PLEASE NOTE: HYBRID MEETING FORMAT
- REGULAR MEETING OF THE RICHMOND CITY COUNCIL
Tuesday, September 23, 2025, 5:00 p.m.
Community Services Building
440 Civic Center Plaza
Richmond, CA 94804
Members:
Eduardo Martinez, Mayor at Large
Jamelia Brown, Councilmember District 1
Cesar Zepeda, Vice Mayor, District 2
Doria Robinson, Councilmember District 3
Soheila Bana, Councilmember District 4
Sue Wilson, Councilmember District 5
Claudia Jimenez, Councilmember District 6
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Pages
4 A. OPEN SESSION TO HEAR PUBLIC COMMENT BEFORE CLOSED SESSION 5:00 p.m.
B. ROLL CALL
C. JOINT MEETING OF THE CITY OF RICHMOND/SURPLUS PROPERTY
AUTHORITY
SURPLUS PROPERTY AUTHORITY
C.1 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (paragraph (1) of Subdivision [d] of Government Code Section 54956.9) Surplus Property Authority of the City of Richmond v. Riggers Loft Wine Company
•
CITY COUNCIL
C.2 LIABILITY CLAIMS (Government Code Section 54956.9)
Terminal One Development, LLC
Agency Against: City of Richmond
•
D. PUBLIC COMMENT BEFORE CLOSED SESSION (limited to items on the Closed Session agenda only)
E. ADJOURN TO CLOSED SESSION
________________________________________________________ 5 F. REGULAR MEETING OF THE RICHMOND CITY COUNCIL
6:30 p.m.
G. PLEDGE OF ALLEGIANCE
H. ROLL CALL
I. STATEMENT OF CONFLICT OF INTEREST
J. AGENDA REVIEW
K. REPORT FROM THE CITY ATTORNEY OF FINAL DECISIONS MADE DURING
CLOSED SESSION
L. REPORT FROM THE CITY MANAGER (public comment allowed under Open Forum) M. COMMENDATIONS, PRESENTATIONS, AND PROCLAMATIONS
M.1 Proclamation Recognizing Community Advocate Cordell Hindler 12 PROCLAMATION recognizing community advocate Cordell Hindler who serves as a critical link to voice community needs and concerns while consistently advocating for social justice, equity, and for the inclusion of all community members - Vice Mayor Cesar Zepeda (510-620-6593).
M.2 Proclamation Recognizing October 2025 as Breast Cancer Awareness Month in the City of Richmond, Honoring Survivor Farrah Green, Recognizing the K Stewart Foundation, and Remembering Lives Lost
15 PROCLAMATION recognizing October 2025 as Breast Cancer Awareness Month in the City of Richmond, honoring local survivor Farrah Green for her courage and advocacy, recognizing the K Stewart Foundation for their commitment to outreach and survivor wellness, and remembering all those who have lost their battle to breast cancer - Councilmember Jamelia Brown (510- 620-6910) and Vice Mayor Cesar Zepeda (510-620-6593).
M.3 Proclamation Recognizing September as Suicide Awareness and Prevention Month & Honoring the Richmond Fire Department’s Peer Support Team 20 PROCLAMATION recognizing September as Suicide Awareness and Prevention Month and honoring the Richmond Fire Department’s Peer Support Team - Mayor Eduardo Martinez (510-620-6503), Vice Mayor Cesar Zepeda (510-620-6593), and Councilmember Soheila Bana (510-620-6743).
M.4 Proclamation Recognizing Latino Heritage Month, September 15 – October 15, and Honoring the Organizers of 2025 Fiestas Patrias Parade 23 PROCLAMATION Recognizing September 15 – October 15 as Latino Heritage Month and Honoring the Organizers of 2025 Fiestas Patrias Parade – Mayor Eduardo Martinez (510-620-6503) and Vice Mayor Cesar Zepeda (510-620- 6593).
N. OPEN FORUM FOR PUBLIC COMMENT
(public comment on items that remain on the Consent Calendar or items not on the agenda - limited to 2 minutes unless otherwise specified - Back and forth dialogue with the Council is prohibited)
6 O. CITY COUNCIL CONSENT CALENDAR
(All items placed under the Consent Calendar are considered to be routine and noncontroversial. These items will be enacted upon together with a motion and second, without discussion, of any member of the City Council, and each item shall be deemed to have received the action recommended.)
O.1 City Clerk's Office
O.1.a Meeting Minutes 26
APPROVE the minutes of the August 19 and 26, 2025, regular City Council meetings - City Clerk's Office (Pamela Christian 510-620- 6513).
O.2 City Council
O.2.a Proclamation Honoring Bishop Tom H. Watson and Mother Hazel Watson of Gloryland Apostolic Cathedral for Over 50 Years of Service
49 PROCLAMATION honoring Bishop Tom H. Watson and Mother Hazel Watson of Gloryland Apostolic Cathedral for over 50 years of ministry and community service – Councilmember Jamelia Brown (510-620-6910).
O.3 Human Resources
O.3.a Contract Amendment No. 3 with Gallagher Benefit Services, Inc. 52 APPROVE a third amendment to the contract with Gallagher Benefit Services, Inc. for an additional $50,000 for a total not-to-exceed amount of $150,000, with a term through June 30, 2026, to support employment outreach and recruitment – Human Resources
Department (Nickie Mastay/Sharrone Taylor 510-620-6602).
O.4 Library and Community Services
O.4.a Purchase of Hand and Mobile Encrypted Radios from Motorola Solutions, Inc. for the ROCK Program
171
APPROVE the purchase of six (6) hand encrypted radios and two (2) mobile radios from Motorola Solutions, in an amount not to exceed $43,406.21 for the Community Crisis Response Program –
Community Services Department (Sam Vaughn 510-620-
5404/Michael Romero 510-620-6791/Joan Binalinbing 510-620- 6531).
O.4.b Contract with Jumpstart Mastery for Crisis Intervention Training 181 APPROVE a contract with Jumpstart Mastery for on-site 3-day training sessions on de-escalation and crisis intervention for an amount not to exceed $41,500, and for a contract term from October 1, 2025, to October 31, 2026 - Community Crisis Response Program (Sam Vaughn 510-620-5404/Michael Romero 510-620-6791/Joan Binalinbing 510-620-6531).
7 O.5 Mayor's Office
O.5.a Reappointment of Andre Jackson to the Community Police Review Commission
224
REAPPOINT Andre Jackson to the Community Police Review
Commission, with a term that expires on November 1, 2026 – Mayor’s Office (Mayor Eduardo Martinez 510-620-6503).
O.5.b Reappointment of Orrian Willis to the Economic Development Commission
226
REAPPOINT Orrian Willis to the Economic Development
Commission with a term that expires on March 30, 2028 – Mayor’s Office (Mayor Eduardo Martinez 510-620-6503).
O.5.c Reappointment of Sahai Burrowes to the Community Crisis Response Program Advisory Board
228
REAPPOINT Sahai Burrowes to the Community Crisis Response Program Advisory Board with a term that expires on December 31, 2027 – Mayor’s Office (Mayor Eduardo Martinez 510-620-6503).
O.5.d Appointment of Sonia Decker to the Community Crisis Response Program Advisory Board
231
APPOINT Sonia Decker to the Community Crisis Response Program Advisory Board with a term that expires on December 31, 2028 – Mayor’s Office (Mayor Eduardo Martinez 510-620-6503)
O.5.e Appointment of Jennifer Koscielniak to the Recreation and Parks Commission
233
APPOINT Jennifer Koscielniak to the Recreation and Parks Commission with a term that expires on October 26, 2026 – Mayor’s Office (Mayor Eduardo Martinez 510-620-6503).
O.5.f Establishment of the Macdonald Avenue Corridor Task Force 235 DIRECT the city manager to work with the mayor to establish a Macdonald Avenue Corridor Task Force (a Brown Act body), which is for a limited duration, composed of Mayor Eduardo Martinez, Councilmember Doria Robinson, staff, and stakeholders – Mayor Eduardo Martinez (510-620-6503) and Councilmember Doria Robinson (510-620-6565).
O.5.g Reappointment of Jason Lindsey to the Workforce Development Board
238
REAPPOINT Jason Lindsey to the Workforce Development Board with a term that expires on March 1, 2029 – Mayor’s Office (Mayor Eduardo Martinez 510-620-6503).
8 O.6 Police Department
O.6.a Interagency Agreement with Contra Costa County to Provide Services in Connection with the Human Trafficking Operational Support Fund
240
ADOPT a resolution and APPROVE the Interagency Agreement with Contra Costa County and ACCEPT and APPROPRIATE the funds received from Contra Costa County to the Police Department’s budget for the duration of the grant period, September 1, 2025, through September 30, 2026 – Police Department (Chief Bisa French 510-621-1802).
O.6.b Accept and Appropriate Grant Funding from the California Highway Patrol, Cannabis Tax Fund Grant Program to Address Impaired Driving
334
ADOPT a resolution to ACCEPT and APPROPRIATE $171,222.58 in grant funding from the California Highway Patrol, Cannabis Tax Fund Grant Program awarded to the Police Department to purchase two (2) DUI enforcement vehicles to reduce and mitigate the impacts of impaired driving in the community - Police Department (Bisa French 510-620-1802).
O.7 Public Works
O.7.a Summary vacation for a portion of South 27th Street 339 ADOPT a resolution approving the summary vacation of a portion of South 27th Street between Maine Avenue and the southern boundary of Boorman Park – Public Works Department (Robert Armijo 510- 620-5477/Darcie DeLashmutt 510-621-1332).
O.7.b Purchase Green Seal-Certified Cleaning Products from Universal Building Services & Supply Co. and Nelson Building Maintenance, Inc.
346
APPROVE the purchase of Green Seal-certified cleaning products, trash bags, hand soap, and paper products from Universal Building Services & Supply Co. and Nelson’s Building Maintenance, Inc. for three-year terms, in an amount not to exceed $135,000, with an option to extend for two additional one-year terms, in an amount not- to-exceed $45,000 per year. The total for both firms over a total of 5 years may not exceed $450,000 – Public Works Department (Daniel Chavarria 510-620-5478/Tawfic Halaby 510-620-5482/Darin Fitzpatrick 510-231-3044/Will Santana 510-620-6696).
O.7.c Purchase of Three (3) Fleet Vehicles from National Auto Fleet Group 373 ADOPT a resolution and APPROVE a purchase with National Auto Fleet Group for one (1) 2026 Freightliner 114SD Plus Lowboy Tractor; and, two (2) 2026 Freightliner M2106 Plus Dump Trucks in an amount not-to-exceed $735,690 - Public Works Department (Darin Fitzpatrick 510-231-3044/Daniel Chavarria 510-620-5478). 9 O.7.d Resolution Authorizing the City Manager to Execute a Cooperative Agreement with Caltrans for the Central Avenue I-80 Undercrossing Pedestrian and Bicycle Improvements Project.
458
ADOPT a resolution and AUTHORIZE the city manager to execute a cooperative agreement with Caltrans for the City of Richmond’s $50,000 contribution to the Central Avenue I-80 Undercrossing Pedestrian and Bicycle Improvements Project - Public Works Department (Hillal Hamdan 510-621-1612/Robert Armijo 510-620- 5477).
P. STUDY AND ACTION SESSION
P.1 Communication to the public and counseling for families and witnesses of officer involved shootings or an in-custody death
527
DIRECT the city manager to develop a plan to (1) revise the current communication protocol after an officer involved shooting or an in-custody death, (2) modify guidelines for released officer body-cam footage, and (3) issue a Request for Proposal (RFP) to provide counseling and therapeutic services for families and witnesses directly affected by officer-involved shootings or in-custody deaths - Councilmember Sue Wilson (510-609-2111) and Councilmember Claudia Jimenez (510-620-6743). This item was continued from the September 16, 2025, meeting - Public comment is closed - for council deliberation and vote only.
P.2 Amend the Council Rules of Procedures and Order 542 ADOPT a resolution to amend the Council Rules of Procedures and Order including:
(1)Reduce the number of meetings from three to two per month; (2) Regular meetings of the City Council shall be held on the first and third Tuesday of each month provided that, if any Tuesday falls on a legal holiday, the meeting shall be held on the following Tuesday at the same hour; (3) Closed Session shall begin at 3:30 p.m. and Open Session shall begin at 5:00 p.m.; (4) Meetings shall adjourn by 9:00 p.m. with one option to extend the meeting to 10:00 p.m. by a 2/3 vote (5 votes);and (5) Meetings shall adjourn by 10:00 p.m. with no additional options to extend the meeting – City Attorney's Office/City Clerk's Office/City Manager's Office (Dave Aleshire 510-620-6509/Pamela Christian 510-620-6513/Shasa Curl 510-620-6512).
P.3 Presentation from the Contra Costa County Building Trades Council to expand opportunities in Richmond
581
RECEIVE a presentation from the Contra Costa County Building Trades Council to expand opportunities in Richmond by way of a Public Lands Policy; and DIRECT staff to establish a Public Lands Policy to close loopholes, raise job standards, ensure enforceability, and provide more opportunities for career pathways - Vice Mayor Cesar Zepeda (510-620-6593).
10 Q. REPORTS OF OFFICERS: REFERRALS TO STAFF, AND GENERAL REPORTS (INCLUDING AB 1234 REPORTS)(limited to two minutes per Councilmember) R. ADJOURNMENT
________________________
11
September 23, 2025
City Council
DATE: September 23, 2025
TO: Mayor Martinez and Members of the City Council
FROM:
Vice Mayor Cesar Zepeda
Subject:
Proclamation Recognizing Community Advocate Cordell
Hindler
FINANCIAL IMPACT: No financial impact is associated with adopting this proclamation.
PREVIOUS COUNCIL
ACTION:
None.
STATEMENT OF THE
ISSUE:
Mr. Cordell Hindler proudly represents Richmond and
has a deep understanding of the community's needs. He
continues to vocalize various community concerns and
continues to encourage the community to mobilize to get impactful results that benefit the entire community.
RECOMMENDED ACTION:
PROCLAMATION recognizing community advocate
Cordell Hindler who serves as a critical link to voice
community needs and concerns while consistently
advocating for social justice, equity, and for the inclusion of all community members - Vice Mayor Cesar Zepeda
(510-620-6593).
DISCUSSION:
Mr. Cordell Hindler, a native of Richmond California, a graduate of Kennedy High School, has been a passionate and dedicated community advocate since 2009. He is AGENDA
REPORT
12
September 23, 2025
an active and key participant in various local government meetings and community events and gatherings. He proudly exhibits his candid and vibrant public speaking style during the Richmond City Council meetings during public comment. He frequently attends various public meetings within the City of Richmond and throughout surrounding cities within Contra Costa County.
Mr. Hindler proudly represents Richmond as a whole community and has a deep understanding of the community's needs. He is well known for his impeccable memory and his dedicated role in community advocacy and for sharing his extensive knowledge of multiple city events, resources and projects. He continues to vocalize various community concerns and continues to encourage the community to mobilize to get impactful results that benefit the entire community.
He is passionate about improving the community and serves as a critical link to voice community needs and concerns. He is an advocate for social justice and equity, and for the inclusion of all community members. He exudes a willingness to work with others and to connect different groups to achieve common goals to help the entire Richmond community. He provides a reminder on the importance of working together as a collective to achieve a common goal that benefits the entire community.
DOCUMENTS ATTACHED:
Attachment 1 – Proclamation
13 WHEREAS, Mr. Cordell Hindler, a native of Richmond California, a graduate of Kennedy High School, and a passionate and dedicated community advocate since 2009. An active and key participant of various local government meetings and community events and gatherings; and
WHEREAS, Mr. Hindler is known for his opening statement - “for the record, I am Cordell Hindler and I am a Richmond resident,” during public comment at the Richmond City Council Meetings. He proudly exhibits his candid and vibrant public speaking style at various public meetings that he frequently attends within the City of Richmond and throughout surrounding cities within Contra Costa County; and
WHEREAS, to the community and to the City of Richmond staff, Mr. Hindler is graciously called Cordell, as he is well known for his impeccable memory and his dedicated role in community advocacy and for sharing his extensive knowledge of multiple city events, resources and projects; and
WHEREAS, Cordell proudly represents Richmond as a whole community and has a deep understanding of the community's needs. He continues to vocalize various community concerns, and continues to encourage the community to mobilize to get impactful results; and
WHEREAS, Cordell is passionate about improving the community and serves as a critical link to voice community needs and concerns. He is an advocate for social justice and equity, and for the inclusion of all community members; and
WHEREAS, Cordell sets an example, inspiring and encouraging us all to strive for greater civic engagement. He exudes a willingness to work with others and to connect different groups to achieve common goals to help the entire Richmond community and provides a reminder on the importance of working together as a collective to achieve a common goal that benefits the entire community.
NOW, THEREFORE, BE IT RESOLVED , that I, Mayor Eduardo Martinez, and the Richmond City Council do hereby express our deepest appreciation to honor Cordell Hindler with this proclamation for his continuous involvement as a City of Richmond advocate. _____________________ ________________________ Mayor Eduardo Martinez Vice Mayor Cesar Zepeda City of Richmond District 2 September 23, 2025
Recognizing Community Advocate
Mr. Cordell Hindler
14
September 23, 2025
City Council
DATE: September 23, 2025
TO: Mayor Martinez and Members of the City Council
FROM:
Councilmember Jamelia Brown
Vice Mayor Cesar Zepeda (co-sponsor)
Subject:
Proclamation Recognizing October 2025 as Breast
Cancer Awareness Month in the City of Richmond,
Honoring Survivor Farrah Green, Recognizing the K
Stewart Foundation, and Remembering Lives Lost
FINANCIAL IMPACT: No financial impact is associated with adopting this proclamation.
PREVIOUS COUNCIL
ACTION:
None.
STATEMENT OF THE
ISSUE:
Breast cancer is one of the leading health crises
impacting women and families, touching every culture,
every generation, and every community—including
Richmond. Far too many lives are lost because the
disease is detected too late, and for those who survive, the journey does not end with treatment. Survivors
continue to carry lasting physical, emotional, and
financial burdens that demand our recognition, support, and collective action.
This proclamation affirms the City of Richmond’s
commitment to stand with survivors, honor the lives lost, and promote the life-saving power of early detection
through mammograms and other screenings. By uplifting
the story of local survivor Farrah Green, the City also underscores the importance of education about risk
factors, age awareness, and survivorship.
AGENDA
REPORT
15
September 23, 2025
Recognizing October 2025 as Breast Cancer Awareness
Month allows Richmond to unite in remembrance,
advocacy, and empowerment—ensuring every resident
has the knowledge, resources, and support to fight this disease and to thrive beyond it.
RECOMMENDED ACTION:
PROCLAMATION recognizing October 2025 as Breast
Cancer Awareness Month in the City of Richmond,
honoring local survivor Farrah Green for her courage and advocacy, recognizing the K Stewart Foundation for their commitment to outreach and survivor wellness, and
remembering all those who have lost their battle to breast cancer - Councilmember Jamelia Brown (510-620-6910)
and Vice Mayor Cesar Zepeda (510-620-6593).
DISCUSSION:
October is nationally recognized as Breast Cancer Awareness Month—a time when communities come together to raise awareness, uplift survivors, and honor the memory of those lost. For Richmond, this is not just a symbolic gesture—it is a deeply personal reality. Breast cancer has touched the lives of our neighbors, our families, and our friends.
Early detection saves lives and regular mammograms and screenings are proven to catch breast cancer in its earliest stages when treatment is most effective. Education around risk factors, age-related vulnerabilities, and family history empowers residents to advocate for their health and seek care without delay.
Survivorship deserves support, like Richmond’s own Farrah Green reminds us that healing goes beyond remission. Survivors carry stories of courage, resilience, and advocacy that inspire others, but they also carry ongoing physical, emotional, and financial challenges. As a City, we have the responsibility to ensure they are seen, supported, and celebrated.
We proudly recognize the K Stewart Foundation for answering the call. Through unwavering outreach and fundraising efforts—especially their advocacy for access to reconstructive surgery that restores dignity and confidence—they stand as a powerful force, reminding survivors that they are never alone.
We remember the many lives cut short by breast cancer, Richmond pauses to honor their legacy. Their memory fuels our determination to fight harder, educate wider, and ensure fewer families endure this loss in the future.
By adopting this proclamation, the City of Richmond stands united in hope and action— empowering our community with knowledge, promoting equitable access to care, and 16
September 23, 2025
affirming that together, we can reduce the toll of breast cancer. This is more than awareness; it is a commitment to life, healing, and justice in health.
DOCUMENTS ATTACHED:
Attachment 1 – Proclamation
17 WHEREAS, nationally, breast cancer remains one of the most commonly diagnosed cancers, with 1 in 8 women in the United States expected to be diagnosed in their lifetime—impacting individuals and families across every background and community, including here in Richmond; and
WHEREAS, early detection through screenings such as mammograms, along with education about risk factors, family history, and age-related vulnerabilities, significantly increases survival rates and saves lives; and
WHEREAS, survivorship is a lifelong journey, as individuals who overcome breast cancer continue to face physical, emotional, and financial challenges, requiring the support and compassion of their families, communities, and cities; and WHEREAS, Richmond native and breast cancer survivor Farrah Green exemplifies unwavering courage and resilience, reminding us that true healing extends far beyond remission—it lives in advocacy, strength, and the will to inspire others; and WHEREAS, we proudly recognize the K Stewart Foundation for extending its mission to support breast cancer survivors. Though not originally founded for this cause, the Foundation has become a vital ally —providing outreach and fundraising to expand access to reconstructive surgery that restores dignity and confidence; and WHEREAS, the City of Richmond honors the memory of those we have lost to breast cancer, holding their stories close to our hearts and transforming our grief into action— so that future generations may face a world with more hope, healing, and fewer lives cut short; and
WHEREAS, Breast Cancer Awareness Month unites people across the nation and the world, shining a light on the urgent need for awareness, education, equitable access to healthcare, and continued advocacy to save lives.
Recognizing October 2025 as
Breast Cancer Awareness Month
18 NOW, THEREFORE, BE IT RESOLVED, that I, Mayor Eduardo Martinez, and the Richmond City Council do hereby proclaim October 2025 as Breast Cancer Awareness Month in the City of Richmond, honor Farrah Green for her strength and advocacy, honor the memory of those whose lives have been lost to this disease, and recognize the K Stewart Foundation for its ongoing efforts to support outreach and survivor wellness.
_____________________ ________________________ Mayor Eduardo Martinez Councilmember Jamelia Brown City of Richmond District 1 September 23, 2025
_____________________
Vice Mayor Cesar Zepeda
District 2
19
September 23, 2025
Mayor's Office
DATE: September 23, 2025
TO: Members of the City Council
FROM:
Mayor Eduardo Martinez
Vice Mayor Cesar Zepeda, Co-sponsor
Councilmember Soheila Bana, Co-sponsor
Subject:
Proclamation Recognizing September as Suicide
Awareness and Prevention Month & Honoring the
Richmond Fire Department’s Peer Support Team
FINANCIAL IMPACT: There is no financial impact on receiving this item.
PREVIOUS COUNCIL
ACTION:
September 24, 2024
STATEMENT OF THE
ISSUE:
This agenda item seeks City Council approval of a
proclamation declaring September 2025 as Suicide
Awareness and Prevention Month in the City of
Richmond. The proclamation highlights the importance of mental health awareness, suicide prevention efforts
across the community, and the Richmond Fire
Department’s leadership in advancing behavioral health
support for first responders.
RECOMMENDED ACTION: PROCLAMATION recognizing September as Suicide Awareness and Prevention Month and honoring the
Richmond Fire Department’s Peer Support Team - Mayor
Eduardo Martinez (510-620-6503), Vice Mayor Cesar
Zepeda (510-620-6593), and Councilmember Soheila
Bana (510-620-6743).
DISCUSSION:
According to the CDC, 49,000 lives were lost due to suicides in 2023. In Richmond, residents face behavioral health challenges that can be intensified by trauma, economic AGENDA
REPORT
20
September 23, 2025
hardship, and stigma. Suicide Awareness and Prevention Month provides an opportunity to promote resources, reduce stigma, and foster community resilience.
The Richmond Fire Department has taken significant steps to address mental health within its ranks. Over the past 18 months, the department launched a comprehensive Behavioral Health Program, including a Critical Incident Stress Management / Peer Support Team composed of twelve trained fire personnel. These members provide confidential peer support and psychological first aid to fellow firefighters.
The Department’s program meets the standards outlined in Assembly Bill 1116, the California Firefighter Peer Support and Crisis Referral Services Act, and has received official approval from the California Firefighter Joint Apprenticeship Committee (Cal- JAC), making Richmond one of only two departments statewide to earn this distinction.
This proclamation affirms the City of Richmond’s commitment to behavioral health and suicide prevention for all residents. It also recognizes the Richmond Fire Department’s proactive leadership in supporting the mental wellness of its personnel. By joining the statewide Stand Down for Behavioral Health initiative, the department is setting a powerful example of prioritizing mental health alongside physical safety.
The proclamation honors the following Peer Support Team members for their service and dedication:
Captain Nick Bartesch
Captain Jeremy Booth
Captain Rachel Gomez
Captain Frank Marin
Captain Tom Phelps
Captain Brandon Perry
Team Coordinator Amy Aaronson
Firefighter Lauren Powers
Engineer Trevor Rogers
Engineer Anthony Santos
Captain Alexander Schindler
Engineer Josh Tate
Firefighter Cody Thie
This recognition encourages all Richmond residents to engage in open dialogue, utilize available resources such as the 988 Suicide & Crisis Lifeline, and support efforts to prevent suicide and promote mental wellness.
DOCUMENTS ATTACHED:
Attachment 1 – Proclamation Recognizing September as Suicide Awareness and Prevention Month & Honoring the Richmond Fire Department’s Peer Support Team 21 Mayor Eduardo Martinez
City of Richmond
September 23, 2025
Recognizing September as Suicide Awareness and
Prevention Month & Honoring the Richmond Fire
Department’s Peer Support Team
WHEREAS, suicide rates have been rising across the United States, Richmond residents, like communities across the country, face behavioral health challenges that can be intensified by trauma, isolation, economic hardship, and stigma; and
WHEREAS, suicide is preventable, and access to compassionate care, community connection, and crisis support can save lives. The City of Richmond encourages everyone to access support services like the 988 Suicide & Crisis Lifeline, which offers free, confidential help 24/7 by phone, text, or chat; and
WHEREAS, the Richmond Fire Department recognizes that behavioral health challenges are just as real and serious as the physical dangers firefighters face daily, and acknowledges the profound toll of traumatic events that can lead to depression, substance use, post-traumatic stress injury, and suicide; and
WHEREAS, firefighters and other first responders experience significantly higher rates of suicide and suicidal ideation compared to the general population, with suicide remaining one of the leading causes of firefighter death nationwide, claiming the lives of over 100 firefighters each year; and
WHEREAS, the Richmond Fire Department proudly joins the statewide Stand Down for Behavioral Health initiative during Suicide Awareness and Prevention Month, pausing routine training to prioritize mental wellness, open dialogue, and suicide prevention; and
WHEREAS, over the past 18 months, the Richmond Fire Department has built, launched, and sustained a fully operational Behavioral Health Program, including a Critical Incident Stress Management / Peer Support Team composed of twelve trained and dedicated fire personnel who provide psychological first aid and confidential peer support to their fellow firefighters; and
WHEREAS, all Peer Support Team members have been trained to the standards established in Assembly Bill 1116, the California Firefighter Peer Support and Crisis Referral Services Act, ensuring that Richmond’s program meets the highest standards of care and professionalism; and
WHEREAS, the Richmond Fire Department is honored to be one of only two departments in the State of California to receive official program approval from the California Firefighter Joint Apprenticeship Committee (Cal-JAC), the governing body for statewide fire service training and wellness programs; and
WHEREAS, this recognition by Cal-JAC reflects Richmond Fire Department’s leadership and commitment to excellence, resilience, and proactive care for its members, affirming the department’s role as a statewide model in firefighter behavioral health and wellness; and
NOW, THEREFORE, BE IT RESOLVED, that the City of Richmond hereby proclaims September 2025 as Suicide Awareness and Prevention Month, urging all residents, first responders, and community leaders to prioritize mental health, recognize the warning signs of suicide, and speak openly about behavioral wellness.
FURTHER RESOLVED, the City of Richmond wishes to honor and commend the members of the Richmond Fire Department’s Peer Support Team for their compassion, courage, and commitment to their fellow firefighters mental health: Captain Nick Bartesch, Captain Jeremy Booth, Captain Rachel Gomez, Captain Frank Marin, Captain Tom Phelps, Captain Brandon Perry, Team Coordinator Amy Aaronson, Firefighter Lauren Powers, Engineer Trevor Rogers, Engineer Anthony Santos, Captain Alexander Schindler, Engineer Josh Tate, and Firefighter Cody Thie.
Councilmember Soheila Bana
City of Richmond
September 23, 2025
Vice Mayor Cesar Zepeda
City of Richmond
September 23, 2025
22
September 23, 2025
Mayor's Office
DATE: September 23, 2025
TO: Members of the City Council
FROM:
Mayor Eduardo Martinez
Subject:
Proclamation Recognizing Latino Heritage Month ,
September 15 – October 15, and Honoring the Organizers
of 2025 Fiestas Patrias Parade
FINANCIAL IMPACT: None
PREVIOUS COUNCIL
ACTION:
None
STATEMENT OF THE
ISSUE:
This proclamation recognizes Latino Heritage Month and
honors the organizers of the second annual Fiestas
Patrias celebration. The event commemorated the many
Latin American Independence Days celebrated in
September and the cultural richness and diversity of
Latino/x communities.
RECOMMENDED ACTION: PROCLAMATION Recognizing September 15 – October 15 as Latino Heritage Month and Honoring the
Organizers of 2025 Fiestas Patrias Parade – Mayor
Eduardo Martinez (510-620-6503) and Vice Mayor Cesar
Zepeda (510-620-6593).
DISCUSSION:
Latino/x Heritage Month is observed nationally from September 15 to October 15 to celebrate the histories, cultures, and contributions of Americans with ancestry from Mexico, the Caribbean, Central America, and South America. Latino/x communities are AGENDA
REPORT
23
September 23, 2025
racially and ethnically diverse, including Indigenous peoples native to the Americas, descendants of African and European heritage, and immigrants from Asia and the Middle East.
In Richmond, Latino/x residents have long played a vital role in shaping the city’s identity, economy, and civic life. The City of Richmond is proud to celebrate this heritage and recognize the contributions of community leaders, artists, educators, and organizers who uplift and preserve Latin American traditions.
On Saturday, September 13, 2025, Richmond and San Pablo co-hosted the second annual Fiestas Patrias celebration, featuring a parade beginning at Barrett Avenue and 23rd Street in Richmond and culminating in a vibrant festival at 13873 San Pablo Avenue. The event commemorated the many Latin American Independence Days celebrated in September and the cultural richness and diversity of Latino/x communities.
It was free, family-friendly, and widely attended by residents from both cities.
The proclamation affirms the City of Richmond’s commitment to honoring the diverse racial and cultural identities within Latino communities. It also recognizes the organizers of Fiestas Patrias 2025 for their dedication to creating a joyful, inclusive, and educational celebration that brought together families, neighbors, and civic leaders.
By formally Latino Heritage Month and the Fiestas Patrias event, the Richmond highlights the importance of cultural preservation, community engagement, and cross- city collaboration. This proclamation serves as a public expression of gratitude and pride in Richmond’s multicultural heritage.
DOCUMENTS ATTACHED:
Attachment 1 – Proclamation Recognizing Latino Heritage Month and Honoring the Organizers of 2025 Fiestas Patrias Parade
24 Mayor Eduardo Martinez
City of Richmond
September 23, 2025
Recognizing Latino Heritage Month and
Honoring the Organizers of 2025Fiestas Patrias Parade
WHEREAS, Latino/x Heritage Month, observed annually from September 15 to October 15, celebrates the histories, cultures, and contributions of Latino/x community; and
WHEREAS, the City of Richmond proudly recognizes the vibrant Latino/x communities that have shaped the city’s cultural, economic, and civic life through generations of leadership, creativity, and resilience; and
WHEREAS, Latino/x communities are made up of people from a wide range of racial and ethnic backgrounds, including Indigenous peoples native to the Americas, descendants of African communities brought through the transatlantic slave trade, and European settlers, along with immigrants from Asia and the Middle East. This rich cultural and racial mixture reflects centuries of migration, resistance, and cultural fusion across Latin America and the Caribbean; and
WHEREAS, long before colonial borders were drawn, the land now known as Richmond was home to the Huchiun Band of Ohlone Indigenous Natives, whose deep connection to the region continues to shape its cultural landscape; and
WHEREAS, over time, the blending of Indigenous peoples with Spanish settlers on the land, gave rise to a new mestizo identity, what we now recognize as Mexican; and
WHEREAS, following Mexico’s independence from Spain in 1821, the Mexican government granted large tracts of land in California to military leaders and loyal citizens. In 1823, Don Francisco María Castro was awarded approximately 17,000 acres in what is now Contra Costa County, land that became known as Rancho San Pablo. Decades later, a portion of this historic land grant became the foundation for the City of Richmond. Though borders shifted, the people did not disappear, but became Mexican Americans, continuing to shape the region’s identity and legacy; and
WHEREAS, in celebration of Latin American culture, rich history, and the many independence days observed throughout the month of September—including those of Brazil, Costa Rica, El Salvador, Guatemala, Honduras, Nicaragua, Mexico, Chile, and Belize— Richmond and San Pablo co-sponsored the second annual Fiestas Patrias celebration on Saturday, September 13, 2025, honoring the shared spirit of freedom, resilience, and cultural pride across the Americas; and
WHEREAS, the event featured a lively parade beginning at Barrett Avenue and 23rd Street in Richmond, culminating in a community-wide festival, drawing families, neighbors, and visitors from across the region to celebrate shared heritage and pride; and
WHEREAS, Fiestas Patrias 2025 was a free and family-friendly event, welcoming all to participate in the rich cultural expressions of unity; and
WHEREAS, the success of this historic celebration was made possible by the dedication and vision of its organizers, whose tireless efforts brought together two cities, multiple cultures, and hundreds of residents in a joyful and meaningful tribute to independence and identity; and
NOW, THEREFORE, BE IT RESOLVED, that the City of Richmond does hereby recognize Latino/x Heritage Month 2025, September 15 and October 15, and extends its deepest appreciation to the organizers of 2025 Fiestas Patrias Parade for their outstanding contributions to cultural celebration, community building, and civic pride. Richmond celebrates the richness of Latino/x heritage and reaffirms its commitment to honoring the voices, traditions, and histories that make our city strong.
Vice Mayor Cesar Zepeda
City of Richmond
September 23, 2025
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RICHMOND, CALIFORNIA, August 19, 2025
Community Services Building
440 Civic Center Plaza
Richmond, CA 94804
_____________________________________________________________________
A. OPEN SESSION TO HEAR PUBLIC COMMENT BEFORE CLOSED SESSION The Richmond City Council Evening Open Session was called to order at 3:34 p.m. by Mayor Eduardo Martinez.
B. ROLL CALL
Present: Councilmembers Jamelia Brown, Doria Robinson, Sue Wilson, Vice Mayor Cesar Zepeda, and Mayor Eduardo Martinez. Absent: Councilmembers Claudia Jimenez and Soheila Bana arrived after adjournment to the Closed Session.
C. CITY COUNCIL
C.1 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (paragraph (1) of Subdivision [d] of Government Code Section 54956.9) City Clerk Pamela Christian announced there were no items to discuss under Item C.1.
C.2 CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Government Code Section 54956.8)
Property: Point Molate (site of former Naval Shipyard Depot) Agency Negotiator: Dave Aleshire, City Attorney
Negotiating Parties: East Bay Regional Park District & Tribe & Upstream Pt. Molate LLC
Under negotiation: Price and terms of payment
Property: 1414 Harbour Way South
Agency Negotiator: Dave Aleshire, City Attorney
Negotiating Parties: Orton Entertainment, LLC
Under Negotiation: Price, Terms of Payment
C.3 LIABILITY CLAIMS (Government Code Section 54956.9)
Claimant: Terminal One Development, LLC
C.4 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION (initiation of litigation pursuant to paragraph (4) of Subdivision (d) of Government Code Section 54956.9)
One case
D. PUBLIC COMMENT BEFORE CLOSED SESSION (limited to items on the Closed Session agenda only)
The following individuals gave comments in person concerning parking enforcement job duties and competitive compensation: Karina Alyandre, Tiara Gonzales, Aldrine Gorrostieta, Iesha Harris, and Kevin Tisdell. Josiah Branaman gave comments concerning the same matter via teleconference.
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E. ADJOURN TO CLOSED SESSION
The Open Session adjourned to Closed Session at 3:46 p.m. The Closed Session adjourned at 5:26 p.m.
F. SPECIAL MEETING OF THE RICHMOND HOUSING AUTHORITY
The Special Meeting of the Richmond Housing Authority was called to order at 5:10 p.m. by Chairperson Eduardo Martinez.
G. PLEDGE OF ALLEGIANCE
Chairperson Martinez led the Pledge of Allegiance to the Flag.
H. ROLL CALL
Present: Commissioners Soheila Bana, Jamelia Brown, Claudia Jimenez, Doria Robinson, Sue Wilson, Vice Chairperson Cesar Zepeda, Chairperson Eduardo Martinez, and Tenant Commissioner Jaycine Scott. Absent: None.
I. STATEMENT OF CONFLICT OF INTEREST
None.
J. AGENDA REVIEW
Item L.2 (contract with Brightview Landscape Services, Inc.) was continued to the August 26, 2025, Housing Authority meeting.
K. HOUSING AUTHORITY OPEN FORUM
Cordell Hindler urged the council to approve the Consent Calendar as presented.
Jacquelynn Allen and Jacqualine H. reported issues at the rental property located at 2409 Aberdeen Way. They expressed concerns regarding unhoused individuals inside the building, fire safety, security, and other conditions.
L. HOUSING AUTHORITY CONSENT CALENDAR
Motion by Vice Chairperson Zepeda
Seconded by Tenant Commissioner Scott
To approve all items on the Housing Authority Consent Calendar, excluding Item L.2.
Ayes (8): Commissioner Bana, Commissioner Brown, Commissioner Jimenez, Commissioner Robinson, Commissioner Wilson, Vice Chairperson Zepeda, Chairperson Martinez, and Tenant Commissioner Scott.
Passed (8 to 0)
L.1 Approval of a Sole-Source License Agreement with Yardi Systems, Inc. for Housing Management Software
ADOPT a resolution approving a three-year sole-source license agreement with Yardi Systems, Inc. to provide the computer software required to administer the Low-Income Housing Program in an amount not to exceed $60,000 ending June 30, 2028 - Richmond Housing Authority (Antoinette Terrell/Gregory Palomino 510-621-1361).
Adopted Resolution No. 2217
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L.2 Contract with Brightview Landscape Services, Inc. for Landscaping Services at Nystrom Village and Hacienda Excess Lot
ADOPT a resolution approving a contract with Brightview Landscape Services, Inc. in an amount not to exceed $230,000, with a term beginning August 20, 2025, and ending June 30, 2027, for landscaping services at Nystrom Village and Hacienda Excess Lot - Richmond Housing Authority (Antoinette Terrell 510-620- 6784/Gregory Palomino 510-621-1361).
Continued to the August 26, 2025, Housing Authority meeting.
L.3 Meeting Minutes
APPROVE the minutes of the June 17, 2025, special Joint Housing Authority/City Council meeting, the June 24, 2025, special Housing Authority meeting, and the July 1, 2025, regular Housing Authority meeting - City Clerk's Office (Pamela Christian 510-620-6513).
L.4 Contract with Macias Gini & O’Connell LLP (MGO) for Tax Preparation Services
ADOPT a resolution approving a contract with Macias Gini & O’Connell LLP, to provide tax preparation services for the Richmond Housing Authority and its affiliated corporations for an amount not to exceed $24,000 commencing August 19, 2025, and terminating June 30, 2028 – Richmond Housing Authority (Antoinette Terrell 510-621-1300).
Adopted Resolution No. 2218
M. ADJOURNMENT
The meeting adjourned at 5:18 p.m.
N. REGULAR MEETING OF THE RICHMOND CITY COUNCIL
The Regular Meeting of the Richmond City Council was called to order at 5:19 p.m. by Mayor Martinez.
O. ROLL CALL
Present: Councilmembers Bana, Brown, Jimenez, Robinson, Wilson, Vice Mayor Zepeda, and Mayor Martinez. Absent: None.
P. STATEMENT OF CONFLICT OF INTEREST
None.
Q. AGENDA REVIEW
Item V .6.e (appointment of Harlan Butt to the Recreation and Parks Commission) was withdrawn from the agenda.
Item V .1.a (amendments to Richmond Municipal Code Chapter 3.54 to add a training component) was removed from the Consent Calendar for discussion at the end of the agenda.
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R. REPORT FROM THE CITY ATTORNEY OF FINAL DECISIONS MADE
DURING CLOSED SESSION
City Attorney Dave Aleshire reported the following:
Item C.2 (conference with real property negotiator) status reports were given for the Point Molate and Orton Entertainment properties. No reportable actions were taken except for further negotiations.
Item C.3 (liability claims) was not discussed.
Item C.4 (conference with legal counsel, anticipated litigation) involving issues with Terminal 4 was discussed. No reportable action was taken.
S. REPORT FROM THE CITY MANAGER (public comment allowed under Open Forum)
Deputy City Manager Nickie Mastay presented a PowerPoint. Link to City Manager Report
T. COMMENDATIONS, PRESENTATIONS, AND PROCLAMATIONS
T.1 Proclamation Welcoming the Visit of the Golden Rule Peace Boat to the City of Richmond
PROCLAMATION Welcoming the Visit of the Golden Rule Peace Boat to the City of Richmond - Mayor Eduardo Martinez (510-620-6503).
Mayor Martinez introduced the matter. The council presented a proclamation to Golden Rule Committee Chairperson Gerry Condon and committee members.
Tarnel Abbott gave comments in person. Marilyn Langlois gave comments via teleconference.
T.2 Proclamation Commemorating the Service of Stewart Winchester on the Richmond Urban Forest Advisory Committee
PROCLAMATION Commemorating the Service of Stewart Winchester on the Richmond Urban Forest Advisory Committee - Mayor Eduardo Martinez (510- 620-6503) and Councilmember Doria Robinson (510-620-6568) Mayor Martinez and Councilmember Robinson introduced the matter. The council presented a proclamation to Urban Forest Advisory Committee Chairperson Janet Flint on behalf of Mr. Winchester. Cordell Hindler gave comments in person.
U. OPEN FORUM FOR PUBLIC COMMENT
(public comment on items that remained on the Consent Calendar or items that were not on the agenda – was limited to 2 minutes unless otherwise specified - Back and forth dialogue with the Council was prohibited)
The following individuals gave comments in person:
Cordell Hindler gave comments regarding the requirement to have a discussion with staff before requesting the removal of a Consent Calendar item. Mr. Hindler urged the council to hear agenda items continued from previous meetings before adding new business items to the agenda. Mr. Hindler recommended that proclamations be presented at the last meeting of the month instead of being placed on the Consent Calendar.
29 cc19Aug2025 – sl/prc
Prem Pariyar gave comments against caste discrimination in the United States. Mr.
Pariyar requested that the council consider adopting a resolution at a future meeting.
Mark Wassberg gave comments regarding the atomic neutron bomb, world peace, and sanctuary cities.
Jamin Pursell commended the council for being active in the community during the summer recess. Mr. Pursell gave comments in support of the new businesses in Richmond.
The following individual gave comments via teleconference:
Michael Fitzhugh gave comments regarding Item V .4.b (Marina Lease equity transfer).
He shared concerns expressed by stakeholders and boaters, including potential increased boater fees, marginalization, and a decline in maintenance and customer service.
V. CITY COUNCIL CONSENT CALENDAR
(All items placed under the Consent Calendar were considered to be routine and noncontroversial. These items will be enacted upon together with a motion and second, without discussion, of any member of the City Council, and each item shall be deemed to have received the action recommended.)
Motion by Mayor Martinez
Seconded by Vice Mayor Zepeda
To approve all items on the City Council Consent Calendar, excluding Items V .6.e and V .1.a.
Ayes (7): Councilmember Bana, Councilmember Brown, Councilmember Jimenez, Councilmember Robinson, Councilmember Wilson, Vice Mayor Zepeda, and Mayor Martinez
Passed (7 to 0)
V.1 City Attorney's Office
V.1.a Amendments to Richmond Municipal Code Chapter 3.54 to add training component
ADOPT an ordinance (second reading) amending Richmond Municipal Code (RMC) Chapter 3.54 entitled “Community Police Review Commission” by adding Section 3.54.110 to establish a training program for commissioners of the Community Police Review Commission – City Attorney’s Office (Dave Aleshire 510-620-6509). This item was continued from the July 1, 2025, meeting.
The following speakers gave comments via teleconference: Hansel Aguilar, Benjamin Therriault, and Marisol Cantu. Discussion ensued.
The council recommended that the training requirements be more specific and consider establishing a smaller Community Police Academy that offered completion within eight hours.
30 cc19Aug2025 – sl/prc
Motion by Councilmember Jimenez
Seconded by Councilmember Robinson
To adopt said ordinance amendment adding RMC Section 3.54.110.
Ayes (7): Councilmember Bana, Councilmember Brown, Councilmember Jimenez, Councilmember Robinson, Councilmember Wilson, Vice Mayor Zepeda, and Mayor Martinez
Passed (7 to 0)
Adopted Ordinance No. 16-25 N.S.
V.2 City Clerk's Office
V.2.a Meeting Minutes
APPROVE the corrected minutes of the December 3, 2024, regular City Council meeting (minutes corrected to add the votes for the consent calendar), and the June 3, June 17, June 24, and July 1, 2025, regular City Council meeting - City Clerk's Office (Pamela Christian 510-620-6513).
V.3 Community Development
V.3.a Contract Amendment No. 3 with NV5 Environmental, L.P. for Environmental Consulting Services
APPROVE a contract Amendment No. 3 with NV5 Environmental, L.P. (NV5), increasing the contract amount by $200,000, for a total contract amount not to exceed $436,300, for environmental consulting services related to the Miraflores Property, for a term ending October 5, 2026 – Community Development Department (Lina Velasco 510-620-6706).
V.4 Economic Development
V.4.a Lease Agreement Ratification for State Senator Jesse Arreguin District Office Space
RATIFY and APPROVE a lease with the Senate Rules Committee of California to allow Senator Jesse Arreguin to utilize approximately 377 square feet of office space of 440 Civic Center Plaza as his Senatorial District office, at a rate of $508.95 per month ($6,107.40 per year), for a beginning July 1, 2025, through November 30, 2029, and AUTHORIZE the city manager to execute the agreement – Economic Development Department (Craig Murray 510-307-8188).
V.4.b Marina Lease Equity Transfer
APPROVE an equity transfer of Marina Lease from Safe Harbors Marinas to BIP Poseidon Holdco L.P.; and APPROVE that SHM MBYH LLC will continue to operate the Marina Lease between the City of Richmond and Safe Harbors Marinas for the balance of the 55-year original lease term ending June 30, 2055 – Economic Development Department (Nannette J.
Beacham/Craig Murray 510-307-8188).
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V.4.c Contract Amendment No. 2 with Haley and Aldrich for Dredging Survey and Maintenance
APPROVE a second contract amendment with Haley and Aldrich, Inc. in the amount of $33,300, for a revised not-to-exceed contract amount of $312,600, to perform pre- and post-dredge eelgrass surveys, and to secure permits for maintenance dredging the Marina Bay Yacht Harbor, with a contract term ending June 30, 2026 – Economic Development Department (Charles Gerard 510-620-6792/Kyle Lam 510-620-6802).
V.4.d Contract with Remediation Risk Management, Inc. for Environmental Management Support
APPROVE a sole-source contract with Remediation Risk Management, Inc. for the continued environmental management work of the City’s corporation yard as required by the California Regional Water Quality Control Board, in an amount not to exceed $229,607, with a term from July 1, 2025, through June 30, 2028 – Economic Development Department (Craig Murray 510-307-8188).
V.5 Finance Department
V.5.a Investment and Cash Balance Report, Monthly Overtime Reports, Documentary Transfer Tax Report, and Other Post-Employment Benefits (OPEB) and Pension Report for the Month of May 2025
RECEIVE the City’s Investment and Cash Balance Report, Monthly Overtime Reports, Documentary Transfer Tax Report, and Other Post- Employment Benefits (OPEB) and Pension Report for the month of May 2025 – Finance Department (Emily Combs 510-620-6740).
V.5.b Amendment of Authorized Signatures on the Local Investment Agency Fund
ADOPT a resolution revising the authorization list on the Local Agency Investment Fund (LAIF) account to reflect the current staff assignments – Finance Department (Emily Combs 510-620-6790).
Adopted Resolution No. 107-25
V.5.c Investment and Cash Balance Report, Monthly Overtime Reports, Documentary Transfer Tax Report, and Other Post-Employment Benefits (OPEB) and Pension Report for the Month of June 2025
RECEIVE the City’s Investment and Cash Balance Report, Monthly Overtime Reports, Documentary Transfer Tax Report, and Other Post- Employment Benefits (OPEB) and Pension Report for the month of June 2025 – Finance Department (Emily Combs 510-620-6740).
V.5.d Annual Review and Update of Financial Policies
APPROVE a resolution adopting updated Financial Policies - Finance Department (Emily Combs 510-620-6790/Mubeen Qader 510-412- 2077/Jerry Gurule 510-620-6591).
Adopted Resolution No. 108-25
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V.6 Mayor's Office
V.6.a Reappointment of Xiomara Casias to the Human Rights and Human Relations Commission
REAPPOINT Xiomara Casias to the Human Rights and Human Relations Commission with a term that expires on March 30, 2028 – Mayor’s Office (Mayor Eduardo Martinez 510-620-6503).
V.6.b Reappointment of Catelin Hibma to the Historic Preservation Commission REAPPOINT Catelin Hibma to the Historic Preservation Commission with a term that expires on November 31, 2029 – Mayor’s Office (Mayor Eduardo Martinez 510-620-6503).
V.6.c Reappointment of Vita Rey to the Design Review Board REAPPOINT Vita Rey to the Design Review Board with a term that expires on March 17, 2027 – Mayor’s Office (Mayor Eduardo Martinez 510-620-6503).
V.6.d Reappointment of Abhijeet Babu Prasad to the Richmond Youth Council REAPPOINT Abhijeet Babu Prasad to the Richmond Youth Council, with a term that expires on October 1, 2025 – Mayor’s Office (Mayor Eduardo Martinez 510-620-6503).
V.6.e THIS ITEM WAS WITHDRAWN FROM THE AGENDA - Appointment of Harlan Butt to the Recreation and Parks Commission
APPOINT Harlan Butt to the Recreation and Parks Commission, term expires October 26, 2026 – Mayor’s Office (Mayor Eduardo Martinez 510-620-6503).
V.6.f Appointment of Crystal Barton to the Community Crisis Response Program Advisory Board
APPOINT Crystal Barton to the Community Crisis Response Program Advisory Board, term expires December 31, 2026 – Mayor’s Office (Mayor Eduardo Martinez 510-620-6503).
V.6.g Appointment of Michael Warren to the Recreation and Parks Commission APPOINT Michael Warren to the Recreation and Parks Commission, term expires October 26, 2028 – Mayor’s Office (Mayor Eduardo Martinez 510-620-6503).
V.6.h Appointment of Abigail Yarng to the Richmond Youth Council APPOINT Abigail Yarng to the Richmond Youth Council, term expires October 1, 2025 – Mayor’s Office (Mayor Eduardo Martinez 510-620- 6503).
V.7 Police Department
V.7.a Contract with Genasys, Inc. for Secured Messaging Services APPROVE a three-year contract with Genasys, Inc. for secure messaging services, from July 1, 2025, to June 30, 2028, in an amount not to exceed $30,000, which includes a $4,800 contingency to account for additional users added during the contract term – Police Department (Chief Bisa French 510-621-1802).
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V.7.b Memorandum of Understanding (MOU) with the Richmond Police Activities League (RPAL) for continuation of academic tutoring and life skills mentoring to Youth
APPROVE a Memorandum of Understanding (MOU) between the City of Richmond and the Richmond Police Activities League (RPAL) to subsidize RPAL staff and programs, ensuring that academic, athletic, and life-skills services offered by RPAL for the period July 1, 2025 – June 30, 2027, in an amount not to exceed $650,000 or $325,000 annually, and AUTHORIZE the city manager to negotiate and execute all necessary documents – Police Department (Chief Bisa French 510-621-1802).
V.7.c Contract Amendment No. 2 with ServiceMasters Restoration Services for Biohazard Removal
APPROVE a second contract amendment with Sharjo, LLC, dba ServiceMaster Restoration Services, for on-call biohazard and unknown substance removal and disposal services in the amount of $150,000, for a new total contract amount not-to-exceed $265,000, with a contract term ending November 19, 2027 – Police Department (Chief Bisa French 510- 621-1802).
V.8 Public Works
V.8.a Accept the Terminal 4 Wharf, Warehouse, and Piling Removal Project as Complete by Silverado Contractors, Inc.
ADOPT a resolution accepting the Terminal 4 Wharf, Warehouse, and Piling Removal Project as complete; and AUTHORIZE the city clerk to record the Notice of Completion and the city engineer to release applicable bonds and retention – Public Works Department (Mike Owyang 510-621-1363/Robert Armijo 510-620-5477).
Adopted Resolution No. 109-25
V.8.b Authorize City Manager to Award Contracts for The Lot (Mobile Vendor Plaza) Restroom Facility
ADOPT a resolution authorizing the city manager to accept bids and award contract(s) for the Mobile Vendor Plaza restroom facility in an amount not to exceed $30,000; and AUTHORIZE the director of public works to approve change orders up to $6,000, provided that total project costs remain within the Council-approved budget for Fiscal Year 2025- 2026 - Public Works Department (Darcie DeLashmutt 510-672- 3944/Robert Armijo 510-620-5477).
Adopted Resolution No. 110-25
V.8.c Contract with BKF Engineers for Engineering Services to Support the Feasibility Study of the Keller Beach Sanitary Sewer Main ADOPT a resolution to amend the Fiscal Year 2025–26 budget, APPROPRIATE $650,000 from the Wastewater Fund, and APPROVE a contract with BKF Engineers for engineering services to support the Feasibility Study of the Keller Beach Sanitary Sewer Main, in an amount not to exceed $650,000; AUTHORIZE the city manager, or their designee, to execute the contract; and AUTHORIZE the director of Public Works, or their designee, to approve any change orders or amendments, if necessary, 34 cc19Aug2025 – sl/prc
in an amount not to exceed $130,000, for a total feasibility phase amount not to exceed $780,000, with a term beginning July 1, 2025, through December 31, 2027 – Public Works Department (Robert Armijo 510-620- 5477/Hillal Hamdan 510-621-1612).
Adopted Resolution No. 111-25
V.8.d Contracts with Nema Construction, Net Electric Inc., St. Francis Electric, and Telstar Instruments for On-Call Electrical Construction Services ADOPT a resolution approving on-call electrical construction services contracts with Nema Construction, Net Electric Inc., St. Francis Electric, and Telstar Instruments, each in an amount not to exceed $750,000 per year for a three-year term beginning August 21, 2025, through August 21, 2028, with two one-year extension options of $250,000 per year – Public Works Department (Dan Santos 510-620-6645/Robert Armijo 510-620- 5477).
Adopted Resolution No. 112-25
W. NEW BUSINESS
W.1 Community Police Review Commission’s slate of recommendations to enhance transparency, strengthen accountability, and increase trust between RPD and community.
DISCUSS and APPROVE advancing seven policy recommendations of the Community Police Review Commission into a meet and confer process with the Richmond Police Officer’s Association (RPOA) and the Richmond Police Management Association (RPMA) – City Attorney’s Office (Dave Aleshire 510- 620-6509). This item was continued from the July 1, 2025, meeting.
City Attorney Dave Aleshire introduced the matter. Richmond Community Police Review Commission (CPRC) Chairperson Carmen Martinez presented a PowerPoint: Link to CPRC Policy Recommendations. Discussion ensued. The council requested examples of non-confidential records that could potentially be published online, and to consider extending the complaint filing deadline to six or nine months instead of one year. The following individuals gave comments in person: Mark Wassberg, Elsa Stevens, Adrian Rosillo, Joshua Tianero, Kathleen Martin, Sara Gurdian, Helen Haggerson, Anne Norton, Ryan Kazen, Pedro Bernal, Devin Estrella, Jesus Pedraza, Andrea Zuniga, Eric Jordan, Annie Pennell, Hope Dixon, Sonia Decker, Carlos, Andrew Melendez, Raymond Wendell, Julie Salamon, Jaime, and Eduardo Martinez. The following individuals gave comments via teleconference: Hansel Aguilar, Benjamin Therriault, Dajanee, LoRayne Reza, Abigail Aceves, Emily Ross, Melvin Willis, and Tumani Drew.
Further discussion ensued.
Motion by Councilmember Jimenez
Seconded by Councilmember Wilson
To approve said policy recommendations of the CPRC, subject to labor negotiations.
Ayes (7): Councilmember Bana, Councilmember Brown, Councilmember Jimenez, Councilmember Robinson, Councilmember Wilson, Vice Mayor Zepeda, and Mayor Martinez.
Passed (7 to 0)
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X. REPORTS OF OFFICERS: REFERRALS TO STAFF, AND GENERAL REPORTS (INCLUDING AB 1234 REPORTS)(limited to two minutes per
Councilmember)(public comments allowed under Open Forum) Councilmember Jimenez expressed condolences to the family of Angel Montano. She also gave comments regarding Richmond's Community Crisis Response Program and advocated for less lethal options in police vehicles.
Y. ADJOURNMENT
There being no further business, the meeting adjourned at 8:12 p.m. in memory of Fadi Adnan and Jabari Muhammad, to meet again on August 26, 2025, at 5:00 p.m.
Pamela Christian, Clerk of the City of
Richmond
Eduardo Martinez, Mayor
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RICHMOND, CALIFORNIA, August 26, 2025
Community Services Building
440 Civic Center Plaza
Richmond, CA 94804
____________________________________________________________________
A. OPEN SESSION TO HEAR PUBLIC COMMENT BEFORE CLOSED SESSION The Richmond City Council Evening Open Session was called to order at 3:31 p.m. by Mayor Eduardo Martinez.
B. ROLL CALL
Present: Councilmembers Claudia Jimenez, Doria Robinson, Sue Wilson, and Mayor Eduardo Martinez. Absent: Councilmember Soheila Bana arrived at 3:33 p.m. and Vice Mayor Cesar Zepeda arrived at 3:35 p.m. Councilmember Jamelia Brown was absent for the entire Closed Session.
C. CLOSED SESSION
C.1 LIABILITY CLAIMS (Government Code Section 54956.9)
Claimant: Lacquana Caston
Claimant: Robbie Hurtado
Claimant: Talitha Winn
Terminal One Development, LLC
C.2 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (paragraph (1) of Subdivision [d] of Government Code Section 54956.9) Doe (Barajas) v. City of Richmond
C.3 CONFERENCE WITH LABOR NEGOTIATORS (Government Code
Section 54957.6)
Agency Representatives: Sharrone Taylor, Jack Hughes, Lisa Charbonneau
Employee organizations:
1. SEIU Local 1021 Full Time Unit and Part Time Unit
2. IFPTE Local 21 Mid-Level Management Unit and Executive Management Units
3. Richmond Police Officers Association RPOA
4. Richmond Police Management Association RPMA
5. IAFF Local 188
6. Richmond Fire Management Association RFMA
D. PUBLIC COMMENT BEFORE CLOSED SESSION (limited to items on the Closed Session agenda only)
The following individuals gave comments in person regarding Item C.3:
Cordell Hindler, Yvette Williams-Barr, Michelle Milam, Jonny Hill, Ron Collins, Angela Cox, Sheila Williams, Ofelia Alvarez, George Kabaivanov, Issac Martinez, Sean Stalbaum, Joe Summers, and Kevin Tisdell.
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E. ADJOURN TO CLOSED SESSION
The Open Session adjourned to Closed Session at 3:59 p.m. The Closed Session adjourned at 5:02 p.m.
F. SPECIAL MEETING OF THE RICHMOND HOUSING AUTHORITY
The Special Meeting of the Richmond Housing Authority was called to order at 5:05 p.m. by Chairperson Eduardo Martinez.
G. PLEDGE OF ALLEGIANCE
Chairperson Martinez led the Pledge of Allegiance to the Flag.
H. ROLL CALL
Present: Commissioners Soheila Bana, Claudia Jimenez, Doria Robinson, Sue Wilson, Vice Chairperson Cesar Zepeda, Chairperson Eduardo Martinez, and Tenant Commissioner Jaycine Scott. Absent: Commissioner Jamelia Brown was absent for the entire meeting.
I. STATEMENT OF CONFLICT OF INTEREST
None.
J. AGENDA REVIEW
None.
K. HOUSING AUTHORITY OPEN FORUM
Cordell Hindler gave comments supporting Item L.1 (contract with Brightview Landscape Services, Inc).
L. HOUSING AUTHORITY CONSENT CALENDAR
Motion by Tenant Commissioner Scott
Seconded by Commissioner Robinson
To approve Item L.1 on the Housing Authority Consent Calendar.
Ayes (7): Commissioner Bana, Commissioner Jimenez, Commissioner Robinson, Commissioner Wilson, Vice Chairperson Zepeda, Chairperson Martinez, and Tenant Commissioner Scott
Absent: (1): Commissioner Brown
Passed (7 to 1)
L.1 Contract with Brightview Landscape Services, Inc. for Landscaping Services at Nystrom Village and Hacienda Excess Lot
ADOPT a resolution approving a contract with Brightview Landscape Services, Inc. in an amount not to exceed $230,000, with a term beginning August 27, 2025, and ending June 30, 2027, for landscaping services at Nystrom Village and Hacienda Excess Lot - Richmond Housing Authority (Antoinette Terrell 510-620-6784/Gregory Palomino 510-621-1361).
Adopted Resolution No. 2219
M. ADJOURNMENT
There being no further business, the meeting adjourned at 5:09 p.m.
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N. REGULAR MEETING OF THE RICHMOND CITY COUNCIL
The Regular Meeting of the Richmond City Council was called to order at 5:09 p.m. by Mayor Martinez.
O. ROLL CALL
Present: Councilmembers Bana, Jimenez, Robinson, Wilson, Vice Mayor Zepeda, and Mayor Martinez. Absent: Councilmember Brown was absent for the entire meeting.
P. STATEMENT OF CONFLICT OF INTEREST
None.
Q. AGENDA REVIEW
The title for Item U.4.d (Bay Marine Boatworks contract amendment) was corrected to "Contract Amendment No. 1".
Item U.8.b (purchase of police equipment) was withdrawn from the agenda.
Deputy City Clerk Jasuara Castaneda introduced an emergency item to approve the cancellation of the September 2, 2025, City Council regular meeting and convene the next regular meeting on Tuesday, September 16, 2025.
Motion by Mayor Martinez
Seconded by Councilmember Bana
To add said emergency item to the Consent Calendar.
Ayes (6): Councilmember Bana, Councilmember Jimenez, Councilmember Robinson, Councilmember Wilson, Vice Mayor Zepeda, and Mayor Martinez.
Absent: (1): Councilmember Brown
Passed (6 to 1)
R. REPORT FROM THE CITY ATTORNEY OF FINAL DECISIONS MADE
DURING CLOSED SESSION
City Attorney Dave Aleshire reported the following:
Item C.1 (liability claims) Caston, Hurtado, and Winn claims were discussed. Direction was given for settlement negotiations. The Terminal One item was not discussed.
Item C.2 (conference with legal counsel, existing litigation) was discussed. Direction was given for settlement negotiations.
Item C.3 (conference with labor negotiators) was discussed. Direction was given to continue negotiations. No reportable action was taken.
S. REPORT FROM THE CITY MANAGER (public comment allowed under Open Forum)
City Manager Shasa Curl acknowledged the 20th anniversary of Hurricane Katrina, expressing the City of Richmond’s heartfelt remembrance and solidarity with those affected by the tragedy.
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T. OPEN FORUM FOR PUBLIC COMMENT
(public comment on items that remained on the Consent Calendar or items that were not on the agenda – was limited to 2 minutes unless otherwise specified - Back and forth dialogue with the Council was prohibited)
The following individuals gave comments in person:
Cordell Hindler gave comments in support of Item U.2.b (Women's Equality Day proclamation). Mr. Hindler expressed concerns regarding the city's job vacancies and urged the council to fill more positions in all departments.
Elaine Owang Jaymot, Susan Owang Varelagave, and Lue Chavez-Jordan gave comments opposing the installation of a lithium battery backup cabinet near 3535 Morningside Drive and Cheese Park. The group expressed concerns regarding the lack of public notice, fire escape plan, and toxic exposure.
Anthony Mitchell reported that Eco Green Solutions completed its audits and assessments with city staff as requested. Mr. Mitchell urged staff to complete the application packet needed to get funds from the utility company committed to the city.
Madeehe Khan, Aminah Akbar, Amiya Jackson, Diara Neverez, and Monique Blodgett gave comments in support of Item U.3.b. (Healthy Options at Point of Sale report). The group shared survey data and urged the council to adopt an ordinance for healthier food options at retailers.
Mark Wassberg gave comments regarding Richmond's low homicide rate and demographics.
Soheila Bana acknowledged residents for bringing attention to the proposed lithium battery cabinet installation. Ms. Bana invited the council and community members to a peaceful demonstration on Labor Day, located on San Pablo Dam Road and Appian Way.
The following individuals gave comments via teleconference:
Tim James, on behalf of the California Grocers Association, requested the city to work directly with impacted grocers concerning Item U.3.b.
Melvin Willis expressed his appreciation for being appointed to the Richmond Rent Board. Mr. Willis gave comments in support of Item U.3.b and the youths advocating for healthier food options at retailers.
U. CITY COUNCIL CONSENT CALENDAR
(All items placed under the Consent Calendar were considered to be routine and noncontroversial. The items were enacted upon together with a motion and second, without discussion, of any member of the City Council, and each item was deemed to have received the action recommended.)
Motion by Councilmember Wilson
Seconded by Vice Mayor Zepeda
To approve all items on the City Council Consent Calendar, excluding Item U.8.b.
Ayes (6): Councilmember Bana, Councilmember Jimenez, Councilmember Robinson, Councilmember Wilson, Vice Mayor Zepeda, and Mayor Martinez Absent (1): Councilmember Brown
Passed (6 to 1)
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Emergency Item Added to the Consent Calendar
APPROVE the cancellation of the September 2, 2025, regular meeting; Council will reconvene regular meetings on Tuesday, September 16, 2025 - City Clerk’s Office (Pamela Christian 510-620-6513).
U.1 City Attorney's Office
U.1.a Approval of Maintenance and Security Agreement at Point Molate between East Bay Regional Park District and the City of Richmond APPROVE entering into an Agreement for Short Term Maintenance and Security of Property at Point Molate with East Bay Regional Park District and allow for execution by the Mayor with any final technical changes made by the City Attorney - City Attorney's Office (Dave Aleshire 510-620-6509)
U.2 City Council
U.2.a Proclamation recognizing August 9, 2025, as International Day of the World's Indigenous Peoples
PROCLAMATION recognizing August 9, 2025, as International Day of the World's Indigenous Peoples, which celebrates the important contributions of Indigenous Peoples to society and the need to protect their rights and culture - Vice Mayor Cesar Zepeda (510-620-6593).
U.2.b Proclamation recognizing August 26, 2025, as Women’s Equality Day PROCLAMATION recognizing August 26, 2025, as Women’s Equality Day, which celebrates the importance of the women’s suffrage movement and the work to secure and expand equal rights and underscores the importance of continued advocacy to achieve true gender equality - Vice Mayor Cesar Zepeda (510-620-6593).
U.3 Economic Development
U.3.a Contract Amendment No. 2 with Translogix, LLC, for an Approved Emissions Control Solution
ADOPT a resolution and APPROVE a second amendment to the Marine Terminal Operating Agreement between the Port of Richmond and Translogix LLC, to authorize the deployment and management of a California Air Resource Board-Approved Emission Control System (CAECS) at the Point Potrero Marine Terminal for a three-year initial term commencing upon deployment, including a cost-sharing commitment of $250,000 by the Port, and AUTHORIZE the city manager or their designee to execute all related documents to effectuate this amendment - Economic Development Department (Charles Gerard 510-829-2253).
Adopted Resolution No. 113-25
U.3.b Update Report on Healthy Options at Point of Sale (HOPS) from Youth Advocates.
RECEIVE a written report update from Youth Advocates on Healthy Options at Point-of-Sale - Economic Development Department (Yahna Williamson 510-620-6574/Samantha Carr 510-620-5407/Nannette Beacham 510-620-1306).
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U.3.c Approval for International Travel for Port Director to Québec, Canada for the 114th American Association of Port Authorities Annual Convention APPROVE the request for international travel for the Richmond Port Director, Charles Gerard, to Québec City, Québec, Canada for the 114th American Association of Port Authorities Annual Convention & Exposition with dates of October 6-8, 2025 – Economic Development Department (Charles Gerard/510-620-6792).
U.3.d Port Contract with Greentech Industry Inc. for Selective Interior Demolition at the Cafeteria Building at the Point Potrero Marine Terminal APPROVE a contract with Greentech Industry Inc. in the amount of $113,000 for selective demolition of interior walls, ceiling tiles, and related items to prepare for an architectural assessment and preserve historic integrity at Point Potrero Marine Terminal Building 23: Cafeteria Building, with a term beginning August 26, 2025, and ending June 30, 2026 – Economic Development Department (Charles Gerard
510-620-6792).
U.4 Fire Department
U.4.a Adoption of the 2024 Contra Costa County Hazard Mitigation Plan – City of Richmond Annex
ADOPT a resolution adopting the Contra Costa County 2024 Hazard Mitigation Plan - City of Richmond Annex – Fire Department (Richard Diaz 510-307-8161).
Adopted Resolution No. 114-25
U.4.b Contract with Definitive Networks, Inc.
APPROVE and RATIFY a sole-source contract with Definitive Networks, Inc. in an amount not to exceed $89,400, for a term effective July 1, 2024, through June 30, 2025 – Fire Department (Chief Aaron Osorio 510-307-8021/Chief Rico Rincon 510-307-8041/Den Mark Marcelo 510-307-8038).
U.4.c Contract With Medical Priority Consultants, Inc. dba Priority Dispatch for Software Maintenance
APPROVE and RATIFY the service contract by Medical Priority Consultants, Inc. dba Priority Dispatch dated April 1, 2023, for the maintenance of the ProQA and AQUA software used for 911 medical emergency dispatching and quality assurance, for a total amount not to exceed $27,000, for a three-year term ending March 31, 2026, with a two-year extension option not to exceed an additional $24,000 for the extended term – Fire Department (Chief Aaron Osorio
510-307-8021/Chief Rico Rincon/Michael Schlemmer 510-307-8046/Den Mark Marcelo 510-307-8038).
U.4.d Contract Amendment No. 2 with Bay Marine Boatworks dba Svendsen’s Bay Marine for Repair and Maintenance Services
APPROVE the first amendment to the contract with Bay Marine Boatworks dba Svendsen’s Bay Marine to increase the limit by $300,000, for a total contract amount not to exceed $600,000, to continue the repair and maintenance of Richmond Fire Boat “Victory” – Fire Department (Chief Aaron Osorio 510-307-8021/Rico Rincon 510-307-8041/Den Mark Marcelo 510-307-8038).
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U.5 Human Resources
U.5.a Amend the Salary Schedule
ADOPT a resolution amending the salary schedule to add the salary range for the Tree Trimmer classification – Human Resources Department (Nickie Mastay/Sharrone Taylor 510-620-6602)
Adopted Resolution No. 115-25
U.5.b Resolution Amending Staffing (Position Control)
ADOPT a resolution amending staffing (position control) to reallocate existing positions to one (1) Administrative Services Coordinator, two (2) V ocational Construction Building Instructors and amending the title of two (2) placeholder positions to Tree Trimmer – Human Resources Department (Nickie Mastay/Sharrone Taylor 510-620-6602).
Adopted Resolution No. 116-25
U.6 Library and Community Services
U.6.a Accept and Appropriate $1,223,783 in Workforce Innovation and Opportunity Act (WIOA) Formula Funds for Program Year 2025–2026 ACCEPT and APPROPRIATE $1,223,783 in Workforce Innovation and Opportunity Act (WIOA) Formula Funds for Program Year 2025–2026 to support workforce development activities, including job training, career services, youth employment initiatives, and business
engagement – Community Services Department (Tamara Walker 510-307-8006/LaShonda White 510-620-6828).
U.6.b Rosie the Riveter Trust Contract for Grant-Funded Youth Outdoor Programming
APPROVE a contract with Rosie the Riveter Trust to provide a consultant to lead youth development leadership programs for the grant-funded Youth Outdoors Richmond Program in a not to exceed amount of $45,000 for a term beginning August 1, 2025, to August 1, 2027 - Community Services Department (LaShonda White 510-620-6828/Ranjana Maharaj 510-620-6972/Tetteh Kisseh 510-620-6919).
U.6.c Contract with Contra Costa College to Provide Electrification Career Training and Support Services
APPROVE a sole-source contract with Contra Costa Community College to provide high-quality electrification career training and support services for a total not to exceed $150,000, with a term beginning August 27, 2025, and ending May 31, 2027 – Community Services Department (Tamara Walker 510-307-8006/LaShonda White 510-620-6828).
U.6.d Fiscal Year 2025-2026 North Richmond Mitigation Fee Expenditure Plan APPROVE the Fiscal Year 2025-2026 North Richmond Waste and Recovery Mitigation Fee Expenditure Plan, identifying the activities authorized to be funded with Mitigation Fee revenue and respective funding allocations for the period of July 1, 2025, to June 30, 2026, as recommended by the North Richmond Waste and Recovery Mitigation Fee Joint Expenditure Planning Committee – Community Services Department (LaShonda White 510-620-6828).
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U.6.e Memorandum of Understanding (MOU) with Pogo Park
RECEIVE an update on the Harbour 8 Expansion Project, APPROVE a Memorandum of Understanding (MOU) between the City of Richmond and Pogo Park, and AUTHORIZE the City Manager or their designee to make any changes necessary to operationalize the MOU – Community Services/Public Works (LaShonda White 510-620-6828/Daniel Chavarria 510-620-5478).
U.7 Mayor's Office
U.7.a Authorization for International Travel to Shimada, Japan in October 2025 AUTHORIZE a delegation of Mayor Martinez, Vice-Mayor Zepeda and Councilmember Brown and a City staff member to travel to Shimada, Japan in October 2025 to strengthen the Sister City relationship, explore economic opportunities and participate in a cultural exchange-Mayor Eduardo Martinez (510-620-6503).
U.7.b Proclamation Commemorating Labor Day, September 1, 2025, in the City of Richmond, CA
PROCLAMATION Commemorating Labor Day, September 1, 2025, in the City of Richmond - Mayor Eduardo Martinez (510-620-6503) U.7.c Appointment of Melvin Willis to the Rent Board
APPOINT Melvin Willis to the Richmond Rent Board with a term that expires on March 21, 2027 – Mayor’s Office (Mayor Eduardo Martinez 510-620-6503).
U.7.d Appointment of Kavitha Lyengar to the Human Rights and Human Relations Commission
APPOINT Kavitha Lyengar to the Human Rights and Human Relations Commission with a term that expires on March 30, 2028 – Mayor’s Office (Mayor Eduardo Martinez 510-620-6503).
U.7.e Reappointment of Anita Pereira to the Urban Forest Advisory Committee REAPPOINT Anita Pereira to the Urban Forest Advisory Committee with a term that expires on November 17, 2028 – Mayor’s Office (Mayor Eduardo Martinez 510-620-6503).
U.7.f Reappointment of Geovanni Flores to the Workforce Development Board REAPPOINT Geovanni Flores to the Workforce Development Board with a term that expires on March 1, 2028 – Mayor’s Office (Mayor Eduardo Martinez 510-620-6503).
U.7.g Reappointment of Valerie Snider to the Richmond Shimada Friendship Commission
REAPPOINT Valerie Snider to the Richmond Shimada Friendship Commission with a term that expires on December 31, 2028 – Mayor’s Office (Mayor Eduardo Martinez 510-620-6503).
U.7.h Reappointment of Jonathan (Jon) Harrison to the Planning Commission REAPPOINT Jonathan (Jon) Harrison to the Planning Commission with a term that expires on June 30, 2026 – Mayor’s Office (Mayor Eduardo Martinez 510-620-6503).
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U.7.i Appointment of Garrett Shishido Strain to the Community Crisis Response Program Advisory Board
APPOINT Garrett Shishido Strain to the Community Crisis Response Program Advisory Board with a term that expires on December 31, 2027 – Mayor’s Office (Mayor Eduardo Martinez 510-620-6503).
U.7.j Reappointment of Joann Pavlinec to the Historic Preservation Commission REAPPOINT Joann Pavlinec to the Historic Preservation Commission with a term that expires on July 31, 2029 – Mayor’s Office (Mayor Eduardo Martinez 510-620-6503).
U.8 Police Department
U.8.a Approve the Purchase of Additional 40-millimeter Impact Munition Devices from Arms Unlimited
APPROVE the purchase of additional 40-millimeter impact munition devices from Arms Unlimited in an amount not to exceed $13,818.27, which includes sales tax and a five percent contingency for shipping – Police Department (Chief Bisa French 510-621-1802).
U.8.b Approve the Purchase of Replacement Upper Receivers for SWAT Rifles from LC Action Policy Supply
APPROVE the purchase of Daniel Defense replacement upper receivers and flash hiders from LC Action Police Supply for existing SWAT rifles in the amount of $18,010.58 – Police Department (Chief Bisa French 510-621-1802).
Item U.8.b was withdrawn from the agenda.
U.9 Public Works
U.9.a Abatement Report from the Public Works Director
RECEIVE a written abatement report from the Public Works Director - Public Works Department (Daniel Chavarria 510-620-5478).
U.9.b Task Authorization for Construction of Cutting Blvd. and Harbour Way South Wet Weather Improvement Project
ADOPT a resolution authorizing the issuance of a Task Authorization to Veolia Water West Operating Services, Inc. for the Cutting Blvd – Harbour Way South Wet Weather Sanitary Sewer Improvement Project, in an amount not to exceed $4,715,645, to comply with the City’s obligations under the 2018 Baykeeper Settlement Agreement - Public Works Department (Robert Armijo 510-620-5477/Hillal Hamdan 510-621-1612).
Adopted Resolution No. 117-25
U.9.c Resolution Approving the Operating Agreement with West County Wastewater for Joint Biosolids Treatment and Cost Allocation ADOPT a resolution approving the Operating Agreement between West County Wastewater (WCW) and the City of Richmond for the treatment of biosolids generated at the Richmond Wastewater Treatment Plant and for the allocation of associated capital, operations, and disposal costs - Public Works Department (Mary Phelps 510-621-1269/Robert Armijo 510-620-5477).
Adopted Resolution No. 118-25
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U.9.d Accept the Dirt World Bike Park Renovation Project as Complete ADOPT a resolution to accept the Dirt World Bike Park Renovation Project as complete; AUTHORIZE the city clerk to file a Notice of Completion for the Project with the County Recorder; and ACCEPT and APPROPRIATE grant funds in the amount of $31,671 to the Boorman Park Revitalization Project – Public Works Department (Wendy Wellbrock 510-307-8108/Robert Armijo 510-620-5477).
Adopted Resolution No. 119-25
U.9.e Lease Amendment Hilltop Landscape District Office Trailer and Yard APPROVE an eighth amendment to the month-to-month lease agreement with North Richmond Properties, Inc., for the rental of two office trailers and storage space for containers and landscaping equipment used by the Parks and Landscaping Maintenance Division, the amendment proposes to increase the monthly rent by $151.65 from $2,810.54 to $2,962.19 starting September 1, 2025 – Public Works Department (Jason Lacey 510-620-6920).
U.9.f Contract with Civica Law Group for Legal Services Supporting Public Works Enforcement and Ordinance Development
ADOPT a resolution authorizing the city manager, or their designee, to execute a three-year on-call legal services agreement with Civica Law Group, APC in an amount not to exceed $100,000 for legal services; The agreement may include two optional one-year extensions, each in an amount not to exceed $50,000, to be exercised at the discretion of the city manager and subject to future budget approval – Public Works Department (Darcie DeLashmutt 510-672-3944/Robert Armijo 510-620-5477) Adopted Resolution No. 120-25
U.9.g Contract with Freyer & Laureta for the Parchester Village–Giant Highway Infrastructure Master Plan
ADOPT a resolution awarding a contract to Freyer & Laureta, Inc. in an amount not to exceed $399,500 to develop the Parchester Village–Giant Highway Infrastructure Master Plan; and AUTHORIZE the director of public works, or their designee, to approve contract amendments in an amount not to exceed $100,500, for a total potential contract value of $500,000 – Public Works Department (Janney Lockman
510-307-8097/Robert Armijo 510-620-5477).
Adopted Resolution No. 121-75
U.9.h Adopt a Resolution Approving a Construction Agreement with A. Teichert & Son Inc. for the 2025 Paving Project – Rubberized Cape Seal ADOPT a resolution approving a construction agreement with A. Teichert & Son Inc. for the 2025 Paving Project – Rubberized Cape Seal in an amount not to exceed $4,621,791; and AUTHORIZE the director of public works to approve change orders, if necessary, for a contingency amount up to $462,179.10, for a total construction phase cost not to exceed $5,083,970.10 – Public Works Department (Dan Santos 510-620-6645 / Robert Armijo 510-620-5477).
Adopted Resolution No. 122-25
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U.9.i A resolution to accept and appropriate the Housing Incentive Pool grant for the Bayview to BART and McBryde Avenue Safe Routes to Parks Projects.
ADOPT a resolution to ACCEPT and APPROPRIATE Housing Incentive Pool (HIP) grant funding in the amount of $450,000 for the Bayview to BART Project and $922,000 for the McBryde Safe Routes to Parks Project – Public Works Department (Janney Lockman
510-307-8097/Robert Armijo 510-620-5477).
Adopted Resolution No. 123-25
U.9.j Resolution Authorizing Continued Participation in the StreetLight Data Program for Fiscal Year 2025–26
ADOPT a resolution to APPROPRIATE funds in the amount of $35,472 in the Measure J Fund 2002; and AUTHORIZE the city manager or her designee to execute Amendment No. 5 to Memorandum of Understanding No. 80.09.02 with the Contra Costa Transportation Authority for continued participation in the regional StreetLight Data subscription program for Fiscal Year 2025–26 – Public Works Department (Robert Armijo 510-620-5477/Hillal Hamdan 510-621-1612).
Adopted Resolution No. 124-25
U.9.k Piggyback Contract with Precision Emprise LLC dba Precision Concrete Cutting for On-Call Concrete Repair Services
ADOPT a resolution awarding a three-year contract to Precision Emprise LLC, dba Precision Concrete Cutting, for on-call concrete repair services in an amount not to exceed $2,000,000 through August 28, 2028. The city manager may approve up to two optional one-year extensions at a not-to-exceed amount of $200,000 per year, subject to budget availability - Public Works Department (Robert Armijo 510-620-5477/Dan Santos 510-620-6645).
Adopted Resolution No. 125-25
V. STUDY AND ACTION SESSION
V.1 Presentation to Ban Land Grabs in Richmond - Protect Housing, Communities, and the Future
RECEIVE a presentation to Ban Land Grabs in Richmond: Protect Housing, Communities, and the Future from the Sustainable Economies Law Center - Councilmember Soheila Bana (510-672-5242) and Mayor Eduardo Martinez (510-620-6503).
Councilmember Soheila Bana introduced the matter. Representatives Hope Williams, Mohit Mookim, Hasmik Geghamyan, and Tobias Damm-Luhr of the Sustainable Economies Law Center presented a PowerPoint: Link to Ban Land Grabs in Richmond Presentation. Mohit Mookim gave comments in person on behalf of Martin Johansson of Communities for a Better Environment.
Discussion ensued. The council requested a comparison to the national average for the number of single-family residences owned by corporations in Richmond.
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V.2 Establishing a Sister City Program Between Richmond and the City of Sebastia, Palestine
ADOPT a resolution establishing a Sister City relationship between the City of Richmond, California, and Sebastia, Palestine —Mayor Eduardo Martinez (510-620-6502), Councilmember Claudia Jimenez (510-620-6565), and Councilmember Soheila Bana (510-620-6743).
Mayor Martinez introduced the matter and shared a video showing the history of Sebastia, Palestine. Don Gosney and Mark Wassberg gave comments in person.
The following individuals gave comments via teleconference: Musa Tariq, Emily Ross, Sara Cantor, Sue Khan, and Tarnel Abbott. Discussion ensued.
Motion by Councilmember Jimenez
Seconded by Councilmember Bana
To adopt said resolution establishing the sister city relationship.
Ayes (5): Councilmember Bana, Councilmember Jimenez, Councilmember Robinson, Councilmember Wilson, and Mayor Martinez
Noes (1): Vice Mayor Zepeda
Absent (1): Councilmember Brown
Passed (5 to 2)
Adopted Resolution No. 126-25
W. REPORTS OF OFFICERS: REFERRALS TO STAFF, AND GENERAL REPORTS (INCLUDING AB 1234 REPORTS)(limited to two minutes per Councilmember) Vice Mayor Zepeda announced that a survey would be available in the coming days for community members to vote on Richmond’s official native tree.
X. ADJOURNMENT
There being no further business, the meeting adjourned at 7:17 p.m. in memory of five journalists, Mariam Abu Daqqa, Hussam al-Masri, Mohammed Salama, Moaz Abu Taha, and Ahmed Abu Aziz, to meet again on September 16, 2025, at 5:00 p.m.
Pamela Christian, Clerk of the City of
Richmond
Eduardo Martinez, Mayor
48
September 23, 2025
City Council
DATE: September 23, 2025
TO: Mayor Martinez and Members of the City Council
FROM:
Councilmember Jamelia Brown
Subject:
Proclamation Honoring Bishop Tom H. Watson and
Mother Hazel Watson of Gloryland Apostolic Cathedral for Over 50 Years of Service
FINANCIAL IMPACT: None.
PREVIOUS COUNCIL
ACTION:
None.
STATEMENT OF THE
ISSUE:
This proclamation honors Bishop Tom H. Watson and
Mother Hazel Watson of Gloryland Apostolic Cathedral,
recognizing more than five decades of distinguished
service, spiritual leadership, and enduring contributions to the Richmond community.
RECOMMENDED ACTION:
PROCLAMATION honoring Bishop Tom H. Watson and
Mother Hazel Watson of Gloryland Apostolic Cathedral
for over 50 years of ministry and community service –
Councilmember Jamelia Brown (510-620-6910).
DISCUSSION:
This proclamation recognizes and honors Bishop Tom H. Watson and Mother Hazel Watson, who have faithfully served the Bay Area for over 50 years and the City of AGENDA
REPORT
49
September 23, 2025
Richmond for more than 40 years. As spiritual leaders of Gloryland Apostolic Cathedral, they have been a source of strength, inspiration, and service—uplifting families, fostering faith, and initiating programs that embody their guiding question: “What can we do to serve others?”
Through initiatives such as breakfast programs for the unhoused, distributing over 100 bicycles to Richmond children at Christmas, canned good drives for families in need, and countless other acts of kindness, the Watsons continue to leave an indelible mark on Richmond’s spiritual and social fabric.
Beyond their community ministry, Bishop and First Lady Watson built their legacy through family and faith, raising six children and guiding multiple generations of grandchildren and great-grandchildren. Their devotion to God, their church, and their city reflects a lifelong commitment to service and leadership.
The City of Richmond is proud to recognize, honor, and celebrate Bishop Tom H.
Watson and Mother Hazel Watson for their unwavering dedication and significant contributions to our community.
DOCUMENTS ATTACHED:
Attachment 1 – Proclamation Honoring Bishop Tom H. Watson and Mother Hazel Watson
50 WHEREAS, Bishop Tom H. Watson and Mother Hazel Watson have faithfully served the Bay Area for more than 50 years, with over 40 years dedicated to uplifting and strengthening the Richmond community; and
WHEREAS, their ministry at Gloryland Apostolic Cathedral has been marked by compassion, humility, and unwavering faith, molding lives, uplifting families, and displaying God’s love and light throughout Richmond; and
WHEREAS, Bishop Tom H. Watson and Mother Hazel Watson launched programs that embody service, including breakfast programs for the unhoused, Christmas bicycle giveaways for children, canned goods ministries for families in need, and many other acts of generosity that reflect their lifelong question: “What can we do to serve others?”; and
WHEREAS, their devotion began at home, raising six children and guiding generations of grandchildren and great-grandchildren, while demonstrating a steadfast commitment to family and faith; and
WHEREAS, Bishop Watson is known for his love of cars, education, and the Word of God, while Mother Hazel is the true embodiment of a “helpmate,” blessing the community with her cooking, her voice, and her spirit of grace; and
WHEREAS, their decades of leadership and devotion have made them pillars of faith and service in Richmond, inspiring all who encounter their ministry.
NOW, THEREFORE, BE IT RESOLVED, I, Mayor Eduardo Martinez and the Richmond City Council, hereby honors Bishop Tom H. Watson and Mother Hazel Watson of Gloryland Apostolic Cathedral for their extraordinary service, and expresses deepest appreciation for their legacy of love, leadership, and community building.
_____________________ ________________________ Mayor Eduardo Martinez Councilmember Jamelia Brown City of Richmond District 1 September 23, 2025
Proclamation Honoring
Bishop Tom H. Watson and Mother Hazel Watson of Gloryland Apostolic Cathedral for Over 50 Years of Ministry & Community Service
51
September 23, 2025
DocID #53131v1
Human Resources
DATE: September 23, 2025
TO: Mayor Martinez and Members of the City Council
FROM:
Nickie Mastay, Deputy City Manager – Internal Services
Sharrone Taylor, Director of Human Resources
Subject:
Contract Amendment No. 3 with Gallagher Benefit
Services, Inc.
FINANCIAL IMPACT: The proposed $50,000 expenditure is included within the approved Fiscal Year 2025-2026 budget for Human
Resources (Account String: 01181016 - 400201).
PREVIOUS COUNCIL
ACTION:
October 5, 2021
July 2, 2024
STATEMENT OF THE
ISSUE:
City Council’s approval is required to amend the contract with Gallagher Benefit Services, Inc.
RECOMMENDED ACTION:
APPROVE a third amendment to the contract with
Gallagher Benefit Services, Inc. for an additional $50,000 for a total not-to-exceed amount of $150,000, with a term through June 30, 2026, to support employment outreach
and recruitment – Human Resources Department (Nickie
Mastay/Sharrone Taylor 510-620-6602).
DISCUSSION:
On September 28, 2021 the City entered into a contract with Gallagher Benefit Services (formerly known as Koff and Associates) with a payment limit of $50,000. The City and Gallagher entered into a first amendment, which increased the contract value by $50,000, making the total contract value not to exceed $100,000. The parties entered into a second amendment, which extended the contract term to June 30, 2026. This AGENDA
REPORT
52
September 23, 2025
DocID #53131v1
proposed third amendment would increase the contract limit by $50,000, for a new not- to-exceed amount of $150,000. With this amendment, the Human Resources Department can promptly assist departments and recruit for hard-to-fill and executive positions.
Gallagher Benefits Services (formerly known as Koff and Associates) will create brochures, source and evaluate candidates, and establish a pool of highly qualified candidates for employment. Utilizing Gallagher's expertise for recruiting hard-to-fill positions and executive roles will leverage their capabilities to conduct extensive candidate sourcing and screening while handling the interview and background check processes internally.
Of note, the City utilized Gallagher Benefit Services (formerly known as Koff and Associates) to recruit for hard-to-fill positions and is satisfied with the service delivery and the quality of the candidates.
DOCUMENTS ATTACHED:
Attachment 1 – Original Gallagher Benefit Services Contract Attachment 2 – First Contract Amendment Gallagher Benefit Services Attachment 3 – Second Contract Amendment Gallagher Benefit Services Attachment 4 – Third Contract Amendment Gallagher Benefit Services
53 DocuSign Envelope ID: DA2BD0EB-159C-4D2A-83E2-0FFD209CD3F9 54 DocuSign Envelope ID: DA2BD0EB-159C-4D2A-83E2-0FFD209CD3F9 55 DocuSign Envelope ID: DA2BD0EB-159C-4D2A-83E2-0FFD209CD3F9 56 DocuSign Envelope ID: DA2BD0EB-159C-4D2A-83E2-0FFD209CD3F9 57 DocuSign Envelope ID: DA2BD0EB-159C-4D2A-83E2-0FFD209CD3F9 58 DocuSign Envelope ID: DA2BD0EB-159C-4D2A-83E2-0FFD209CD3F9 59 DocuSign Envelope ID: DA2BD0EB-159C-4D2A-83E2-0FFD209CD3F9 60 DocuSign Envelope ID: DA2BD0EB-159C-4D2A-83E2-0FFD209CD3F9 61 DocuSign Envelope ID: DA2BD0EB-159C-4D2A-83E2-0FFD209CD3F9 62 DocuSign Envelope ID: DA2BD0EB-159C-4D2A-83E2-0FFD209CD3F9 63 DocuSign Envelope ID: DA2BD0EB-159C-4D2A-83E2-0FFD209CD3F9 64 DocuSign Envelope ID: DA2BD0EB-159C-4D2A-83E2-0FFD209CD3F9 65 DocuSign Envelope ID: DA2BD0EB-159C-4D2A-83E2-0FFD209CD3F9 66 DocuSign Envelope ID: DA2BD0EB-159C-4D2A-83E2-0FFD209CD3F9 67 DocuSign Envelope ID: DA2BD0EB-159C-4D2A-83E2-0FFD209CD3F9 68 DocuSign Envelope ID: DA2BD0EB-159C-4D2A-83E2-0FFD209CD3F9 69 DocuSign Envelope ID: DA2BD0EB-159C-4D2A-83E2-0FFD209CD3F9 70 DocuSign Envelope ID: DA2BD0EB-159C-4D2A-83E2-0FFD209CD3F9 71 DocuSign Envelope ID: DA2BD0EB-159C-4D2A-83E2-0FFD209CD3F9 72 DocuSign Envelope ID: DA2BD0EB-159C-4D2A-83E2-0FFD209CD3F9 73 DocuSign Envelope ID: DA2BD0EB-159C-4D2A-83E2-0FFD209CD3F9 74 DocuSign Envelope ID: DA2BD0EB-159C-4D2A-83E2-0FFD209CD3F9 75 DocuSign Envelope ID: DA2BD0EB-159C-4D2A-83E2-0FFD209CD3F9 76 DocuSign Envelope ID: DA2BD0EB-159C-4D2A-83E2-0FFD209CD3F9 77 DocuSign Envelope ID: DA2BD0EB-159C-4D2A-83E2-0FFD209CD3F9 78 DocuSign Envelope ID: DA2BD0EB-159C-4D2A-83E2-0FFD209CD3F9 79 DocuSign Envelope ID: DA2BD0EB-159C-4D2A-83E2-0FFD209CD3F9 80 DocuSign Envelope ID: DA2BD0EB-159C-4D2A-83E2-0FFD209CD3F9 81 DocuSign Envelope ID: DA2BD0EB-159C-4D2A-83E2-0FFD209CD3F9 82 DocuSign Envelope ID: DA2BD0EB-159C-4D2A-83E2-0FFD209CD3F9 83 DocuSign Envelope ID: DA2BD0EB-159C-4D2A-83E2-0FFD209CD3F9 84 DocuSign Envelope ID: DA2BD0EB-159C-4D2A-83E2-0FFD209CD3F9 85 DocuSign Envelope ID: DA2BD0EB-159C-4D2A-83E2-0FFD209CD3F9 86 DocuSign Envelope ID: DA2BD0EB-159C-4D2A-83E2-0FFD209CD3F9 87 DocuSign Envelope ID: DA2BD0EB-159C-4D2A-83E2-0FFD209CD3F9 88 DocuSign Envelope ID: DA2BD0EB-159C-4D2A-83E2-0FFD209CD3F9 89 DocuSign Envelope ID: DA2BD0EB-159C-4D2A-83E2-0FFD209CD3F9 90 DocuSign Envelope ID: DA2BD0EB-159C-4D2A-83E2-0FFD209CD3F9 91 DocuSign Envelope ID: DA2BD0EB-159C-4D2A-83E2-0FFD209CD3F9 92 DocuSign Envelope ID: DA2BD0EB-159C-4D2A-83E2-0FFD209CD3F9 93 DocuSign Envelope ID: DA2BD0EB-159C-4D2A-83E2-0FFD209CD3F9 94 DocuSign Envelope ID: DA2BD0EB-159C-4D2A-83E2-0FFD209CD3F9 95 DocuSign Envelope ID: DA2BD0EB-159C-4D2A-83E2-0FFD209CD3F9 96 DocuSign Envelope ID: DA2BD0EB-159C-4D2A-83E2-0FFD209CD3F9 97 DocuSign Envelope ID: DA2BD0EB-159C-4D2A-83E2-0FFD209CD3F9 98 DocuSign Envelope ID: DA2BD0EB-159C-4D2A-83E2-0FFD209CD3F9 99 DocuSign Envelope ID: DA2BD0EB-159C-4D2A-83E2-0FFD209CD3F9 100
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CITY OF RICHMOND
CONTRACT AMENDMENT
Department: Project Manager:
Project Manager E-mail:
Project Manager Phone No:
P.R. No: Vendor No: P.O./Contract No:
Description of Services:
Amendment No. ___ modifies the: (2nd or subsequent amendments attach Amendment History page)
Term, Payment Limit and Service Plan
Payment Limit and Service Plan
Term and Service Plan
Service Plan
The parties to this Contract Amendment do mutually agree and promise as follows:
1. Parties. The parties to this Contract Amendment are the City of Richmond, California, a municipal corporation (City), and the following named Contractor:
Company Name:
Street Address:
City, State, Zip Code:
Contact Person:
Telephone: Email:
Business License No: / Expiration Date:
A California [ ] corporation, [ ] limited liability corporation [ ] general partnership, [ ] limited partnership, [ ] individual, [ ] non-profit corporation, [ ] individual dba as [specify:]
[ ] other [specify:]
2. Purpose. This Contract Amendment is being entered into to amend the Contract between City and Contractor which was approved by the City Council of the City of Richmond or executed by the City Manager on , which original term commenced on and terminates with an original contract payment limit of $ . Said contract shall hereinafter be referred to as the "Original Contract" and is incorporated herein by reference.
3. Original Contract Provisions. The parties hereto agree to continue to abide by those terms and conditions of the Original Contract, and any amendments thereto, which are unaffected by this Contract Amendment.
Human Resources
Sharrone Taylor
[email protected]
(510) 620-6803
6317
5816
RECRUITMENTS ON AN AS NEEDED BASIS
✔
1 Gallagher Benefit Services, Inc.
2850 Golf Road
Rolling Meadows, IL 60008
Chelsea Freeman
(510) 570-3844
[email protected]
4006-0355
December 31, 2024
✔
October 5, 2021
September 28, 2021
September 27, 2024
50,000.00
Docusign Envelope ID: F3C5DBA5-D761-48CD-9DB5-28704C2D72B0 106
Contract Amendment/EJ/TE 09-26-07
4. Amendment Provisions. This Contract Amendment is subject to the Amendment Provisions attached hereto, which are incorporated herein by reference, and which control over any conflicting provisions of the Original Contract, or any amendment thereto.
5. City of Richmond Business License Active Status Maintained. Pursuant to Municipal Code Section 7.04.030, the Contractor must maintain its City of Richmond business license for this Contract Amendment to be deemed to be in effect.
6. Insurance Coverage Updated and Maintained. Pursuant to the Original Contract, the Contractor shall provide the City with updated insurance certificates, and the Contractor shall maintain insurance coverage, for this Contract Amendment to be deemed to be in effect.
7. Signatures. These signatures attest the parties’ agreement hereto:
CITY OF RICHMOND, CALIFORNIA
a municipal corporation
By _______________________
Title:
I hereby certify that the Original Contract
and this Amendment have been approved
by the City Council or executed by the City
Manager.
By _______________________
City Clerk
Approved as to form:
By_______________________
City Attorney
List of Attachments:
1. Amendment Provisions
2. Updated Insurance Certificates
CONTRACTOR:
______________________________
(*The Corporation Chairperson of the Board, President or Vice-President should sign on the line below.)
By____________________________
Title:________________________
(*The Corporation Chief Financial Officer, Secretary or Assistant Secretary should sign on the line below.)
By:___________________________
Title:________________________
(NOTE: Pursuant to California Corporations
Code Section 313, if Contractor is a
corporation or nonprofit organization, this
Contract (1) should be signed by the
Chairperson of the Board, President or
Vice-President
and the Chief Financial
Officer, Secretary or Assistant Secretary; (2)
should have both signatures conform to
designated representative groups pursuant
to Corporations Code Section 313.
Gallagher Benefit Services, Inc.
Docusign Envelope ID: F3C5DBA5-D761-48CD-9DB5-28704C2D72B0 Managing Director
Mayor
107
Contract Amendment between the City of Richmond and
Amendment No. P.O./Contract No.
AMENDMENT PROVISIONS (TERM, PAYMENT LIMIT AND SERVICE PLAN)
1. Paragraph 2 (Term) of the Original Contract is hereby amended to extend the Contract term. Paragraph 2 of the Original Contract is amended to read as follows:
"2. Term. The effective date of this Contract is
____________________________________________________________ (Insert original contract commencement date)
and it terminates
___________________________________________________.
(Insert new contract termination date)
unless sooner terminated as provided herein."
2. Paragraph 3 (Payment Limit) of the Original Contract is hereby amended to increase the payment limit by $ . Paragraph 3 of the Original Contract is amended to read as follows:
"3. Payment Limit. City's total payments to Contractor under this Contract shall not exceed $ including expenses."
“The City of Richmond shall not pay for services that exceed the Contract Payment Limit without the prior written approval of the City Manager if the total Contract amount does not exceed $10,000 or without the prior approval of the City Council if the total Contract amount is over $10,000.”
3. The Service Plan (Exhibit A) of the Original Contract is hereby amended to include the following tasks and/or services:
Contract Amendment/EJ/TE 9-26-07
1 5816
September 28, 2021
June 30, 2025
50,000.00
100,000.00
Gallagher Benefit Services, Inc.
Include recruitment services for Senior Civil Engineer
Docusign Envelope ID: F3C5DBA5-D761-48CD-9DB5-28704C2D72B0 108
Submittal date: March 29, 2024
Submitted by:
Koff & Associates
2835 Seventh Street
Berkeley, CA 94710
Frank Rojas
Recruitment Manager
[email protected]
510.495.0448
KoffAssociates.com
RECRUITMENT SERVICES
SENIOR CIVIL ENGINEER
CITY OF RICHMOND
Docusign Envelope ID: F3C5DBA5-D761-48CD-9DB5-28704C2D72B0 109
2835 Seventh Street, Berkeley, California 94710 | 510.658.5633 | KoffAssociates.com Table of Contents
Business Information/ Experience and Qualifications 1
Project Approach / Methodology 2
Pricing Proposal 3
Signature Page 4
Attachment: Sample Brochure
Docusign Envelope ID: F3C5DBA5-D761-48CD-9DB5-28704C2D72B0 110
RECRUITMENT SERVICES FOR CITY OF RICHMOND
1 BUSINESS INFORMATION
Koff & Associates (“K&A”) is a full spectrum, public-sector human resources and recruiting services firm founded by Gail Koff in 1984 and has been assisting cities, counties, special districts, other public agencies, and non-profit organizations.
As of April 30, 2021, we merged with Arthur J. Gallagher and are now officially a Gallagher Division. Our headquarters are in Berkeley, CA, and we have satellite offices in Southern California, the Central Valley, the Sacramento Region, and the Western US Region. GALLAGHER BENEFIT SERVICES, INC. is our legal name. It is a Delaware company, and the FEIN is 36-4291971.
EXPERIENCE AND QUALIFICATIONS
With nearly 40 years of HR experience, Koff & Associates know s public sector employment inside and out. We are familiar with public sector organizational structures, agency missions, operational and budgetary requirements, and staffing expectations. Our team is ready to support you at any level you wish – providing sourcing expertise, full -cycle recruitment at the start of your search through the start date of your newest employee, and everything in between.
Our long list of clients indicates our firm’s reputation as a quality organization that produces comprehensive, sound, and cost-effective results. K&A is “hands on” and responsive with the ability and expertise to identify the ideal candidate(s) for the City of Richmond.
K&A uses its vast network to leverage recommendations and referrals of past clients in combination with modern sourcing techniques and technology to build the best candidate pools in the market. We are a team of true recruiters with over 60 years of combined experience. Our work speaks for itself, and our primary goal is to provide professional and technical consulting assistance with integrity, honesty, and a commitment to excellence.
K&A provides personal attention to and creates long-term relationships with our clients. Because we care about and understand your organization’s people, culture, leadership, and unique needs, we identify highly qualified candidates to support your goals.
We build enduring
relationships
With our focus on inclusion, networking, and advertising with minority-based associations, we source source top talent and our placements reflect the Agencies we serve.
We value strength in
diversity
K&A identifies candidates which traditional recruiting strategies may miss.
We leverage innovative sourcing methodologies and technologies for a robust and advanced sourcing strategy that will attract hard to find passive job seekers.
We leverage innovative
search technology
Docusign Envelope ID: F3C5DBA5-D761-48CD-9DB5-28704C2D72B0 111
RECRUITMENT SERVICES FOR CITY OF RICHMOND
2 PROJECT APPROACH/METHODOLOGY
Our philosophy ensures thorough, thoughtful, and strategic sourcing, evaluation, selection, and vetting of candidates. We reach out directly to potential candidates, referral sources, professional associations, and user groups, etc. by using business media, outreach emails, general advertising, and most importantly picking up the phone and actively calling passive applicants. This strategy also includes focused advertising on websites and in publications specific to women and minority candidates.
K&A will provide weekly progress reports to the City and participate in conference calls and onsite meetings as requested.
We are responsible for ensuring compliance, adhering to, and maintaining all legally mandated documentation throughout the process.
Step 1: Ideal
Candidate Profile
Step 2: Five
Week Window of
Application and
Sourcing
Step 3:
Recommendation
of Candidates
Step 4: Interview
Facilitation
Step 5:
Background,
References, and
Offer
Docusign Envelope ID: F3C5DBA5-D761-48CD-9DB5-28704C2D72B0 112
RECRUITMENT SERVICES FOR CITY OF RICHMOND
3 PRICING PROPOSAL
• Senior Civil Engineer
• Total not-to-exceed professional fee of $25,000, which includes all professional services and expenses, including brochure development and design, advertising, printing and shipping, associated consultant travel if required, and background.
• Invoices will be billed monthly in four equal increments of $6,250.
Note: Expenses do not include candidate travel.
Optional: Recruitment Video
In addition to the standard recruitment brochure, K&A can develop a Recruitment Video to better highlight the positive elements of the organization and community. These videos have proven to attract more job seekers and effectively expand the talent pool. Videos run approximately three-minutes in length and highlight the workplace environment, local landscape, and include interviews with selected staff. This video is optional and costs $4,000.
Guarantee
K&A is committed to recommending only the most qualified candidates who meet all the necessary requirements and qualifications and are also a cultu ral fit for the City. We proactively recruit for each search effort until a successful candidate is placed.
Therefore, we promise to present to the City a selective pool of candidates that met or exceeded our standards during the thorough screening processes and have been identified as ideal matches for the position. Should the City disapprove of all final candidates or should none pass the final interview and reference check process, we will work to find a new slate of candidates at no added cost, with the possible exception of necessary advertising.
Docusign Envelope ID: F3C5DBA5-D761-48CD-9DB5-28704C2D72B0 113
RECRUITMENT SERVICES FOR CITY OF RICHMOND
4 SIGNATURE PAGE
We thank you for your consideration of our proposal. We are committed to providing high-quality service and investing in a long-term partnership.
This proposal is valid for ninety (90) days.
Respectfully submitted,
By: KOFF & ASSOCIATES
State of California
Frank Rojas Date: March 29, 2024
Recruitment Manager
Docusign Envelope ID: F3C5DBA5-D761-48CD-9DB5-28704C2D72B0 114
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:
Professional Services
Type 2 – Page 1 of 3
Revised: September 2011
In all instances where CONTRACTOR or its representatives will provide professional services (architects, engineers, construction management, counselors, medical professionals, hospitals, clinics, attorneys, consultants, accountants, etc.) to the City of Richmond (City), the City requires the following MINIMUM insurance requirements and limits.
CONTRACTOR shall procure and maintain for the duration of the contract, agreement, or other order for work, services or supplies, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the CONTRACTOR, its agents, representatives, employees or subcontractors. Maintenance of proper insurance coverage is a material element of the contract. Failure to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of contract.
CONTRACTOR agrees that in the event of loss due to any of the perils for which it has agreed to provide Commercial General Liability insurance, CONTRACTOR shall look solely to its insurance for recovery.
CONTRACTOR hereby grants to CITY, on behalf of any insurer providing Commercial General Liability insurance to either CONTRACTOR or CITY with respect to the services of CONSULTANT herein, a waiver of any right to subrogation which any such insurer of said CONTRACTOR may acquire against the CITY by virtue of the payment of any loss under such insurance.
Original, signed certificates and original, separate policy endorsements, naming the City as an additional insured for general liability coverage, as well as a waiver of subrogation for Workers’ Compensation insurance, shall be received and approved by the City before any work may begin. However, failure to do so shall not operate as a waiver of these insurance requirements.
City reserves the right to modify or require additional coverages for specific risk exposures depending on scope of CONTRACTORS work.
Minimum coverage is detailed below. The policy limits of coverage shall be made available to the full limits of the policy. The minimum limits stated herein shall not serve to reduce the policy limits of coverage of CONTRACTOR.
Minimum Scope of Insurance – the following forms shall be provided and coverage shall be at least as broad as the following:
1. Insurance Services Office Commercial General Liability coverage (ISO Occurrence Form CG 0001), and including coverage for bodily and personal injury, property damage, and products and completed operations (if applicable).
2. Insurance Services Office Automobile Liability coverage (ISO Form CA 0001, Code 1, Any Auto).
3. Original and Separate Additional Insured Endorsement for General Liability (ISO Form CG 20 10 11/85 or its equivalent) with primary and non-contributory language.
4. Workers’ Compensation Insurance as required by the State of California including Employer’s Liability coverage.
5. Original and Separate Waiver of Subrogation for Workers’ Compensation insurance.
6. Professional Liability or Errors & Omissions Liability Insurance appropriate to the CONTRACTOR’s profession (if required.)
Required Coverage Minimum Limits
Workers’ Compensation and
Employers’ Liability
Statutory limits as required by the State of California including $1 million Employers’ Liability per accident, per employee for bodily injury or disease.
If CONTRACTOR is self-insured, provide a certificate of Permission to Self- Insure, signed by the California Department of Industrial Relations and Self- Insurance. If contractor is a sole proprietor (has no employees) than contractor must sign “Contractor Release of Liability” found at:
http://www.ci.richmond.ca.us/index.aspx?nid=61.
General Liability
(primary and excess limits
combined)
$2,000,000 per occurrence for bodily injury, personal injury and property damage. If the policy includes a general aggregate, either the general aggregate shall apply separately to this project, service or location or the minimum required aggregate limit shall be twice the per occurrence limit ($4 million aggregate limit).
Policy shall be endorsed to name the City of Richmond as an additional insured per the conditions detailed below.
Docusign Envelope ID: F3C5DBA5-D761-48CD-9DB5-28704C2D72B0 115
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:
Professional Services
Type 2 – Page 2 of 3
Revised: September 2011
Automobile Liability $1,000,000 per occurrence for bodily injury and property damage.
PROJECT COST R EQUIRED LIMIT
$0 - $1 million $1 million p/o
$1 million - $5 million $2 million p/o
Over $5 million $5 million p/o
Professional Liability or Errors &
Omissions Liability –
Required for all professionals
including architects, engineers,
consultants, construction
management, counselors, medical
professionals, hospitals, clinics,
attorneys and accountants, & other
consultants as may be required by
the City.
Required Policy Conditions
Additional Insured Endorsement
Applicable to General Liability coverage.
The City of Richmond, its officers, officials, employees, agents and volunteers are to be named as additional insureds for all liability arising out of the operations by or on behalf of the named insured including bodily injury, deaths and property damage or destruction arising in any respect directly or indirectly in the performance of this contract.
ISO form CG 20 10 (11/85) or its equivalent is required. If the Contractor is supplying their product or providing a service then the endorsement must not
exclude products and completed operations
coverage. If it does, then CG 20 37 (10/01) is also required.
SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61
.
Primary and Noncontributory The contractor’s insurance coverage must be primary coverage as it pertains to the City, its officers, officials, employees, agents and volunteers. Any insurance or self insurance maintained by the City is wholly separate from the insurance of the contractor and in no way relieves the contractor from its responsibility to provide insurance.
Waiver of Subrogation
Endorsement Form
Contractor’s insurer will provide a Waiver of Subrogation in favor of the City for Workers’ Compensation Insurance during the life of this contract.
SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61.
Deductibles and Self-Insured
Retentions
Any deductible or self-insured retention must be declared to and approved by the City. At the option of the City either the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City or the CONTRACTOR shall procure a financial guarantee in an amount equal to the deductible or self-insured retention guaranteeing payment of losses and related investigations, claims administration and defense expenses.
Contractor is responsible for satisfaction of the deductible and/or self-insured retention for each loss.
A. M. Best Rating A:VII or Better. If the A.M. Best Rating falls below the required rating, CONTRACTOR must replace coverage immediately and provide notice to City.
Umbrella/Excess Liability Policies
If an Umbrella or Excess Liability Policy is used to meet the liability limits, coverage shall be as broad as specified for underlying coverage’s and cover those insured in the underlying policies.
Docusign Envelope ID: F3C5DBA5-D761-48CD-9DB5-28704C2D72B0 116
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:
Professional Services
Type 2 – Page 3 of 3
Revised: September 2011
Claims-Made Policies
If any insurance policy is written on a claims-made form: 1) the retroactive date must be shown, and must be before the date of the contract or the beginning of contract work. 2) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. 3) If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, the Contractor must purchase an extended period coverage for a minimum of five (5) years after completion of contract work.
Subcontractors
CONTRACTOR
shall include all subcontractors as insured under its policies or shall furnish to the City for review and approval, separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein.
CONTRACTOR agrees to defend and indemnify the City of Richmond for any damage resulting to it from failure of either CONTRACTOR or any subcontractor to take out or maintain the required insurance policies.
The fact that
insurance is obtained by CONTRACTOR, and/or CONTRACTOR’s subcontractors, will not be deemed to release or diminish the liability of CONTRACTOR, including, without limitation, liability under the indemnity provisions of this contract. Damages recoverable by CITY from CONTRACTOR or any third party will not be limited by the amount of the required insurance coverage.
Verification of Coverage
All original certificates and endorsements shall be received and approved by the City before work may begin .
The City of Richmond reserves the right to require complete, certified copies of all required insurance policies including endorsements affecting the coverage at any time.
Original insurance certificates and required policy endorsements shall be mailed or delivered to the Designated Project Manager for the City of Richmond.
Insurance certificates and endorsements may be faxed to the Designated Project Manger. However, CONTRACTOR must mail the original certificates and endorsements to Designated Project Manager once faxed.
Continuous Coverage
CONTRACTOR shall maintain the required insurance for the life of the contract. Should the CONTRACTOR cease to have insurance as required during this time, all work by the CONTRACTOR pursuant to this agreement shall cease until insurance acceptable to the City is provided. In the event that CONTRACTOR fails to comply with the City’s insurance requirements, the City may take such action as it deems necessary to protect the City’s interests. Such action may include but is not limited to termination of the contract, withholding of payments, or other actions as the City deems appropriate.
If services or the scope of work extend beyond the expiration dates of the required insurance policies initially approved by the City, CONTRACTOR must provide updated certificates and endorsements indicating that the required coverage, terms and conditions are still in place. Renewal certificates and updated endorsements shall be mailed to the Designated Project Manager.
Cancellation
CONTRACTOR shall ensure that coverage shall not be cancelled, reduced or otherwise materially changed except after thirty (30) days’ prior written notice has been given to the City.
Reporting Requirements
Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers.
Consistent with Public Policy
The insuring provisions, insofar as they may be judged to be against public policy shall be void and unenforceable only to the minimum extent necessary so that the remaining terms and provisions herein may be consistent with public policy and thus enforceable.
Docusign Envelope ID: F3C5DBA5-D761-48CD-9DB5-28704C2D72B0 117
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
INSURER(S) AFFORDING COVERAGE
INSURER F :
INSURER E :
INSURER D :
INSURER C :
INSURER B :
INSURER A :
NAIC #
NAME:
CONTACT
(A/C, No):
FAX
E-MAIL
ADDRESS:
PRODUCER
(A/C, No, Ext):
PHONE
INSURED
REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
OTHER:
(Per accident)
(Ea accident)
$
$
N / A
SUBR
WVD
ADDL
INSD
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $
$
$PROPERTY DAMAGE
BODILY INJURY (Per accident)
BODILY INJURY (Per person)
COMBINED SINGLE LIMIT
AUTOS ONLY
AUTOSAUTOS ONLY
NON-OWNED
SCHEDULEDOWNED
ANY AUTO
AUTOMOBILE LIABILITY
Y / N
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
DESCRIPTION OF OPERATIONS below
If yes, describe under
ANY PROPRIETOR/PARTNER/EXECUTIVE
$
$
$
E.L. DISEASE - POLICY LIMIT
E.L. DISEASE - EA EMPLOYEE
E.L. EACH ACCIDENT
ER
OTH-
STATUTE
PER
LIMITS(MM/DD/YYYY)
POLICY EXP
(MM/DD/YYYY)
POLICY EFF
POLICY NUMBERTYPE OF INSURANCELTR
INSR
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
EXCESS LIAB
UMBRELLA LIAB $EACH OCCURRENCE
$AGGREGATE
$
OCCUR
CLAIMS-MADE
DED RETENTION $
$PRODUCTS - COMP/OP AGG
$GENERAL AGGREGATE
$PERSONAL & ADV INJURY
$MED EXP (Any one person)
$EACH OCCURRENCE
DAMAGE TO RENTED
$PREMISES (Ea occurrence)
COMMERCIAL GENERAL LIABILITY
CLAIMS-MADE OCCUR
GEN'L AGGREGATE LIMIT APPLIES PER:
POLICY PRO-
JECT LOC
CERTIFICATE OF LIABILITY INSURANCE
DATE (MM/DD/YYYY)
CANCELLATION
AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.
CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
HIRED
AUTOS ONLY
10/2/2024
Arthur J. Gallagher Risk Management Services, LLC
2121 N. California Blvd., Suite 350
Walnut Creek CA 94596
Certificate Department
925-299-1112
925-299-0328
[email protected]
License#: 0D69293
Harford Accident and Indemnity Company
41840
GEORHIL-03
Travelers Property Casualty Insurance Company
36064
George Hills Company Inc.
PO Box 278
Rancho Cordova CA 95741
Underwriters at Lloyd's London
15792
Hartford Underwriters Insurance Company
30104
Travelers Excess and Surplus Lines Co
29696
Travelers Casualty and Surety Company
19038
1210788403
D
X
1,000,000
X
1,000,000
10,000
1,000,000
2,000,000
X
57SBABK1E19
10/1/2024
10/1/2025
2,000,000
A
1,000,000
X
X
X
57UECBF0757
10/1/2024
10/1/2025
D
X
X
6,000,000
57SBABK1E19
10/1/2024
10/1/2025
6,000,000
X
10,000
B
X
Y
UB00A0841994
10/1/2024
10/1/2025
1,000,000
1,000,000
1,000,000
C
E
F
Professional Liability/$25k Reten
Cyber/Internet Liability
Crime/Fidelity
MPL210588924
CYB10794565201
108134749
10/1/2024
10/1/2024
10/1/2024
10/1/2025
10/1/2025
10/1/2025
$3,000,000
$2,000,000
$2,000,000
Retro: (9-18-2018)
$2,000,000
$25,000 Retention
ADDITIONAL INSURED(S): City of Richmond
City of Richmond
Attn: Risk Management
PO Box 4046
Richmond CA 94804
USA
Docusign Envelope ID: F3C5DBA5-D761-48CD-9DB5-28704C2D72B0 118
Docusign Envelope ID: F3C5DBA5-D761-48CD-9DB5-28704C2D72B0 119
57UECBF0757
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57UECBF0757
Docusign Envelope ID: F3C5DBA5-D761-48CD-9DB5-28704C2D72B0 121
57UECBF0757
Docusign Envelope ID: F3C5DBA5-D761-48CD-9DB5-28704C2D72B0 122
57UECBF0757
Docusign Envelope ID: F3C5DBA5-D761-48CD-9DB5-28704C2D72B0 123
57 SBA BK1E19
Docusign Envelope ID: F3C5DBA5-D761-48CD-9DB5-28704C2D72B0 124
THE�
HARTFORD
(3) Becomes aware by any other means that "bodily injury" or "property damage" has occurred or has begun to occur.
d. Damages because of "bodily injury" include damages claimed by any person or organization for care, loss of services or death resulting at any time from the "bodily injury". e. Incidental Medical Malpractice
(1) "Bodily injury" arising out of the rendering of or failure to render professional health care services as a physician, dentist, nurse, emergency medical technician or paramedic shall be deemed to be caused by an "occurrence", but only if:
(a) The physician, dentist, nurse, emergency medical technician or paramedic is employed by you to provide such services; and
(b) You are not engaged in the business or occupation of providing such services. (2) For the purpose of determining the limits of insurance for incidental medical malpractice, any act or omission together with all related acts or omissions in the furnishing of these services to any one person will be considered one "occurrence".
2. Medical Expenses
Insuring Agreement
a. We will pay medical expenses as described below for "bodily injury" caused by an accident:
(1) On premises you own or rent;
(2) On ways next to premises you own or rent; or
(3) Because of your operations;
provided that:
(1) The accident takes place in the "coverage territory" and during the policy period; (2) The expenses are incurred and reported to us within three years of the date of the accident; and (3) The injured person submits to examination, at our expense, by physicians of our choice as often as we reasonably require.
b. We will make these payments regardless of fault. These payments will not exceed the applicable limit of insurance. We will pay reasonable expenses for:
(1) First aid administered at the time of an accident;
(2) Necessary medical, surgical, x-ray and dental services, including prosthetic devices; and (3) Necessary ambulance, hospital, professional nursing and funeral services.
3. Coverage Extension - Supplementary Payments
a. We will pay, with respect to any claim we investigate or settle, or any "suit" against an insured we defend:
(1) All expenses we incur.
(2) Up to $1,000 for the cost of bail bonds required because of accidents or traffic law violations arising out of the use of any vehicle to which Business Liability Coverage for "bodily injury" applies. We do not have to furnish these bonds.
(3) The cost of appeal bonds or bonds to release attachments, but only for bond amounts within the applicable limit of insurance. We do not have to furnish, finance, arrange for, guarantee, or collateralize these bonds, whether the collateralization is characterized as premium or not. (4) All reasonable expenses incurred by the insured at our request to assist us in the investigation or defense of the claim or "suit", including actual loss of earnings up to $500 a day because of time off from work. (5) All court costs taxed against the insured in the "suit". However, such costs do not include attorneys' fees, attorneys' expenses, witness or expert fees, or any other expenses of a party taxed against the insured. (6) Prejudgment interest awarded against the insured on that part of the judgment we pay. If we make an offer to pay the applicable limit of insurance, we will not pay any prejudgment interest based on that period of time after the offer.
Form SL 00 00 10 18 Page 2 of 22
© 2018, The Hartford
(May include copyrighted material of Insurance Services Office, Inc., with its permission) 57 SBA BK1E19
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57 SBA BK1E19
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57 SBA BK1E19
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57 SBA BK1E19
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57 SBA BK1E19
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57 SBA BK1E19
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57 SBA BK1E19
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57 SBA BK1E19
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57 SBA BK1E19
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57 SBA BK1E19
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57 SBA BK1E19
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57 SBA BK1E19
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57 SBA BK1E19
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57 SBA BK1E19
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57 SBA BK1E19
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57 SBA BK1E19
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57 SBA BK1E19
Docusign Envelope ID: F3C5DBA5-D761-48CD-9DB5-28704C2D72B0 141
57 SBA BK1E19
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57 SBA BK1E19
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57 SBA BK1E19
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57 SBA BK1E19
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146
147
148
149
150
151
152
153
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
INSURER(S) AFFORDING COVERAGE
INSURER F :
INSURER E :
INSURER D :
INSURER C :
INSURER B :
INSURER A :
NAIC #
NAME:
CONTACT
(A/C, No):
FAX
E-MAIL
ADDRESS:
PRODUCER
(A/C, No, Ext):
PHONE
INSURED
REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
OTHER:
(Per accident)
(Ea accident)
$
$
N / A
SUBR
WVD
ADDL
INSD
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $
$
$PROPERTY DAMAGE
BODILY INJURY (Per accident)
BODILY INJURY (Per person)
COMBINED SINGLE LIMIT
AUTOS ONLY
AUTOSAUTOS ONLY
NON-OWNED
SCHEDULEDOWNED
ANY AUTO
AUTOMOBILE LIABILITY
Y / N
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
DESCRIPTION OF OPERATIONS below
If yes, describe under
ANY PROPRIETOR/PARTNER/EXECUTIVE
$
$
$
E.L. DISEASE - POLICY LIMIT
E.L. DISEASE - EA EMPLOYEE
E.L. EACH ACCIDENT
ER
OTH-
STATUTE
PER
LIMITS(MM/DD/YYYY)
POLICY EXP
(MM/DD/YYYY)
POLICY EFF
POLICY NUMBERTYPE OF INSURANCELTR
INSR
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
EXCESS LIAB
UMBRELLA LIAB $EACH OCCURRENCE
$AGGREGATE
$
OCCUR
CLAIMS-MADE
DED RETENTION $
$PRODUCTS - COMP/OP AGG
$GENERAL AGGREGATE
$PERSONAL & ADV INJURY
$MED EXP (Any one person)
$EACH OCCURRENCE
DAMAGE TO RENTED
$PREMISES (Ea occurrence)
COMMERCIAL GENERAL LIABILITY
CLAIMS-MADE OCCUR
GEN'L AGGREGATE LIMIT APPLIES PER:
POLICY PRO-
JECT LOC
CERTIFICATE OF LIABILITY INSURANCE
DATE (MM/DD/YYYY)
CANCELLATION
AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.
CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
HIRED
AUTOS ONLY
10/4/2024
Arthur J. Gallagher Risk Management Services, LLC
300 S Riverside Plaza Ste 1500
Chicago IL 60606
312-704-0100
312-803-7443
Arch Insurance Company
11150
Arch Indemnity Insurance Company
30830
Gallagher Benefit Services, LLC.
Koff & Associates
2835 Seventh Street
Berkeley CA 94710
Continental Insurance Company
35289
1701117446
A
X
2,000,000
X
1,000,000
10,000
2,000,000
4,000,000
X
Y
41GPP4938417
10/1/2024
10/1/2025
4,000,000
A
A
5,000,000
X
X
X
41CAB4938317
41CAB4939017
10/1/2024
10/1/2024
10/1/2025
10/1/2025
C
X
X
10,000,000
7034611269
10/1/2024
10/1/2025
10,000,000
X
10,000
A
B
X
N
Y
44WCI0501917
41WCI4938117
10/1/2024
10/1/2024
10/1/2025
10/1/2025
1,000,000
1,000,000
1,000,000
General Liability:
General Aggregate Per Location Subject to $10 Mil Policy aggregate.
City of Richmond, its officers, officials, employees, agents and volunteers are included as additional insureds with respect to General Liability coverage as evidenced herein as required by written contract. The insurance provided in the General Liability policy are primary and any other insurance shall be excess only, and not contributing. Waiver of subrogation in favor of Additional Insureds are included under the Workers Compensation policies as required by written contract or agreement.
City of Richmond
450 Civic Center
Richmond CA 94804
154
155
156
157
158
DocID #34720v1
CITY OF RICHMOND
CONTRACT AMENDMENT
The parties to this Contract Amendment do mutually agree and promise as follows:
1. Parties. The parties to this Contract A mendment are the City of Richmond, a public body corporate and politic, and the following named Contractor:
Contractor Name:
Street Address:
City, State, Zip Code:
Contact Person:
Telephone: Email:
Business License No:
A California: corporation, limited liability corporation, general partnership, limited partnership, individual, non-profit corporation, individual dba as [specify:] _________________________________________ other [specify:] ___________________________________________________
2. Purpose. This Contract Amendment is being entered into t o amend the following Contract between City and Contractor (list terms in effect on the date of initial Contract approval):
City Council Approval Date/City
Manager Execution Date: ____________________________
Effective Date: ___________________; Termination Date: ____________________________ Payment Limit: ___________________.
[check box if applicable] The Contract was previously amended, as described in the amendment history attached to this Contract Amendment, and the terms and conditions of any amendments shall be deemed to be a part of the Contract.
3. Contract Provisions. The parties hereto agr ee to continue to abide by those terms and conditions of the Contract, including any amendments thereto, which are unaffected by this Contract Amendment, and which shall remain in full force and effect.
Department:
City Project Manager:
City Project Manager E-mail:
City Project Manager Phone No:
Vendor No:
Contract No:
Description of Services:
Amendment No. ___ modifies the (check all that apply):
Term Payment Limit Service Plan Complete the Amendment History page if this Amendment is the 2nd or subsequent amendment.
Human Resources
Sharrone Taylor
[email protected]
(510) 620-6803
16645
7235
RECRUITMENTS ON AN AS NEEDED BASIS
3 Gallagher Benefit Services, Inc.
2850 Golf Road
Rolling Meadows, IL 60008
Chelsea Freeman
(510) 570-3844
[email protected]
4006 7837
10/5/21
9/28/21
9/27/24
50,000
159
DocID #34720v1 Modified January 14, 2025
4. Amendment Provisions. This Contract Amendment is subject to the Amendment Provisions attached hereto, which are incorporated herein by reference, and which control over any conflicting provisions of the Contract.
5. Cit
y of Richmond Business License Active Status Maintained. Pursuant to Municipal Code Section
7.04.030, the Contractor must maintain its City of Richmond business license for this Contract Amendment to be deemed to be in effect.
6. Insur
ance Coverage Updated and Maintained. Pursuant to the Contract, th e Contractor shall provide the City with updated insurance certificates, and the Contractor shall maintain insurance coverage, for this Contract Amendment to be deemed to be in effect.
7. Author
ity; Counterparts; Signatures. Each of the signatories her eto represents and warrants that he or she has the authority to execute this Contract Amendment for the Party on whose behalf he or she is executing this Contract Amendment. This Contract Amendment may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. The Parties may rely on electronic or scanned signatures as originals. Delivery of an executed signature page of this Contract Amendment by electronic format (including pdf) shall be the same as delivery of an original executed signature page.
CIT
Y OF RICHMOND,
a municipal corp
oration
By: _______________________________
_
Tit
le: ______________________________
Dat
e Signed: ________________________
I he
reby certify that this Amendment has been
approved by the City Council or executed by the
City Manager.
By: ________________
_______________
City Clerk
Appr
oved as to form:
By: _______________________________
City Attorney
[CONTRACTOR NAME]
(*If applicable, the Corporation Chairperson of the
Board, President, or Vice-President should sign
below.)
By: ____________________________________
Title: __________________________________
Date Signed: ____________________________
(*If applicable, the Corporation Chief Financial Officer or Assistant Treasurer, or Secretary or Assistant
Secretary should sign below.)
By: ___________________________________
Title: __________________________________
*(NOTE: Pursuant to California Corporations
Code Section 313, if Contractor is a corporation or
nonprofit organization, this Contract (1) should be
signed by the Chairperson of the Board, President
or Vice-President and the Chief Financial Officer
or Assistant Treasurer, or Secretary or Assistant
Secretary; (2) should have both signatures
conform to designated representative groups
pursuant to Corporations Code Section 313.)
Gallagher Benefit Services, Inc.
160
DocID #34720v1 Modified January 14, 2025
AMENDMENT PROVISIONS (AMENDMENT HISTORY)
If no prior amendments, skip to next page.
The first Contract Amendment was approved by City Council or executed by the City Manager on ______________________ for one or more of the following provisions (check those that apply):
Increased contract payment limit by $_________________ for a payment limit not t o exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The second Contract Amendment was approved by
City Council or executed by the City Manager on
_________________________ for one or more of the following provisions (check those that apply):
Increased contract payment limit by $_________________ for a payment limit not t o exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The third Contract Amendment was approved
by City Council or executed by the City Manager on
_______________________ for one or more of the following provisions (check those that apply):
Increased contract payment limit by $_________________ for a payment limit not t o exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The fourth Contract Amendment was approved
by City Council or executed by the City Manager on
________________________ for one or more of the following provisions (check those that apply):
Increased contract payment limit by $_________________ for a payment limit not t o exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The fifth Contract Amendment was approved by Cit
y Council or executed by the City Manager on
________________________ for one or more of the following provisions (check those that apply):
Increased contract payment limit by $_________________ for a payment limit not to ex ceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The sixth Contract Amendment was approved b
y City Council or executed by the City Manager on
_______________________ for one or more of the following provisions (check those that apply):
Increased contract payment limit by $_________________ for a payment limit not t o exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
7/2/24
50,000
100,000
6/30/25
6/6/25
6/30/26
50,000
150,000
161
DocID #34720v1 Modified January 14, 2025
AMENDMENT PROVISIONS (TERM, PAYMENT LIMIT AND/OR SERVICE PLAN) Check all that apply:
TERM
PAYMENT
LIMIT
SERVICE
PLAN
Paragraph 2 (Term) of the Contract is hereby amended to extend the Contract term. Paragraph 2 of the Contract is amended to read as follows:
"2. Term. The effective date of this Contract is
________________________________________________________ (Insert Contract Effective Date)
and it terminates
________________________________________________________. (Insert new Contract termination date)
unless sooner terminated as provided herein."
Paragraph 3 (Payment Limit) of the Contract is hereby amended to increase the payment limit by $__________________. Paragraph 3 of the Contract is amended to read as follows:
"3. Payment Limit. City's total payments to Contractor under this Contract shall not exceed $_____________________ including expenses."
“The City shall not pay for services that exceed the Contract Payment Limit without the prior written approval of the City Council or executed by the City Manager if the total Contract amount does not exceed $10,000 or without the prior approval of the City Council if the total Contract amount is over $10,000.” The Service Plan (Exhibit A) of the Contract is hereby amended to include the following tasks and/or services:
(Insert description of additional tasks/services. Use additional pages if necessary.) 9/28/21
6/30/26
■
50,000
150,000
162
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:
Professional Services
Type 2 – Page 1 of 3
Revised: September 2011
In all instances where CONTRACTOR or its representatives will provide professional services (architects, engineers, construction management, counselors, medical professionals, hospitals, clinics, attorneys, consultants, accountants, etc.) to the City of Richmond (City), the City requires the following MINIMUM insurance requirements and limits.
CONTRACTOR shall procure and maintain for the duration of the contract, agreement, or other order for work, services or supplies, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the CONTRACTOR, its agents, representatives, employees or subcontractors. Maintenance of proper insurance coverage is a material element of the contract. Failure to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of contract.
CONTRACTOR agrees that in the event of loss due to any of the perils for which it has agreed to provide Commercial General Liability insurance, CONTRACTOR shall look solely to its insurance for recovery.
CONTRACTOR hereby grants to CITY, on behalf of any insurer providing Commercial General Liability insurance to either CONTRACTOR or CITY with respect to the services of CONSULTANT herein, a waiver of any right to subrogation which any such insurer of said CONTRACTOR may acquire against the CITY by virtue of the payment of any loss under such insurance.
Original, signed certificates and original, separate policy endorsements, naming the City as an additional insured for general liability coverage, as well as a waiver of subrogation for Workers’ Compensation insurance, shall be received and approved by the City before any work may begin. However, failure to do so shall not operate as a waiver of these insurance requirements.
City reserves the right to modify or require additional coverages for specific risk exposures depending on scope of CONTRACTORS work.
Minimum coverage is detailed below. The policy limits of coverage shall be made available to the full limits of the policy. The minimum limits stated herein shall not serve to reduce the policy limits of coverage of CONTRACTOR.
Minimum Scope of Insurance – the following forms shall be provided and coverage shall be at least as broad as the following:
1. Insurance Services Office Commercial General Liability coverage (ISO Occurrence Form CG 0001), and including coverage for bodily and personal injury, property damage, and products and completed operations (if applicable).
2. Insurance Services Office Automobile Liability coverage (ISO Form CA 0001, Code 1, Any Auto).
3. Original and Separate Additional Insured Endorsement for General Liability (ISO Form CG 20 10 11/85 or its equivalent) with primary and non-contributory language.
4. Workers’ Compensation Insurance as required by the State of California including Employer’s Liability coverage.
5. Original and Separate Waiver of Subrogation for Workers’ Compensation insurance.
6. Professional Liability or Errors & Omissions Liability Insurance appropriate to the CONTRACTOR’s profession (if required.)
Required Coverage Minimum Limits
Workers’ Compensation and
Employers’ Liability
Statutory limits as required by the State of California including $1 million Employers’ Liability per accident, per employee for bodily injury or disease.
If CONTRACTOR is self-insured, provide a certificate of Permission to Self- Insure, signed by the California Department of Industrial Relations and Self- Insurance. If contractor is a sole proprietor (has no employees) than contractor must sign “Contractor Release of Liability” found at:
http://www.ci.richmond.ca.us/index.aspx?nid=61.
General Liability
(primary and excess limits
combined)
$2,000,000 per occurrence for bodily injury, personal injury and property damage. If the policy includes a general aggregate, either the general aggregate shall apply separately to this project, service or location or the minimum required aggregate limit shall be twice the per occurrence limit ($4 million aggregate limit).
Policy shall be endorsed to name the City of Richmond as an additional insured per the conditions detailed below.
163
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:
Professional Services
Type 2 – Page 2 of 3
Revised: September 2011
Automobile Liability $1,000,000 per occurrence for bodily injury and property damage.
PROJECT COST R EQUIRED LIMIT
$0 - $1 million $1 million p/o
$1 million - $5 million $2 million p/o
Over $5 million $5 million p/o
Professional Liability or Errors &
Omissions Liability –
Required for all professionals
including architects, engineers,
consultants, construction
management, counselors, medical
professionals, hospitals, clinics,
attorneys and accountants, & other
consultants as may be required by
the City.
Required Policy Conditions
Additional Insured Endorsement
Applicable to General Liability coverage.
The City of Richmond, its officers, officials, employees, agents and volunteers are to be named as additional insureds for all liability arising out of the operations by or on behalf of the named insured including bodily injury, deaths and property damage or destruction arising in any respect directly or indirectly in the performance of this contract.
ISO form CG 20 10 (11/85) or its equivalent is required. If the Contractor is supplying their product or providing a service then the endorsement must not
exclude products and completed operations
coverage. If it does, then CG 20 37 (10/01) is also required.
SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61
.
Primary and Noncontributory The contractor’s insurance coverage must be primary coverage as it pertains to the City, its officers, officials, employees, agents and volunteers. Any insurance or self insurance maintained by the City is wholly separate from the insurance of the contractor and in no way relieves the contractor from its responsibility to provide insurance.
Waiver of Subrogation
Endorsement Form
Contractor’s insurer will provide a Waiver of Subrogation in favor of the City for Workers’ Compensation Insurance during the life of this contract.
SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61.
Deductibles and Self-Insured
Retentions
Any deductible or self-insured retention must be declared to and approved by the City. At the option of the City either the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City or the CONTRACTOR shall procure a financial guarantee in an amount equal to the deductible or self-insured retention guaranteeing payment of losses and related investigations, claims administration and defense expenses.
Contractor is responsible for satisfaction of the deductible and/or self-insured retention for each loss.
A. M. Best Rating A:VII or Better. If the A.M. Best Rating falls below the required rating, CONTRACTOR must replace coverage immediately and provide notice to City.
Umbrella/Excess Liability Policies
If an Umbrella or Excess Liability Policy is used to meet the liability limits, coverage shall be as broad as specified for underlying coverage’s and cover those insured in the underlying policies.
164
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:
Professional Services
Type 2 – Page 3 of 3
Revised: September 2011
Claims-Made Policies
If any insurance policy is written on a claims-made form: 1) the retroactive date must be shown, and must be before the date of the contract or the beginning of contract work. 2) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. 3) If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, the Contractor must purchase an extended period coverage for a minimum of five (5) years after completion of contract work.
Subcontractors
CONTRACTOR
shall include all subcontractors as insured under its policies or shall furnish to the City for review and approval, separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein.
CONTRACTOR agrees to defend and indemnify the City of Richmond for any damage resulting to it from failure of either CONTRACTOR or any subcontractor to take out or maintain the required insurance policies.
The fact that
insurance is obtained by CONTRACTOR, and/or CONTRACTOR’s subcontractors, will not be deemed to release or diminish the liability of CONTRACTOR, including, without limitation, liability under the indemnity provisions of this contract. Damages recoverable by CITY from CONTRACTOR or any third party will not be limited by the amount of the required insurance coverage.
Verification of Coverage
All original certificates and endorsements shall be received and approved by the City before work may begin .
The City of Richmond reserves the right to require complete, certified copies of all required insurance policies including endorsements affecting the coverage at any time.
Original insurance certificates and required policy endorsements shall be mailed or delivered to the Designated Project Manager for the City of Richmond.
Insurance certificates and endorsements may be faxed to the Designated Project Manger. However, CONTRACTOR must mail the original certificates and endorsements to Designated Project Manager once faxed.
Continuous Coverage
CONTRACTOR shall maintain the required insurance for the life of the contract. Should the CONTRACTOR cease to have insurance as required during this time, all work by the CONTRACTOR pursuant to this agreement shall cease until insurance acceptable to the City is provided. In the event that CONTRACTOR fails to comply with the City’s insurance requirements, the City may take such action as it deems necessary to protect the City’s interests. Such action may include but is not limited to termination of the contract, withholding of payments, or other actions as the City deems appropriate.
If services or the scope of work extend beyond the expiration dates of the required insurance policies initially approved by the City, CONTRACTOR must provide updated certificates and endorsements indicating that the required coverage, terms and conditions are still in place. Renewal certificates and updated endorsements shall be mailed to the Designated Project Manager.
Cancellation
CONTRACTOR shall ensure that coverage shall not be cancelled, reduced or otherwise materially changed except after thirty (30) days’ prior written notice has been given to the City.
Reporting Requirements
Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers.
Consistent with Public Policy
The insuring provisions, insofar as they may be judged to be against public policy shall be void and unenforceable only to the minimum extent necessary so that the remaining terms and provisions herein may be consistent with public policy and thus enforceable.
165
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
INSURER(S) AFFORDING COVERAGE
INSURER F :
INSURER E :
INSURER D :
INSURER C :
INSURER B :
INSURER A :
NAIC #
NAME:
CONTACT
(A/C, No):
FAX
E-MAIL
ADDRESS:
PRODUCER
(A/C, No, Ext):
PHONE
INSURED
REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
OTHER:
(Per accident)
(Ea accident)
$
$
N / A
SUBR
WVD
ADDL
INSD
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $
$
$PROPERTY DAMAGE
BODILY INJURY (Per accident)
BODILY INJURY (Per person)
COMBINED SINGLE LIMIT
AUTOS ONLY
AUTOSAUTOS ONLY
NON-OWNED
SCHEDULEDOWNED
ANY AUTO
AUTOMOBILE LIABILITY
Y / N
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
DESCRIPTION OF OPERATIONS below
If yes, describe under
ANY PROPRIETOR/PARTNER/EXECUTIVE
$
$
$
E.L. DISEASE - POLICY LIMIT
E.L. DISEASE - EA EMPLOYEE
E.L. EACH ACCIDENT
ER
OTH-
STATUTE
PER
LIMITS(MM/DD/YYYY)
POLICY EXP
(MM/DD/YYYY)
POLICY EFF
POLICY NUMBERTYPE OF INSURANCELTR
INSR
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
EXCESS LIAB
UMBRELLA LIAB $EACH OCCURRENCE
$AGGREGATE
$
OCCUR
CLAIMS-MADE
DED RETENTION $
$PRODUCTS - COMP/OP AGG
$GENERAL AGGREGATE
$PERSONAL & ADV INJURY
$MED EXP (Any one person)
$EACH OCCURRENCE
DAMAGE TO RENTED
$PREMISES (Ea occurrence)
COMMERCIAL GENERAL LIABILITY
CLAIMS-MADE OCCUR
GEN'L AGGREGATE LIMIT APPLIES PER:
POLICY PRO-
JECT LOC
CERTIFICATE OF LIABILITY INSURANCE
DATE (MM/DD/YYYY)
CANCELLATION
AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.
CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
HIRED
AUTOS ONLY
10/4/2024
Arthur J. Gallagher Risk Management Services, LLC
300 S Riverside Plaza Ste 1500
Chicago IL 60606
312-704-0100
312-803-7443
Arch Insurance Company
11150
Arch Indemnity Insurance Company
30830
Gallagher Benefit Services, LLC.
Koff & Associates
2835 Seventh Street
Berkeley CA 94710
Continental Insurance Company
35289
1701117446
A
X
2,000,000
X
1,000,000
10,000
2,000,000
4,000,000
X
Y
41GPP4938417
10/1/2024
10/1/2025
4,000,000
A
A
5,000,000
X
X
X
41CAB4938317
41CAB4939017
10/1/2024
10/1/2024
10/1/2025
10/1/2025
C
X
X
10,000,000
7034611269
10/1/2024
10/1/2025
10,000,000
X
10,000
A
B
X
N
Y
44WCI0501917
41WCI4938117
10/1/2024
10/1/2024
10/1/2025
10/1/2025
1,000,000
1,000,000
1,000,000
General Liability:
General Aggregate Per Location Subject to $10 Mil Policy aggregate.
City of Richmond, its officers, officials, employees, agents and volunteers are included as additional insureds with respect to General Liability coverage as evidenced herein as required by written contract. The insurance provided in the General Liability policy are primary and any other insurance shall be excess only, and not contributing. Waiver of subrogation in favor of Additional Insureds are included under the Workers Compensation policies as required by written contract or agreement.
City of Richmond
450 Civic Center
Richmond CA 94804
166
167
168
169
170
September 23, 2025
Library and Community Services
DATE: September 23, 2025
TO: Mayor Martinez and Members of the City Council
FROM:
Sam Vaughn, ONS and CCRP Deputy Director
Michael Romero, CCRP Program Manager
Joan Binalinbing, Associate Administrative Analyst
Subject: Purchase of Hand and Mobile Encrypted Radios from Motorola Solutions, Inc. for the ROCK Program
FINANCIAL IMPACT: The proposed $43,406 expenditure for the one-time purchase of 6 encrypted hand radios and 2 mobile radios is included within the fiscal year 2025-2026 budget,
Community Crisis Response Program (Account String:
01401113 - 400201).
PREVIOUS COUNCIL
ACTION:
None.
STATEMENT OF THE
ISSUE:
The Community Crisis Response Program’s field
responders need radios that provide direct access to the police communication dispatch center for communication
and responder safety. The radios need to comply with the California Department of Justice (CA DOJ) directive
mandating that all public law enforcement agencies
encrypt their radios.
AGENDA
REPORT
171
September 23, 2025
RECOMMENDED ACTION:
APPROVE the purchase of six (6) hand encrypted radios
and two (2) mobile radios from Motorola Solutions, in an amount not to exceed $43,406.21 for the Community
Crisis Response Program – Community Services (Sam
Vaughn 510-620-5404/Michael Romero 510-620-
6791/Joan Binalinbing 510-620-6531).
DISCUSSION:
The Community Crisis Response Program (CCRP) will function as an additional response related to non-violent and non-medical, low-acuity calls. The safety and welfare of CCRP Community Intervention Specialists, Reach Out with Compassion and Kindness (ROCK) responders, is extremely important for management. ROCK responders will be delivering crisis services to the Richmond community after appropriate direction from Richmond’s Communication Dispatch center (Dispatch) while on Richmond Fire’s channel. The program will be comprised of extensively trained mobile community responders that can respond in a respectful and non-stigmatizing manner. They will be trained in proper usage of the radios and communication with Dispatch.
ROCK Responders understand that calls may become escalated and may be exposed to hostile individuals and unsafe situations. Other situations can also include the safety and the wellbeing of the community members needing additional support from Richmond Police, Fire, or EMS. For safety purposes, ROCK responders are assigned individual portable radios that provide direct access to Dispatch. These radios are a necessary tool not just for receiving calls for a ROCK response, but for responder and community member safety. The radios will allow calls for immediate help on behalf of the community members in crisis.
In 2023, the Richmond Police Department, which includes Dispatch, and the Richmond Fire Department began transitioning to new encrypted radios provided by Motorola Solutions to comply with the California Department of Justice (CA DOJ) directive mandating that all public law enforcement agencies encrypt their radio telecommunications by 2023. Due to this, CCRP's Community Intervention Specialists need to use equipment that is compatible with the encryption and radio frequencies Dispatch uses. Therefore, staff are requesting approval to purchase radios to retain communication with Dispatch. The price of each radio includes programming to the required specifications and radio channels, as well as encryption.
The initial selection of Motorola Solutions Inc. to be the sole provider of radio equipment was made by the East Bay Regional Communications Systems Authority (EBRCSA), of which the City of Richmond is a member, to ensure continued interoperability across participating agencies (Attachment 1). Motorola Solutions is the only provider which can supply the encryption for the Motorola system used by Community Crisis Response and the Richmond Police Department’s Dispatch.
172
September 23, 2025
ATTACHMENTS
Attachment 1 – Sole Source
Attachment 2 – Motorola Quote
173
4/15/25
Sue
Hartman
Digitally signed
by Sue Hartman
Date:
2025.04.18
16:37:15 -07'00'
174
175
176
177
4/15/25
5 19 2025
178
Billing Address:
RICHMOND, CITY OF
450 CIVIC CENTER PLZ
RICHMOND, CA 94804
US
Quote Date:03/26/2025
Expiration Date:09/26/2025
Quote Created By:
Michael Larson
Michael.Larson@
motorolasolutions.com
End Customer:
RICHMOND, CITY OF
Contract: 39229 - CONTRA COSTA
COUNTY, CA
AGREEMENT: STATE OF CALIFORNIA
Line #
Item Number
Description
Qty
List Price
Sale Price
Ext. Sale Price
APX™ 6500 / Enh Series
ENHANCEDAPX6500
1 M25URS9PW1BN
APX6500 ENHANCED 7/800
MHZ MOBILE
2 $3,764.00
$2,335.56
$4,671.12
1a
GA00250AA
ADD: GNSS/BT-WIFI THRU MNT
ANT, 17FT LOW LOSS PFP-100A/
240, QMA
2 $118.00
$73.22
$146.44
1b
HA00694AA
ADD: 7Y ESSENTIAL SERVICE
HTM
2 $604.80
$604.80
$1,209.60
1c
GA00580AA
ADD: TDMA OPERATION
2 $530.00
$328.87
$657.74
1d
G66BJ
ADD: DASH MOUNT E5 APXM
2 $148.00
$91.83
$183.66
1e
G51AU
ENH: SMARTZONE OPERATION
APX6500
2 $1,412.00
$876.15
$1,752.30
1f
GA09001AA
ADD: WI-FI CAPABILITY
2 $353.00
$219.04
$438.08
1g
B18CR
ADD: AUXILIARY SPKR 7.5 WATT
APX
2 $71.00
$44.06
$88.12
1h
G444AH
ADD: APX CONTROL HEAD
SOFTWARE
2 $0.00
$0.00
$0.00
1i
G335AW
ADD: ANT 1/4 WAVE
762-870MHZ
2 $16.00
$9.93
$19.86
1j
G806BL
ENH: ASTRO DIGITAL CAI OP
APX
2 $607.00
$376.64
$753.28
1k
GA01670AA
ADD: APX E5 CONTROL HEAD
2 $767.00
$475.92
$951.84
1l
W22BA
ADD: STD PALM MICROPHONE
APX
2 $85.00
$52.74
$105.48
1m
QA09113AB
ADD: BASELINE RELEASE SW
2 $0.00
$0.00
$0.00
QUOTE-3065518
Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the ""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products.
Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 ~ #: 36-1115800
179
Line #
Item Number
Description
Qty
List Price
Sale Price
Ext. Sale Price
1n
GA01630AA
ADD: SMARTCONNECT
2 $0.00
$0.00
$0.00
1o
G193AK
ADD: ADP ONLY (NON-P25 CAP
COMPLIANT) (US ONLY)
2 $0.00
$0.00
$0.00
1p
G361AH
ENH: P25 TRUNKING
SOFTWARE APX
2 $353.00
$219.04
$438.08
APX™ 6000 Series
APX6000
2 H98UCD9PW5BN
APX6000 7/800 MHZ MODEL 1.5
PORTABLE
6 $3,506.00
$2,175.47
$13,052.82
2a
HA00690AA
ADD: 7Y ESSENTIAL SERVICE
HTP
6 $386.00
$386.00
$2,316.00
2b
Q667BB
ADD: ADP ONLY (NON-P25 CAP
COMPLIANT) (US ONLY)
6 $0.00
$0.00
$0.00
2c
Q361AR
ADD: P25 9600 BAUD
TRUNKING
6 $353.00
$219.04
$1,314.24
2d
H38BT
ADD: SMARTZONE OPERATION
6 $1,412.00
$876.15
$5,256.90
2e
QA00580AC
ADD: TDMA OPERATION
6 $530.00
$328.87
$1,973.22
2f
QA01768AA
ENH: ENHANCED ZONE BANK
6 $89.00
$55.22
$331.32
2g
QA09113AB
ADD: BASELINE RELEASE SW
6 $0.00
$0.00
$0.00
2h
Q806BM
ADD: ASTRO DIGITAL CAI
OPERATION
6 $607.00
$376.64
$2,259.84
3 PMMN4099CL
AUDIO ACCESSORY-REMOTE
SPEAKER MICROPHONE,IP68
REMOTE SPEAKER
MICROPHONE,3.5MM,UL
6 $152.54
$122.02
$732.12
4 NNTN8860A
CHARGER, SINGLE-UNIT,
IMPRES 2, 3A, 115VAC, US/NA
6 $199.56
$149.67
$898.02
Subtotal
$39,550.08
Estimated Tax
$3,856.13
Grand Total
$43,406.21(USD)
Notes:
QUOTE-3065518
Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the ""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products.
Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 ~ #: 36-1115800
180
(September 23, 2025)
Library and Community Services
DATE: September 23, 2025
TO: Mayor Martinez and Members of the City Council
FROM:
Sam Vaughn, ONS and CCRP Deputy Director
Michael Romero, CCRP Program Manager
Joan Binalinbing, Associate Administrative Analyst
Subject:
Contract with Jumpstart Mastery for Crisis Intervention Training
FINANCIAL IMPACT: The proposed $41,500 expenditure for the 3-day Crisis Intervention training provided by Jumpstart Mastery is
included within the approved fiscal year 2025-2026
budget, Community Crisis Response Program (Account
String: 01401113 - 400201).
PREVIOUS COUNCIL
ACTION:
None.
STATEMENT OF THE
ISSUE:
The Community Crisis Response Program’s field
responders are expected to undergo intensive crisis
intervention training to deliver the appropriate crisis response services needed for the Richmond community.
Jumpstart Mastery offers a one-of-a-kind training session that uses a method-based approach to verbal de-
escalation and crisis intervention.
AGENDA
REPORT
181
(September 23, 2025)
RECOMMENDED ACTION:
APPROVE a contract with Jumpstart Mastery for on-site
3-day training sessions on de-escalation and crisis
intervention for an amount not to exceed $41,500, and for a contract term from October 1, 2025, to October 31,
2026 - Community Crisis Response Program (Sam
Vaughn 510-620-5404/Michael Romero 510-620-
6791/Joan Binalinbing 510-620-6531).
DISCUSSION:
The Community Crisis Response Program (CCRP) will function as an additional safety response tool in the City related to non-violent and non-medical low-acuity calls. CCRP Community Intervention Specialists also known as Reach Out with Compassion and Kindness (ROCK) responders will be delivering crisis services to the Richmond community The program will be comprised of extensively trained mobile community responders who can respond in a respectful and non-stigmatizing manner.
An integral part of the training curriculum for ROCK responders is de-escalation and proper crisis intervention techniques. JumpStart Mastery’s Advanced Crisis Intervention Training (ACIT) is a proprietary, method-based approach to verbal de-escalation and crisis intervention. It has been specifically developed and refined by industry experts, including former commissioners and executive chairs in behavioral health, and psychiatric care and services (Attachment 1).
After a thorough search, CCRP staff determined that Jumpstart Mastery was able to provide the intensive and foundational training that ROCK responders would need in order to be well-equipped in delivering mobile crisis response services. No other provider offers this specific methodology, which is uniquely tailored to the needs of the crisis response workforce. ROCK responders will gain not only theoretical knowledge but also practical, demonstrable skills that can be directly applied in high-risk behavioral health scenarios (Attachment 2).
CCRP staff is seeking approval of a contract with Jumpstart Mastery to provide a 3-day training for ROCK responders in Alternative Crisis Intervention for a term from October 1, 2025, to October 31, 2026, for a contract amount not to exceed $41,500.00 (Attachment 3).
DOCUMENTS ATTACHED:
Attachment 1 – Jumpstart Mastery Quote
Attachment 2 – Sole Source Justification
Attachment 3 – Jumpstart Mastery Contract
182
Page | 1 Sole Source Form – Rev. May 12, 2016 City of Richmond
Sole Source Justification
THIS FORM MUST BE COMPLETED AND APPROVED PRIOR TO ANY PURCHASE _______________________________________________________________________________ Contact the Purchasing Division and discuss your rationale before completing this form. If Purchasing can help you make this a competitive purchase, then this form will not be required.
Attach this completed/approved form to requisitions when competitive quotes/bids/proposals are not solicited. (Required for requisitions > $3,000)
Requested Sole Source Supplier:
Company Name: ___________________________ Contact Name: ______________________ Address: _______________________________________________________________________ City: _________________________ State: _____________ Zip Code: ____________________ Phone Number (____) ___________ E-Mail _______________________________________ Duration of Contract: ____________________________________ Estimated Cost: $ _______________ Funding Source (Account String)_________________ Is the product/service IT related? Yes_____No _____ If Yes, please attach the approved IT Authorization Form For Product: Is the recommended company the manufacturer of the product? Yes_____ No _____ For Product: Does the manufacturer sell the item(s) through distributors? Yes_____ No _____ Description of Product or Service:
Describe the full scope of work or service contemplated including installation if required; items should include brand, model and part number if applicable; (if additional space is needed, include them in a separate page) Sole Source Rationale:PLEASE ANSWER ALL THE FOLLOWING QUESTIONS: Explain why the recommended company is the only company that can meet the requirement. Address the following: Are there any other companies who can do this job? What condition (e.g. technological superiority, or performance risks, etc.) exists so that the recommended company has a significant advantage over any other company who can do this job? It is important to sufficiently address the key reason for awarding an order/contract without soliciting competitive bids. The rational must be clear and convincing, avoiding generalities and unsupported conclusions. (if additional space is needed, include them in a separate page)
JUMPSTART MASTERY ANDY PRISCO
11121 COLE PLACE
ANDERSON ISLAND WASHINGTON 98303
253 426-9826 [email protected]
07/01/25 - 06/30/26
33,500 01401113 - 400201
X
X
X
Jumpstart will be providing CCRP staff with crisis intervention training as part of CCRP's extensive field responder training. The training is a 3-day on-site training with the founder and facilitator of the program. JumpStart Mastery’s Advanced Crisis Intervention Training (ACIT) is a proprietary, method-based approach to verbal de-escalation and crisis intervention. It has been specifically developed and refined by industry experts, including former commissioners and executive chairs in behavioral health, and psychiatric care and services. No other provider offers this specific methodology, which is uniquely tailored to the needs of our workforce. ACIT has been successfully implemented in various care systems and agencies, demonstrating its effectiveness in reducing crisis escalation, improving staff competency, and enhancing client outcomes. Five reasons for contracting with this vendor are: 1. Unique and Proprietary Training Approach 2. Proven Effectiveness in Behavioral Health Settings 3. Competency-Based 4.Training Model Exclusive Provider of This Training 5. Alignment with Organizational Goals and Accreditation Standards.
This training is rooted in evidence-based best practices, developed by well-published experts in the field. Unlike generic crisis intervention programs, ACIT is structured around a competency-based framework. It ensures that participants gain not only theoretical knowledge but also practical, demonstrable skills that can be directly applied in high-risk behavioral health scenarios.
This level of skill acquisition is not offered by alternative training providers. JumpStart Mastery is the sole provider of ACIT, and no other organization is authorized or equipped to deliver this specific curriculum. As a result, attempting to source similar training from another vendor would not yield the same outcomes, thereby compromising the quality and effectiveness of crisis intervention efforts within the program. CCRP is actively working to co-develop best practices for crisis care services with JumpStart Mastery, aiming to achieve high standards of excellence and accreditation worthiness. Engaging JumpStart Mastery ensures continuity in their efforts to develop a gold-standard crisis response model, reinforcing their commitment to exceptional care and workforce readiness. Their expertise will station CCRP as a leading crisis response program amongst its peers. This engagement will be critical to advancing our crisis response capabilities and fulfilling our commitment to high-quality, trauma-informed behavioral health services. 183
2| Page
Complete the following checklist
A specific contractor is the only source of the required item because (check all that apply):
The required items are proprietary to the Contractor, and contractor solely transacts (sells) direct to the customer. (There are no dealers or distributors for contractor).
The required items are proprietary to the Contractor, and contractor does not sell direct to the customer. Contractor solely distributes the item or service through only one dealer or distributor in the United States. (There are no dealers or distributors for contractor).
Note: If item or service is available from more than one source, the item or service may be treated as proprietary, but must be competitively solicited from multiple (two or more) sources.
A specific item is needed:
To be compatible or interchangeable with existing hardware As spare or replacement hardware For the repair or modification of existing hardware Federal or state grant names vendor as condition of funding. (Attach copy of grant that names vendor)
There is a substantial risk in contracting with any other contractor, (e.g., only one contractor has been successful to date in implementing a difficult manufacturing process or the services sought ). In a brief explanation, provide supporting evidence of why other contractors are considered to be unable to overcome the substantial risk.
Continuation of prior Work – Additional item, service or work required, but not known to have been needed when the original order was placed with vendor, and it is not feasible or practicable to contract separately for the additional need. Provide brief explanation and supporting evidence. (if additional space is needed, include them in a separate page) X
JumpStart Mastery is the sole provider of ACIT, and no other organization is authorized or equipped to deliver this specific curriculum. As a result, attempting to source similar training from another vendor would not yield the same outcomes, thereby compromising the quality and effectiveness of crisis intervention efforts within the program. Its imperative that CCRP's training curriculum is led and includes training that will best cater to the needs of the Richmond community.
184
3 | Page
I acknowledge the City’s requirements for soliciting competitive quotes/bids for purchases over $3,000.00 and the criteria for justification for Sole Source purchases. I have gathered the required information, have made a concerted effort to review comparable/equal equipment/services (e.g., market research), and further affirm that there is no conflict of interest involved in the selection made.
Department: _________________________________
Requester Name and Title: ____________________________________________________________ Note: Requester must be able to defend this justification.
Date:_____________ Phone: _______________
Department Director (Print) _____________________ (Sign) ________________ Date:__________ --------------------------------------------------------------------------------------------------------------------- Submit completed form to the Purchasing Division (Prior to submission to City Manager) Finance Director:
APPROVED: ____________________ DATE: ___/___/___ NOT APPROVED: ________________ COMMENTS:
____________________________ ______________________________ City Manager City Clerk Attesting to Council Approval (Under $10,000.00) (Over $10,000.00) (Copy of Minutes may be substituted) Note: Richmond Municipal Code Section 2.52.326 Sole Source Procurement requires final approval by the City Manager and/or City Council. Sole Source must be approved by Finance Director, PRIOR to Council Approval.
PROCEDURE
Sole Source purchase/service are exceptions to the normal bidding process and require a detailed justification. In processing Sole Source requests for supplies, services and/or equipment, the Purchasing Division adheres to and is governed by the principles set forth in City of Richmond Municipal Code Section 2.52.326 Sole Source Procurement.
If you are requesting a particular vendor, brand or product, you must make this fact clear on your Sole Source form.
Your request will then be restrictive and non-competitive, and will fall into a sole source category. If the sole source justification is approved, the requisition can be expedited without the normal bidding requirements.
Such a request should not be made unless you are confident that your request is reasonable and appropriately justified to meet the City’s requirements and withstand any possible audit. The City’s requirements and the format for submitting such requests are contained herein. Sole Source form must be signed by authorized department representative(s). The certification will remain on file for audit purposes.
The following factors DO NOT apply to sole source requests and should not be included in your sole source justification. They will not be considered and only tend to confuse the evaluation process.
1. Personal preference for product or vendor.
2. Cost, vendor performance, and local service (these are generally considered award factors in competitive bidding).
3. Features which exceed the minimum department requirements. tor
:
____________________
Community Crisis Response - 40
Michael Romero
4/25/25 510-620-6791
Sam Vaughn
5 19 2025
185
City of Richmond: Advanced Crisis
Intervention
Training
(ACIT)
Proposal,
(rev
1)
05.30.2025
Andy Prisco, Founder JUMPSTART Mastery 11121 Cole Place Anderson Island,WA 98303 253.426.9826/[email protected] 186
Overview
This
proposal
outlines
options
in
the
provision
of
competency
based,
programmatic
training
in
team-based
crisis
response
and
verbal
de-escalation
for
the
personnel
serving
the
City
of
Richmond
within
the
Community
Crisis
Response
Program
and
the
Office
of
Neighborhood
Safety.
The
training
fulfills
the
developing
and
exigent
needs
of
personnel
engaging
people-served
and
members
of
the
public
presenting
Anger,
Aggression,
Violence,
Serious
Mental
Illness,
and
Serious
Emotional
Disturbances
at
various
points
of
service
delivery.
The
training
can
integrate
existing
internal
policies
as
they
relate
to
the
presentation
of
these
behaviors
requiring
intervention
by
staff
in
the
work
setting
and
in
the
contexts
of
workplace
violence
prevention,
and
a
culture
of
safety.
Proposed Course:
ACIT
3 Day
On-Site
Session:
Delivery
of
academic
modules,
learning
exercises,
individual
language
competency
development,
team
response
considerations,
and
contextual
scenario/role
plays
that
develop
organized
incident
management
principles
around
the
kinds
of
situations
facing
program
personnel
in
community
settings,
during
programmatic
interactions,
and
in
the
direct
service
environment.
Particular
attention
is
paid
to
the
development
of
competencies
in
supporting
people
presenting
anger
and
aggression,
mental
health
or
psychiatric
symptoms,
and
unsafe
behavior
requiring
prompting
by
staff,
such
as
self-injurious
behavior
or
threats
of
violence
toward
others.
Learning
exercises
present
realism
in
managing
particularly
acute
behaviors
and
learning
emphasis
can
be
placed
on
specific
incident
management
procedures
during
a
behavioral
emergency.
Strong
interpersonal
relationships
are
also
formed
during
in-person
delivery,
engendering
more
meaningful
coaching
and
skill
development.
187
Specifications:
ACIT
is
an
iteration
of
Psychiatric
Emergency
Response
Team
training
that
has
been
organized
for
the
rapid
development
of
adaptive
thinking
and
language
skills
in
order
to
meet
the
presentation
of
Anger,
Aggression,
and
Violence
in
a
managed
framework.
The
training
emphasizes
the
development
of
sequential
thinking
and
languaging
in
an
academic
component,
followed
by
pressure
testing
during
scenarios
and
role
plays
that
enable
the
learner
to
deliver
the
competencies
during
resistance
presented
by
the
role
player.
Specific
thinking
and
language
competencies
are
measured
during
the
training.
ACIT
has
been
engaged
by
public
safety,
behavioral
health,
corrections,
community
outreach,
and
care
and
services
staff
throughout
the
United
States
with
great
success
in
response
to
the
rapidly
changing
conditions
that
present
providers
with
unique
conditions
in
managing
angry
and
aggressive
behaviors
from
people-served.
The
training
is
regularly
sought
by
professional
agencies
with
response
duties
to
behavioral
crises
and
large
systems
of
care.
Add-Ons/Options:
ACIT
Train-The-Trainer
(T3)
-
ACIT
train-the-trainer
is
an
instructor
development
program
with
requirements
that
contemplate
depth
of
curriculum
understanding,
fidelity
to
curriculum,
and
supervision.
T3
requires
instructor
development
workshops
following
completion
of
ACIT,
and
a
period
of
supervision
(broken
into
scheduled
meetings)
before
and
during
the
enactment
of
instructor
responsibilities
within
the
workforce.
JUMPSTART
Mastery
Network
-
an
online
learning
community
of
public
safety
personnel,
behavioral
health
professionals,
and
private
enterprise
engaging
in
weekly
live
trainings,
with
access
to
masterclass
training,
featuring
licensed
group
user
access
that
keeps
personnel
engaged
in
curriculum,
ongoing
learning,
and
team
building
as
we
raise
consciousness
on
supporting
people
presenting
Anger,
Aggression,
and
Violence.
188
Proposal Provisions and Requirements
I. Class Size
Class
size
is
limited
to
15 participants
per
instructor.
Training
fees
are
flat
rate,
and
all
expenses
included.
Presentation
materials
are
provided,
per
student,
and
are
not
meant
for
duplication
without
express
permission.
II. Instructor(s)
Andy
Prisco
-
lead
during
pilot
class
Jumpstart
Mastery
personnel
-
3 total
instructors
during
days
2 and
3. 2
instructors
during
day
1. Following
pilot,
2 instructors
per
course,
guaranteed.
III. Pricing
ACIT
3 Day
On-Site
(up
to
30 students)
$41,500
IV. Terms
●
Issuance
of
a
formal
purchase
order
and
approved
warrant
upon
event
scheduling
for
in-person
delivery,
or
written
approval
for
scheduling
from
an
authorized
stakeholder
●
Payment-In-Full
is
required
upon
completion
of
service
delivery.
●
Electronic
payment
is
preferred
via
ACH
Bank
Transfer
or
Direct
Deposit.
189
Further Information:
JUMPSTART
Mastery,
LLC
is
a
WA
based
Limited
Liability
Company.
It
is
owned
and
operated
by
Andrew
and
Lori
Prisco,
WA
residents.
Following
long
careers
in
the
State’s
behavioral
health
care
system,
Andy
and
Lori
launched
JUMPSTART
Mastery
to
meet
the
needs
of
personnel
working
in
public
safety,
behavioral
health,
healthcare,
and
private
enterprise
where
staff
can
be
presented
with
Anger,
Aggression,
and
Violence
from
people
served,
in
the
course
of
their
duties.
Andy
is
the
Founder
of
the
Psychiatric
Emergency
Response
Team
program
in
WA
and
its
training
program,
Advanced
Crisis
Intervention
Team
(ACIT).
He
is
a
co-developer
of
the
first
credential
in
verbal
de-escalation
endorsed
by
a
professional
mental
health
association.
Andy
is
the
Chairman
of
the
Board
of
HOPE
REFORM,
an
accreditation
and
certification
agency
for
human
services
organizations.
He
has
been
recognized
by
the
WA
Council
of
Behavioral
Health
on
two
occasions
as
a
nominee
and
winner
of
the
Hero
of
the
Year
Award.
Andy
has
provided
transformational
de-escalation
training
to
public
safety
agencies,
psychiatric
care
and
services
personnel,
juvenile
rehabilitation
programs,
youth
and
family
behavioral
health
organizations,
hostage
negotiation
teams,
co-responder
programs,
CIT
programs,
and
human
services
initiatives
from
the
United
States
to
Canada
to
South
Africa.
Large
private
and
publicly
owned
Corporations
have
begun
to
integrate
the
work
of
Andy
Prisco
and
JUMPSTART
Mastery
into
their
inward
facing
Workplace
Violence
Prevention
and
Risk
Management
responsibilities.
190
CITY OF RICHMOND
STANDARD CONTRACT
Department: City Project Manager:
City Project Manager E-mail: City Project Manager Phone No:
Vendor No: Contract No:
Description of Services:
The parties to this STANDARD CONTRACT do mutually agree and promise as follows:
1. Parties. The parties to this Contract are the City of Richmond, a municipal corporation (“the City”), and the following named Contractor:
Contractor Name:
Street Address:
City, State, Zip Code:
Contact Person:
Telephone: Email:
Business License No:
☐ A California corporation, ☐ limited liability corporation ☐ general partnership, ☐ limited partnership, ☐ individual, ☐ non-profit corporation, ☐ individual dba as [specify:] ____________________ ☐ other [specify:] _______________________________
2. Term. The effective date of this Contract is _______________________ and terminates _________________ unless terminated earlier as set forth herein.
3. Payment Limit. City’s total payments to Contractor under this Contract shall not exceed $______________ (“Contract Payment Limit”) unless a Contract Amendment has been approved by the City Council or City Manager. If this amount includes a contingency, Contractor acknowledges that any use of such contingency shall be for work beyond the original scope of services and requires prior written authorization by the City. If noted below, Compensation for work done under this Contract, shall not exceed as follows:
FY _________ total compensation shall not exceed $_________________ FY _________ total compensation shall not exceed $_________________ FY _________ total compensation shall not exceed $_________________
4. Contractor’s Obligations. Contractor agrees to perform all work at its own cost and expense, to furnish all labor, tools, equipment, materials, except as otherwise specified, in accordance with the Service Plan set forth in Exhibit A, attached hereto and incorporated herein.
5. City Obligations. City shall make payments to the Contractor in accordance with the Payment Provisions set forth in Exhibit B, attached hereto and incorporated herein.
COMMUNITY CRISIS RESPONSE PROGRAM
MICHAEL ROMERO
[email protected]
(510) 965-3492
17023
JUMPSTART WILL BE PROVIDING CCRP STAFF WITH 3-DAY ON-SITE CRISIS INTERVENTION TRAINING WITH THE FOUNDER AND FACILITATOR OF THE PROGRAM.
JUMPSTART MASTERY, LLC
11121 COLE PLACE
ANDERSON ISLAND, WA, 98303
ANDY PRISCO
(253) 426-9826
[email protected]
4006-8648
October 1, 2025
October 31, 2026
41,500.00
26 41,500.00
191
6. Authorized Representatives and Notices. This Contract is subject to the Authorized Representatives and Notices Provisions (Exhibit C), attached hereto and incorporated herein.
7. General Conditions. This Contract is subject to the General Conditions (Exhibit D), which are attached hereto and incorporated herein.
8. Special Conditions. This Contract is subject to the Special Conditions (Exhibit E) (if any), which are attached hereto and incorporated herein.
9. Insurance Provisions. This Contract is subject to the Insurance Provisions (Exhibit F), which are attached hereto and incorporated herein.
10. Sanctuary City Compliance Statement. This Contract is subject to the Sanctuary City Compliance Statement (Exhibit G), which is attached hereto and incorporated herein.
11. Signatures. These signatures attest the parties' agreement hereto:
CITY OF RICHMOND,
a municipal corporation [BUSINESS NAME]
(* The Corporation Chairperson of the Board, President, or Vice President should sign below)
By: _________________________ By: ___________________________ Title: ________________________ Title: __________________________ Date Signed: _________________ Date Signed: ___________________ I hereby certify that this Contract (* The Corporation Chief Financial Officer or Assistant has been approved by City Council Treasurer, or Secretary or Assistant Secretary should or the City Manager. sign below)
By: _________________________ By: ___________________________ City Clerk Title: __________________________
Date Signed: ____________________
Approved as to form:
(NOTE: Pursuant to California Corporations Code Section By: _________________________ 313, if Contractor is a corporation or nonprofit organization, City Attorney this Contract (1) must be signed by (a) the Chairperson of the Board, President, or Vice-President and (b) the
Chief Financial Officer or Assistant Treasurer, or
Secretary or Assistant Secretary)
LIST OF ATTACHMENTS:
Service Plan Exhibit A
Payment Provisions Exhibit B
Authorized Representatives and Notices Exhibit C
General Conditions Exhibit D
Special Conditions Exhibit E
Insurance Provisions Exhibit F
Sanctuary City Compliance Statement Exhibit G
JUMPSTART MASTERY, LLC
192
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
EXHIBIT A
SERVICE PLAN
Contractor shall, to the satisfaction of the Project Manager ( set forth in Exhibit B) , perform the following services and be compensated as outlined below [or attach service plan if necessary]:
JUMPSTART MASTERY, LLC
See attached.
193
City of Richmond: Advanced Crisis
Intervention Training (ACIT) Proposal, (rev 1)
05.30.2025
Andy Prisco, Founder
JUMPSTART Mastery
11121 Cole Place
Anderson Island,WA 98303
253.426.9826/[email protected]
194
Overview
This
proposal
outlines
options
in
the
provision
of
competency
based,
programmatic
training
in
team-based
crisis
response
and
verbal
de-escalation
for
the
personnel
serving
the
City
of
Richmond
within
the
Community
Crisis
Response
Program
and
the
Office
of
Neighborhood
Safety.
The
training
fulfills
the
developing
and
exigent
needs
of
personnel
engaging
people-served
and
members
of
the
public
presenting
Anger,
Aggression,
Violence,
Serious
Mental
Illness,
and
Serious
Emotional
Disturbances
at
various
points
of
service
delivery.
The
training
can
integrate
existing
internal
policies
as
they
relate
to
the
presentation
of
these
behaviors
requiring
intervention
by
staff
in
the
work
setting
and
in
the
contexts
of
workplace
violence
prevention,
and
a
culture
of
safety.
Proposed Course:
ACIT
3 Day
On-Site
Session:
Delivery
of
academic
modules,
learning
exercises,
individual
language
competency
development,
team
response
considerations,
and
contextual
scenario/role
plays
that
develop
organized
incident
management
principles
around
the
kinds
of
situations
facing
program
personnel
in
community
settings,
during
programmatic
interactions,
and
in
the
direct
service
environment.
Particular
attention
is
paid
to
the
development
of
competencies
in
supporting
people
presenting
anger
and
aggression,
mental
health
or
psychiatric
symptoms,
and
unsafe
behavior
requiring
prompting
by
staff,
such
as
self-injurious
behavior
or
threats
of
violence
toward
others.
Learning
exercises
present
realism
in
managing
particularly
acute
behaviors
and
learning
emphasis
can
be
placed
on
specific
incident
management
procedures
during
a
behavioral
emergency.
Strong
interpersonal
relationships
are
also
formed
during
in-person
delivery,
engendering
more
meaningful
coaching
and
skill
development.
195
Specifications:
ACIT
is
an
iteration
of
Psychiatric
Emergency
Response
Team
training
that
has
been
organized
for
the
rapid
development
of
adaptive
thinking
and
language
skills
in
order
to
meet
the
presentation
of
Anger,
Aggression,
and
Violence
in
a
managed
framework.
The
training
emphasizes
the
development
of
sequential
thinking
and
languaging
in
an
academic
component,
followed
by
pressure
testing
during
scenarios
and
role
plays
that
enable
the
learner
to
deliver
the
competencies
during
resistance
presented
by
the
role
player.
Specific
thinking
and
language
competencies
are
measured
during
the
training.
ACIT
has
been
engaged
by
public
safety,
behavioral
health,
corrections,
community
outreach,
and
care
and
services
staff
throughout
the
United
States
with
great
success
in
response
to
the
rapidly
changing
conditions
that
present
providers
with
unique
conditions
in
managing
angry
and
aggressive
behaviors
from
people-served.
The
training
is
regularly
sought
by
professional
agencies
with
response
duties
to
behavioral
crises
and
large
systems
of
care.
Add-Ons/Options:
ACIT
Train-The-Trainer
(T3)
-
ACIT
train-the-trainer
is
an
instructor
development
program
with
requirements
that
contemplate
depth
of
curriculum
understanding,
fidelity
to
curriculum,
and
supervision.
T3
requires
instructor
development
workshops
following
completion
of
ACIT,
and
a
period
of
supervision
(broken
into
scheduled
meetings)
before
and
during
the
enactment
of
instructor
responsibilities
within
the
workforce.
JUMPSTART
Mastery
Network
-
an
online
learning
community
of
public
safety
personnel,
behavioral
health
professionals,
and
private
enterprise
engaging
in
weekly
live
trainings,
with
access
to
masterclass
training,
featuring
licensed
group
user
access
that
keeps
personnel
engaged
in
curriculum,
ongoing
learning,
and
team
building
as
we
raise
consciousness
on
supporting
people
presenting
Anger,
Aggression,
and
Violence.
196
Proposal Provisions and Requirements
I. Class Size
Class
size
is
limited
to
15 participants
per
instructor.
Training
fees
are
flat
rate,
and
all
expenses
included.
Presentation
materials
are
provided,
per
student,
and
are
not
meant
for
duplication
without
express
permission.
II. Instructor(s)
Andy
Prisco
-
lead
during
pilot
class
Jumpstart
Mastery
personnel
-
3 total
instructors
during
days
2 and
3. 2
instructors
during
day
1. Following
pilot,
2 instructors
per
course,
guaranteed.
III. Pricing
ACIT
3 Day
On-Site
(up
to
30 students)
$41,500
IV. Terms
●
Issuance
of
a
formal
purchase
order
and
approved
warrant
upon
event
scheduling
for
in-person
delivery,
or
written
approval
for
scheduling
from
an
authorized
stakeholder
●
Payment-In-Full
is
required
upon
completion
of
service
delivery.
●
Electronic
payment
is
preferred
via
ACH
Bank
Transfer
or
Direct
Deposit.
197
Further Information:
JUMPSTART
Mastery,
LLC
is
a
WA
based
Limited
Liability
Company.
It
is
owned
and
operated
by
Andrew
and
Lori
Prisco,
WA
residents.
Following
long
careers
in
the
State’s
behavioral
health
care
system,
Andy
and
Lori
launched
JUMPSTART
Mastery
to
meet
the
needs
of
personnel
working
in
public
safety,
behavioral
health,
healthcare,
and
private
enterprise
where
staff
can
be
presented
with
Anger,
Aggression,
and
Violence
from
people
served,
in
the
course
of
their
duties.
Andy
is
the
Founder
of
the
Psychiatric
Emergency
Response
Team
program
in
WA
and
its
training
program,
Advanced
Crisis
Intervention
Team
(ACIT).
He
is
a
co-developer
of
the
first
credential
in
verbal
de-escalation
endorsed
by
a
professional
mental
health
association.
Andy
is
the
Chairman
of
the
Board
of
HOPE
REFORM,
an
accreditation
and
certification
agency
for
human
services
organizations.
He
has
been
recognized
by
the
WA
Council
of
Behavioral
Health
on
two
occasions
as
a
nominee
and
winner
of
the
Hero
of
the
Year
Award.
Andy
has
provided
transformational
de-escalation
training
to
public
safety
agencies,
psychiatric
care
and
services
personnel,
juvenile
rehabilitation
programs,
youth
and
family
behavioral
health
organizations,
hostage
negotiation
teams,
co-responder
programs,
CIT
programs,
and
human
services
initiatives
from
the
United
States
to
Canada
to
South
Africa.
Large
private
and
publicly
owned
Corporations
have
begun
to
integrate
the
work
of
Andy
Prisco
and
JUMPSTART
Mastery
into
their
inward
facing
Workplace
Violence
Prevention
and
Risk
Management
responsibilities.
198
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
EXHIBIT B
PAYMENT PROVISIONS
1. COMPENSATION TO CONTRACTOR:
a. Provided Contractor is not in default under this Contract, Contractor shall be compensated in the manner set forth herein.
b. All payments made pursuant to this Contract shall be subject to the Contract Payment Limit. The Payment Limit includes expenses (phones, photocopying, meals and travel, etc.). Invoices shall be adequately detailed, based on accurate records, and be in a form reasonably satisfactory to the City. Contractor may be required to provide back-up material upon request.
c. All City vendors receiving new contracts shall sign up to receive electronic payments through the City’s Automated Clearinghouse (ACH) payments service/provider.
2. SUBMISSION OF INVOICES:
Contractor shall submit timely invoices by email to
[email protected] and/or to the following address:
Attention: City of Richmond Finance/Account Payable
Project Manager: _______________________
P.O. Box 4046
Richmond, CA 94804
3. All invoices that are submitted by Contractor shall be subject to the approval of the City Project Manager, _______________________, before payments shall be authorized.
a. The City will pay invoice(s) within 45 days after completion of services to the City’s satisfaction. The City shall not pay late fees or interest.
b. All appropriate permits, certificates, and licenses, including a City business license shall be obtained and maintained for the duration of this Contract before any payment is authorized.
4. All insurance coverage required by this Contract shall be provided by the Contractor before this Contract is executed by the City. The insurance coverage required by this Contract shall be maintained by Contractor for the duration of this Contract and must be in place before any payment is authorized.
MICHAEL ROMERO
MICHAEL ROMERO
JUMPSTART MASTERY, LLC
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_____________________________
EXHIBIT C
AUTHORIZED REPRESENTATIVES AND NOTICES
1. All required written notices shall be delivered: (i) by hand; or (ii) sent by registered, express, or certified mail, with return receipt requested or with delivery confirmation requested from the U.S. postal service; or (iii) sent by overnight or same day courier service at the party’s respective address listed in this Section.
2. Each notice shall be deemed to have been received on the earlier to occur of:
actual delivery or the date on which delivery is refused; or three (3) days after notice is deposited in the U.S. mail or with a courier service in the manner described above (Sundays and City holidays excepted).
3. Either party may, at any time, change its notice address (other than to a post office box address) by giving the other party three (3) days prior written notice of the new address.
4. All notices, demands, requests, or approvals from Contractor to the City shall be addressed to the City at:
City of Richmond
450 Civic Center Plaza
Richmond, CA 94804
Email: ________________________________________________
5. All notices, demands, requests, or approvals from the City to Contractor shall be addressed to Contractor at:
Attn:
Email: ________________________________________________
MICHAEL ROMERO
[email protected]
JUMPSTART MASTERY, LLC
JUMPSTART MASTERY, LLC
11121 COLE PLACE
ANDERSON ISLAND, WA, 98303
[email protected]
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_____________________________
EXHIBIT D
GENERAL CONDITIONS
1. INDEPENDENT PARTIES:
Contractor hereby declares that Contractor is engaged as an independent business and Contractor agrees to perform the services as an independent contractor.
The manner and means of conducting the services and tasks are under the control of Contractor except to the extent they are limited by statute, rule or regulation and the express terms of this Contract. No civil service status or other right of employment will be acquired by virtue of Contractor’s services. None of the benefits provided by the City to its employees, including but not limited to unemployment insurance, workers’ compensation plans, vacation and sick leave, are available from the City to Contractor, its employees or agents. Deductions shall not be made for any state or federal taxes, FICA payments, PERS payments, or other purposes normally associated with an employer-employee relationship from any compensation due to Contractor. Payments of the above items, if required, are the responsibility of Contractor.
2. TIME IS OF THE ESSENCE:
Contractor and the City agree that time is of the essence regarding the performance of this Contract.
3. STANDARD OF CARE:
Contractor agrees to perform all services hereunder in a manner commensurate with the prevailing standards of like professionals or service Contractors, as applicable, in the San Francisco Bay Area and agrees that all services shall be performed by qualified and experienced personnel who are not employed by the City.
4. IMMIGRATION REFORM AND CONTROL ACT (IRCA):
Contractor assumes all responsibility for verifying the identity and employment authorization of all of its employees performing work hereunder, pursuant to all applicable IRCA or other federal, or state rules and regulations. Contractor shall indemnify, defend, and hold the City harmless from and against any loss, damage, liability, costs or expenses arising from any noncompliance of this provision by Contractor.
5. NON-DISCRIMINATION:
Consistent with the City’s policy and state and federal law that harassment and discrimination are unacceptable conduct, Contractor and its employees, contractors, and agents shall not harass or discriminate against any job applicant, City employee, or any other person on the basis of any kind of any statutorily (federal, state or local) protected class, including but not limited to: race, religious creed, color, national origin, ancestry,
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_____________________________
disability (both mental and physical) including HIV and AIDS, medical condition (e.g. cancer), genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, pregnancy, political affiliation, military and veteran status or legitimate union activities. Contractor agrees that any violation of this provision shall constitute a material breach of this Contract.
6. CITY PROPERTY:
a. Each and every report, draft, work product, map, record, applicable plans, drawings, calculation, data, specification, video, graphic, or any other material or document produced, prepared or caused to be prepared by Contractor pursuant to or in connection with this Contract shall be the exclusive property of the City.
b. Notwithstanding the foregoing, Contractor shall not be obligated to provide to City proprietary software or data which Contractor has developed or had developed for Contractor's own use; provided, however, that Contractor shall, pursuant to Section 11 below, indemnify, defend and hold the City harmless from and against any discovery or Public Records Act request seeking the disclosure of such proprietary software or data.
c. No report, information or other data given to or prepared or assembled by Contractor pursuant to this Contract shall be made available to any individual or organization by Contractor without prior approval of the City Manager or their designee.
d. Contractor shall, at such time and in such form as City Manager or their designee may require, furnish reports concerning the status of services and tasks required under this Contract.
7. RECORDS:
a. Contractor shall maintain complete and accurate records with respect to the services, tasks, work, documents and data in sufficient detail to permit an evaluation of Contractor’s performance under the Contract, as well as maintain books and records related to sales, costs, expenses, receipts and other such information required by the City that relate to the performance of the services and tasks under this Contract (collectively the “Records”).
b. All Records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Contractor shall provide free access to the Records to the representatives of the City or its designees during regular business hours upon reasonable prior notice. The City has the right to examine and audit the Records, and to make copies or transcripts therefrom as necessary, and to allow inspection of all proceedings and activities related to this Contract. Such Records, together with supporting documents, shall be kept separate from other documents and records and shall be maintained by Contractor for a period of five (5) years after receipt of final payment.
JUMPSTART MASTERY, LLC
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_____________________________
c. If supplemental examination or audit of the Records is necessary due to concerns raised by the City’s preliminary examination or audit of records, and the City’s supplemental examination or audit of the records discloses a failure to adhere to appropriate internal financial controls, or other breach of this Contract or failure to act in good faith, then Contractor shall reimburse the City for all reasonable costs and expenses associated with the supplemental examination or audit.
8. PERMITS AND LICENSES:
Contractor, at its sole expense, shall obtain and maintain during the term of this Contract, all appropriate permits, certificates and licenses, including a City business license, required in connection with the performance of the services and tasks hereunder.
The failure to obtain such permits and licenses shall be a material breach of this Contract and grounds for immediate termination by City; provided, however, that City may waive the business license requirement in writing under unusual or extraordinary circumstances without necessitating any modification of this Contract to reflect such waiver.
9. TERMINATION:
a. Termination Without Default. Notwithstanding any provision herein to the contrary, the City may, in its sole and absolute discretion and without cause, terminate this Contract at any time prior to completion by Contractor of the project or services hereunder immediately upon transmission of written notice to Contractor as provided in Exhibit C “Authorized Representatives and Notices”.
b. Termination in the Event of Default. Should Contractor fail to perform any of its obligations hereunder, within the time and in the manner provided or otherwise violate any of the terms of this Contract, City may immediately terminate this Contract by giving written notice of such termination, stating the reasons for such termination. Contractor shall be compensated as provided in Exhibit B; provided, however, there shall be deducted from such amount the amount of damage, including attorney's fees, expert witness fees and costs, if any, sustained by City by virtue of Contractor's breach of this Contract. Additionally, in the event of such termination, the City may proceed with the work in any reasonable manner it chooses.
10. CONFLICT OF INTEREST:
Contractor acknowledges, represents and warrants that Contractor shall avoid all conflicts of interest (as defined under any federal, state or local statute, rule or regulation, or at common law) with respect to this Contract. Contractor further acknowledges, represents and warrants that no City official or employee has any economic interest, as defined in Title 2, California Code of Regulations §§ 18703.1 through 18703.5, with Contractor that would invalidate this Contract. Contractor acknowledges that in the event that Contractor shall be found by any judicial or administrative body to have any conflict of interest (as defined above) with respect to this Contract, all consideration received under
JUMPSTART MASTERY, LLC
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_____________________________
this Contract shall be forfeited and returned to City forthwith. This provision shall survive the termination of this Contract for one (1) year.
11. HOLD HARMLESS:
a. To the fullest extent permitted by law, Contractor shall indemnify, defend (with counsel acceptable to the City) and hold harmless the City, its City Council, boards, commissions, officials, employees, agents and volunteers (“Indemnitees”) from and against any and all loss, damages, liability, obligations, claims, suits, judgments, costs and expenses whatsoever, including attorney’s fees and costs of litigation (“Claims”), arising from or in any manner connected to Contractor’s performance of its obligations under this Contract or failure to comply with any of its obligations under this Contract or out of the operations conducted by Contractor even if the City is found to have been negligent. If the Claims filed against Indemnitees allege negligence, recklessness or willful misconduct on the part of Contractor, Contractor shall have no right of reimbursement against Indemnitees for the costs of defense even if negligence, recklessness or willful misconduct is not found on the part of Contractor. Contractor shall not have any obligations to indemnify Indemnitees if the loss or damage is found to have resulted solely from the negligence or the willful misconduct of the City. The defense and indemnification obligations of this Contract are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Contract. b. This indemnification obligation shall survive this Contract and shall not be limited by any term of any insurance policy required under this Contract; provided however, that if this Contract is for design professional services, this indemnity provision is limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the design professional (as defined in California Civil Code section 2782.8).
12. LIMITATIONS UPON SUBCONTRACTING AND ASSIGNMENT:
a. This Contract binds the heirs, successors, assigns and representatives of Contractor. The Contractor shall not enter into subcontracts for any work contemplated under this Contract and shall not assign this Contract, nor any portion hereof or monies due or to become due, without the prior written consent of the City Council or its designee.
b. Contractor shall not assign, sublease, hypothecate, or transfer this Contract, or any interest therein, directly or indirectly, by operation of law or otherwise, without prior written consent of the City Manager. Contractor shall submit a written request for consent to transfer to the City Manager at least thirty (30) days in advance of the desired transfer.
The City Manager or their designee may consent or reject such request in their sole and absolute discretion. Any attempt to do so without said consent shall be null and void, and any assignee, sublessee, hypothecate or transferee shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. However, claims for
JUMPSTART MASTERY, LLC
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Contract No: ________ For the Contract between the City of Richmond and
_____________________________
money against the City under this Contract may be assigned by Contractor to a bank, trust company or other financial institution without prior written consent. c. The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Contractor (if applicable), or of the interest of any general partner or joint venturer or syndicate member if Contractor is a partnership or joint- venture or syndicate, which shall result in a change of control of Contractor, shall be deemed an assignment. For this purpose, control shall mean fifty percent or more of the voting power or twenty-five percent or more of the assets of the corporation, partnership or joint-venture.
d. Only those persons and/or businesses whose names and resumés are attached to this Contract shall be used in the performance of this Contract. However, if after the start of this Contract, Contractor wishes to use sub-contractors, at no additional costs to the City, then Contractor shall submit a written request for consent to add sub- contractors including the names of the sub-contractors and the reasons for the request to the City Manager at least five (5) days in advance. The City Manager may consent or reject such requests in their sole and absolute discretion. e. Each sub-contractor shall be required to furnish proof of workers’ compensation insurance and shall also be required to carry general, automobile and professional liability insurance (as applicable) in reasonable conformity to the insurance carried by Contractor.
f. In addition, any tasks or services performed by sub-contractors shall be subject to each provision of this Contract. Contractor shall include the following language in their Contract with any sub-contractor: “Sub-Contractors hired by Contractor agree to be bound to Contractor and the City in the same manner and to the same extent as Contractor is bound to the City.”
g. The requirements in this Section 12 shall not apply to persons who are merely providing materials, supplies, data or information that Contractor then analyzes and incorporates into its work product.
13. SAFETY:
a. Contractor acknowledges that the City is committed to the highest standards of workplace safety. Contractor will be solely and completely responsible for conditions of all vehicles owned or operated by Contractor, including the safety of all persons and property during performance of the services and tasks under this Contract.
Contractor shall assume sole and complete responsibility for the safety of Contractor's employees and any of subcontractor's employees This requirement will apply continuously and not be limited to normal working hours. In addition, Contractor will comply with all safety provisions in conformance with U.S. Department of Labor Occupational Safety and Health Act, any equivalent state law, and all other applicable
JUMPSTART MASTERY, LLC
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_____________________________
federal, state, county and local laws, ordinances, codes, and any regulations that may be detailed in other parts of the Contract. Where any of these are in conflict, the more stringent requirements will be followed. Contractor’s failure to thoroughly familiarize itself with the aforementioned safety provisions will not relieve it from compliance with the obligations and penalties set forth herein.
b. Contractor will immediately notify the City (in no event less than 24 hours) of any incident of death, serious personal injury or substantial property damage that occurs in connection with the performance of this Contract. Contractor will promptly submit to the City a written report of all incidents that occur in connection with this Contract. This report must include the following information: (i) name and address of injured or deceased person(s); (ii) name and address of Contractor’s employee(s) involved in the incident; (iii) name and address of Contractor’s liability insurance carrier; (iv) a detailed description of the incident; and (v) a police report.
c. Contractor acknowledges that the City shall have the right to impose, at the City’s sole discretion, requirements that it deems are necessary to protect the health and safety of the City employees, residents, and visitors. Contractor agrees to comply with all such requirements, including, but not limited to, mandatory vaccinations, the use of personal protective equipment (e.g. masks), physical distancing, and health screenings.
Contractor also agrees to make available to the City, at the City’s request, records to demonstrate Contractor’s compliance with this Section.
14. INSURANCE:
Insurance requirements are set forth in Exhibit F to this Contract. Contractor shall abide by the insurance requirements set forth in said Exhibit F.
15. COMPLIANCE WITH ALL APPLICABLE LAWS:
a. During the term of this Contract, Contractor shall keep fully informed of all existing and future state and federal laws and all municipal ordinances and regulations of the City of Richmond which affect the manner in which the services or tasks are to be performed by Contractor, as well as all such orders and decrees of bodies or tribunals having any jurisdiction or authority over the same. Contractor shall comply with all applicable laws, state and federal and all ordinances, rules and regulations enacted or issued by the City. Compliance under this provision includes compliance with all provisions of the Richmond Municipal Code ("Municipal Code"), including Chapters 2.50,
2.52, 2.56, and 2.60, if applicable.
b. Contractor acknowledges that under § 2.60.070 of the Municipal Code ("Living Wage Ordinance"), Contractor is required to provide the City with documents and information verifying its compliance with the Living Wage Ordinance. Contractor shall notify each of its affected employees with regards to the wages that are required to be paid pursuant to the Living Wage Ordinance as prescribed in § 2.60.070 of the Municipal Code.
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_____________________________
c. Contractor shall comply with § 2.28.030 of the Municipal Code, obligating every Contractor or sub-Contractor under an agreement or sub-agreement with the City for public works, goods or services to refrain from discriminatory employment or practices on the basis of race, color, sex, sexual orientation, religious creed, national origin or ancestry of any employee, any applicant for employment or any potential sub-contractor. d. Contractor acknowledges that the City’s Drug Free Workplace Policy, Violence in the Workplace Policy and the Policy Against Workplace Harassment, are available on the City’s website at http://www.ci.richmond.ca.us/workplacepolicies.
Contractor agrees to abide by the terms and conditions of said policies.
16. INTEGRATED CONTRACT:
The Recitals and exhibits are a material part of this Contract and are expressly incorporated herein. This Contract represents the full and complete understanding of every kind or nature whatsoever between the parties hereto, and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreement or implied covenant shall be held to vary the provisions hereof. Any modification of this Contract will be effective only by written execution signed by both the City and Contractor.
17. CONFLICTING PROVISIONS:
In the event of a conflict between these General Conditions and those of any Exhibit or attachment hereto, these General Conditions shall prevail; provided, however, that any Special Condition as set forth in Exhibit E shall prevail over these General Conditions. In the event of a conflict between the terms and conditions of any two or more Exhibits or attachments hereto, those prepared by City shall prevail over those prepared by the Contractor, and the terms and conditions preferred by the City shall prevail over those preferred by the Contractor.
18. FORCE MAJEURE:
Neither party hereto shall be considered in default in the performance of its obligations hereunder to the extent that the performance of such an obligation is prevented or delayed by reason of acts of God, strikes, boycotts, lock-outs, inability to procure materials not related to the price thereof, failure of power, restrictive governmental laws and regulations enacted after the date of this Contract, riots, civil unrest, acts of terrorism, insurrection, war, declaration of a state or national emergency or other reasons of a like nature not within the reasonable control of such party.
19. CONFLICT OF LAW:
This Contract shall be interpreted under, and enforced by the laws of the State of
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_____________________________
California without regard to any choice of law rules which may direct the application of laws of another jurisdiction. The Contract and obligations of the parties are subject to all valid laws, orders, rules, and regulations of the authorities having jurisdiction over this Contract (or the successors of those authorities). Any suits brought pursuant to this Contract shall be filed with the courts of the County of Contra Costa, State of California.
20. CLAIMS:
Any claim by Contractor against City hereunder shall be subject to Government Code §§ 800 et seq. The claims presentation provisions of said Act are hereby modified such that the presentation of all claims hereunder to the City shall be waived if not made within six months after accrual of the cause of action.
21. INTERPRETATION:
This Contract shall be interpreted as if drafted by both parties.
22. WARRANTY:
If any product is be provided to the City as part of this Contract, Contractor warrants as follows: Contractor possesses good title to the product and the right to transfer the product to City; the product shall be delivered to the City free from any security interest or other lien; the product meets any specifications contained herein; the product shall be free from material defects in materials and workmanship under normal use for a period of one (1) year from the date of delivery; and the product shall be fit for its intended purpose(s). Notwithstanding the foregoing, consumable and maintenance items (such as light bulbs and batteries) shall be warranted for a period of one hundred and eighty (180) days from the date of delivery. All repairs during the warranty period shall be promptly performed by Contractor, at Contractor's expense, including shipping.
23. SEVERABILITY:
In the event that any of the provisions or portions or applications thereof of this Contract are held to be unenforceable or invalid by any court of competent jurisdiction, City and Contractor shall negotiate an equitable adjustment in the provisions of the Contract with a view toward effecting the purpose of this Contract, and the validity and enforceability of the remaining provisions or portions or applications thereof, shall not be affected thereby.
24. AUTHORITY:
City warrants and represents that the signatory hereto (the Mayor of the City of Richmond or the City Manager) is duly authorized to enter into and execute this Contract on behalf of City. The party signing on behalf of Contractor warrants and represents that they are duly authorized to enter into and execute this Contract on behalf of Contractor,
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_____________________________
and shall be personally liable to City if they are not duly authorized to enter into and execute this Contract on behalf of Contractor.
25. WAIVER:
The waiver by City of any breach of any term or provision of this Contract shall not be construed as a waiver of any subsequent breach. Inspections or approvals, or statements by any officer, agent or employee of the City relating to the Contractor’s performance, or payment therefore, or any combination of these acts, shall not relieve the Contractor’s obligation to fulfill this Contract as prescribed; nor shall the City be thereby stopped from bringing any action for damages or enforcement arising from any failure to comply with any of the terms and conditions of this Contract.
26. COUNTERPARTS:
This Contract may be executed in any number of counterparts (including by fax, PDF, DocuSign, or other electronic means), each of which shall be deemed an original, but all of which shall constitute one and the same instrument.
27. SANCTUARY CITY CONTRACTING ORDINANCE (SCCO):
The Richmond Sanctuary City Contracting Ordinance No. 12-18 prohibits the City from granting and or retaining contracts with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor must submit the Sanctuary City Compliance Statement, attached hereto as Exhibit G.
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EXHIBIT E
SPECIAL CONDITIONS
The General Conditions are hereby amended to include the following modifications and/or provisions (if applicable, otherwise please state “NONE”):
JUMPSTART MASTERY, LLC
Attached is a written statement regarding the automobile liability policy waiver as well as a written statement on the workers' compensation liability policy waiver. 210
1 Joan Binalinbing
From: Andy Prisco <[email protected]>
Sent: Thursday, May 29, 2025 4:48 PM
To: Joan Binalinbing; [email protected]; Lisa Melgarejo; Michael Romero; Yeimi Navas- Castillo
Cc: Jess Therrell
Subject: Vehicle Insurance Wavier Statement
This email originated from outside of the City's email system. Do not open links or attachments from untrusted sources.
Team,
This is to confirm that JUMPSTART Mastery, LLC pledges the use of public transportation or similar services (UBER, LYFT) in the transportation needs of its instructors to and from the jobsite while visiting the City of Richmond, in the provision of contracted training services.
Feel free to reach out with any questions.
Many thanks,
Andy
To help
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privacy,
Micro so ft
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prevented
auto matic
download of
this picture
from the
Internet.
https://www.
linkedin.com/
in/andy-
prisco-
7b176a4b/
211
From: Andy Prisco
To: Joan Binalinbing
Cc: Michael Romero; Jess Therrell; Yeimi Navas-Castillo; Sam Vaughn Subject: Re: Vehicle Insurance Wavier Statement
Date: Wednesday, June 4, 2025 3:03:08 PM
Attachments: image001.png
image002.png
This email originated from outside of the City's email system. Do not open links or attachments from untrusted sources.
Hi Joan! Thank you for this update. Please note as follows... 1) We are researching and will correct the disparity between the ACCORD form and the GL endorsement. We will upload the correction to PINS the moment it is complete and will advise.
2) Our Certificate of Workman's Compensation Coverage already exists in PINS. I just confirmed that it is in PINS, personally. I disclosed previously in this thread that the State of WA's Department of Labor & Industries (L&I) is the Workman's Compensation insurance provider to all businesses in WA, under State law. The additional documents or endorsements from L&I that meet COR's published requirements for Workman's Compensation insurance are not available. L&I will not produce specific Workman's Compensation coverage amounts or an endorsement under their Workman's Compensation policy. State L&I insurance does cover activities outside of WA for WA businesses. This is referenced in State law. I propose this requirement is adapted to accept what a WA vendor to the COR can produce. What I can offer is the contact information of the WA State L&I representative who serves JUMPSTART Mastery, LLC, if this needs to be validated.
Happy to discuss further if needed.
All the best,
Andy
On Wed, Jun 4, 2025 at 2:02ௗPM Joan Binalinbing <[email protected]> wrote:
Hi Andy and Jess,
I’m assuming the below is in response to Sheila’s most recent comment on PINS – screenshot below. I’ve removed them from this email chain as they prefer communication to stay within PINS so I will update them with your response to Sheila’s earlier comment from yesterday. Thank you! Best,
Joan Binalinbing (she/her)
Associate Administrative Analyst
Reach Out with Compassion and Kindness (ROCK)
City of Richmond, Community Crisis Response Program (CCRP) 440 Civic Center Plaza Ste. 360 Richmond, CA 94804
Direct: (510) 620-6531 | Fax: (510) 620-5449
Email: [email protected]
212
From: Andy Prisco <[email protected]>
Sent: Tuesday, June 3, 2025 12:29 PM
To: Joan Binalinbing <[email protected]>; Michael Romero <[email protected]> Cc: SHEILA SHANAHAN <[email protected]>; Lisa Melgarejo <[email protected]>; Jess Therrell <[email protected]> Subject: Re: Vehicle Insurance Wavier Statement
This email originated from outside of the City's email system. Do not open links or attachments from untrusted sources.
We already know and appreciate that the certificate from WA does not specify the insurance amount listed by COR...please note that WA L&I will not alter the certificate to comport with the standards as articulated by COR...for this kind of service and training event, I hope that what we have provided will suffice. As the certificate makes clear, JUMPSTART maintains Workman's Compensation insurance and is compliant with WA State law regarding the same.
Happy to jump on another call to discuss further if needed.
All the best,
Andy
On Tue, Jun 3, 2025 at 10:48 AM Jess Therrell <[email protected]> wrote:
Hello,
Copies of our workers comp coverage and our additional insured document was submitted.
Could you please confirm if we are in compliance with all insurance requirements? Thank you!
213
On Fri, May 30, 2025 at 4:17ௗPM Andy Prisco <[email protected]> wrote:
Sheila and Lisa,
JUMPSTART will NOT be using 1099 contractors for this contract. JUMPSTART will be using formal employees. The only additional insured will be COR. We have updated the PINS with new forms for your review.
Our GL and PL policies cover employees of JUMPSTART.
On the subject of Workman's Compensation, it is State law in WA that Workman's Compensation Insurance must be acquired from the State's Labor and Industries Department. Private workman's compensation insurance is not available to WA businesses.
We are reaching out to our State L&I contact with COR's Workman's Compensation requirements, to see what documents THEY can generate, to satisfy COR's requirement. Current certificates of workman's compensation insurance, which we maintain, do NOT identify a coverage value per episode of bodily injury or disease.
Please feedback any thoughts or observations.
More soon,
Andy
On Fri, May 30, 2025 at 9:22ௗAM SHEILA SHANAHAN <[email protected] > wrote:
214
Happy Friday Team,
I had a chance to touch bases with Lisa today on our path forward for Jump Start and we both understood from our meeting that the 1099 subcontractors you use were included as Additional Insureds on your GL policy. You had referenced that you would be able to provide a list of them and identify those that would be on COR sites.
If that is not the case -
You will need to add them as Additional Insured on your GL Policy
OR
Each of the subcontractors would need to provide their own insurance that meets COR requirements (to include WC and Professional Liability). For any subcontractor that has no employees, the COR has a Contractor Release of Liability that states they have no employees.
For the Additional Insured endorsements that COR needs from Jumpstart
Per the City of Richmond’s Insurance requirements, the vendor needs to supply – • A Named Additional Insured endorsement with a corresponding Primary & Non-Contributory endorsement for GL and Umbrella if being used to meet COR coverage requirements • If the vendor can provide an ISO CG 20 10 11 85 – Additional Insured that is the only endorsement needed • If the vendor cannot provide an ISO CG 20 10 11 85, they must provide two endorsements – (1) ISO CG 20 26 – Additional Insured – Designated Person or Organization AND (2) ISO CG 20 37 – Additional Insured – Completed Operations Please note: “blanket” endorsements or policy pages are not accepted in lieu of named endorsements. Please make sure that policy numbers are placed on the endorsements.
From: Andy Prisco <[email protected]>
Sent: Friday, May 30, 2025 12:03 AM
To: SHEILA SHANAHAN <[email protected]>
Cc: Jess Therrell <[email protected]>
Subject: Re: Vehicle Insurance Wavier Statement
Thank you, Sheila.
We will likely be unable to secure additional insurance on our GL or PL policies for any 1099 contractor/instructor for JUMPSTART.
In the service of efficiency however, what we can do to potentially resolve this issue is author a statement which commits to the City of Richmond that any instructor for JUMPSTART would be a formal employee to the Company and therefore, covered by the Company's GL and PL policies. That way, we would not have any additional insured to list. Will this satisfy the requirement? If so, please advise and I can issue the Statement in an e-mail.
Thank you,
Andy
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On Thu, May 29, 2025 at 6:11ௗPM SHEILA SHANAHAN <[email protected] > wrote:
Hi Jess,
I did see the Professional Liability submittal in PINS and have marked it compliant today.
Regarding the instructors, there are multiple reasons why we want to make sure they are covered under insurance. They should be covered on your Professional Liability insurance for the actual training portion as they are licensed professionals and that is their product.
They should also be covered on your GL in the off chance that something could be damaged at the COR facilities by them or their equipment or some kind of bodily injury occurs.
From: Jess Therrell <[email protected]>
Sent: Thursday, May 29, 2025 5:02 PM
To: Andy Prisco <[email protected]>; [email protected] <[email protected]> Subject: Re: Vehicle Insurance Wavier Statement
Hello,
Quick update-we purchased a Professional Liability (Errors & Omissions) policy and submitted it in PINS.
Another question-if the City of Richmond is additional insured on our policy why do our instructors need to be listed as well? Thank you for your help!
216
:
On Thu, May 29, 2025 at 4:48ௗPM Andy Prisco <[email protected]> wrote:
Team,
This is to confirm that JUMPSTART Mastery, LLC pledges the use of public transportation or similar services (UBER, LYFT) in the transportation needs of its instructors to and from the jobsite while visiting the City of Richmond, in the provision of contracted training services.
Feel free to reach out with any questions.
Many thanks,
Andy
217
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
EXHIBIT F
INSURANCE PROVISIONS
☐ CHECK HERE IF RISK MANAGEMENT HAS APPROVED WAIVING INSURANCE REQUIREMENTS FOR THIS CONTRACT.
1. CERTIFICATES: Before the commencement of the terms of this Contract, and during the entire term of this Contract and any extension or modification thereof, Contractor shall furnish the City’s Risk Manager with certificates showing the type, amount, class of operations covered, effective dates and dates of expiration of insurance coverage in compliance with coverage requirements set forth by the City and incorporated herein.
Such certificates, which do not limit Contractor’s indemnification, shall also contain substantially the following statement:
“Should any of the above insurance covered by this certificate be canceled or coverage reduced before the expiration date thereof, the insurer affording coverage shall provide thirty (30) days’ advance written notice to the City of Richmond.
Attention: Risk Manager.”
Contractor shall maintain in force at all times during the performance of this Contract all appropriate coverage of insurance required by this Contract with an insurance company licensed to offer insurance business in the State of California with a current A.M. Best’s rating of no less than A:VII or Standard & Poor’s Rating (if rated) of at least BBB unless otherwise acceptable to the City. Contractor shall deliver updated insurance certificates to the City at the address set forth in Exhibit C prior to the expiration of the existing insurance certificate for the duration of the term of Contract.
Endorsements naming the City, its City Council, boards, commissions, officials, employees, agents, and volunteers as additional insured shall be submitted with the insurance certificates.
2. COVERAGE REQUIREMENTS: The City’s insurance requirements depend upon the type of service being provided and/or the provider. The City’s insurance requirements will fall into one of the following categories (unless otherwise provided by the City):
Consultants and Contractors – Type 1
Professional Services – Type 2
Environmental Risk/Hazardous Waste Material – Type 3
Lease of City Property – Type 4
Vendors, Suppliers, Small Grant Recipients & Nonprofit Organizations – Type 5 Transportation Providers – Type 6
Professional Services Pyrotechnics – Type 7
Cyber and I.T. Risks – Type 8
JUMPSTART MASTERY, LLC
218
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
The insurance requirements classification applicable to this Contract shall be attached to this Exhibit F and made a part hereof.
3. FAILURE TO SECURE: If Contractor at any time during the term hereof should fail to secure or maintain the foregoing insurance, the City shall be permitted to obtain such insurance in Contractor’s name or as an agent of Contractor and shall be compensated by Contractor for the costs of the insurance premiums at the maximum rate permitted by law and computed from the date written notice is received that the premiums have not been paid.
4. SUFFICIENCY OF INSURANCE: The insurance limits required by the City are not represented as being sufficient to protect Contractor. Contractor is advised to consult Contractor’s insurance broker to determine adequate coverage for Contractor. The coverage and limits shall be (1) the minimum coverage and limits specified in this Contract; or (2) the broader coverage and maximum limits of the coverage carried by or available to Contractor; whichever is greater.
INSERT INSURANCE REQUIREMENTS CLASSIFICATION APPLICABLE TO THIS CONTRACT: (IF NECESSARY, CONFIRM WITH RISK MANAGER)
JUMPSTART MASTERY, LLC
219
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
EXHIBIT G
SANCTUARY CITY COMPLIANCE STATEMENT
The undersigned, (hereafter "Contractor"), has had an opportunity to review the requirements of City of Richmond Ordinance 12-18 (hereafter "Sanctuary City Contracting Ordinance" or “SCCO”).
Contractor understands and agrees that the City may choose with whom it will maintain business relations and may refrain from contracting with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor understands the meaning of the following terms used in the SCCO:
a. "Data Broker” means either of the following:
i. The collection of information, including personal information about consumers, from a wide variety of sources for the purposes of reselling such information to their customers, which include both private-sector business and government agencies;
ii. The aggregation of data that was collected for another purpose from that for which it is ultimately used.
b. “Extreme Vetting” means data mining, threat modeling, predictive risk analysis, or other similar services."
Contractor understands that it is not eligible to receive or retain a City contract if at the time the Contract is executed, or at any time during the term of the Contract, it provides Data Broker or Extreme Vetting services to ICE.
Contractor further understands and agrees that Contractor's failure to comply with the SCCO shall constitute a material default of the Contract and the City Manager may terminate the Contract and bar Contractor from bidding on future contracts with the City for five (5) years from the effective date of the contract termination.
By executing this statement, Contractor certifies that it complies with the requirements of the SCCO and that if at any time during the term of the Contract it ceases to comply, Contractor will promptly notify the City Manager in writing. Any person or entity who knowingly or willingly supplies false information in violation of the SCCO shall be guilty of a misdemeanor and subject to a $1,000 fine.
Based on the foregoing, the undersigned declares under penalty of perjury under the laws of the State of California that the foregoing is true and correct.
Printed Name: Title:
Signed: Date:
Business Entity:
JUMPSTART MASTERY, LLC
220
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:
Professional Services
Type 2 – Page 1 of 3
Revised: September 2011
In all instances where CONTRACTOR or its representatives will provide professional services (architects, engineers, construction management, counselors, medical professionals, hospitals, clinics, attorneys, consultants, accountants, etc.) to the City of Richmond (City), the City requires the following MINIMUM insurance requirements and limits.
CONTRACTOR shall procure and maintain for the duration of the contract, agreement, or other order for work, services or supplies, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the CONTRACTOR, its agents, representatives, employees or subcontractors. Maintenance of proper insurance coverage is a material element of the contract. Failure to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of contract.
CONTRACTOR agrees that in the event of loss due to any of the perils for which it has agreed to provide Commercial General Liability insurance, CONTRACTOR shall look solely to its insurance for recovery.
CONTRACTOR hereby grants to CITY, on behalf of any insurer providing Commercial General Liability insurance to either CONTRACTOR or CITY with respect to the services of CONSULTANT herein, a waiver of any right to subrogation which any such insurer of said CONTRACTOR may acquire against the CITY by virtue of the payment of any loss under such insurance.
Original, signed certificates and original, separate policy endorsements, naming the City as an additional insured for general liability coverage, as well as a waiver of subrogation for Workers’ Compensation insurance, shall be received and approved by the City before any work may begin. However, failure to do so shall not operate as a waiver of these insurance requirements.
City reserves the right to modify or require additional coverages for specific risk exposures depending on scope of CONTRACTORS work.
Minimum coverage is detailed below. The policy limits of coverage shall be made available to the full limits of the policy. The minimum limits stated herein shall not serve to reduce the policy limits of coverage of CONTRACTOR.
Minimum Scope of Insurance – the following forms shall be provided and coverage shall be at least as broad as the following:
1. Insurance Services Office Commercial General Liability coverage (ISO Occurrence Form CG 0001), and including coverage for bodily and personal injury, property damage, and products and completed operations (if applicable).
2. Insurance Services Office Automobile Liability coverage (ISO Form CA 0001, Code 1, Any Auto).
3. Original and Separate Additional Insured Endorsement for General Liability (ISO Form CG 20 10 11/85 or its equivalent) with primary and non-contributory language.
4. Workers’ Compensation Insurance as required by the State of California including Employer’s Liability coverage.
5. Original and Separate Waiver of Subrogation for Workers’ Compensation insurance.
6. Professional Liability or Errors & Omissions Liability Insurance appropriate to the CONTRACTOR’s profession (if required.)
Required Coverage Minimum Limits
Workers’ Compensation and
Employers’ Liability
Statutory limits as required by the State of California including $1 million Employers’ Liability per accident, per employee for bodily injury or disease.
If CONTRACTOR is self-insured, provide a certificate of Permission to Self- Insure, signed by the California Department of Industrial Relations and Self- Insurance. If contractor is a sole proprietor (has no employees) than contractor must sign “Contractor Release of Liability” found at:
http://www.ci.richmond.ca.us/index.aspx?nid=61.
General Liability
(primary and excess limits
combined)
$2,000,000 per occurrence for bodily injury, personal injury and property damage. If the policy includes a general aggregate, either the general aggregate shall apply separately to this project, service or location or the minimum required aggregate limit shall be twice the per occurrence limit ($4 million aggregate limit).
Policy shall be endorsed to name the City of Richmond as an additional insured per the conditions detailed below.
221
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:
Professional Services
Type 2 – Page 2 of 3
Revised: September 2011
Automobile Liability $1,000,000 per occurrence for bodily injury and property damage.
PROJECT COST R EQUIRED LIMIT
$0 - $1 million $1 million p/o
$1 million - $5 million $2 million p/o
Over $5 million $5 million p/o
Professional Liability or Errors &
Omissions Liability –
Required for all professionals
including architects, engineers,
consultants, construction
management, counselors, medical
professionals, hospitals, clinics,
attorneys and accountants, & other
consultants as may be required by
the City.
Required Policy Conditions
Additional Insured Endorsement
Applicable to General Liability coverage.
The City of Richmond, its officers, officials, employees, agents and volunteers are to be named as additional insureds for all liability arising out of the operations by or on behalf of the named insured including bodily injury, deaths and property damage or destruction arising in any respect directly or indirectly in the performance of this contract.
ISO form CG 20 10 (11/85) or its equivalent is required. If the Contractor is supplying their product or providing a service then the endorsement must not
exclude products and completed operations
coverage. If it does, then CG 20 37 (10/01) is also required.
SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61
.
Primary and Noncontributory The contractor’s insurance coverage must be primary coverage as it pertains to the City, its officers, officials, employees, agents and volunteers. Any insurance or self insurance maintained by the City is wholly separate from the insurance of the contractor and in no way relieves the contractor from its responsibility to provide insurance.
Waiver of Subrogation
Endorsement Form
Contractor’s insurer will provide a Waiver of Subrogation in favor of the City for Workers’ Compensation Insurance during the life of this contract.
SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61.
Deductibles and Self-Insured
Retentions
Any deductible or self-insured retention must be declared to and approved by the City. At the option of the City either the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City or the CONTRACTOR shall procure a financial guarantee in an amount equal to the deductible or self-insured retention guaranteeing payment of losses and related investigations, claims administration and defense expenses.
Contractor is responsible for satisfaction of the deductible and/or self-insured retention for each loss.
A. M. Best Rating A:VII or Better. If the A.M. Best Rating falls below the required rating, CONTRACTOR must replace coverage immediately and provide notice to City.
Umbrella/Excess Liability Policies
If an Umbrella or Excess Liability Policy is used to meet the liability limits, coverage shall be as broad as specified for underlying coverage’s and cover those insured in the underlying policies.
222
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:
Professional Services
Type 2 – Page 3 of 3
Revised: September 2011
Claims-Made Policies
If any insurance policy is written on a claims-made form: 1) the retroactive date must be shown, and must be before the date of the contract or the beginning of contract work. 2) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. 3) If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, the Contractor must purchase an extended period coverage for a minimum of five (5) years after completion of contract work.
Subcontractors
CONTRACTOR
shall include all subcontractors as insured under its policies or shall furnish to the City for review and approval, separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein.
CONTRACTOR agrees to defend and indemnify the City of Richmond for any damage resulting to it from failure of either CONTRACTOR or any subcontractor to take out or maintain the required insurance policies.
The fact that
insurance is obtained by CONTRACTOR, and/or CONTRACTOR’s subcontractors, will not be deemed to release or diminish the liability of CONTRACTOR, including, without limitation, liability under the indemnity provisions of this contract. Damages recoverable by CITY from CONTRACTOR or any third party will not be limited by the amount of the required insurance coverage.
Verification of Coverage
All original certificates and endorsements shall be received and approved by the City before work may begin .
The City of Richmond reserves the right to require complete, certified copies of all required insurance policies including endorsements affecting the coverage at any time.
Original insurance certificates and required policy endorsements shall be mailed or delivered to the Designated Project Manager for the City of Richmond.
Insurance certificates and endorsements may be faxed to the Designated Project Manger. However, CONTRACTOR must mail the original certificates and endorsements to Designated Project Manager once faxed.
Continuous Coverage
CONTRACTOR shall maintain the required insurance for the life of the contract. Should the CONTRACTOR cease to have insurance as required during this time, all work by the CONTRACTOR pursuant to this agreement shall cease until insurance acceptable to the City is provided. In the event that CONTRACTOR fails to comply with the City’s insurance requirements, the City may take such action as it deems necessary to protect the City’s interests. Such action may include but is not limited to termination of the contract, withholding of payments, or other actions as the City deems appropriate.
If services or the scope of work extend beyond the expiration dates of the required insurance policies initially approved by the City, CONTRACTOR must provide updated certificates and endorsements indicating that the required coverage, terms and conditions are still in place. Renewal certificates and updated endorsements shall be mailed to the Designated Project Manager.
Cancellation
CONTRACTOR shall ensure that coverage shall not be cancelled, reduced or otherwise materially changed except after thirty (30) days’ prior written notice has been given to the City.
Reporting Requirements
Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers.
Consistent with Public Policy
The insuring provisions, insofar as they may be judged to be against public policy shall be void and unenforceable only to the minimum extent necessary so that the remaining terms and provisions herein may be consistent with public policy and thus enforceable.
223
September 23, 2025
Mayor's Office
DATE: September 23, 2025
TO: Members of the City Council
FROM:
Mayor Eduardo Martinez
Subject:
Reappointment of Andre Jackson to the Community Police
Review Commission
FINANCIAL IMPACT: N/A
PREVIOUS COUNCIL
ACTION:
November 17, 2020
STATEMENT OF THE
ISSUE:
Andre Jackson is reapplying to serve on the Community
Police Review Commission
RECOMMENDED ACTION: REAPPOINT Andre Jackson to the Community Police Review Commission, with a term that expires on
November 1, 2026 – Mayor’s Office (Mayor Eduardo
Martinez 510-620-6503).
DISCUSSION:
Andre Jackson has served on the commission since November 17, 2020, demonstrating a commitment to transparency, accountability, and community engagement in local policing. A lifelong resident of Richmond for over 70 years, Jackson brings deep-rooted knowledge of the city’s history, neighborhoods, and civic landscape. He would like to continue serving as a liaison between the community and the police department.
DOCUMENTS ATTACHED:
Attachment 1 – Andre Jackson’s redacted application.
AGENDA
REPORT
224
By Sabrina Lundy at 9:03 am, Aug 08, 2025
225
September 23, 2025
Mayor's Office
DATE: September 23, 2025
TO: Members of the City Council
FROM:
Mayor Eduardo Martinez
Subject:
Reappointment of Orrian Willis to the Economic
Development Commission
FINANCIAL IMPACT: N/A
PREVIOUS COUNCIL
ACTION:
October 1, 2019
April 5, 2022
STATEMENT OF THE
ISSUE:
Orrian Willis is applying to continue serving on the
Economic Development Commission
RECOMMENDED ACTION: REAPPOINT Orrian Willis to the Economic Development Commission with a term that expires on March 30, 2028
– Mayor’s Office (Mayor Eduardo Martinez 510-620-
6503).
DISCUSSION:
Orrian Elijah Willis is being recommended for reappointment to the Economic Development Commission. Willis has served on the Commission since 2019 and brings valuable experience in workforce development. With a degree in Urban Studies and Planning and a background helping people find jobs and build careers, Willis has supported Richmond’s efforts to grow its economy and create opportunities for residents. They wish to continue working with city staff and the community to strengthen local economic and workforce strategies.
DOCUMENTS ATTACHED:
Attachment 1 – Orrian Willis’ redacted application.
AGENDA
REPORT
226
227
September 23, 2025
Mayor's Office
DATE: September 23, 2025
TO: Members of the City Council
FROM:
Mayor Eduardo Martinez
Subject:
Reappointment of Sahai Burrowes to the Community
Crisis Response Program Advisory Board
FINANCIAL IMPACT: N/A
PREVIOUS COUNCIL
ACTION:
September 24, 2024
STATEMENT OF THE
ISSUE:
Sahai Burrowes is reapplying to serve on the Community
Crisis Response Program Advisory Board
RECOMMENDED ACTION: REAPPOINT Sahai Burrowes to the Community Crisis Response Program Advisory Board with a term that
expires on December 31, 2027 – Mayor’s Office (Mayor
Eduardo Martinez 510-620-6503).
DISCUSSION:
Sahai Burrowes is being recommended for reappointment to the Community Crisis Response Program Advisory Board. Burrowes has lived in Richmond for nine years and brings a strong background in public health, research, and community collaboration.
Burrowes holds a PhD in Health Policy from UC Berkeley, a Master’s in Law and Diplomacy from Tufts University, and a Bachelor’s degree from UC Santa Cruz. They have worked in global health and research settings, partnering with diverse organizations and stakeholders to improve public systems.
AGENDA
REPORT
228
September 23, 2025
Burrowes is committed to helping the CCRP evaluate its work by ensuring it collects the right information, analyzes data carefully, and shares findings clearly with Richmond residents. Their experience and dedication make them a valuable asset to the Advisory Board.
DOCUMENTS ATTACHED:
Attachment 1 – Sahai Burrowes’ redacted application.
229
Clear Form RECEIVED
AUG 1 2 2025
BOARD OR COMMISSION APPLICATION FO M CITY OF RICHMOND
CITY CLERK'S OFFICE
Check one: New Appointment O
Re-Appointment f.21
NAME OF BOARD OR COMMISSION: Community Crisis Response Program Community Advisory Board NAME: Sahai Burrowes
HOME ADDRESS:
ZIP CODE:94805 HOME PHONE: WORK PHONE:
OCCUPATION: Associate Professor, Public Health EMAIL ADDRESS:
HOW LONG HAVE YOU BEEN A RESIDENT OF THE CITY OF RICHMOND:9 years ------------ PLACE OF EMPLOYMENT:
REASONS FOR INTEREST IN APPOINTMENT:
I am interested in supporting the CCRP's evaluation, ensuring that it collects & tracks appropriate information, analyzes data rigorously, & disseminates findings clearly to Richmond residents. I believe that my research skills, global health experience working collaboratively & diplomatically with a diverse collection of stakeholders, and understanding of public health systems uniquely position me to support the FRATERNAL AND/OR CIVIC ORGANIZATIONS:
American Public Health Association. African Studies Association, AidData Research Consortium, OASIS Sahel
EDUCATION:
University of California Berkeley: PhD in Health Policy, May 2014; The Fletcher School of Law and Diplomacy, Tufts University: Master of Arts in Law and Diplomacy, May 1997; University of California at Santa Cruz: Bachelor of Arts, Pohbcs, June 1995
REFERENCES (Minimum 5 - List Name, Address, Phone Number, and Email Address)
1.Alison Bing,
2_ Sarah Sullivan,
3_Celine Schein,
4_ Carinne Brody,
5_Gayle Cummings,
� • -;�
To the best of my knowledge the information provided is true and correct:
/� � August 12,2025
Signature Date
Deliver or Mail to: City Clerk Or Email to: [email protected] 450 Civic Center Plaza Print and Sign .
Richmond, CA 94804
j For Office Use Only: New Appointment: □ Reappointment: □ N
D 1st O 2nd D 3rd
230