August 26, 2025
Library and Community Services
DATE: August 26, 2025
TO: Mayor Martinez and Members of the City Council
FROM:
LaShonda White, Deputy City Manager
Ranjana Maharaj, Deputy Director for Community
Services-Recreation
Tetteh Kisseh, Recreation Supervisor
Subject:
Rosie the Riveter Trust Contract for Grant-Funded Youth Outdoor Programming
FINANCIAL IMPACT: The proposed $45,000 expenditure is included within the approved fiscal year 2025-2026 Community Services -
Recreation budget and will be budgeted accordingly in
fiscal year 2026-2027. This contract is funded by the
State of California Department of Parks and Recreation.
Fiscal Year 2025-2026 (Account String: 10651051-
400201-25G12) $29,000
Fiscal Year 2026-2027 (Account String: 10651051-
400201-25G12) $16,000
PREVIOUS COUNCIL
ACTION:
September 14, 2021 - Authorization to submit application October 18, 2022 - Accept and Appropriate Outdoor Equity Grant funds
STATEMENT OF THE
ISSUE:
Community Services-Recreation received $700,000 in
Outdoor Equity grant funds for the Youth Outdoors
Richmond Program. Community Services-Recreation is
requesting City Council approval of a contract with Rosie the Riveter Trust to provide a consultant to lead youth AGENDA
REPORT
August 26, 2025
development leadership programs for the Youth
Outdoors Richmond Program.
RECOMMENDED ACTION:
APPROVE a contract with Rosie the Riveter Trust to
provide a consultant to lead youth development
leadership programs for the grant-funded Youth Outdoors Richmond Program in a not to exceed amount of $45,000
for a term beginning August 1, 2025 to August 1, 2027 - Community Services (LaShonda White 510-620-
6828/Ranjana Maharaj 510-620-6972/Tetteh Kisseh 510-
620-6919).
DISCUSSION:
On September 14, 2021, Community Services-Recreation applied for a grant in the amount of $700,000 from the State of California Department of Parks and Recreation for the Youth Outdoors Richmond Program. On May 27, 2022, Community Services- Recreation was awarded the Outdoor Equity Grant funds for the Youth Outdoors Richmond Program.
The Youth Outdoors Richmond Program is a combination of volunteer work, activities and field trips designed specifically for Richmond youth and their extended families and friends. Program participants get a chance to experience activities in the community, local and regional natural area trips, activities for both education and self-discovery, and nature exploration.
The Youth Outdoors Richmond program includes a youth leader training component, and there is a need to recruit youth participants and prepare them to lead outdoor activities and programs. This role is essential to preparing Richmond youth to take active leadership roles in outdoor programs, fostering skills that will benefit them in future education and career paths while strengthening community connections to nature.
On April 7, 2025, City staff solicited Requests for Quotes (RFQ) through the City’s BidsOnline system for the Youth Outdoors Richmond Program. The deadline to respond to the RFQ was April 30, 2025, and two vendors submitted a quote – Rosie the Riveter Trust and All Things DEI Consulting.
August 26, 2025
Selection Process and Evaluation Criteria
The proposals were reviewed by an evaluation committee using a proposal rating matrix to determine the most responsible bidders and to make a recommendation regarding the award of a contract. The evaluation committee used the following criteria to rate the proposals:
1. Experience of Company/ Individual: Demonstrated experience of working with youth in similar projects. Thoroughness of proposal in conveying a clear understanding of the project and the community. Provide leadership training.
Demonstrate understanding of outdoor programming.
2. Background and Skills: Provide proof of insurance, business license, TB Test, Livescan, and COVID vaccination report.
3. Proposed Costs: Include costs and budget to meet the services described in the RFQ.
4. Flexibility and Reliability: Ability to be flexible in scheduling to coordinate services with city staff.
The bid results and ratings were as follows:
Vendor Name Cost of Services Rating Team Scores Rank
Rosie the Riveter Trust $45,000 394 1
All Things DEI Consulting $12,500 133 2
Upon careful review of the quotes, City staff provided the top cumulative score to Rosie the Riveter Trust who is a locally based vendor, was very responsive, has experience providing the services, and provided the information requested in the rating criteria.
Therefore, City staff is seeking City Council approval for a contract with Rosie the Riveter Trust to provide youth leadership consulting services for the Youth Outdoors Richmond Program in a not to exceed amount of $45,000 for a term beginning August 1, 2025 to August 1, 2027.
DOCUMENTS ATTACHED:
Attachment 1 – Contract with Rosie the Riveter Trust
Attachment 2 – Summary of Bids