City of Richmond
Administrative Manual
REQUEST FOR TRAVEL/TRAINING
(Please refer to Travel Expense Policy & Procedure AP 508 and/or Training Policy AP 309) Charles Gerard 7/25/25
NAME OF EMPLOYEE DATE OF REQUEST
Port Director - Executive Econ Dev - PORT
CURRENT CLASSIFICATION DEPARTMENT
A. PURPOSE OF TRAVEL/TRAINING:
Please attach a copy of the event brochure, informational flyer, or webpage printout Attend the American Association of Port Authorities Annual Convention (AAPA). See Flyer.
DATE(S) FOR EVENT (CONFERENCE, TRAINING, SEMINAR, ETC.): First day: 1016/25 to end date: 10/8/25 If applicable, travel date(s) to: 10/5/25 Return: 10/9/25 from event.
ANTICIPATED PRODUCTIVITY:
100% of work time at event, training, networking, AAPA member participation, meeting vendors, meeting other small/mixed Port Execs.
B. ESTIMATED COST: MEALS: 250.00 REGISTRATION: 2,000.00 HOTEL: $1,500 OTHER: 150.00 EXPLAIN OTHER: airport transfers, misc TRAVEL (AIR/AUTO): 1,295.00 GRAND TOTAL: $5,195.00 By signing below, I acknowledge that I fully understand and agree with both Travel Expense Policy and Procedures AP 508 and Training Policy AP 309.
Charles Gerard 7/25/25
Employee's Signature (Board or Commission Member Signature) Date C. APPROVALS:
Approval for travel/training inside California or Nevada:
Immediate Supervisor Approval (AlI) Date
Nannetter Beachan 07/25/2025
Department Director Approval (All) Date
Finance Director Approval (Mayor/City Council only) Date Mayor Approval (City Manager, City Attorney and/or City Clerk only) Date Approval for travel/training outside of California or Nevada:
City Manager Approval (All) Date
Approval for travel/training for International Travel
City Council (All) Date
AP 508-2 Rev 11/19/15
PORT OF RICHMOND
27 July 2025
To: Nannette Beacham, Economic Development Director
From: Charles Gerard, Port Director
Ref: 2025 American Association of Port Authorities (AAPA) Annual Convention Quebec, Canada, October 6-8, 2025
Nannette -
I am submitting the enclosed travel request to attend the AAPA Annual Conference. I attended this conference last year in Boston, MA. This year's conference is to be held in Quebec, so it requires international travel.
The Port of Richmond is a member of AAPA. The event presents an opportunity to meet and engage public port executives from across the nation, including many that are like the Port Richmond. That is, small mixed cargo and marine service-oriented Ports. The first day of the conference includes commissioner and executive only briefings from industry leaders. It also includes committee meetings for members of AAPA. The committees we participate in include:
• Engineering, Construction and Maintenance Committee (infrastructure, terminal design) • Harbors & Navigation (infrastructure, dredging...)
• Economic Development (port real estate, industrial development, master planning...) These committees discuss common challenges and share successes on many of the initiatives we are pursuing in Richmond.
Other key topics to be discussed in the general agenda include:
Developing Port Master Plans as Roadmaps
• Modernizing Port Infrastructure
• Electrifying Port Operations
• Building Stronger Communities through Workforce Development Please let me know if any questions.
Thank you,
Charles 7. Gerard
Charles J. Gerard
Port Director
Port of Richmond, CA
1322 Canal Blvd, Richmond, CA 94804
Telephone: (510) 215-4600 Fax: (510) 233-3105 www.ci.richmond.ca.us
ONVENTION
SEAS THE OPPORTUNITY
obe Cite Crespetite Coster
AAPA 2025 ANNUAL CONVENTION
OCTOBER 06 - 08, 2025
The premier event for the seaport industry!
The pace of change in the ports industry and supply
chain ecosystem has accelerated dramatically, fueled
by technological innovation, evolving global trade
patterns, and increasing environmental and regulatory
pressures. It's a time of transformation, and the need
for collaboration and innovation has never been
greater. That's why the AAPA Annual Convention is
more essential than ever.
The 2025 event in Quebec is a reimagined event that
will bring together industry leaders, innovators, and
stakeholders from across the maritime, logistics, and
supply chain sectors. Backed by decades of expertise
in fostering meaningful connections and delivering
impactful industry events, the AAPA Annual
Convention is set to be the premier forum for
addressing the challenges and opportunities shaping
the future of ports and supply chains.
Last year, we focused on port prosperity and
adaptability as the industry navigated unprecedented
challenges. This year, we're building on that
momentum to explore new solutions and success
stories across critical topics such as: Decarbonization and Sustainability, Infrastructure Development, Digital Transformation, and Resilient Supply Chains.
This year's show will go beyond traditional
presentations, offering interactive workshops,
executive insights, and an expanded exhibit hall
showcasing the latest technologies, services, and
innovations driving our industry forward. From
emerging trends in automation to strategies for
workforce development and community engagement,
the content will reflect the diverse and interconnected challenges we face.
As always, the success of this event is rooted in the
invaluable contributions of our partners, sponsors, and attendees. Your participation ensures this gathering
remains a powerful platform for collaboration,
problem-solving, and inspiration.
We're excited to welcome you this coming October to
the AAPA Annual Convention, where challenges are
met with solutions, ideas spark innovation, and the
future of our industry takes shape.
HOTEL INFORMATION
In order to access the booking link, you will need to
register for the Annual Convention. Please note,
AAPA's discounted hotel room rates expire
September 8, 2025.
1. Host Hotel: Hilton Québec City | $329++ CAD
per night
2. Overflow Hotel: Delta Québec City, a Marriott
Hotel | $319++ CAD per night
For questions regarding hotel rooms, please contact
Jennifer Burns by clicking here.
TICKET PRICES
* Early-Bird Member Rate: $1,675
Member Registration: $2,000
* PPM Early-Bird Registration: $1,500
PPM Registration: $1,800
Non-Member Registration: $2,500
** U.S. Federal Government Employee Registration:
$1,300
*** Additional Exhibitor Registration: $1,500
**** Guest Registration: $800
On-Site Registration Rates:
Member Registration: $2,050
Non-Member Registration: $2,550
Exhibitor: $2,050
* Early-bird sales end May 1.
** To access the U.S. Federal Government Employee Rate, please email Nicole Felter.
*** To add additional exhibitors, please email Nicole Felter. **** One guest ticket per registration. Guest tickets can only access receptions and guest program.
Monday, October 6 - Committee Meeting Schedule
Committee Meetings Open to All AAPA Members
Quebec Convention Center
8:30 AM Harbors & Navigation Environment Cruise
9:45 AM Break
10:00 AM Security Public Relations
11:15 AM Break
11:30 AM Engineering, Construction & Information Finance & Admin + Economic Development
12:30 PM Lunch for Committee Meeting Attendees Only
2:00 PM Port of Quebec Port Tour (RSVP Required)
5:30 PM Opening Reception in the Exhibit Hall
Monday, October 6 - Commissioners Symposium Agenda
Open to all Annual Convention Attendees
Hilton Hotel
8:45 AM Coffee & Networking
9:00 AM Welcome
Cary Davis, President & CEO, AAPA
9:10 AM From Stem to Stern: Clarifying Roles for Effective Port Governance Jason Hodge, Commissioner, Port of Hueneme
10:00 AM AAPA Legislative Update
John Bressler, Vice President of Government Relations, AAPA lan Gansler. Director of Government Relations, AAPA
Holden Haley, Legislative Associate, AAPA
Shawn Balcomb, Public Affairs Senior Manager, AAPA
10:45 AM Coffee & Networking Break
11:00 AM Session to be Announced
11:30 AM Session to be Announced
12:00 PM Session to be Announced
12:30 PM Lunch for Commissioners Symposium Attendees Only 2:00 PM Port of Quebec Port Tour (RSVP Required)
5:30 PM Opening Reception in the Exhibit Hall
Tuesday, October 7 - Conference Day Two
Il*ll - Canadian-Led Conversation - Port Led Conversation 7:00 AM Breakfast & Exhibit Hall Hours
8:10 AM Main Stage: Welcome to AAPA's Annual Convention 8:40 AM Main Stage Keynote: Keeping up with the Evolving Trade Policy Katharine Tai, Former U.S. Trade Representative
9:50 AM Tide-Sized Talks
Thought Leadership Presentation by KALE Logistics, Inc.
Exhibit Hall Hours
10:20 AM Tide-Sized Talks
Thought Leadership Presentation by Deloitte
Finance & Business Infrastructure Modernization Environment & Energy & Resilience Community
Stewardship
11:00 AM Developing Port Master Session To Be Announced Session To Be Energy Master Planning:
Plans as Roadmaps for Announced Charting the Course to Zero- Success Emission Port Operations
Rodger Rees, Port of David Nguyen, Jacobs Engineering
Matt Wenham, Port of Clevland
11:50 AM More Than a Logo: The Modernizing Port A Crowded Shore: The 20 Years of the Green Port:
Strategic Power of Brand Infrastructure for Resilience Economic, Social, and How Sustainability is in Port Evolution *e and Redundancy in a Shifting Environmental Value Powering Long Beach's Karl Strauch, Port Tampa Bay Global Trade Landscape of Urban Ports l Economic and Community Simon Betsalel, Port of San Future
Commissioner Max Vekich, Federal Francisco
Maritime Commission
12:40 PM Lunch & Exhibit Hall Hours Supply Chain Partners Council Meeting 1:30 PM PPM Graduation Ceremony (Invite-only)
Finance & Business Infrastructure Modernization Environment & Energy & Resilience Community
2:10 PM Session To Be Announced Beyond Visual Inspections: Building Resilience: Powering Progress: The Satellite-Based Structural Creating a Hyper-Local Business Case for Health Monitoring for Marine Port Vulnerability Electrifying Port Operations Infrastructure *I Index at Port Corpus Behind the Fence Daniel Hébert, Transport Canada Christi " Bill Hamlin, Orange EV Jeff Pollack, Port Corpus
Christi
3:00 PM Tide-Sized Talks: The Business Case for Rebranding:
Lessons from the Port of Harlingen
Amy Lynch, IMPM, MPE, Port of Harlingen Exhibit Hall Hours 3:30 PM Tide-Sized Talks
Session To Be Announced
4:10 PM Main Stage: How Important is Outstanding Leadership in Ports? Sue Dvonch, Shey-Harding Executive Search
Susan Gardner, Georgia Ports; John Wolfe, NW Seaport Alliance; Phyllis Saathoff, Port Freeport 4:50 PM Main Stage: Session To Be Announced
5:30 PM Main Stage: Closing Remarks
5:40 PM Evening Reception
Wednesday, October 8 - Conference Day Three
I*ll - Canadian-Led Conversation** - Port Led Conversation 7:30 AM Breakfast & Exhibit Hall Hours
8:30 AM Legislative Policy Council Meeting Exhibit Hall Hours 9:30 AM John Bressler, Vice President of Government Relations, AAPA Tide-Sized Talks lan Gansler. Director of Government Relations, AAPA Session To Be Announced Holden Haley, Legislative Associate, AAPA
| Shawn Balcomb, Public Affairs Senior Manager, AAPA
10:10 AM Main Stage: Welcome Back
10:20 AM Main Stage: Session To Be Presented by Truck N Hustle Labor Relations & Supply Chain & Logistics Canadian Spotlight Al, Cybersecurity & Workforce Technology Investments
11:00 AM Session To Be Announced How Ports Can Be More Session To Be Unlocking Federal Involved in Innovation Announced Cybersecurity Support: No- Cost Tools, Real-World
Pierre-Luc Gosselin, Quebec Impact
Port Authority Joseph Powell, MPE, Port Pascagoula
Roark, Clyde, U.S. Department of
Homeland Security
11:50 AM Investing in the Future: How Session To Be Announced Building Asset Session To Be Announced Ports Can Build High- Management
Impact Internship Programs Capability: Lessons
from the Port of
aremi Farinas, Public Montreal's Scalable
formation Officer, Por Approach leil
Of Palm Beach Bernard Gaudreault,
Norda Stelo Inc.
12:40 PM Lunch & Exhibit Hall Hours
1:30 PM PPM Graduation Ceremony
Labor Relations & Supply Chain & Logistics Canadian Spotlight Al, Cybersecurity & Workforce Technology Investments
2:10 PM Session To Be Announced Session To Be Session To Be Announced Communities Through Announced
Workforce Development*
Cathy Vue, Port of Seattle
U McClure, Port of Seattle
3:00 PM Tide-Sized Talks
Scaling Shore Power: Lessons from PortMiami and the
Global Push for Port Electrification
Exhibit Hall Hours
Helga Sommer, Port Miami; Ralf Nielsen, PowerCon
3:30 PM
Session To Be Announced
4:10 PM Main Stage: Session To Be Announced
4:50 PM Main Stage: Session To Be Announced
5:00 PM Main Stage: Closing Remarks
6:30 PM Closing Reception at the Port of Quebec
7/25/25, 9:39 AM Check Out | United Airlines
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