August 26, 2025
Public Works
DATE: August 26, 2025
TO: Mayor Martinez and Members of the City Council
FROM:
Daniel Chavarria, PE, Director of Public Works
Robert Armijo, PE, Deputy Director of Public Works / City Engineer
Janney Lockman, Associate Transportation Planner
Subject:
Contract with Freyer & Laureta for the Parchester Village– Giant Highway Infrastructure Master Plan
FINANCIAL IMPACT: Funding of $500,000 was allocated by the City Council on March 11, 2025, for Phase I of the Parchester Village– Giant Highway Infrastructure Master Plan. There is no
additional financial impact associated with this contract.
Additional funding will need to be identified in the future to support design, permitting, and construction of the
improvements as recommended in the final plan
(Account String: 20136031-400733-23063).
PREVIOUS COUNCIL
ACTION:
March 11, 2025
April 15, 2025
STATEMENT OF THE
ISSUE:
Consistent with direction received from the City Council regarding infrastructure issues in Parchester Village. City staff is recommending awarding a contract to Freyer &
Laureta to develop the Parchester Village–Giant Highway Infrastructure Master Plan.
RECOMMENDED ACTION:
ADOPT a resolution awarding a contract to Freyer &
Laureta, Inc. in an amount not to exceed $399,500 to
develop the Parchester Village–Giant Highway
Infrastructure Master Plan; and AUTHORIZE the Director
of Public Works, or their designee, to approve contract amendments in an amount not to exceed $100,500, for a
AGENDA
REPORT
August 26, 2025
total potential contract value of $500,000 – Public Works (Janney Lockman 510-307-8097/Robert Armijo 510-620-
5477).
DISCUSSION:
On March 11, 2025, the City Council allocated $500,000 towards Phase I of a study to address infrastructure issues in Parchester Village along the Giant Highway. The subsequent April 15, 2025, City Council Study Session on Parchester Village provided an opportunity for City staff to hear from residents about the infrastructure-related challenges in the neighborhood and receive direction from City Council on the scope of work for the Parchester Village-Giant Highway Infrastructure Master Plan.
The Public Works Department issued a Request for Proposals (RFP) on April 24, 2025, seeking qualified engineering firms to develop a comprehensive infrastructure plan for the Parchester Village neighborhood and the segment of Giant Highway and Collins Avenue adjacent to Parchester Village. This study will evaluate and develop recommendations to improve storm drainage conditions to address flooding issues; improve pedestrian, transit, and bicycle safety and access; and improve pavement conditions.
City staff received three proposals from qualified engineering firms. A panel of Public Works and Planning staff members, who possess the technical expertise to evaluate the proposals, reviewed the proposals and interviewed the firms. Selection criteria included approach to the project, related projects that the firm has worked on, firm qualifications, and the skillset of the project team.
The panel identified Freyer & Laureta as the best fit for developing the infrastructure plan, based on the firm’s technical expertise, community outreach experience, and the selection criteria. Evaluation results are summarized below:
Consultant Reviewer 1 Reviewer 2 Reviewer 3 Total
Freyer & Laureta 89 94 92 275
CSW-ST2 83 90 91 264
BKF 82 83 87 252
If the City Council approves this resolution, a contract with Freyer & Laureta can be executed, and the study can begin shortly after. City staff will work with the selected consultant to initiate data collection, utility research, and community engagement.
These efforts will inform the development of a comprehensive Infrastructure Master Plan that prioritizes improvements and guides future investment in the neighborhood.
City staff recommends that the City Council adopt a resolution authorizing the City Manager, or their designee, to execute a contract with Freyer & Laureta in an amount
August 26, 2025
not to exceed $399,500, with a 20% contingency of $100,500, for a total contract amount of $500,000.
This will allow the City to begin this study, taking the first steps to plan and deliver much-needed infrastructure improvements for the community.
DOCUMENTS ATTACHED:
Attachment 1 – Resolution
Attachment 2 – Standard Contract
Attachment 3 – RFP