Reso. No. ____
RESOLUTION NO. ____
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE HOUSING
AUTHORITY OF THE CITY OF RICHMOND, CALIFORNIA, ADOPTING A
RESOLUTION APPROVING A SOLE SOURCE CONTRACT WITH YARDI
SYSTEMS, INC. TO PROVIDE REQUIRED COMPUTER SOFTWARE TO
ADMINISTER THE HOUSING AUTHORITY’S PUBLIC HOUSING PROGRAM FOR AN AMOUNT NOT TO EXCEED $60,000 ENDING JUNE 30, 2028.
WHEREAS, Richmond Housing Authority (RHA) owns and manages 100 units of rental housing; and
WHEREAS, RHA entered into a Public Housing Authority Recovery and Sustainability (PHARS) agreement with the U.S. Department of Housing and Urban Development (HUD); and
WHEREAS, RHA remains obligated and committed to performing all HUD required functions, and providing quality service to local program participants; and
WHEREAS, the Housing Authority competitively selected and has been using Yardi Software, Inc. since May 2011; and
WHEREAS, the Housing Authority requires the ongoing use of the Yardi Systems, Inc. software, which integrates the public housing program administration, federally mandated compliance activity, accounting and property management functions into a single platform; and
WHEREAS, the Yardi Systems, Inc. software allows the Housing authority staff to perform all of the required initial and annual income certifications for public housing program participants and generates the necessary reports to maintain compliance with HUD regulations; and
WHEREAS, the Yardi Software also helps to streamline workflows, tracks performance measures, and facilitates key functions such as tenant account receivables management and work order processing; and
WHEREAS, transitioning to a different software provider would create operational challenges including service disruptions, costly staff retraining, and potential data loss, which would negatively impact the Housing Authority’s ability to effectively serve its residents.
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSIONERS OF THE
HOUSING AUTHORITY OF THE CITY OF RICHMOND, COUNTY OF CONTRA COSTA, STATE OF CALIFORNIA THAT the Executive Director is hereby authorized to execute a contract a contract with Yardi Systems, Inc. to provide required computer software to administer the Housing Authority’s Public Housing Program for an amount not to exceed $60,000 ending June 30, 2028.
BE IT FURTHER RESOLVED that the Executive Director is hereby authorized to take all actions necessary to implement this resolution.
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The foregoing resolution was passed and adopted by the Commissioners of the Housing Authority of the City of Richmond at a special meeting thereof held on April 1,August 19 2025 by the following vote:
AYES:
NOES:
Reso. No. ____
ABSTENTIONS:
ABSENT:
Chairperson
[SEAL]
Attest:
Secretary
Approved as to form:
City Attorney
State of California }
County of Contra Costa : ss.
City of Richmond }
I certify that the foregoing is a true copy of Resolution No. _____ finally passed and adopted at a Special Housing Authority Meeting held on April 1August 19, 2025.
____________________________________
CLERK OF THE HOUSING AUTHORITY