary responsibility and accurate invoicing . Failure to adhere to this standard may result in disputed proportionate share amounts and failure to remit payment.
Additionally, prior to committing to a contractual and/or financial obligation of any kind that would involve payment from other financially contributing partners; the Richmond AJCC Operator staff must consult with and obtain written approval from the contributing partners. Each entity has its own procurement process and is responsible for ensuring that quotes for services are solicited and evaluated according to the appropriate procurement process. Failure by any party (Richmond AJCC Operator or Partners) to adhere to this standard may result in disputed charges and a refusal to remit payment.
Third-party In-Kind Contributions to Support the AJCC: The computer equipment as well as standard office machines such as printers and fax machines are included as third-party in-kind contributions to the infrastructure. This is legacy equipment leased or purchased in past years with non-WIOA funds. Future budgets will include replacement costs when WIOA funding is used.
Facility Costs: Facility costs are defined as those actual costs related to the facility use maintenance and operation of the RichmondWORKS AJCC. These costs include payment of rent/lease, maintenance, and utilities. Facility costs shall be borne by the Employment and Training Dept. and those co-located partners who deliver services through the RichmondWORKS AJCC. Such costs shall be shared in accordance with the proportionate share methodology agreed upon In Section V of this agreement.
Maintenance Costs: Maintenance and Facility Operations costs include the following unless otherwise noted: landscaping, janitorial/cleaning maintenance, routine building maintenance and, repairs, and pest control.
Supplies, Equipment, and Un-related Costs: Supply costs are those related to individual staff in performing their respective job duties and those related to the supply of items needed for public acces s (i.e. resource room) and common/shared spaces (i.e. restrooms) in the Career Center. For Program Year (PY) 2025, RichmondWORKS will purchase all AJCC supplies needed. The only shared supply costs will be those specifically related to public access and common/shared spaces as purchased by the RichmondWORKS AJCC Operator. These costs will be reconciled and invoiced and will be shared proportionately across all AJCC partners co-located in the RichmondWORKS AJCC.
Equipment Costs: Equipment costs are those related to the use of rented/leased equipment, such as copiers, etc. (including maintenance related supplies and toner for the machine) and will be shared proportionately by AJCC co-located Partners with staff using the equipment.
Partner staff shall be granted access to all partner -purchased supplies and equipment , (where applicable). Partners will not remove, tag, store, relocate or otherwise move unowned equipment or
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supplies without prior written approval of the respective partner and notification to the RichmondWORKS AJCC Operator.
The City of Richmond Information Technology Department will provide technology support for all City of Richmond staff and technology equipment such as computers, phones, printers, and copiers and will remain as the selected provider of IT support for the RichmondWORKS AJCC.
Public Access Computers: RichmondWORKS AJCC partners agree to share in the cost of public access PCs (i.e. necessary and reasonable in-scope costs of resource rooms and shared computer labs) . The public access IT costs will be proportionately according to the co-located partner staffing matrix. Actual costs must be reconciled in accordance with the methodology described in the EDD Directive WSD18-12.
Privacy and Personally Identifiable Information (PII): The protection of private and PII data is of the highest priority. RichmondWORKS staff is committed to complying with all federal and state laws, regulations, and guidance regarding protection of PII. Any suspected breach in data security should be reported to RichmondWORKS, WIOA Program Coordinator immediately. In the event data security is suspected of being comprised, RichmondWORKS staff will take immediate corrective action, including but not limited to suspending access to data and application resources. Partners agree to safeguard and protect confidential and personally identifying information pursuant to Federal and State law. Th is requirement survives the duration of this agreement.
Cost Allocation Methodology:
WIOA and its related regulations and guidance establish, as a starting point, the expectation that required RichmondWORKS co-located partners will share infrastructure and consolidated shared services costs of the AJCC. For non-co-located partners, In-kind contributions will be accepted. Partners’ financial and in-kind contributions will be identified and agreed upon based on the requirements of this MOU/RSA. Therefore, to the extent applicable, shared costs will be allocated using the following agreed upon methodology:
Shared costs of co-located partners will be allocated on the basis of a partner’s number of staff assigned to work in a facility (enjoying the benefits of being in the building) on a weekly basis (37.5 hours per week) .
Partners understand that the proportionate share may be adjusted upon annual review due to current vacancies and/or the hiring of staff.
The percent of the total infrastructure costs assigned to each co -located partner is based on that partner's full-time equivalent workstation. The partner percentage of total workstations is applied to the area that is common to all as well as to operating costs, in order to derive a dollar value for required contributions by each partner. Some space costs are not allocable to all co -located partners, and are therefore assigned proportionately to the partners that use that space. The percentages and usage w ill be reviewed annually and revised as needed.
Each partner will negotiate their proportionate share based on benefit received, and may meet their requirement through non -cash, in-kind, or third-party in-kind contributions.
Facility Hosts and Property Assumptions:
A. City of Richmond owns the building which houses the RichmondWORKS AJCC facility. The costs associated with the usage, operation and maintenance of the RichmondWORKS AJCC shall be included in the resource sharing agreement budget. The annual building depreciation cost will be a third-party in-kind contribution by the City of Richmond. The Employment & Training Department is the facility host for the RichmondWORKS AJCC. The costs associated with the rent, operation, and maintenance of the Employment & Training Dept. named above shall be included in this agreement budget.
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B. The facility hosts agree that all co-located partner staff will have access to their assigned work areas during standard business hours during the work week. The facility hosts will provide to the partner staff access to the main entrance of the assigned work areas to enable staff to have access as needed. Partners agree the assigned staff will provide advanced notice to the applicable facility hosts when accesses to conference rooms are needed for special presentations.
Reconciliation of Shared Costs by Co-located Partners:
A. Employment & Training Fiscal Manager shall be responsible for reconciling and invoicing co-located partners their proportionate cost share relating to the RichmondWORKS AJCC in accordance with the methodology outlined in Section VI of this agreemen t.
B. Any failure of the parties to submit payments will be subject to the dispute resolution process outlined below. If a partner disputes any costs, the partner has thirty (30) days from receipt of the reconciliation to submit a dispute.
Dispute Resolution Process: The RichmondWORKS AJCC co-located partners agree to communicate openly and directly to resolve any problems or disputes related to negotiating cost allocations and the fair and equitable contribution to the costs of maintaining a Comprehensive AJCC in the Richmond community. The partners agree to work in a cooperative manner and to resolve any disputes at the lowest level of intervention possible. If disputes cannot be resolved at the Comprehensive AJCC level, the issue will be brought to the attention of the Employment & Train ing Director, RWDB AJCC Operator, who will attempt to mediate. Issues will be brought to the appropriate principals of the mandated partners as a last resort.
Property Insurance: The City of Richmond currently holds appropriate and sufficient property insurance as the owner of the Employment & Training Department, RichmondWORKS facilities. Each AJCC Partner, at its own expense, shall carry and maintain statutory Worker's Compensation Insurance for each of its employees operating in the RichmondWOR KS AJCC. The City of Richmond is self-insured. Co-located Partners must comply with all insurance requirements set by the City of Richmond.
City of Richmond Facilities Usage Agreement:
1. The Employment and Training Department certifies that it is financially responsible to the City of Richmond for all charges incurred in the facilities designated for RichmondWORKS AJCC operations use of the facilities during the period for which this agreement is in effect . It is understood that use of the City of Richmond owned facility is a third -party in-kind resource contribution. The co-located partners understand and agree to the terms of this agreement .
2. The real property affected by this agreement is located at 330 – 25th Street, Richmond, CA. 94804.
3. It is understood that all subject matter related to the operations and maintenance of the facility has been outlined in this RSA. The RSA includes but is not limited to the following: Lease/Rent; Utilities; Janitorial and cleaning maintenance; and Building maintenance and repairs.
4. Co-located partners shall be responsible to pay their proportionate share of the annual costs for the RichmondWORKS AJCC facility, within thirty (30) days upon receipt of an invoice. Employment and Training Dept. Fiscal Manager will provide an annual invoice to reflect the AJCC annual budget and each co -located partner’s proportionate share. It i s agreed that the proportionate share methodology shall be determined by the proportionate share ratio formula. The Parties' proportionate share ratio formula shall be based on the number of employees in the facility and agreed upon by both parties in the form of the attached RichmondWORKS Services Matrix.
Assurances:
1. Each partner warrants that it will comply with all federal, state and/or local laws and regulations that apply to this agreement, including but not limited to, WIOA and its applicable rules and regulations.
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2. Functions or separateness mandated by state or federal law will not be violated or abridged in the pursuit of co-location of AJCC partners.
3. Areas designated as common areas within the RichmondWORKS AJCC may be used by all partners.
These areas will be maintained, by the City of Richmond, Employment and Training Department in good condition and in compliance with the applicable provisions of the American with Disabilities Act, and the regulations issued thereunder.
4. Partners agree to safeguard and protect confidential and personally identifying information pursuant to federal and state law.
5. Employment and Training Department, Fiscal Division will serve as the fiscal agent and is responsible for accounting and other fiscal and administrative activities for the RichmondWORKS AJCC. Fiscal and administrative costs will be allocated to the co-located partners according to the terms of the Cost Allocation Plan.
6. The signatories to this MOU / RSA agree to contribute their proportionate share of infrastructure costs as soon as sufficient funding and equitable data are available to make such a determination.
The level of support must be reasonable, necessary, allowable, and allocable according to WI OA and the partner funding source. Costs will be negotiated based on the data provided by the State, regulations and directives issued by the partner funding source, and locally agreed upon methodology for cost allocation, and agreed upon definitions of benefit.
IV. AGREEMENT MANAGEMENT
The Agreement Managers responsible for oversight and review of shared costs, billing and reconciliation of shared costs, as well as monitoring of the cost allocation methodology and funding information is:
A. Employment and Training Department, Administrative Staff:
Address: 330 – 25th Street, 2nd Floor; Richmond, CA 94804 Fax: 510-307-8072
Name: Tamara Walker, Deputy Director of Community Service Employment & Training/RWDB Staff Liaison
Phone: 510-307-8006
E-Mail: [email protected]
Name: Tracy Fuller, Fiscal Manager (Contractor)
Phone: 760-937-3477
E-Mail: [email protected]
Name: Gilbert Pete, WIOA Program Coordinator
Phone: 510-307-8018
E-Mail: [email protected]
Internal controls and measures established by the City of Richmond's Finance Department and the RWDB have been established to ensure an effective firewall between the RWDB administrative entity function and the AJCC Operator function. A primary internal control is the requirement of the City of Richmond Finance Department purchasing division to evaluate all contract proposals submitted to the agency for the purpose of maintaining clear firewalls and alleviating any potential conflict of interest.
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Modifications To the Resource Sharing Agreement
The partners recognize that modifications may be necessary during the period the RSA is in effect. Any modification to the RSA must be in writing and signed by all the signatories. Oral modifications shall have no effect . This RSA shall be reviewed and modified annually to account for changes in the allocation of costs to the partners. If any provision of this RSA is found to be unenforceable for any reason, all remaining provisions of the RSA shall remain in full force and effect. Modifications to the allocations will be implemented in the following fiscal year.
Termination
Any partner may withdraw from the Memorandum of Understanding (MOU) and/or the Resource Sharing Agreement (RSA) by providing written notice at least 90 calendar days in advance to the Employment & Training Department Director, RWDB Liaison, and all other relevant parties. Non-WIOA required RichmondWORKS partners may withdraw only at the conclusion of a program year, with the required 90 -day written notice. Co-located partners may withdraw from the RSA at any time with a 90 day written notice to all parties. Upon the withdrawal of any co -located partner, any continuing costs associated with the agreement shall be reallocated among the remaining co -located partners by the Employment & Training Department Fiscal Manager, and the agreement shall be modified in writing to reflect these changes.
Should any party withdraw from the MOU prior t o its official termination date, the MOU shall remain in effect for the remaining partners.
In cases where either party fails to receive sufficient funding, appropriations, or other authorized expenditures to meet its obligations under the MOU or RSA , as d etermined through reasonable administrative discretion , the agreement may be terminated immediately upon written notice, without the 90 -day requirement.
Duration of Agreement
This agreement shall be in effect July 1, 2025 through June 30, 2028 regardless of signature dates and will remain in effect until terminated by the repeal of the Workforce Innovation and Opportunity Act (WIOA) or in accordance with this section. Reference to funds identified in support of this RSA is contingent upon co- location at the RichmondWORKS AJCC and receipt of those funds by the partners.
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V. RWDB – RSA CO-LOCATED PARTNER SIGNATURES
The signatories hereunder warrant and declare that by their signatures below, acknowledge having read this MOU/RSA, they are duly authorized to execute this by virtue of their position and title. They agree to the terms and conditions prescribed in the sharing of infrastructure costs. Subsequent addenda or amendments will be in writing, signed by all parties, and attached thereto.
City of Richmond, Employment and Training Department
Approved and Accepted by: Approved and Accepted by:
Eduardo Martinez, Mayor Xavier Abrams, Vice-Chairperson City of Richmond Richmond Workforce Development Board
Date Date
Approved and Accepted by: Approved and Accepted by:
Name: Shasa Curl Name: Tamara Walker
Title: Richmond City Manager Title: Deputy Director of Community Services
Date Date
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VI. RWDB, RSA NON-CO-LOCATED PARTNER SIGNATURES
The following documents include the a greement of partnership between the RichmondWORKS, AJCC non- co-located mandated partners and the City of Richmond Workforce Development Board, pursuant to the Workforce Innovation and Opportunity Act (WIOA) . It incorporates the non-co-located partners written agreements, itemizing their “in-kind” and non-monetary shared services.
The WIOA non-co-located partners Include:
1. Contra Costa County, Community College District
2. Contra Costa County, Employment and Human Services Dept.(TANF/CalWORKS, Senior Employment Program and Community Action Agency)
3. City of Richmond, Literacy for Every Adult Program (LEAP)
4. City of Richmond YouthBuild Program
5. Job Corps, Northern California Outreach & Admissions
6. Richmond Housing Authority
7. Rubicon Programs, Inc.
8. State of California, Department of Rehabilitation
9. State of California, Employment Development Department (EDD) Workforce Services Branch (WP/TAA/VS)
10. State of California, Employment Development Department (EDD) Unemployment Insurance Branch
11. Swords to Plowshares, Inc.
12. West Contra Costa Adult Education
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Contra Costa Community College District
Agreement of Partnership between the RichmondWORKS, AJCC Mandated Partners and the City of Richmond Workforce Development Local Area, Pursuant to the Workforce Innovation and Opportunity Act (WIOA)
As a designated State eligible agency for the Carl D. Perkins Career and Technical Education Act, this mandated partner agrees to fulfill the requirements of this partnership for the purposes stated in the Workforce Innovation and Opportunity Act.
In addition to the agreements identified in the main body of this Memorandum of Understanding, this signed document serves as assurance that this mandated, not co -located, partner will make non -cash, in -kind contributions towards the success of the Richmon dWORKS AJCC. The AJCC Partner will carry out its responsibilities under this Resource Sharing Agreement through provisions of the following contributions:
Develop a strong collaboration and cross referral relationship to include information sessions regarding various projects, such as Project FLOW (Forklift, Logistics, Operations, and Warehouse) program and AJCC Project ACES (Accelerating Careers thru Essential Skills), and other work readiness classes; Career Exploration Workshops to be presented at Richmond AJCC; Continued collaboration between partners surrounding the strong workforce initiative; work cooperatively regarding community outreach in support of this program; Schedule cross-training sessions for AJCC and Contra Costa Community College staff regarding partner services.
The signatories hereunder warrant and declare that they are duly authorized to execute this Agreement by virtue of their position and title.
Signature of Signatory Official Date
David Wetmore, Director of Purchasing & Contract Services Name and Title of Signatory Official
Signatory Official Contact Information:
Address: 500 Court Street; Martinez, California 94553 Phone: 925-229-1000
Email: [email protected]
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Contra Costa County, Employment and Human Services Division (CCCEHSD)
Agreement of Partnership between the RichmondWORKS, AJCC Mandated Partners and the City of Richmond Workforce Development Local Area, Pursuant to the Workforce Innovation and Opportunity Act (WIOA)
As the sole entity in Contra Costa County responsible for administering or supervising policy for Senior Community Services Employment Program, Community Services Bureau , and Temporary Assistance for Needy Families (TANF) Program, this mandated partner agrees to fulfill the requirements of this partnership for the purposes stated in the Workforce Innovation and Opportunity Act.
In addition to the agreements identified in the main body of this Memorandum of Understanding, this signed document serves as assurance that this mandated, not co -located, partner will make non -cash, in -kind contributions towards the success of the RichmondWORKS AJCC. The AJCC Partner will carry out its responsibilities under this Resource Sharing Agreement through provisions of the following contributions:
Referral of EHSD clients for participation in AJCC Workforce Development Services; AJCC Partner sharing of service information via brochures and/or flyers; Provide annual cross-training for RichmondWORKS AJCC staff regarding Contra Costa Co EHSD services, policies and procedures.
The signatories hereunder warrant and declare that they are duly authorized to execute this Agreement by virtue of their position and title.
Date:
Signature of Signatory Official
Marla Stuart, Director
Name and Title of Signatory Official:
Signatory Official Contact Information:
Address: 40 Douglas Drive; Martinez, CA 94553
Phone: 925-313-1595
Email: [email protected]
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City of Richmond, Literacy for Every Adult Program (LEAP)
Agreement of Partnership between the RichmondWORKS, AJCC Mandated Partners and the City of Richmond Workforce Development Local Area, Pursuant to the Workforce Innovation and Opportunity Act (WIOA)
LEAP is a free program sponsored by the City of Richmond Public Library and funded via the Adult Education and Literacy Program administered by the Department of Education under WIOA Title II. This mandated partner agrees to fulfill the requirements of this partnership for the purposes stated in the Workforce Innovation and Opportunity Act.
In addition to the agreements identified in the main body of this Memorandum of Understanding, this signed document serves as assurance that this mandated, not co -located, partner will make non -cash, in -kind contributions towards the success of the RichmondWORKS AJCC. The AJCC Partner will carry out its responsibilities under this Resource Sharing Agreement through provisions of the following contributions:
Develop Partner Referral Process to effectively assist LEAP and AJCC clients in conquering barriers to employment;
o Co-Enrollment of WIOA/LEAP clients to access partner services; Sharing of clients via CASAS assessment tool; connecting AJCC and LEAP Basic Skills Deficient, Out-Of-School Youth to necessary supportive services;
LEAP staff to Provide tutoring for Youth Program participants; LEAP staff to be on -site intermittently to provide Basic Computer classes and LEAP services information to AJCC clients;
RichmondWORKS AJCC Title I staff to provide quarterly Career Information Counseling at the LEAP office for its participants.
Cross-Training activities for AJCC and LEAP staff regarding partner services to be held on an annual basis.
The signatories hereunder warrant and declare that they are duly a uthorized to execute this Agreement by virtue of their position and title.
Signature of Signatory Official Date
Abigail Sims, Literacy Program Manager
Name and Title of Signatory Official
Signatory Official Contact Information:
Address: 440 Civic Center Plaza; Richmond, CA 94804
Phone: 510-307-8084
Email: [email protected]
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Job Corps - Northern California Outreach & Admissions
Agreement of Partnership between the RichmondWORKS, AJCC Mandated Partners and the City of Richmond Workforce Development Local Area, Pursuant to the Workforce Innovation and Opportunity Act (WIOA)
Job Corps is the nation’s largest career technical training and education program for low-income young people ages 16 through 24; it receives funding via Subtitle C of Title I of the WIOA. This mandated partner agrees to fulfill the requirements of this partnership for the purposes stated in the Workforce Inno vation and Opportunity Act.
In addition to the agreements identified in the main body of this Memorandum of Understanding, this signed document serves as assurance that this mandated, not co -located, partner will make non -cash, in -kind contributions towar ds the success of the RichmondWORKS AJCC. The AJCC Partner will carry out its responsibilities under this Resource Sharing Agreement through provisions of the following contributions:
AJCC Partner sharing of service information via brochures and flyers; Provide necessary communication, support and follow-up to maximize utilization of referral resources and services;
Provide access to services including support, education, and training for youth; Provide AJCC youth clients with weekly access to Job Corps Outreach & Admissions Counselor; Commit to continuous partnership-building among all parties to this agreement; Cross-Training for AJCC and partner staff regarding partner services;
The signatories hereunder warrant and declare that they are duly authorized to execute this Agreement by virtue of their position and title.
Signature of Signatory Official Date
Lynniecia Coleman, Project Director
Name and Title of Signatory Official
Signatory Official Contact Information:
Address: 1330 Broadway, Ste. 1610; Oakland, CA 94612 Phone: 916-465-5821
Email: [email protected]
RWDB, MOU / RSA June 22, 2025 Page 41 of 59
Richmond Housing Authority
Agreement of Partnership between the RichmondWORKS, AJCC Mandated Partners and the City of Richmond Workforce Development Local Area, Pursuant to the Workforce Innovation and Opportunity Act (WIOA)
The Richmond Housing Authority provides decent and affordable housing for low and very low-income residents and is funded by the Federal Government and is subject to the rules and guidelines of the United States Department of Housing and Urban Development (HUD). This mandated partner agrees to fulfill the requirements of this partnership for the purposes stated in the Workforce Innovation and Opportunity Act.
In addition to the agreements identified in the main body of this Memorandum of Understanding, this signed document serves as assurance that this mandate d, not co -located, partner will make non -cash, in -kind contributions towards the success of the RichmondWORKS AJCC. The AJCC Partner will carry out its responsibilities under this Resource Sharing Agreement through provisions of the following contributions:
AJCC and partner sharing of service information via brochures and flyers; Cross-Training for AJCC and partner staff regarding services provided; Commit to continuous partnership-building among all parties to this agreement.
The signatories hereunder warrant and declare that they are duly authorized to execute this Agreement by virtue of their position and title.
Signature of Signatory Official Date
Antoinette Terrell, Executive Director
Name and Title of Signatory Official
Signatory Official Contact Information:
Address: 330 – 24th Street; Richmond, CA 94804
Phone: 510-621-1309
Email: [email protected]
RWDB, MOU / RSA June 22, 2025 Page 42 of 59
Richmond YouthBuild Program
Agreement of Partnership between the RichmondWORKS, AJCC Mandated Partners and the City of Richmond Workforce Development Local Area, Pursuant to the Workforce Innovation and Opportunity Act (WIOA)
The Richmond YouthBuild Program works in conjunction with the Employment and Training Department’s RichmondBuild Program to provide education, counseling and job skills to unemployed Richmond young adults, generally high school dropouts and is funded by the Federal Government and is subject to the rules and guidelines of the United States Department of Labor (DOL). This mandated partner agrees to fulfill the requirements of this partnership for the purposes stated in the Workforce Innovation and Opportunity Act.
In addition to the agreements identified in the main body of this Memorandum of Understanding, this signed document serves as assurance that this mandated, not co -located, partner will make non -cash, in -kind contributions towards the success of t he RichmondWORKS AJCC. The AJCC Partner will carry out its responsibilities under this Resource Sharing Agreement through provisions of the following contributions:
AJCC and partner sharing of service information via brochures and flyers; Referrals using agreed upon interest forms and tracking outcomes of referrals; Cross-Training for AJCC and partner staff regarding services provided; Commit to continuous partnership-building among all parties to this agreement.
The signatories hereunder warrant and declare that they are duly authorized to execute this Agreement by virtue of their position and title.
Signature of Signatory Official Date
Lazandra Dial, Interim YouthBuild Program Manager
Name and Title of Signatory Official
Signatory Official Contact Information:
Address: 360 – 27th Street; Richmond, CA 94804
Phone: 510-621-1562
Email: [email protected]
RWDB, MOU / RSA June 22, 2025 Page 43 of 59
Rubicon Programs, Inc.
Agreement of Partnership between the RichmondWORKS, AJCC Mandated Partners and the City of Richmond Workforce Development Local Area, Pursuant to the Workforce Innovation and Opportunity Act (WIOA)
This RichmondWORKS AJCC partner agrees to fulfill the requirements of this partnership for the purposes of providing viable workforce services to the Richmond community.
In addition to the agreements identified in the main body of this Memorandum of Understanding, this signed document serves as assurance that this, not co -located, partner will make non -cash, in-kind contributions towards the success of the RichmondWORKS AJCC. The AJCC Partner will carry out its responsibilities under this Resource Sharing Agreement through provisions of the following contributions:
Participate in outreach efforts focused on serving the re-entry population; Participate in c oordinating referrals for career technical training, including RichmondBUILD pre - apprenticeship, with RichmondWORKS and RichmondBUILD staff; Explore opportunities for co -enrollment and co -case managing eligible program participants; and participate in AJCC partners’ meetings;
Referrals using agreed upon interest forms and tracking outcomes of referrals; Cross-training of AJCC and partner staff regarding services provided and best practices; Sharing of service information via brochures and/or flyers; Commit to customer centered service delivery and partner collaboration; and Commit to continuous partnership-building among all parties to this agreement.
Dependent on Workforce Innovations & Opportunity Act (WIOA) requirements, other grant priorities and funding limits, RichmondWORKS AJCC commits to partner with Rubicon, in addition to the ways enumerated elsewhere in this MOU, by:
Capturing data on how many customers in all programs are reentering the community from incarceration; and
Establishing means of data sharing with Rubicon to facilitate referrals and co-enrollment.
The signatories hereunder warrant and declare that they are duly authorized to execute this Agreement by virtue of their position and title.
Signature of Signatory Official Date
Dr. Carole Durham-Kelly, Director
Name and Title of Signatory Official
Signatory Official Contact Information:
Address: 2500 Bissell Ave.; Richmond, CA 94804
Phone: 510-235-1516
Email: [email protected]
RWDB, MOU / RSA June 22, 2025 Page 44 of 59
State of California, Department of Rehabilitation
Agreement of Partnership between the RichmondWORKS, AJCC Mandated Partners and the City of Richmond Workforce Development Local Area, Pursuant to the Workforce Innovation and Opportunity Act (WIOA)
Is the designated agency specified under section 101(a) (2) of the Rehabilitation Act that is primarily concerned with vocational rehabilitation or vocational and other rehabilitation, of individuals with disabilities in the State and is responsible for administering or supervising policy for the Vocational Reh abilitation program; this mandated partner agrees to fulfill the requirements of this partnership for the purposes stated in the Workforce Innovation and Opportunity Act.
In addition to the agreements identified in the main body of this Memorandum of Understanding, this signed document serves as assurance that this mandated, not co -located, partner will make non -cash, in -kind contributions towards the success of the RichmondWORKS AJCC. The AJCC Partner will carry out its responsibilities under this Resource Sharing Agreement through provisions of the following contributions:
DOR will serve the following priority populations in its role as a partner with the RichmondWORKS AJCC:
applicants and individuals with disabilities who are found eligible for DOR Services; Job placement assistance for DOR customers who are in-plan and ready for employment; Referrals may be made directly to the DOR “Counselor of the Day” and scheduled for an initial orientation; DOR staff will be on-site intermittently at the RichmondWORKS AJCC to provide information and serve existing DOR clients;
Provide brochures, flyer and cross-training for RichmondWORKS AJCC staff regarding DOR policies and procedures including:
o DOR Client Consent to Release & Obtain Information training for AJCC staff o Windmills Training – Disability Awareness Training;
o Disability Access Services - Training and consultation on accessibility and reasonable accommodations.
The signatories hereunder warrant and declare that they are duly authorized to execute this Agreement by virtue of their position and title.
Signature of Signatory Official Date
Della Randolph, Regional Director – Interim ADD/VRED
Name and Title of Signatory Official
Signatory Official Contact Information:
Address: 1800 Sutter St. #550, Concord, CA. 94520
Phone: ( 925) 602-3990
RWDB, MOU / RSA June 22, 2025 Page 45 of 59
State of California, Employment Development Department Workforce Services Branch (WP/TAA/VA)
Agreement of Partnership between the RichmondWORKS, AJCC Mandated Partners and the City of Richmond Workforce Development Local Area, Pursuant to the Workforce Innovation and Opportunity Act (WIOA)
As the State’s designated Workforce Services agency, EDD is authorized by the federal Workforce Innovation and Opportunity Act (WIOA) Title III to provide the following services: WIOA Title III, Wagner Peyser, Trade Adjustment Assistance, and Veteran’s Employment Services. This mandated partner agrees to fulfil l the requirements of this partnership for the purposes stated in the Workforce Innovation and Opportunity Act.
In addition to the agreements identified in the main body of this Memorandum of Understanding, this signed document serves as assurance that this mandated, not co -located, partner will make non -cash, in -kind contributions towards the success of the RichmondWORKS AJCC. The AJCC Partner will carry out its responsibilities under this Resource Sharing Agreement through provisions of the following contributions:
Electronic linkage via telephone and computer system to:
o EDD Workforce Services staff located at the Contra Costa Co./Concord AJCC; o Navigation for Unemployment Insurance Client Services; o Veteran’s Services;
o State Disability Client Services;
Establish feedback loops for AJCC staff reporting UI eligibility issues that may arise during interaction with the customer;
Provide applicable brochures, information cards and EDD service applications for AJCC clients; Coordinated participation of EDD trained staff, in Annual Cross-Training for AJCC staff.
The signatories hereunder warrant and declare that they are duly authorized to execute this Agreement by virtue of their position and title.
Signature of Signatory Official Date
Jeff Richard, Deputy Division Chief
Name and Title of Signatory Official
Signatory Official Contact Information:
Address: 2901 50th Street, Sacramento, CA 95817
Phone: 916-227-0381
Email: [email protected]
RWDB, MOU / RSA June 22, 2025 Page 46 of 59
State of California, Employment Development Department Unemployment Insurance Branch
Agreement of Partnership between the RichmondWORKS, AJCC Mandated Partners and the City of Richmond Workforce Development Local Area, Pursuant to the Workforce Innovation and Opportunity Act (WIOA)
As the State’s designated Workforce Services agency, EDD is authorized by the federal Workforce Innovation and Opportunity Act (WIOA) Title III to provide Unemployment Insurance services. This mandated partner agrees to fulfil l the requirements of this partnership for the purposes stated in the Workforce Innovation and Opportunity Act.
In addition to the agreements identified in the main body of this Memorandum of Understanding, this signed document serves as assurance that this mandated, not co -located, partner will make non -cash, in -kind contributions towards the success of the RichmondWO RKS AJCC. The AJCC Partner will carry out its responsibilities under this Resource Sharing Agreement through provisions of the following contributions:
Electronic linkage via telephone and computer system to:
o Unemployment Insurance (UI) Client Services;
Establish feedback loops for AJCC staff reporting UI eligibility issues that may arise during interaction with the customer;
Provide applicable brochures, information cards and EDD service applications for AJCC clients; Coordinated participation of EDD trained staff, in Annual Cross-Training for AJCC staff.
The signatories hereunder warrant and declare that they are duly authorized to execute this Agreement by virtue of their position and title.
Signature of Signatory Official Date
Philomena Nwebube, Employment Development Administrator Name and Title of Signatory Official
Signatory Official Contact Information:
Address:
Phone: (510) 622-1589
Email: [email protected]
RWDB, MOU / RSA June 22, 2025 Page 47 of 59
Swords to Plowshares, Inc.; Veteran Services
Agreement of Partnership between the RichmondWORKS, AJCC Mandated Partners and the City of Richmond Workforce Development Local Area, Pursuant to the Workforce Innovation and Opportunity Act (WIOA)
Swords to Plowshares is a community -based not -for-profit 501(c)(3) organization that provides needs assessment and case management, employment and training, housing, and legal assistance to approximately 3,000 veterans in the San Francisco Bay Area each ye ar. This RichmondWORKS AJCC partner agrees to fulfill the requirements of this partnership for the purposes of providing viable workforce services to the Richmond veteran community.
In addition to the agreements identified in the main body of this Memora ndum of Understanding, this signed document serves as assurance that this, not co -located, partner will make non -cash, in-kind contributions towards the success of the RichmondWORKS AJCC. The AJCC Partner will carry out its responsibilities under this Resource Sharing Agreement through provisions of the following contributions:
AJCC and partner sharing of service information via brochures and/or flyers; Cross-Training for AJCC and partner staff regarding services provided; Commit to continuous partnership-building among all parties to this agreement.
The signatories hereunder warrant and declare that they are duly authorized to execute this Agreement by virtue of their position and title.
Signature of Signatory Official Date
Steven Culbertson, Associate Director of Programs and Operations Name and Title of Signatory Official
Signatory Official Contact Information:
Address: 1060 Howard St. San Francisco, CA 94103
Phone: (215) 668-5239
Email: [email protected]
RWDB, MOU / RSA June 22, 2025 Page 48 of 59
West Contra Costa Adult Education (WCCAE)
Agreement of Partnership between the RichmondWORKS, AJCC Mandated Partners and the City of Richmond Workforce Development Local Area, Pursuant to the Workforce Innovation and Opportunity Act (WIOA)
The West Contra Costa Adult Education (WCCAE) provides lifelong educational opportunities and services to adult learners and receives funding via the Adult Education and Literacy Pro gram administered by the Department of Education under WIOA Title II. This mandated partner agrees to fulfill the requirements of this partnership for the purposes stated in the Workforce Innovation and Opportunity Act.
In addition to the agreements identified in the main body of this Memorandum of Understanding, this signed document serves as assurance that this mandated, not co -located, partner will make non -cash, in -kind contributions towards the success of the RichmondWORKS AJCC. The AJCC Partner will carry out its responsibilities under this Resource Sharing Agreement through provisions of the following contributions:
Develop and ensure access to Adult Education Classes via CalJOBS ETPL (Employment Training Provider Listing);
Foster an effective client referral process between RichmondWORKS AJCC and WCCAE; Cultivate partner collaboration with AJCC Career Services, Project ACES (Accelerating Careers thru Essential Skills) and RichmondBUILD Construction Academy; Provide brochures, flyers and cross-training for AJCC staff regarding WCCAE classes and certification programs;
WCCAE staff to be on-site intermittently in AJCC to share career exploration information with clients; Annual Cross -Training for AJCC and West Contra Costa Adult Education staff re garding partner services;
The signatories hereunder warrant and declare that they are duly authorized to execute this Agreement by virtue of their position and title.
Signature of Signatory Official Date
David Hart, Associate Superintendent, Business Services; WCCUSD Name and Title of Signatory Official
Signatory Official Contact Information:
Address: 1108 Bissell Avenue; Richmond, CA 94804
Phone: 510-231-1100
Email: [email protected]
West Contra Costa Adult Education Location:
Alvarado Campus
5625 Sutter Avenue; Richmond, CA 94804
510-231-1444
RWDB, MOU / RSA June 22, 2025 Page 49 of 59
VII. MOU/RSA - ATTACHMENTS
A. Infrastructure and Consolidated System Costs Budget;
1. Infrastructure Budget;
2. Consolidated System Costs Budget (Basic & Individualized Career Services);
3. Third Party In-Kind Contributions;
B. RichmondWORKS AJCC Partners Civility Policy;
C. RichmondWORKS AJCC Partners Referral Policy and Process; D. AJCC Partner Referral Form and Authorization to Release Information Form E. Applicable Career Services Matrix.
F. Employment Services (Wagner-Peyser)
RWDB, MOU / RSA June 22, 2025 Page 50 of 59
MOU/RSA – ATTACHMENT A-1
Infrastructure Budget
Costs based on Program Year July 1, 2025 - June 30, 2028 Cost Category/Line Item Line Item Cost Detail Cost
Rent
Rental of Facilities Rent subsidized by third party
Rental Costs Subtotal: $ -
Utilities and Maintenance
Electric Included in Facilities Maintenance
Gas Included in Facilities Maintenance
Water Included in Facilities Maintenance
Sewer Connections Included in Facilities Maintenance
High-Speed Internet $ 56,700
Telephones (Landlines) $ 22,859
Facility Maintenance Contract $ 359,246
Utilities and Maintenance Costs Subtotal: $ 438,805
Equipment
Assessment-related products Metrix Learning $ 8,500
Assistive technology for individuals
with disabilities (Access and
Accommodation)
Legacy equipment provided by RichmondWORKS
Copiers OH - $6,500+ $15,000, Career Center $9,000 $ 30,500 Fax Machines Legacy equipment provided by RichmondWORKS Computers Legacy equipment provided by RichmondWORKS; Replacements included in Facilities Maintenance
Other tangible equipment used to Legacy equipment provided by RichmondWORKS all center customers
Equipment Costs Subtotal: $ 39,000
Technology to Facilitate Access to the AJCC
Technology used for the center’s Legacy equipment provided by RichmondWORKS planning and outreach activities
Cost of creation and maintenance of a
center website $ 250
Website Address:
www.eastbayworks.org
Technology to Facilitate Access Costs Subtotal: $ 250
Common Identifier Costs (Local Option, If Agreed To By All Co-located Partners) Creating New AJCC Signage
Updating Templates and Materials
Updating Electronic Resources
Common Identifier Subtotal: $ -
SUMMARY OF TOTAL INFRASTRUCTURE COSTS TO BE SHARED BY COLOCATED PARTNERS Cost Category Total Cost
Subtotal: Rental Costs $ -
Subtotal: Utilities and Maintenance Costs $ 438,805
Subtotal: Equipment Costs $ 39,000
Subtotal: Technology to Facilitate Access Costs $ 250
Subtotal: Common Identifier Costs $ -
TOTAL INFRASTRUCTURE COSTS FOR THIS AJCC/Network: $ 442,955
RWDB, MOU / RSA June 22, 2025 Page 51 of 59
Consolidated System Budget MOU/RSA – ATTACHMENT A-2
Consolidated System Costs Budget (Basic and Individualized Career Services) Non Co-located Partners Co-located
Partners
Contra Costa College
District
Department of
Rehabilitation
EDD - Workforce Services
Branch and UI Branch
Literacy for Every Adult
Program
NCAOA Job Corps
Richmond Housing
Authority
Rubicon ReEntry Success
Center
Senior Services CCCEHSD
Title 2 Serra Adult Ed.
WCCUSD
Swords to Plowshares
Veterans
TANF Workforce Services
CCCEHSD
RichmondWORKS
Basic Career Services
Eligibility 42,754
Outreach/Intake/Orientation 35,987
Initial Assessment X X X 26,570
Labor Exchange X 17,713
Referrals to One Stop Partners X X X X X X X X X X X 31,050 Labor Market Info X 11,071
Performance and Cost Inf 11,071
Support Service Information 6,642
UI Information X 55,354
Financial Aid Information X X 14,608
Youth Employment Opportunity
Student Assistant
X 9,668
Youth Employment Opportunity
Program Mentor
X 6,912
Disabled Veterans Outreach
Program (DVOP)
X 20,634
Local Veterans Employment
Representative (LVER)
X 10,317
Wagner Peyser X 84,290
Rapid Response (RR)/Planning
Activities
X 2,992
Trade Adjustment Act X 7,428
Reemployment Services and
Eligibility Assessment Program
(RESEA)
X 42,815
Basic Career Services Subtotals 430,448
Individualized Career Services
Comprehensive Assessment X 11,244
Individual Employment Plan (IEP) 12,787
Career Planning/Counseling 201,410
Short Term Pre-Vocational Training
X
X
89,522
Internship/Work Experience 500,000
Out-of-Area Job Search 9,748
Financial Literacy X 3,524
English Language Acquisition (ELA) X X 2,451 Youth Employment Opportunity
Student Assistant
X 1,706
Youth Employment Opportunity
Program Mentor
X 1,220
Disabled Veterans Outreach X 3,641
RWDB, MOU / RSA June 22, 2025 Page 52 of 59
Program (DVOP)
Local Veterans Employment
Representative (LVER)
X 1,821
Wagner Peyser X
14,875
Rapid Response (RR)/Planning
Activities
X
528
Trade Adjustment Act X 1,311
Reemployment Services and
Eligibility Assessment Program
(RESEA)
X 7,556
Individualized Career Services
Subtotal
863,344
Basic and Individualized Career
Services Total
1,293,792
X = In-Kind
RWDB, MOU / RSA June 22, 2025 Page 53 of 59
MOU/RSA– ATTACHMENT A-3
MOU/RSA: Third Party In-Kind Contributions
Third Party In-kind Infrastructure Contributions to Support the AJCC as a Whole Cost Categories Total Cost Contributor Value
Rent - City of Richmond 230,184
Utilities/Maintenance 400,325 City of Richmond 400,000
Computers* 20,000 City of Richmond 15,000
Total 420,325 645,184
*20 Computers purchased by City of Richmond in 2024 and will need to be replaced in 2 to 4 years.
RWDB, MOU / RSA June 22, 2025 Page 54 of 59
MOU/RSA – ATTACHMENT A-3
Third Party In-Kind Contributions
Cost Categories Total Cost Contributor Value
Rent - City of Richmond 230,184$
Utilities/Maintenance 391,620$ City of Richmond $391,620 Computers* $40,000 City of Richmond $5,000
Total 431,620$ 626,804$
Third Party InKind Infrastructure Contributions to Support the AJCC as a Whole *40 Computers purchased by City of Richmond will need to be replaced in 1 to 4 years.
RWDB, MOU / RSA June 22, 2025 Page 55 of 59
MOU/RSA ATTACHMENT B
RichmondWORKS AJCC Partners Civility Policy
Regardless of role or position, all staff within the RichmondWORKS America Jobs Center of California (AJCC) is expected to behave in a manner that maintains a civil workplace environment, free of harassment and intimidation. Management bears a responsibility to ensure that respectful behaviors are exhibited at all times and to address those which are not. Indeed, management should exemplify the behavior expected of all staff in maintaining a positive and productive work culture.
Respectful workplace behaviors are those that promote positivity and professionalism including, but not limited to:
Using respectful and courteous language in all interactions. Questioning an Individual's position on an Issue politely and seeking to understand his/her position:
Giving individual direct, non-personal feedback and where appropriate, in a private setting. Not displaying a negative attitude and understanding how one's attitude can affect the work environment.
Approaching conflict with maturity and a true desire for resolution rather than an opportunity to disagree. Respecting the chain of command and raising concerns to management at the appropriate time/place and with the appropriate tone; and
Using discretion when communicating about issues that may be considered to be personal.
Inappropriate or unacceptable workplace behaviors are statements or acts that may negatively impact the work environment including, but not limited to:
Using profane, abusive, vulgar, or harassing language. Berating or unnecessarily criticizing people in public. Gossiping.
Deliberately embarrassing people.
Using e-mail or text messages as a shield for rudeness or to further any other inappropriate or unacceptable workplace behaviors; and
Addressing people in an unprofessional manner or tone.
All RichmondWORKS staff and management have a responsibility to act in good faith towards maintaining a culture of inclusion, dignity, and understanding for all stakeholders in the Richmond workforce . Disputes should be address using approaches that facilitate clear communication and respectful interactions that lead to mutually accept able solutions. For disputes that cannot be resolved informally, the following mediation/resolution process shall be followed :
1. Should Informal efforts fail, the authorized signatory of the Richmond WIOA grant recipient, or designee, and the executive director (s) of the partner(s), or designee(s), shall meet to mediate and resolve the situation.
2. Should these efforts fail, the situation shall be referred to the chair of the Richmond Workforce Development Board (RWDB) who shall designate an ad hoc committee to mediate with the parties involved to resolve the situation.
RWDB, MOU / RSA June 22, 2025 Page 56 of 59
RichmondWORKS AJCC Partner Referral Process MOU/RSA – ATTACHMENT C
OPERATIONS BULLETIN
WORKFORCE INNOVATIONS AND
OPPORTUNITY ACT
Policy Number ETP11-0917
RWDB Approval Date: 09 -2017
Revised: 01-2019
AJCC Partner Referral Process
Pg. 1 0f 2
RichmondWORKS America’s Jobs Center of Californiasm
(AJCC) Partner Referral Process
1. The RichmondWORKS AJCC Partners agree that each partner shall receive referrals from and make referrals to the RichmondWORKS AJCC partner agencies in accordance with the Memorandum of Understanding, Resource Sharing Agreement (MOU/RSA).
a. Referral Definition
A referral is defined as a good faith effort by each RichmondWORKS AJCC Partner to direct customers to the right service at the right time.
Referrals are made via the RichmondWORKS Partner Referral Form and the client’s Authorization to Release Referral Information Form, attached ;
Referrals between partners will be counted when a Referral Form is received by any one partner; it will be incumbent on each partner to follow -up with referrals received from other partners, to facilitate each partner’s individual intake process.
2. Each partner will use the attached form for RichmondWORKS referrals to refer individuals for services they are not able to provide. This agreement will be updated at a later date to include any necessary performance standards, and tracking requirements.
3. The parties agree to make the discussion of the referral process ( for review and enhancement) a permanent agenda item at all regularly scheduled partners meetings, to include:
Feedback on the success of the cross-referral arrangements; Cross-train their respective staffs;
Consider co-enrollment options and practices, and the effect of cross-referrals on mutual performance expectations; and
Constantly improve the joint delivery of services to customers.
Referral Process
The originating agency staff person should always provide a copy of the referral information to their designated AJCC partner agency representative. RichmondWORKS Partner Referral listings will be provided.
The originating agency staff person is to both (1) transmit the Referral Form and Authorization t o Release Referral Information Form to the receiving agency’s contact person via e -mail; and (2) give a copy of the forms to the customer with instructions to present the form to the receiving agency’s representative at the time a face -to-face contact is made.
The receiving Partner Agency Representative should, after assisting the customer, complete the referral results section of the form and return a completed copy to the originating agency’s representative and the staff person that initiated the referral form.
If the originating agency does not receive a copy of the referral form results within 21 days, it shall contact the receiving agency’s contact representative to determine the outcome of the referral.
RWDB, MOU / RSA June 22, 2025 Page 57 of 59
RichmondWORKS AJCC Client Referral Form MOU/RSA - ATTACHMENT D
(Please fill out and send with customer upon referral or e-mail TO APPROPRIATE PARTNER)
REFERRAL INFORMATION: When transmitting the referral from, the originating agency should give a copy of the form to the customer with instructions to present the form to the receiving agency at the time a face -to-face contact is made. After assisting the customer, the receiving agency is to complete the referral results section of this form and return a copy to the originating agency wh o first initiated the service referral.
DATE REFERRED: CalJOBS State ID# Phone Number:
CUSTOMER'S NAME:
Last First Middle Initial
Email: Alternate Contact Information:
CUSTOMER IS CURRENTLY RECEIVING:
TANF/CalWorks Senior Employment Program Community Services Bureau Dept. of Rehabilitation L.E.A.P/Literacy & Tutoring AJCC / WIOA Services Specify Partner Agency/Services:
Other, please specify:
REFERRED BY:
AGENCY: CONTACT NAME:
PHONE#: E-MAIL:
PURPOSE OF REFERRAL:
REFERRED TO:
AGENCY: CONTACT NAME:
PHONE#: E-MAIL:
DESCRIPTION OF RECOMMENDED SERVICES:
If an Employment Basic Skills Assessment Tool and/or Plan have been completed at your agency, please document and provide client with a copy of the Skills Assessment Tool and/or Plan to bring or take to his/her initial visit resulting from this referral. Please add any comments that will assist the "Referred To" agency in assisting this individual (example of Skill Assessment tool – CASAS, TABE, GAIN, etc.):
DESCRIPTION OF WHEN, HOW, OR IF YOU NEED FEEDBACK ON THIS REFERRAL:
*All RichmondWORKS AJCC Partners will utilize the referral system.
FOR OFFICE USE ONLY:
DATE RECEIVED BY DESIGNATED REFERRAL PERSONNEL: INITIALS:
Please retain copy for Client’s case file. Case notes required for contact attempts, appointments, results, etc.
RWDB, MOU / RSA June 22, 2025 Page 58 of 59
MOU/RSA - ATTACHMENT E
Employment & Training Department
CONSENT TO RECIPROCAL RELEASE OF CONFIDENITAL INFORMATION
TO: City of Richmond Workforce Development Program and Partner Agencies:
I, , hereby authorize the reciprocal release of information specified herein to the City of Richmond Workforce Development Program and Partner Agency name(s):
West Contra Costa Unified School District &
Adult School
NCAOA Job Corps
City of Richmond, Employment and Training
Dept.
Richmond Housing Authority
Community Services Bureau - CCEHSD Rubicon, Re-Entry Success Center and Core Programs
Contra Costa Community College District Senior Community Services Employment Program - CCEHSD
Department of Rehabilitation Swords to Plowshares EDD, Workforce Service and
Unemployment Insurance Branches
Workforce Services (TANF) - CCEHSD
LEAP - City of Richmond Self-Help for the Elderly
Other ____________________________
I understand that the purpose of this release is in support of my participation and progress in various Workforce Development activities and/or Partner Agency programs; and to assist my Career Planner and/or partner agency staff in developing an effective service plan for my career pathway.
NOTICE: This authorization is for full disclosure of all records related to Workforce Development services including:
School/Vocational Training and other agency's activities: identifying information; academic/training work attempted and/or completed; level of achievement, including progress reports, grades, and scores on assessments tests (i.e., TABE, CASAS or GAIN); participation in vocational training activities; scores on intelligence, aptitude, and interest tests; and teacher/counselor observations and records.
All relevant records from the named agency(ies) above, and all relevant City of Richmond Workforce Development records, especially those related to case management, goals, and challenges.
The nature or method of disclosure or re-disclosure of the above indicated information is hereby authorized to consist of unrestricted oral or written communication between staff of the named agency(ies) above, and the City of Richmond Workforce Development Program’s Career Planner.
This consent may be revoked in writing at any time, except to the extent that action has been taken in reliance thereon’,and will expire automatically upon the termination of the participant’s Workforce Development program enrollment.
Signature of Participant Date
Signature of Parent/Guardian (If Participant is a minor) Date
330 – 25th Street Richmond, CA 94804 Ph. (510) 307-8014 Fax (510) 307-8061
RWDB, MOU / RSA June 22, 2025 Page 59 of 59
Matrix of AJCC Partners & Services MOU/RSA – ATTACHMENT F
RichmondWORKS AJCC, One-Stop Delivery System - WIOA, PY2025-28 Matrix of AJCC Partners & Services
Summary of Career Services Applicable to AJCC Partner Clients CORE
PARTNERS
ORGANIZATION
WIOA
Eligibility
Determination
Outreach
and
Orientati
on
Skills
Assessments
Individual
Career Svcs
Access to
Training
Services
Labor
Market
Info
Business
Services
Partner
Referrals
Veteran
Services
Provision
of LMI
WIOA
Performance
Info
Supportive
Services
UI Filing
on-line or
fax
Financial
Literacy
Title 1 (Co-
located
Partner)
City of Richmond,
Employment and Training
Dept.
X X X X X X X X X X X X X X
Richmond
YouthBuild
City of Richmond,
Employment and Training
Dept. (YouthBuild Program)
X
X
X
X
X
X
X
X
Carl Perkins
Act.
Contra Costa Community
College District X X X X
Title 4 Department of Rehabilitation X X X X X X X X X
Title 3
(EDD) Workforce Services
Branch and
Unemployment Insurance
Branch.
X
X
X
X
X
X
X
X
Title 2 LEAP - City of Richmond X X X X
Job Corps NCAOA Job Corps X X X X
Housing
Authority Richmond Housing Authority X X X
Second
Chance
Program
Rubicon, Core Programs and
ReEntry Success Center
X
X
X
X
X
X
X
X
X
Senior
Services
Senior Community Svcs.
Employment Program -
CCCEHSD
x
x
Senior
Employment
Services
Self-Help for the Elderly
(SCSEP) (Co-located Partner)
X
X
X
X
Title 2 West Contra Costa Adult
Education - WCCUSD
X X X X
Veteran
Employment
& Training
Swords to Plowshares
X
X
X
X
X
X
TANF Workforce Services
(CalWORKS/TANF) - CCEHSD
X X
X
X X
X