August 26, 2025
Economic Development
Richmond Housing Authority (RHA)
DATE: August 26, 2025
TO: Chair Martinez and Members of the Board of
Commissioners of the Richmond Housing Authority
(RHA)
FROM:
Nannette Beacham, Director of Economic Development
Antoinette Terrell, RHA Executive Director
Gregory Palomino, Administrative Assistant
Subject:
Contract with Brightview Landscape Services, Inc. for
Landscaping Services at Nystrom Village and Hacienda
Excess Lot
FINANCIAL IMPACT: The proposed two-year expenditure for landscaping services with Brightview Landscape Services, Inc. for
Nystrom Village and the Hacienda Excess Lot is
$230,000 [Fiscal Year 2025-26 - $115,000 (Account
String: 44545191 – 400537) and Fiscal Year 2026-27
$115,000 (Account String: 44545191 – 400537)].
PREVIOUS COUNCIL
ACTION:
None
STATEMENT OF THE
ISSUE:
The Richmond Housing Authority (RHA) requires
comprehensive landscaping services to maintain
Nystrom Village, including its common areas, both
occupied and vacant unit backyards, and the Hacienda
Excess Lot, and ensuring a safe, aesthetically pleasing, and well-maintained environment for its residents.
RECOMMENDED ACTION:
ADOPT a resolution approving a contract with Brightview Landscape Services, Inc. in an amount not to exceed
$230,000, with a term beginning August 27, 2025, and
ending June 30, 2027, for landscaping services at
Nystrom Village and Hacienda Excess Lot - Richmond
Housing Authority (Antoinette Terrell 510-620-
6784/Gregory Palomino 510-621-1361).
AGENDA
REPORT
August 26, 2025
DISCUSSION:
Richmond Housing Authority (RHA) previously entered into a landscaping services contract with Pacific Site Management, which has expired. To ensure continuity of essential services and to secure the most competitive pricing, a new Request for Proposals (RFP) for landscaping services was released on April 24, 2025 (Attachment 1). A total of 19 prospective bidders downloaded the RFP and 6 bids in response to the RFP (Attachment 2). One bidder, BWD Gardens, was disqualified by RHA staff for not submitting a complete bid packet.
The bids were evaluated by a committee consisting of one RHA staff member, one Parks Department member, and one Community Development Department member.
The evaluation criteria for the proposals were as follows:
Quality of Proposal: 5 points
Approach and Understanding: 25 points
Experience: 25 points
References: 5 points
Proposed Cost: 40 points
The scoring for the five remaining bidders is as follows (Attachment 3):
Bidder Scorer 1 Scorer 2 Scorer 3 Total
Score
Average
Score
Brightview Landscape 90 60 90 240 80
Pacific Site
Management
91 65 55 211 70.3
Forester & Kroger 84 75 59 218 72.6
Cypress Landscape 80 85 70 235 78.3
Nieto Landscaping 63 56 31 150 50
Brightview Landscape Services, Inc. received the highest average score of 80 points.
Their proposal highlighted their extensive industry experience, and quality control measures, including regular site assessments (Attachment 4).
The scope of services, as outlined in the RFP, includes comprehensive landscaping maintenance which encompasses Nystrom Village common areas, individual unit backyards, and the Hacienda Excess Lot. RHA currently has 35 vacant units at Nystrom Village that require ongoing maintenance, and this number may fluctuate, which will directly impact the variable portion of the contract cost.
The proposed annual fixed rates and fees from Brightview Landscape Services for the core areas are as follows:
August 26, 2025
Service Annual Pricing
Nystrom Village Common Areas $95,124.00
Hacienda Excess Lot $5,880.00
The total fixed cost for the two-year contract for these core services is $202,008.00 [($95,124.00 + $5,880.00) * 2 years].
Additional services for occupied and vacant backyard landscaping are offered on an as- needed basis at the following rates:
Service Rate Per Instance
Occupied Backyard Landscaping $27.00
Vacant Backyard Landscaping $20.00
To estimate the total cost including variable services, City staff assume a monthly service frequency for the current 35 vacant units and an estimate for occupied units requiring service:
Variable Service
Type
Estimated
Frequency
Estimated
Units
Monthly
Cost
Annual
Cost
Two-Year
Cost
Vacant Units Monthly 35 $700.00 $8,400.00 $16,800.00
Occupied Units Monthly 10 $270.00 $3,240.00 $6,480.00
Total Estimated
Variable Cost $970.00 $11,640.00 $23,280.00
Therefore, the total estimated two-year contract cost, including both fixed and estimated variable services, is approximately $230,000.00 (rounded from $225,288.00) (Attachment 5). This contract will be for an amount not to exceed $230,000 and is set to begin on August 27, 2025, and terminate on June 30, 2027.
Consequently, City staff is requesting the Board of Commissioners adopt a resolution approving a contract with Brightview Landscape Services, Inc. for landscaping services at Nystrom Village and Hacienda Excess Lot (Attachment 6).
DOCUMENTS ATTACHED:
Attachment 1: Landscaping Services for RHA RFP
Attachment 2: BidSummary128360
Attachment 3: Scoring Matrix_Landscape2025
Attachment 4: BrightviewLandscape_Bid
Attachment 5: FY2025-26 Brightview_Contract
Attachment 6: RHA_Resolution_2025LandscapingServices