Date:
VWNA Project #:
Administration
Engineering
Planning
Design X
Construction X Proposed by:
Construction Chandrasekar Venkatraman, Veolia Water West Operating Services Sanitary Sewer X
Storm Sewer Reviewed by:
Sanitary P.S. Mary Phelps, Authorized City Dept. Rep. (PO verification) Storm P.S.
Wastewater Reviewed by:
City of Richmond, Finance Department
Other (specify below)
Approved by:
Daniel Chavarria
City of Richmond, Public Works Director
Approval Date:
Original Line Item Approved Cost: 3,109,932.00$
Approved Markup/Margin 513,138.78$
Previously Authorized Amount: $0.00 Total Authorized Amt.: 3,623,070.78$ Scope of Services
Cutting Blvd. & Harbour Way Sewer Relief Veolia Markup
Veolia C.O.
Markup
Bids/Estim. SUBTOTAL 16.50% 9.00% TOTAL
Bay Pacific Pipelines 2,692,500 2,692,500 444,263 3,136,763 V.W.Housen - ESDC 205,852 205,852 33,966 239,818 Questa - Testing 161,580 161,580 26,661 188,241 Add'l Costs for public outreach 50,000 50,000 8,250 58,250 TOTAL 3,109,932 3,109,932 513,139 - 3,623,070.78 Attachments
Copy of Contractor's Bid
V.W. Housen and Associates ESDC
Questa Proposal
TASK
AUTHORIZATION
Cutting Blvd. and Harbour Way South Sewer Relief
June 27, 2025
Activity Classification
(Check applicable)
RE.xxxx
This project was borne out of a sanitary sewer capacity issue. The corridor within Cutting Boulevard between S. 23rd Street and Harbour Way South in the City of Richmond has been problematic in the past and a cause for sanitary sewer overflows (SSOs) due to insufficient capacity. This issue was identified in the 2019 Master Plan, and addressing it is part of the Baykeeper Agreement. This project is meant to provide relief to the exis ting infrastructure and potentially mitigate SSOs in the area. The relief sewer will divert surcharged flow at upstream manhole G11MH1244 during peak wet weather flow events.
The diversion was designed to maintain flow within the existing sewer pipeline during dry weather and less severe wet weather events. This Task Authorization (TA) describes services required for the following pipeline upgrades within Cutting Boulevard between S. 23rd Str eet and Harbour Way South:
• Approximately 3,700 lineal feet of new 30-inch diameter relief sewer within Cutting Boulevard installed via open cut trench along with post-construction CCTV of the new pipeline.
• Construction of new and modification of existing sanitary sewer manholes along with backfill and compaction. • Cleaning and CCTV of the existing 24-inch interceptor using NASSCO PACP and pavement reconstruction.
The City advertised this project on PlanetBids on 03/03/2025; (6) bids were received on 04/08/2025. All bids have been evaluate d by the City and Veolia.
The lowest responsive bidder is Bay Pacific Pipelines. Additionally, the project's Engineer of Record, V.W. Housen & Associates , will provide Engineering Services During Construction (ESDC). The City's preferred and approved vendor, Questa Engineering Corp., will perform testing services on the project.
Bay Pacific Pipelines bid, V.W. Housen & Associate's proposal, and Questa's proposal are attached with their respective amounts provided below. A placeholder amount for public outreach in the amount of $50k is also included in this TA. The total authority requested is $3,623,070.78, which includes a
16.5% Veolia markup.
Pursuant to Section 11.6 of the Agreement between the City and Veolia, interest will accrue on amounts not paid within 30 days of the issuance of an invoice from Veolia to the City.
1777 N. California Blvd. Ste. 200 Walnut Creek, CA 94596 (925) 553-3142 www.housenassociates.com
April 8, 2025
Mr. Akash Vijay
Veolia Water
601 Canal Blvd.
Richmond, CA 94804
Subject: Request for Budget Augmentation for Cutting and Harbour Way Relief Sewer Project Design and Engineering Services During Construction
Dear Mr. Vijay:
On May 22, 2022, V. W. Housen & Associates (VWHA) submitted a proposal for support for various tasks in support of Master Plan implementation. This proposal included $62,268 for survey and utility research for the Cutting and Harbour Way Relief Sewer project. On August 22, 2023, we submitted a second proposal for the remainder of the design tasks needed to produce bid-ready documents for the Cutting and Harbour Way project. The estimated 2023 design cost was $223,956, for a total proposed design fee of $286,224.
During the project, several items increased the design cost by $70,000, for a total design cost of $356,224.
This amount remains less than 5 percent of the estimated construction cost. The additional costs involved the following:
1) Elevated expenses for survey and geotechnical subconsultants 2) Additional potholing to locate an EBMUD water crossing, and to coordinate with a concurrent water pipeline project in process by EBMUD
3) Design changes required to accommodate new information about the crossing water line In addition, the 2023 proposal included $44,784 for engineering services during construction (ESDC). We have estimated a new cost of $180,636 for ESDC and as-built drawings as shown in Table 1. This revised estimate requires a budget augmentation of $135,852. The cost for ESDC and as-built drawings is 2.4 percent of the estimated construction cost.
In total, we respectfully request a budget augmentation to the 2023 Cutting and Harbour Way design fee of $205,852, for a total project cost of $474,592 as shown in Table 2.
Thank you for your consideration. Please let me know if you have questions or need additional information.
Sincerely,
V. W. Housen & Associates
Vivian Housen, P.E.
Principal
Proposal for Budget Augmentation
Cutting and Harbour Blvd Relief Sewer Design
Table 1. Revised Estimate for Engineering Services During Construction
Proposal for Budget Augmentation
Cutting and Harbour Way Relief Sewer Design
4/8/2025
Table 2. Budget Augmentation Request by Task
TASK DESCRIPTION Original Budget
Requested
Augmentation
Revised Budget
1 - Project Management $19,424 $5,980 $25,404
3 -Geotechnical Investigation $35,072 $0 $35,072
4 - Review Background/Hydraulic Model/Utility
Information
$59,312 $0 $59,312
5 - Prepare Design Documents $101,132 $70,000 $171,132
6 - Bid Service and Conformed Drawings $9,016 $0 $9,016 T0TAL DESIGN AND BID PERIOD SERVICES $223,956 $75,980 $299,936 7 - Engineering Services During Construction $37,840 $126,704 $164,544 8 - As-Built Drawings $6,944 $3,168 $10,112
T0TAL CONSTRUCTION PERIOD SERVICES $44,784 $129,872 $174,656 TOTAL REQUESTED BUDGET AUGMENTATION $205,852
TABLE 1. COST ESTIMATE
Personnel N. Hantzsche, PE W. Hopkins, CEG M. Feliciano, EIT M. Fisher Questa Staff AME Staff Title Managing Engineer Project Manager Field Engineer/Sr.
Contruction Inspector
Staff Geologist/
Construction Inspector
Field Technician HMA Special
Inspector
Hourly Rate $240 $210 $145 $125 $100 $135
Task 1. Project Management, Data
review, QA/QC
0 48 4 0 0 0
Task 2. Field Density Testing/Trench
Backfill Compaction Testing
0 0 220 300 100 0
Task 3. Hot Mix Asphalt Concrete
Testing/Concrete testing
0 0 40 24 10 64
Task 4. Meetings, as requred 0 16 4 0 0 0
Task 5. Field Daily Reports, Progress
Reports, Final Report
2 46 48 48 8 0
TOTAL HOURS 2 110 316 372 118 64
TOTAL COST/PERSON $480 $23,100 $45,820 $46,500 $11,800 $8,640 Total Labor
EXPENSES:
Field Test Equipment (Nuclear
Gauge)
$4,000
Laboratory Soils Testing $9,600
Concrete Testing $8,360
Reproduction $100
Communication $50
Vehicle/Mileage $3,000
Miscellaneous $130
TOTAL EXPENSES $25,240
COST ESTIMATE $161,580
ref: 2500017_costestimate_Cutting-Harbour-Sewer
$136,340
Questa Engineering Corporation - Inspection Services During Construction Cutting Blvd-Harbour Way Sewer
1220 Brickyard Cove, #206, Pt. Richmond, CA 94801 T: (510) 236-6114 E: [email protected]
SCHEDULE OF FEES
(2025)
LABOR0F
Principals $225.00 – 250.00
Senior Professional 210.00 – 225.00
Professional 175.00 – 195.00
Associate Professional 148.00 – 170.00
Technical Staff/Drafting/GIS 100.00 – 145.00
Field Staff 80.00 – 125.00
Administrative Staff 120.00 – 135.00
TRAVEL TIME
Travel time is charged at regular hourly rates.
DIRECT COSTS
All reimbursable, "out-of-pocket" expenses, not included in hourly labor rates, are billed as incurred at cost plus 10 percent. In-house charges, company equipment rental, and field supplies will be charged as used in accordance with the Schedule of Fees.
TERMS
Terms: Due and payable upon receipt. A 1.0% per month (12% per annum) late fee will be charged on all overdue balances. Current billings represent charges accrued through the last day of the indicated billing period. Unless marked as a “Final Invoice,” subsequent charges may be pending and will be billed in the following month.
FEE CHANGES
Questa's labor rates are adjusted annually in February.
See reverse.
Legal. In the event our services are required in connection with legal proceedings, our fees will be 200% of the above-listed labor rates, with a two hour minimum for: testimony (court or deposition).
Preparation of opinions or report le tters, meetings or telephone consulta tions with attorneys, preparation for testimony, and travel to and from the place of te stimony, including waiting, will be billed at standard hourly rates listed above. Time away from Questa's Po int Richmond office will be billed on a "portal to portal" basis.
SCHEDULE OF FEES
(2025)
IN-HOUSE CHARGES
Reproduction Black & White
Letter, Legal, Tabloid, Oversize $ .15/.25/.50/.60
Reproduction
Letter, Legal, Tabloid, Oversize .30/.40/1.00/1.15
Plots Black & White
18 x 27, 24 x 36 2.00/2.40
Plots Color
18 x 27, 24 x 36 3.75/4.80
Tolls (at cost)
Postage (at cost)
Vehicles ($22 per day, plus mileage)
Mileage Current IRS Mileage Rate
SUPPLIES & MATERIALS
Triggs Lost Points $ 15.00 per point
Disposable Bailers 6.50 per bailer
Monitoring Well Supplies 18.50 per well
On-Site Monitoring Supplies 10.00 per visit
Brass/SS Sample Tubes 6” 9.00 per tube
Percolation Testing Materials 12.00 per test
Concrete Cylinder Molds 5.00 per cylinder
Shelly Tubes 12” 15.00 per tube
Prices may vary depending upon inventory stocks and supplier costs.
EQUIPMENT RENTALS
Nuclear Density Gauge (Day, Week) $ 100.00/400.00
Triggs Dynamic Cone Penetrometer 300.00 per day
Triggs Stork Power Hammer 200.00 per day
IR Thermometer 20.00 per day
Hand Sampling Equipment 50.00 per day
Surveying Equipment 75.00 per day
Concrete Test Kit ....................................................................................................................... 50.00 per day
LABORATORY FEES
Moisture Content - Oven (ASTM D 2216) $ 25.00
Moisture And Density (ASTM D 2937) 30.00
Sand Cone Tests 100.00
Wash through #200 Sieve (ASTM D 1140) 75.00
Sieve Only with #200 wash 150.00
Hydrometer 150.00
Shrinkage Limit 150.00
Atterberg Limits (ASTM D 4318) 200.00
Particle Size (ASTM D 422) 150.00
Sieve and Hydrometer (ASTM D422 full) 250.00
Soil Classification (ASTM 2487) 350.00
Sand Equivalent (Cal Test 217) 250.00
Caltrans Sieve Analysis of Fine and Coarse Aggregates (Cal Test 202) 250.00 Standard Proctor Compaction 4" Mold (ASTM D 698) 300.00 Standard Proctor Compaction 6" Mold (ASTM D 698) 350.00 Modified Compaction 4" Mold (ASTM D 1557) 325.00
Modified Compaction 6" Mold (ASTM D 1557) 400.00
Compaction Check Point (per point) 150.00
Concrete Cylinder Strength Testing (per set) 600.00
HORLY INSPECTION RATES 2024 2025 2026
1 Reinforced & PT Concrete $118.00 $122.00 $126.00
2 Shotcrete $118.00 $122.00 $126.00
3 High Strength Grout $118.00 $122.00 $126.00
4 Structural Masonry $118.00 $122.00 $126.00
5 Structural Steel $118.00 $122.00 $126.00
6 Wood or Metal Framing $118.00 $122.00 $126.00
7 Anchor/Dowel Testing $118.00 $122.00 $126.00
8 Fireproofing $118.00 $122.00 $126.00
9 FRP Application $118.00 $122.00 $126.00
10 Compaction Testing/Sampling (Soils, Aggregate or HMA) $118.00 $122.00 $126.00 UNIT TEST COSTS Per Set
2024 2025 2026
1 Concrete Cylinders, per set of 5 $450.00 $475.00 $500.00 2 PT Concrete Cylinders, per set 6 $480.00 $505.00 $535.00 3 Shotcrete cores for Nozzleman Qualifications, per set of 3* QOR QOR QOR 4 Shotcrete Cores,production, per set of 3 $500.00 $525.00 $555.00 5 Masonry Mortar, per set o 3 $350.00 $370.00 $390.00
6 Masonry Grout, per set of 3 $400.00 $420.00 $445.00
7 Masonry Composite Prisms, per set 3 $900.00 $945.00 $995.00 8 High Strength Grout, per set 6 $420.00 $445.00 $470.00 9 Reinforcing Steel Tensile Test (up to #10), each $175.00 $185.00 $195.00 10 Reinforcing Steel Tensile Test (#11 & #14), each $275.00 $290.00 $305.00 11 Reinforcing Steel Bend Test (up to #10), each $175.00 $185.00 $195.00 12 Reinforcing Steel Bend Test (#11, #14), each $275.00 $290.00 $305.00 13 Splice (CTM 670) (up to #10), each $400.00 $420.00 $445.00 14 Splice (CTM 670) (#11, #14), each $650.00 $685.00 $720.00 15 PT Strand Tensile, each $485.00 $510.00 $540.00
16 High Strength Bolt Tensile Properties, per set of 3 $450.00 $475.00 $500.00 17 High Strength Nut Hardness & Proof Load, per set of 3 $450.00 $475.00 $500.00 18 High Strength Washer Hardness & Proof Load, per set of 3 $450.00 $475.00 $500.00 19 FRP Tensile Properties ASTM D3039, per board $750.00 $790.00 $830.00 20 FRP Bond Strength ASTM D7522, each $750.00 $790.00 $830.00 21 Fireproofing Density, each $150.00 $160.00 $170.00
22 Fireproofing Bond Strength, each $750.00 $790.00 $830.00
SPECIAL INSPECTION DISCIPLINES
* for walls up to 12" thick with nominal reinforcing upto # 8 in size. Extra fees will be applicable for larger bars and for boundary conditions.
The following hourly inspection rates are per State and Federal prevailing wage requirements and will be maintained until September 1, 2026.
BILLING RATES
2024 2025 2026
1 Sieve Analysis, each $280.00 $295.00 $310.00
2 Sand Equivalent, each $165.00 $175.00 $185.00
3 Cleanness Value, each $340.00 $360.00 $380.00
4 Moisture Content, each $60.00 $65.00 $70.00
5 Moisture Density Curve/Cal Impact, each $600.00 $630.00 $665.00 6 Perecent Crushed Particle, each $290.00 $305.00 $325.00 7 Flat & Elongated Particles, each $290.00 $305.00 $325.00 8 Durability Index $375.00 $395.00 $415.00
9 Atterberg Limits, each $350.00 $370.00 $390.00
10 R-value, each $605.00 $640.00 $675.00
11 Stabilometer Value - field sample, per set of 3 $650.00 $685.00 $720.00 12 Hveem Compaction, per set of 3 $450.00 $475.00 $500.00 13 Theoretical Maximum Density, each $290.00 $305.00 $325.00 14 Asphalt Content, each $330.00 $350.00 $370.00
15 Asphalt Content- Calibration Factor, each $850.00 $895.00 $940.00 16 HMA Air Voids, each $80.00 $85.00 $90.00
17 HMA Bulk Specific Gravity, each $125.00 $135.00 $145.00 18 Hamburg Wheel Tracker, each $2,000.00 $2,100.00 $2,205.00 19 HMA Tensile Strength Ratio, each $2,500.00 $2,625.00 $2,760.00 20 LA Abrasion, each $800.00 $840.00 $885.00
21 Fine Angularity, each $290.00 $305.00 $325.00
22 Void in Mineral Aggregate, each $290.00 $305.00 $325.00 23 Dust Proportions, each $280.00 $295.00 $310.00
24 Superpave Production, each $4,500.00 $4,725.00 $4,965.00 25 Superpave JMF Verfication or Startup, each $7,800.00 $8,190.00 $8,600.00 26 Marshall Compaction, set of 3 $750.00 $790.00 $830.00 27 Marshall Stability, set of 3 $450.00 $475.00 $500.00 OTHER COSTS 2024 2025 2026
1 Project Administration, per hour $75.00 $80.00 $85.00 2 Project Management, per hour $225.00 $240.00 $255.00
3 Principal, per hour $275.00 $290.00 $305.00
4 Final Affidavit, each $400.00 $420.00 $445.00
6 Mix Deisgn or WPS Reviews, each $195.00 $205.00 $220.00
BASIS OF CHARGES
Minimum charge per call-out, (show-up, 2hrs): 4 Hours
Work from 4-8 hours: Actual Time
Travel to job site: No Charge
Out of Area Mileage: $0.75/mile
Parking: To be provided
Work over 8 hours per day, or on Saturday, per hour Time & One Half Work on Sundays and Holidays, per hour Double Time
Night Differential, per hour Time & One Half
SOILS & ASPHALT