August 19, 2025
Human Resources
DATE: August 19, 2025
TO: Mayor Martinez and Members of the City Council
FROM:
Nickie Mastay, Deputy City Manager – Internal Services
Sharrone Taylor, Director of Human Resources
Subject:
Resolution Amending Staffing (Position Control)
FINANCIAL IMPACT: The actual fiscal impact will be determined once the positions are filled and may result in salary savings.
PREVIOUS COUNCIL
ACTION:
None.
STATEMENT OF THE
ISSUE:
The position control (primary position list) represents all positions that may be considered during a fiscal year.
However, it does not reflect the actual number of
positions that will be filled based on available funding.
RECOMMENDED ACTION: ADOPT a resolution amending staffing (position control) to reallocate existing positions to one (1) Administrative Services Coordinator, two (2) Vocational Construction
Building Instructors and amending the title of two (2)
placeholder positions to Tree Trimmer – Human
Resources (Nickie Mastay/Sharrone Taylor 510-620-
6602).
DISCUSSION:
City Council approval is required to amend the City's authorized staffing (i.e., position control). Human Resources is requesting the following amendments to position control:
AGENDA
REPORT
August 19, 2025
ADMINISTRATIVE SERVICES COORDINATOR
Human Resources is seeking City Council approval to reallocate one (1) Administrative Assistant to one (1) Administrative Services Coordinator.
The Rent Board approved the reallocation of an Administrative Assistant to an Administrative Services Coordinator for the Rent Program on June 18, 2025, which will not increase their number of positions and have a fiscal impact of approximately $13,930 for the fiscal year. The approved reallocation was not included in the position control document approved with the City budget. Therefore, this position must be added to position control by City Council action, which will document for the administrative record and permit the Finance Department to effectuate the modification to position control.
Currently, the Rent Program Department is authorized for fourteen (14) Full-Time Equivalent positions and is set to receive a subsidy of $299,373 for the current Fiscal Year (FY) 2025-26.
The Human Resources Department recommends revisions to the Rent Program's position control to facilitate the reallocation of the Administrative Assistant position to an Administrative Services Coordinator position. This reallocation has received approval from the Rent Board and aligns with the adopted budget. Importantly, this change will not affect the subsidy provided by the General Fund.
VOCATIONAL CONSTRUCTION BUILDING INSTRUCTOR
Human Resources is seeking City Council approval to reallocate one (1) Workforce Program Manager and one (1) Workforce Specialist to create two (2) Vocational Construction Building Instructor positions for the Richmond Build Program.
The Employment and Training Division intends to hire two (2) instructors for the Richmond Build Program. This role, which has been previously occupied by contractors under the supervision of the Workforce Program Manager, aims to transition into permanent, full-time positions with benefits.
The decision to reallocate the Workforce Specialist and Workforce Program Manager roles was driven by the assessment that the current employment programs have sufficient staffing to fulfill operational requirements. Additionally, the responsibilities traditionally held by the Workforce Program Manager have now been integrated into the newly established classification of Contract Management Coordinator, with these duties transitioned to the Finance Department. Recruitment for this position is currently underway and is anticipated to be completed within the next few months.
August 19, 2025
TREE TRIMMER
At the FY 24-25 budget, City Council approved two positions “To be Determined” to serve as placeholders for the Tree Trimmer classification. The classifications were adopted by the Personnel Board on July 24, 2025; therefore, the City is bringing forth the established job title to amend the placeholders within position control.
FISCAL IMPACT:
ADMINISTRATIVE SERVICES COORDINATOR
There is a fiscal impact of $167,156 for the reallocation of the Administrative Assistant to the Administrative Services Coordinator. The annual salary and benefits reflected below are a combination of base salary and projected benefits costs, which are covered in the adopted budget.
Below is a table that delineates the annual salary and benefits cost difference between an Administrative Assistant and an Administrative Services Coordinator:
Project Manager II and Paratransit Coordinator Salary Comparison Proposed Salary Annual Fiscal Impact for Administrative Services Coordinator ~$170,807
Current Salary Annual Fiscal Impact for Administrative Assistant ~$156,877 Fiscal Impact ~$(13,930)
*Cost is based on Step 5/top of range, approximate salary placement in the new classification, and estimated benefits cost of 80 percent, respectively.
VOCATIONAL CONSTRUCTION BUILDING INSTRUCTOR
There are salary savings for the reallocation of one (1) Workforce Specialist and one (1) Workforce Manager vacant positions to two (2) Vocational Construction Building Instructor positions. The annual salary and benefits reflected below are a combination of a base salary and projected benefits.
Below is a table that delineates the annual salary and benefits cost difference between the two identified positions and the Vocational Construction Building Instructor:
Information Technology Manager and Chief Innovation Officer Salary Comparison Current Salary Annual Fiscal Impact for Workforce Specialist ~$171,781 Current Salary Annual Fiscal Impact for Workforce Manager ~$227,085 Proposed Salary Annual Fiscal Impact for two Vocational Construction Building Instructors ~$258,128
Annual Salary Savings ~($140,738)
*Cost is based on Step 5/top of range and estimated benefits cost of 80 percent respectively.
August 19, 2025
TREE TRIMMER
The positions are in the existing budget; therefore, there is no fiscal impact.
NEXT STEPS:
The Human Resources Department recommends the amendment of position control to add the positions detailed below. Accordingly, the attached resolution will adjust position control in the following manner:
Position Control
Action Classification Department Unit
ADD Administrative Services
Coordinator
Rent Program IFPTE Local 21 – Mid-Management Unit
ADD Vocational Construction
Building Instructor
Employment & Training SEIU Local 1021 – General Employees
ADD Vocational Construction
Building Instructor
Employment & Training SEIU Local 1021 – General Employees
ADD Tree Trimmer Public Works SEIU Local 1021- General Employees ADD Tree Trimmer Public Works SEIU Local 1021 – General Employees DELETE Administrative Assistant Rent Program SEIU Local 1021 – General Employees DELETE Workforce Specialist Employment & Training SEIU Local 1021 – General Employees DELETE Workforce Program Manager Employment &Training IFPTE Local 21 – Mid-Management Unit DELETE TBD Public Works SEIU Local 1021 – General Employees DELETE TBD Public Works SEIU Local 1021 – General Employees
DOCUMENTS ATTACHED:
Attachment 1 – Resolution Amending Position Control