(September 16, 2025)
City Clerk's Office
DATE: September 16, 2025
TO: Mayor Martinez and Members of the City Council
FROM:
Pamela Christian, City Clerk
Subject:
Approve a Contract Amendment with
Carahsoft/DocuSign for E-Signature and Contract
Routing Solutions
FINANCIAL IMPACT: The proposed $15,171 expenditure is included within the approved fiscal year 2025-2026 budget, City Clerk
Administration (Account String: 01141013 – 400209).
PREVIOUS COUNCIL
ACTION:
September 30, 2021
STATEMENT OF THE
ISSUE:
The City of Richmond is currently using DocuSign as its electronic signature solution. The request is for a one- year extension.
RECOMMENDED ACTION:
APPROVE contract amendment with
Carahsoft/DocuSign piggybacking on CMAS contract #3-
20-70-2247G between the State of California and
Carahsoft/DocuSign for the term of September 30, 2025,
through September 29, 2026, in an amount not to exceed
$15,170.70, for e-signature solution - City Clerk's Office (Pamela Christian 510-620-6513).
AGENDA
REPORT
(September 16, 2025)
DISCUSSION:
The City of Richmond is “piggybacking” on the State of California’s award to Carahsoft/DocuSign based on competitive solicitation with California Multiple Award Schedule (CMAS) contract#3-20-70-2247G. CMAS contracts are established through a competitive bid process conducted by the State of California. Because of this, all pricing, products and/or services offered must have been previously bid and awarded on a Federal General Service Administration (GSA) schedule. Our CMAS contract is based on Carahsoft GSA Schedule 47QSWA18D008F. Without having to go to bid, an agency may request a copy of the CMAS contract from Carahsoft. The cost of these services is based on an allotted amount of envelopes processed. The benefits of using DocuSign include sending and signing agreements securely from virtually any device.
DocuSign signature eliminates manual tasks, increases convenience for both customers and employees, and improves employee productivity.
DOCUMENTS ATTACHED:
Attachment 1 – Original Contract
Attachment 2 – Contract Amendment – 9-30-25 to 9-29-26
Attachment 3 – Carahsoft DocuSign Quote #58166470
Attachment 4 – CMAS Contract #3-20-70-2247G