Form A-4 (Page 1 of 1)
Contra Costa County INTERAGENCY AGREEMENT Number
Standard Form A-4 (Agency Provides Services) Fund/Org# 2858 Revised 2002 Account #
Other #
1. Contract Identification.
Department: Contra Costa County District Attorney’s Office Subject: Interagency Agreement between Contra Costa County District Attorney's Office and Agency named below for the support of human trafficking investigations.
2. Parties. The County of Contra Costa, California (County), for its Department named above, and the following named Agency mutually agree and promise as follows:
Agency: Richmond Police Department (hereinafter “Agency”) Capacity: A public agency
Address:
3. Term. The effective date of this Agreement is August 1, 2025 and it terminates on September 30, 2026 unless sooner terminated as provided herein.
4. Payment Limit. County's total payments to Agency under this Agreement shall not exceed $14,517.00.
5. County's Obligations. County shall pay Agency for its provision of the services as set forth in the attached Payment Provisions which are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.
6. Agency's Obligations. Agency shall provide those services and carry out that work described in the Service Plan attached hereto which is incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.
7. General and Special Conditions. This Agreement is subject to the General Conditions and Special Conditions (if any) attached hereto, which are incorporated herein by reference.
8. Project. This Agreement implements in whole or in part the following described Project, the application and approval documents of which are incorporated herein by reference: (not applicable).
9. Legal Authority. This Agreement is entered into under and subject to the following legal authorities:
California Governmenet Code section 31000.
10. Signatures. These signatures attest the parties' agreement hereto:
COUNTY OF CONTRA COSTA, CALIFORNIA
BOARD OF SUPERVISORS
By
Chairman/Designee
ATTEST: Clerk of the Board of Supervisors
By
Deputy
AGENCY
By
(Signature of authorized Agency representative)
(Print name and title A)
By
(Signature of authorized Agency representative)
(Print name and title B)
1701 Regatta Blvd., Richmond, CA 94804
Initials:
Contractor County Dept.
Form P-1 (Page 1 of 1)
Contra Costa County PAYMENT PROVISIONS Number
Standard Form P-1 (Fee Basis Contracts - Long and Short Form) Revised 2008
1. Payment Amounts. Subject to the Pay ment Limit of this Contract and subject to the following Payment Provisions, County will pay Contractor the following fee as full compensation for all services, work, expenses or costs provided or incurred by Contractor:
[Check one alternative only.]
a. $ monthly, or
b. $ per unit, as defined in the Service Plan, or
c. $ after completion of all obligations and conditions herein.
d. Other: as set forth under Sections III and IV of Service Plan .
2. Payment Demands. Contractor shall submit written demands for payment on County Demand Form D-15 in the manner and form prescribed by County. Contractor shall submit said demands for payment no later than 30 days from the end of the month in which the contract services upon which such demand is based were actually rendered. Upon approval of payment demands by the head of the County Department for which this Contract is made, or his designee, County will make payments as specified in Paragraph 1. (Payment Amounts) above.
3. Penalty for Late Submission. If County is unable to obtain reimbursement from the State of California as a result of Contractor’s failure to submit to County a timely demand for payment as specified in Paragraph 2. (Payment Demands) above, County shall not pay Contractor for such services to the extent County's recovery of funding is prejudiced by the delay even though such services were fully provided.
4. Right to Withhold. County has the right to withhold payment to Contractor when, in the opinion of County expressed in writing to Contractor, (a) Contractor's performance, in whole or in part, either has not been carried out or is insufficiently documented, (b) Contractor has neglected, failed or refused to furnish information or to cooperate with any inspection, review or audit of its program, work or records, or (c) Contractor has failed to sufficiently itemize or document its demand(s) for payment.
5. Audit Exceptions. Contractor agrees to accept responsibility for receiving, replying to, and/or complying with any audit exceptions by appropriate county, state or federal audit agencies resulting from its performance of this Contract. Within 30 days of demand, Contractor shall pay County the full amount of County's obligation, if any, to the state and/or federal government resulting from any audit exceptions, to the extent such are attributable to Contractor's failure to perform properly any of its obligations under this Contract.
Contra Costa County GENERAL CONDITIONS
Standard Form L-5 (Purchase of Services - Long Form)
Revised 2016
Contractor County Dept.
Form L-5 (Page 1 of 7)
1. Compliance with Law. Contractor is subject to and must comply with all applicable federal, state, and local laws and regulations with respect to its performance under this Contract, including but not limited to, licensing, employment, and purchasing practices; and wages, hours, and conditions of employment, including nondiscrimination.
2. Inspection. Contractor's performance, place of business, and records pertaining to this Contract are subject to monitoring, inspection, review and audit by authorized representatives of the County, the State of California, and the United States Government.
3. Records. Contractor must keep and make available for inspection and copying by authorized representatives of the County, the State of California, and the United States Government, the Contractor's regular business records and such additional records pertaining to this Contract as may be required by the County.
a. Retention of Records. Contractor must retain all documents pertaining to this Contract for five years from the date of submission of Contractor's final payment demand or final Cost Report; for any further period that is required by law; and until all federal/state audits are complete and exceptions resolved for this Contract's funding period. Upon request, Contractor must make these records available to authorized representatives of the County, the State of California, and the United States Government.
b. Access to Books and Records of Contractor, Subcontractor . Pursuant to Section 1861(v)(1) of the Social Security Act, and any regula tions promulgated thereunder, Contractor must, upon written request and until the expiration of five years after the furnishing of services pursuant to this Contract, make available to the County, the Secretary of Health and Human Services, or the Comptroller General, or any of their duly authorized representatives, this Contract and books, documents, and records of Contractor necessary to certify the nature and extent of all costs and charges hereunder.
Further, if Contractor carries out any of the duties of this Contract through a subcontract with a value or cost of $10,000 or more over a twelve-month period, such subcontract must contain a clause to the effect that upon written request and until the exp iration of five years after the furnishing of services pursuant to such subcontract, the subcontractor must make available to the County, the Secretary, the Comptroller General, or any of their duly authorized representatives, the subcontract and books, do cuments, and records of the subcontractor necessary to verify the nature and extent of all costs and charges thereunder.
This provision is in addition to any and all other terms regarding the maintenance or retention of records under this Contract and is binding on the heirs, successors, assigns and representatives of Contractor.
4. Reporting Requirements. Pursuant to Government Code Section 7550, Contractor must include in all documents and written reports completed and submitted to County in accordance with this Contract, a separate section listing the numbers and dollar amounts of all contracts and sub contracts relating to the preparation of each such document or written report. This section applies only if the Payment Limit of this Contract exceeds $5,000.
Contra Costa County GENERAL CONDITIONS
Standard Form L-5 (Purchase of Services - Long Form)
Revised 2016
Contractor County Dept.
Form L-5 (Page 2 of 7)
5. Termination and Cancellation.
a. Written Notice. This Contract may be terminated by either party, in its sole discretion, upon thirty -day advance written notice thereof to the other, and may be cancelled immediately by written mutual consent.
b. Failure to Perform. County, upon written notice to Contractor, may immediately terminate this Contract should Contractor fail to perform properly any of its obligations hereunder. In the event of such termination, County may proceed with the work in any reasonable manner it chooses. The cost to County of completing Contractor's performance will be deducted from any sum due Contractor under this Contract, without prejudice to County's rights to recover damages.
c. Cessation of Funding. Notwithstanding any contrary language in Paragraphs 5 and 11, in the event that federal, state, or other non-County funding for this Contract ceases, this Contract is terminated without notice.
6. Entire Agreement. This Contract contains all the terms and conditions agreed upon by the parties. Except as expressly provided herein, no other understanding, oral or otherwise, regarding the subject matter of this Contract will be deemed to exist or to bind any of the parties hereto.
7. Further Specifications for Operating Procedures . Detailed specifications of operating procedures and budgets required by this Contract, including but not limited to, monitoring, evaluating, auditing, billing, or regulatory changes, may be clarified in a written letter signed by Contractor and the department head, or designee, of the county department on whose behalf this Contract is made. No written clarification prepared pursuant to this Section will operate as an amendment to, or be considered to be a part of, this Contract.
8. Modifications and Amendments.
a. General Amendments. In the event that the total Payment Limit of this Contract is less than $100,000 and this Contract was executed by the County’s Purchasing Agent, this Contract may be modified or amended by a written document executed by Contractor and the County’s Purchasing Agent or the Contra Costa County Board of Supervisors, subject to any required state or federal approval. In the event that the total Payment Limit of this Contract exceeds $100,000 or this Contract was initially approved by the B oard of Supervisors, this Contract may be modified or amended only by a written document executed by Contractor and the Contra Costa County Board of Supervisors or, after Board approval, by its designee, subject to any required state or federal approval.
b. Minor Amendments. The Payment Provisions and the Service Plan may be amended by a written administrative amendment executed by Contractor and the County Ad ministrator (or designee), subject to any required state or federal approval, provided that such administrative amendment may not increase the Payment Limit of this Contract or reduce the services Contractor is obligated to provide pursuant to this Contract.
9. Disputes. Disagreements between County and Contractor concerning the meaning, requirements, or performance of this Contract shall be subject to final written determination by the head of the county department for which this Contract is made, or his designee, or i n accordance with the applicable procedures (if any) required by the state or federal government.
Contra Costa County GENERAL CONDITIONS
Standard Form L-5 (Purchase of Services - Long Form)
Revised 2016
Contractor County Dept.
Form L-5 (Page 3 of 7)
10. Choice of Law and Personal Jurisdiction.
a. This Contract is made in Contra Costa County and is governed by, and must be construed in accordance with, the laws of the State of California.
b. Any action relating to this Contract must be instituted and prosecuted in the courts of Contra Costa County, State of California.
11. Conformance with Federal and State Regulations and Laws . Should federal or state regulations or laws touching upon the subject of this Contract be adopted or revised during the term hereof, this Contract will be deemed amended to assure conformance with such federal or state requirements.
12. No Waiver by County. Subject to Paragraph 9. (Disputes) of these General Conditions, inspections or approvals, or statements by any officer, agent or employee of County indicating Contractor's performance or any part thereof complies with the requirements of this Contract, or acceptance of the whole or any part of said performance, or payments therefor, or any combination of these acts, do not relieve Contractor's obligation to fulfill this Contract as prescribed; nor is the County thereby prevented from bringing any action for damages or enforcement arising from any failure to comply with any of the terms and conditions of this Contract.
13. Subcontract and Assignment. This Contract binds the heirs, successors, assigns and representatives of Contractor.
Prior written consent of the County Administrator or his designee, subject to any required state or federal approval, is required before the Contractor may enter into subcontracts for any work contemplated under this Contract, or before the Contractor may assign this Contract or monies due or to become due, by operation of law or otherwise.
14. Independent Contractor Status. The parties intend that Contractor, in performing the services specified herein, is acting as an independent contractor and that Contractor will control the work and the manner in which it is performed.
This Contract is not to be construed to create th e relationship between the parties , or between County and any Contractor employee, of agent, servant, employee, partnership, joint venture, or association. Neither Contractor, nor any of its employees, is a County employee. This Contract does not give Contractor, or any of its employees, any right to participate in any pension plan, workers’ compensation plan, insurance, bonus, or similar benefits County provides to its employees. In the event that County exercises its right to terminate this Contract, Contractor expressly agrees that it will have no recourse or right of appeal under any rules, regulations, ordinances, or laws applicable to employees.
15. Conflicts of Interest. Contractor covenants that it presently has no interest and that it will not acquire any interest, direct or indirect, that represents a financial conflict of interest under state law or that would otherwise conflict in any manner or degree with the performance of its services hereunder. Contractor further covenants that in the performance of this Contract, no person having any such interests will be employed by Contractor. If requested to do so by County, Contractor will complete a “Statement of Economic Interest” form and file it with County and will require any other person doing work under this Contract to complete a “Statement of Economic Interest” form and file it with County.
Contractor covenants that Contractor, its employees and officials, are not now employed by County and have not been so employed by County within twelve months immediately preceding this Contract; or, if so employed, did not then and do not now occupy a position that would create a conflict of interest und er Government Code section 1090. In Contra Costa County GENERAL CONDITIONS
Standard Form L-5 (Purchase of Services - Long Form)
Revised 2016
Contractor County Dept.
Form L-5 (Page 4 of 7)
addition to any indemnity provided by Contractor in this Contract, Contractor will indemnify, defend, and hold the County harmless from any and all claims, investigations, liabilities, or damages resulting from or related to any and all alleged conflicts of interest. Contractor warrants that it has not provided, attempted to provide, or offered to provide any money, gift, gratuity, thing of value, or compensation of any kind to obtain this Contract.
16. Confidentiality. To the extent allowed under the California Public Records Act, Contractor agrees to comply and to require its officers, partners, associates, agents and employees to comply with all applicable state or federal statutes or regulations respecting confidentiality, including but not limited to, the identity of persons se rved under this Contract, their records, or services provided them, and assures that n o person will publish or disclose or permit or cause to be published or disclosed, any list of persons receiving services, except as may be required in the administration of such service. Contractor agrees to inform all employees, agents and partners of the above provisions, and that any person knowingly and intentionally disclosing such info rmation other than as authorized by law may be guilty of a misdemeanor.
17. Nondiscriminatory Services. Contractor agrees that all goods and services under this Contract will be available to all qualified persons regardless of age, gender, race, religion, color, national origin, ethnic background, disability, or sexual orientation, and that none will be used, in whole or in part, for religious worship.
18. Indemnification. Contractor will defend, indemnify, save, and hold harmless County and its officers and employees from any and all claims, demands, losses, costs, expenses, and liabilities for any damages, fines, sickness, death, or injury to person(s) or property, including any and all administrative fines, penalties or costs imposed as a result of an administrative or quasi-judicial proceeding, arising directly or indirectly from or connected with the services provided hereunder that are caused, or claimed or alleged to be caused, in whole or in part, by the negligence or willful misconduct of Contractor, its officers, employees, agents, contractors, subcontractors, or any persons under its direction or control.
If requested by County, Contractor will defend any such suits at its sole cost and expense. If County elects to provide its own defense, Contractor will reimburse County for any expenditures, including reasonable attorney’s fees and costs.
Contractor’s obligations under this section exist regardless of concurrent negligence or willful misconduct on the part of the County or any other person; provided, however, that Contractor is not required to indemnify County for the proportion of liability a court determines is attributable to the sole negligence or willful misconduct of the County, its officers and employees. This provision will survive the expiration or termination of this Contract.
19. Insurance. During the entire term of this Contract and any extension or modification thereof, Contractor shall keep in effect insurance policies meeting the following insurance requirements unless otherwise expressed in the Special Conditions:
a. Commercial General Liability Insurance. For all contracts where the total payment limit of the contract is $500,000 or less, Contractor will provide commercial general liability insurance, including coverage for business losses and for owned and non -owned automobiles, with a minimum combined s ingle limit coverage of $500,000 for all damages, including consequential damages, due to bodily injury, sickness or disease, or death to any person or damage to or destruction of property, including the loss of use t hereof, arising from each occurrence. Such insurance must be endorsed to include County and its officers and employees as additional insureds as to all services performed by Contractor under this Contract. Said policies must constitute primary insurance as to County, the state and federal governments, and their officers, agents, and employees, so that other insurance policies held by Contra Costa County GENERAL CONDITIONS
Standard Form L-5 (Purchase of Services - Long Form)
Revised 2016
Contractor County Dept.
Form L-5 (Page 5 of 7)
them or their self -insurance program(s) will not be required to contribute to any loss covered under Contractor’s insurance policy or policies. Contractor must provide County with a copy of the endorsement making the County an additional insured on all commercial general liability policies as required herein no later than the effective date of this Contract. For all contracts where the total payment limit is greater than $500,000, the aforementioned insurance coverage to be provided by Contractor must hav e a minimum combined single limit coverage of $1,000,000.
b. Workers' Compensation. Contractor must provide workers' compensation insurance coverage for its employees.
c. Certificate of Insurance . The Contractor must provide County with (a) certificate(s) of insurance evidencing liability and worker's compensation insurance as required herein no later than the effective date of this Contract. If Contractor should renew the insurance policy(ies) or acquire either a new insurance policy(ies) or amend the coverage afforded through an endorsement to the policy at any time during the term of this Contract, then Contractor must provide (a) current certificate(s) of insurance.
d. Additional Insurance Provisions. No later than five days after Contractor’s receipt of: (i) a notice of cancellation, a notice of an intention to cancel, or a notice of a lapse in any of Contractor’s insurance coverage required by this Contract; or (ii) a notice of a material change to Contractor’s insurance coverage required by this Contract, Contractor will provide Department a copy of such notice of cancellation, notice of intention to cancel, notice of lapse of coverage, or notice of material change. Contractor’s failure to provide Department the notice as required by the preceding sentence is a default under this Contract
20. Notices. All notices provided for by this Contract must be in writing and may be delivered by deposit in the United States mail, postage prepaid. Notices to County must be addressed to the head of the county department for which this Contract is made. Notices to Contractor must be addressed to the Contractor's address designated herein. The effective date of notice is the date of deposit in the mails or of other delivery, except that the effective date of notice to County is the date of receipt by the head of the county department for which this Contract is made.
21. Primacy of General Conditions. In the event of a conflict between the General Conditions and the Special Conditions, the General Conditions govern unless the Special Conditions or Service Plan expressly provide otherwise.
22. Nonrenewal. Contractor understands and agrees that there is no representation, implication, or understanding that the services provided by Contractor under this Contract will be purchased by County under a new contract following expiration or termination of this Contract, and Contractor waives all rights or claims to notice or hearing respecting any failure to continue purchasing all or any such services from Contractor.
23. Possessory Interest. If this Contract results in Contractor having possession of, claim or right to the possession of land or improvements, but does not vest ownership of the land or improvements in the same person, or if this Contract results in the placement of taxable im provements on tax exempt land (Revenue & Taxation Code Section 107), such interest or improvements may represent a possessory interest subject to property tax, and Contractor may be subject to the payment of property taxes levied on such interest. Contrac tor agrees that this provision complies with the notice requirements of Revenue & Taxation Code Section 107.6, and waives all rights to further notice or to damages under that or any comparable statute.
Contra Costa County GENERAL CONDITIONS
Standard Form L-5 (Purchase of Services - Long Form)
Revised 2016
Contractor County Dept.
Form L-5 (Page 6 of 7)
24. No Third-Party Beneficiaries. Nothing in this Contract may be construed to create, and the parties do not intend to create, any rights in third parties.
25. Copyrights, Rights in Data , and Works Made for Hire . Contractor will not publish or transfer any materials produced or resulting from activities supported by this Contract without the express written consent of the County Administrator. All reports, original drawings, graphics, plans, studies and other data and documents, in whatever form or format, assembled or prepared by Contactor or Contractor’s subcontractors, consultants, and other agents in connection with this Contract are “works made for hire” (as defined in the Copyright Act, 17 U.S.C. Section 101 et seq., as amended) for County, and Contractor unconditionally and irrevocably transfers and assigns to Agency all right, title, and interest, including all copyrights and other intellectual property rights, in or to the works made for hire. Unless required by law, Contractor shall not publish, transfer, discuss, or disclose any of the above-described works made for hire or any information gathered, discovered, or generated in any way through this Agreement, without County’s prior express written consent. If any of the works made for hire is subject to copyright protection, County reserves the right to copyright such works and Contractor agrees not to copyright such works. If any works made for hire are copyrighted, County reserves a royalty-free, irrevocable license to reproduce, publish, and use the works made for hire, in whole or in part, without restriction or limitation, and to authorize others to do so.
26. Endorsements. In its capacity as a contractor with Contra Costa County, Contractor will not publicly endorse or oppose the use of any particular brand name or commercial product without the prior written approval of the Board of Supervisors. In its County-contractor capacity, Contractor will not publicly attribute qualities or lack of qualities to a particular brand name or commercial product in the absence of a well -established and widely accepted scientific basis for such claims or without the prior wri tten approval of the Board of Supervisors. In its County -contractor capacity, Contractor will not participate or appear in any commercially produced advertisements designed to promote a particular brand name or commercial product, even if Contractor is no t publicly endorsing a product, as long as the Contractor's presence in the advertisement can reasonably be interpreted as an endorsement of the product by or on behalf of Contra Costa County. Notwithstanding the foregoing, Contractor may express its view s on products to other contractors, the Board of Supervisors, County officers, or others who may be authorized by the Board of Supervisors or by law to receive such views.
27. Required Audit.
a. If Contractor expends $750,000 or more in federal grant funds in any fiscal year from any source, Contractor must provide to County, at Contractor's expense, an audit conforming to the requirements set forth in the most current version of Code of Federal Regulations, Title 2, Part 200, Subpart F.
b. If Contractor expends less than $750,000 in federal grant funds in any fiscal year from any source, but the grant imposes specific audit requirements, Contractor must provide County with an audit conforming to those requirements.
c. If Contractor expends less than $750,000 in federal grant funds in any fiscal year from any source, Contractor is exempt from federal audit requirements for that year except as required by Code of Federal Regulations, Title 2, Part 200, Subpart F. Contractor shall make its records available for, and an audit may be required by, appropriate officials of the federal awarding agency, the General Accounting Office , the pass-through entity and/or the County.
If an audit is required, Contractor must provide County with the audit.
Contra Costa County GENERAL CONDITIONS
Standard Form L-5 (Purchase of Services - Long Form)
Revised 2016
Contractor County Dept.
Form L-5 (Page 7 of 7)
d. With respect to the audits specified in sections (a), (b) and (c) above, Contractor is solely responsible for arranging for the conduct of the audit, and for its cost. County may withhold the estimated cost of the audit or 10 percent of the contract amount, whichever is greater, or the final payment, from Contractor until County receives the audit from Contractor.
28. Authorization. Contractor, or the representative(s) signing this Contract on behalf of Contractor, represents and warrants that it has full power and authority to enter into this Contract and to perform the obligations set forth herein.
29. No Implied Waiver. The waiver by County of any breach of any term or provision of this Contract will not be deemed to be a waiver of such term or provision or of any subsequent breach of the same or any other term or provision contained herein.
Multidisciplinary Collaborative Model for Anti-Human Trafficking Task Forces Development & Operations
Roadmap
Bureau of Justice Assistance
U.S. Department of Justic e
Attachment A:
2 Development & Operations Roadmap – Multidisciplinary Collaborative Model for Anti-Human Trafficking Task Forces Acknowledgements
A special thank you to those who were instrumental in the coordination, writing, compiling, and editing of these guidelines and resources.
This roadmap was collaboratively developed by
0 Erin Albright Human Trafficking Fellow (2016-2019), U.S., Department of Justice (DOJ), Office for Victims of Crime (OVC) 0 International Association of Chiefs of Police (IACP)
0 Bureau of Justice Assistance (BJA)
0 Office for Victims of Crime Training and Technical Assistance Center (OVC TTAC)
0 Office for Victims of Crime (OVC)
The following task forces provided
substantive feedback on the content and
format of the roadmap:
0 Kentucky Human Trafficking Task Force, Kentucky Office of the Attorney General
0 Palm Beach County (Florida) Human Trafficking Task Force, Palm Beach County Sheriff’s Office
0 Washington Advisory Committee on Trafficking (WashACT), Seattle Police Department
0 Cook County (Illinois) Human Trafficking Task Force, Salvation Army STOP-IT
0 Western District of New York Human Trafficking Task Force, Erie County Sheriff’s Office
0 New Hampshire Human Trafficking Collaborative Task Force, U.S. Homeland Security Investigations (Manchester, NH)
This document was produced under grants 2015-VT-BX-K001 awarded to the International Association of Chiefs of Police by the Bureau of Justice Assistance and 2016-VF-GX-K014 awarded to Erin Y. Albright, JD, by the Office for Victims of Crime. Both the Office for Victims of Crime and the Bureau of Justice Assistance are components of the Department of Justice’s Office of Justice Programs, which also includes the Bureau of Justice Statistics, the National Institute of Justice, the Office of Juvenile Justice and Delinquency Prevention, and the SMART Office. The opinions, findings, and conclusions expressed are those of the grantee and do not necessarily represent the official position of the U.S. Department of Justice. 3 Development & Operations Roadmap – Multidisciplinary Collaborative Model for Anti-Human Trafficking Task Forces Contents
What is a Multidisciplinary Anti-Human Trafficking Task Force? .........................................................................5 Roadmap Development, Purpose, & Format ...........................................................................................................6
ROADMAP SNAPSHOT
Organization .....................................................................................................................................................7 Areas of Function .............................................................................................................................................8 Stages of Development .................................................................................................................................9
INTERNAL FOUNDATIONS, OPERATION, & COLLABORATION
Mission Statement ...........................................................................................................................................11 Guiding Principles ..........................................................................................................................................12 Goals & Objectives .........................................................................................................................................13 Leadership .......................................................................................................................................................15 Membership .....................................................................................................................................................16 Structure ..........................................................................................................................................................17 Roles & Responsibilities ................................................................................................................................18 Decision Making .............................................................................................................................................19 Meetings ..........................................................................................................................................................20 Protocols ..........................................................................................................................................................21 4 Development & Operations Roadmap – Multidisciplinary Collaborative Model for Anti-Human Trafficking Task Forces
CASE OPERATIONS
Investigations: Victim-Centered & Trauma-Informed Approach .........................................................24 Proactive Investigations ..............................................................................................................................26 Prosecutions: Local, State, & Federal ........................................................................................................28 Specific Services for Victims ......................................................................................................................29 Victim Screening ............................................................................................................................................31 Referral Protocols .........................................................................................................................................32 Confidentiality ...............................................................................................................................................33
DATA, REPORTING, & ASSESSMENT
Data Collection & Sharing ...........................................................................................................................36 Data-Driven Approach .................................................................................................................................37 Assessment .....................................................................................................................................................38
PUBLIC & COMMUNITY ENGAGEMENT, AWARENESS, & TRAINING
Community Awareness Training ................................................................................................................40 Outreach ..........................................................................................................................................................41 Media ...............................................................................................................................................................42 Citations ..........................................................................................................................................................43 Additional Resources ...................................................................................................................................44 5 Development & Operations Roadmap – Multidisciplinary Collaborative Model for Anti-Human Trafficking Task Forces What Is a Multidisciplinary Anti-Human
Trafficking Task Force?
A multidisciplinary anti-human trafficking task force
supports and encourages a collaborative effort among
local and federal law enforcement, prosecutors, and
victim service providers.
Since 2004, the U.S. Department of Justice has provided federal funding to support the multidisciplinary task force approach. These task forces uphold the intent of the
Trafficking Victims Protection Act (TVPA) by ensuring
that all trafficking victims are identified and receive access to a comprehensive array of supportive services, and that the crimes of human trafficking are successfully investigated and prosecuted at the local, state, tribal, and federal levels.
Typical task force work can be categorized into
four areas of function, with each area describing
a distinct focus. The four areas are:
1. Internal foundations, operation, and
collaboration
2. Case operations
3. Data, reporting, and assessment
4. Public and community engagement,
awareness, and training
6 Development & Operations Roadmap – Multidisciplinary Collaborative Model for Anti-Human Trafficking Task Forces Roadmap Development, Purpose, & Format
The roadmap combines principles on the stages of group development with evaluation rubrics that are designed to assist groups in achieving success and assessing performance.
Roadmap Purpose
0 To provide task forces with a tool
to identify needs and gaps in
processes, collaboration, growth,
performance, and progress toward
requirements of grant funding (if
applicable).
0 To reinforce that development
as a multidisciplinary task force
is a process that requires time,
attention, and intention.
0 To equip task forces with resources
that support capacity building and
sustainability.
Roadmap Format
0 Four Areas of Function: The four
areas describe the overarching
categories in which a task force’s
duties are organized.
0 Key Elements of Development: The
four areas are divided into elements,
which represent key components of
each area.
0 Five Stages of Development: The
five stages model the development
process for a collaborative group
within each area and element.
Important Notes
0 This tool is a planning resource only.
It is not intended as a checklist, but
rather as a guide for internal task
force development.
0 The growth and development of
a multidisciplinary task force is
dependent on its unique situation
and circumstances.
0 When using this tool to identify
needs and strengths, you will likely
find that different elements are at
different stages of development.
This is normal.
This roadmap is intended for use by any multidisciplinary anti-human trafficking collaborative, not just those funded by the U.S. Department of Justice.
7 Development & Operations Roadmap – Multidisciplinary Collaborative Model for Anti-Human Trafficking Task Forces 1 2 3 4 5
Roadmap Snapshot: Organization
FOUR AREAS
Areas of function broadly describe all multidisciplinary task force duties, operations, and responsibilities. They align with priorities of the U.S.
Department of Justice Enhanced Collaborative Model (ECM) for anti- human trafficking task forces, but can be used by any collaborative group.
ELEMENTS
Each area contains several unique elements for
consideration by the task force throughout the process
of formation and development.
FIVE STAGES
Each element is further organized into five
stages that reflect the development process
of a collaborative group.
8 Development & Operations Roadmap – Multidisciplinary Collaborative Model for Anti-Human Trafficking Task Forces Roadmap Snapshot: Areas of Function
The
Four Areas
of Task Force
Function
1 Internal Foundations, Operation,
& Collaboration
These elements describe the internal processes,
protocols, systems, and efforts that
contribute to the task force functioning as
a collaborative group. These elements
are sometimes overlooked, but are
important for the long-term success
of a collaborative team.
2 Case Operations
These elements describe core functions and
considerations for anti-human trafficking
case response, such as victim-centered
investigation and prosecution, delivery
of victim services, confidentiality, and
referral protocols.
3 Data, Reporting, & Assessment
These elements describe data
collection, analysis, and assessment
activities of a task force. They focus on
the measurement, analysis, and application
or integration of data to enhance task force
activities.
4 Public & Community
Engagement, Awareness,
& Training
These elements describe the activities
that fall outside of ongoing task force
coordination and direct case response. They
focus on external or outward-facing activities,
including community engagement through
outreach, awareness, and training.
9 Development & Operations Roadmap – Multidisciplinary Collaborative Model for Anti-Human Trafficking Task Forces Roadmap Snapshot: Stages of Development
Stage 1
Creating a
Foundation &
Getting Started
This is the beginning
stage of a task force,
when parties are newly
coming together
and expressing an
interest and intent to
collaborate.
Stage 2
Developing
Structure
& Organization
This stage is where
the task force
begins to develop
an organizational
structure and
supporting processes
that will enable
success. A strong
structure includes
well-defined roles and
responsibilities for all
members, including
any subcommittees
the task force may
create.
Stage 3
Institutionalizing
In this stage, the
task force formalizes
its mission, goals,
strategy, structure,
processes, and core
partnerships. There
is a stronger sense of
connection within the
group than in previous
stages.
Stage 4
Building &
Expanding
Capacity
With a formalized
structure and
processes, the focus
in this stage shifts
to bringing in new
partners, expanding
response capabilities,
and continuing to
develop and refine
processes to overcome
identified challenges
and reflect lessons
learned.
Stage 5
Evaluating
& Evolving
At this stage the
focus of the task force
is on maintaining
strong collaboration,
implementing
evidence-based
response strategies,
evaluating current
efforts, and remaining
adaptive to ensure
sustainability and
longevity.
10 Development & Operations Roadmap – Multidisciplinary Collaborative Model for Anti-Human Trafficking Task Forces
INTERNAL FOUNDATIONS,
OPERATION, & COLLABORATION
These elements describe the internal processes, protocols, systems, and efforts that contribute to the task force functioning as a collaborative group. These elements are sometimes overlooked, but are important for the long-term success of a collaborative team. 11 INTERNAL FOUNDATIONS, OPERATION, & COLLABORATION
Development & Operations Roadmap – Multidisciplinary Collaborative Model for Anti-Human Trafficking Task Forces Mission Statement
A mission statement describes the purpose of your task force – why you have come together and what it is you intend to do as a group. It should be clear and concise, and serve as a guide for all of your work.
EXAMPLE: To develop and implement a coordinated and collaborative, victim-centered, trauma-informed multidisciplinary response to human trafficking in our community.
Stage 1
0 The mission and vision
of the task force is not
easy for members to
articulate, and there
is no shared mission
statement.
0 Members,
stakeholders, and the
community are unsure
of what the task
force’s work focuses
on.
Stage 2
0 Members understand
the need for a mission
statement and begin
to develop one based
on common goals and
beliefs.
0 Task force leadership
seeks input from
members, the
community, and
other stakeholders on
the shared mission
statement.
Stage 3
0 The task force’s
mission statement is
clearly written and
reflective of shared
goals.
0 The roles and
responsibilities of
task force leaders
and members are
connected to the
shared mission
statement.1
0 Some task force
activities and projects
might still seem to
be unrelated to the
mission.2
Stage 4
0 Task force mission
relates to and drives all
of the task force’s work,3
including its goals,
objectives, projects,
work, structure, and
operations.
0 Much of the stakeholder
community is aware of
the task force and its
mission.
Stage 5
0 Task force work as
a whole is clearly
mission-aligned.4
0 The shared mission
is known throughout
the task force
and stakeholder
community.
0 The task force
periodically reviews
its mission and work
and makes necessary
updates to ensure
alignment and
continued responsivity
to the needs of the
community.
12 INTERNAL FOUNDATIONS, OPERATION, & COLLABORATION
Development & Operations Roadmap – Multidisciplinary Collaborative Model for Anti-Human Trafficking Task Forces Guiding Principles
Guiding principles are important values, stances, beliefs, and commitments that are formulated by the group and serve as standards for how the task force will work together. They may include norms of behavior for members of the group (e.g., treat each other with respect) as well as accepted beliefs and commitments articulated and agreed upon by members.
EXAMPLE: We believe that human trafficking impacts all genders, ages, and nationalities and our response, including identification, investigation, prosecution, services, training, and awareness, must be inclusive.
Stage 1
0 Task force has no
guiding principles.
0 Task force experiences
frequent philosophical
differences and
conflict.
Stage 2
0 Task force members
acknowledge
philosophical
differences where
they exist but begin
to brainstorm a set
of guiding principles
centered on their
commonalities.
Stage 3
0 The task force finalizes
its guiding principles
based on common
values and drafts a
plan to incorporate
those principles into
task force structure
and operations.
0 There may continue
to be philosophical
conflict among some
task force members.
Stage 4
0 The task force’s
structure and activities
are revised as needed
to incorporate and
align with its guiding
principles.
0 Task force
members recognize
philosophical
differences, and
guiding principles
support collaborative
work and mutual
respect.
Stage 5
0 Guiding principles
are implemented,
emphasized, and
revisited regularly.
0 The guiding principles
serve as a foundational
element for all task
force work for all task
force members.
13 INTERNAL FOUNDATIONS, OPERATION, & COLLABORATION
Development & Operations Roadmap – Multidisciplinary Collaborative Model for Anti-Human Trafficking Task Forces Goals & Objectives
Goals and objectives describe what a task force will do to achieve its mission. A multidisciplinary, collaborative approach sets forth the following goals:
1. Identify victims of all forms of human trafficking.
2. Investigate and prosecute human trafficking cases at the local, state, and federal levels.
3. Address individualized service needs through a comprehensive array of service providers.
Five core objectives can assist task forces in achieving the above stated goals:
1. Establish and sustain effective leadership and a structure that will support the goals of the task force.
2. Make data-driven decisions based on a shared understanding of the prevalence, scope, and nature of human trafficking within a geographic area.
3. Identify victims of all types of human trafficking through coordinated training; public awareness and outreach; and trauma-informed screening and interview techniques.
4. Conduct proactive investigations of sex and labor trafficking with the goal of successful prosecution at the level appropriate to each case.
5. Ensure a comprehensive array of services are readily available to meet the individualized needs of all victims.
NOTE: An important beginning step is to discuss task force goals and objectives as a collaborative team and adapt or clarify them as needed. Setting strategy together helps to build common ground on the task force and increases buy-in among a diverse array of members.
14 INTERNAL FOUNDATIONS, OPERATION, & COLLABORATION
Development & Operations Roadmap – Multidisciplinary Collaborative Model for Anti-Human Trafficking Task Forces Goals & Objectives
Stage 1
0 The task force has no
clear or articulated
goals.
0 Most task force
members are
uncertain of the
group’s purpose and
intended work.5
0 The work of the task
force is disorganized,
with minimal or no
strategy.
Stage 2
0 The task force has
vague goals and
priorities.
0 Many members are
still unclear about the
common goals that
bring the task force
together.
0 Task force members
begin to discuss
strategy and draft
common goals.
Stage 3
0 The task force has
developed written
goals agreed upon by
all members.
0 Most task force
members are aware
of and understand the
common goals.
0 Most of the task
force’s strategies and
activities are driven by
its goals.
Stage 4
0 The task force’s goals
are clear and concise
and are supported by
objectives that are
used to define efforts
and strategy.6
0 Virtually all members
are aware of the
common goals and
understand how their
respective work aligns
with those goals.
Stage 5
0 The task force’s goals
align with its mission
statement and are
supported by specific,
actionable objectives.
0 Task force leadership
regularly assesses
progress toward
common goals and
adds new or revises
existing goals and
objectives as needed.
15 INTERNAL FOUNDATIONS, OPERATION, & COLLABORATION
Development & Operations Roadmap – Multidisciplinary Collaborative Model for Anti-Human Trafficking Task Forces Leadership
Task forces are best supported through a core team combined with a task force coordinator or director.
The Core Team comprises the grant partners (if applicable) and a small number of other key members (such as a research partner or analyst). However, the specific makeup of its core team is unique to each task force. The core team provides overarching leadership and guidance to task force efforts. Its responsibilities include but are not limited to developing strategy and identifying priorities based on input from task force members, cases, and task force assessments; setting goals and holding members accountable to timelines and shared work; and, if applicable, overseeing the management of grant-funded activities and requirements.
The Task Force Coordinator is responsible for the day-to-day logistics and administrative functions of the task force, which may include developing agendas and convening meetings;
providing support to committees as necessary; overseeing data collection and timely collaborative reporting; overseeing the work of or liaising with the task force research partner; performing administrative tasks; and providing overall guidance and management for task force efforts in pursuit of stated goals and objectives.
Stage 1
0 The task force has no
established leader(s)
or leadership
structure.7
0 Task force members
look to multiple
people or agencies for
leadership.
Stage 2
0 The task force has
a loose, informal
leadership structure,
though not all
members are aware of
or recognize it.
0 The roles and
authority of informal
leaders are undefined
and unclear.
Stage 3
0 The task force defines
a clear structure that
outlines the roles
and authority of its
leadership.
0 Members begin to
look to this leadership
for direction.
Stage 4
0 The task force has a
clearly defined and
focused leadership
structure that is
empowered with the
appropriate authority
to set strategy and
direction.
0 The leadership
structure is
memorialized in
writing for stability
and continuity.
Stage 5
0 Task force members
consistently look
to the established
leadership for
guidance.
0 Task force leadership
represents, recognizes,
and integrates
interests of all
stakeholders and acts
in furtherance of the
task force as a whole.8
16 INTERNAL FOUNDATIONS, OPERATION, & COLLABORATION
Development & Operations Roadmap – Multidisciplinary Collaborative Model for Anti-Human Trafficking Task Forces Membership
Including representation from diverse agencies and organizations expands task force capacity to provide comprehensive services to victims, bring investigations to successful prosecution, and engage with the community and other stakeholders through outreach and training. This diversity in membership can aid the task force to balance its efforts to combat all types of human trafficking.
NOTE: Although diverse membership is important, task forces should be cautious of growing too big too fast and growth simply for the sake of growth. Each member should understand their role, contribute to the work of the task force, and support the common mission and goals.
Stage 1
0 Task force
membership is
ad hoc and lacks
representation of
key partners and/
or community
demographics.
0 There is no process or
strategy for bringing
in new task force
members.
0 Participation of task
force members is
inconsistent.
Stage 2
0 Task force
membership reflects
a larger range of
key partners and
stakeholders.
0 The task force
still experiences
some inconsistent
participation and
hesitancy from some
potential members.
0 Engaged task force
members recognize
the need for a
membership process.
Stage 3
0 Task force membership is
representative of the
community and includes
participation by
key partners to
ensure identification,
investigation, and service
availability for most
victims and forms of
human trafficking, though
some gaps may still exist.9
0 The task force has
developed a process for
identifying, vetting, and
onboarding new members.
0 Increased understanding
of the task force’s
purpose and structure
leads to increased
member participation.
Stage 4
0 The task force
adheres to its process
for bringing in
new members and
experiences consistent
member participation.
0 The task force
has built trust and
legitimacy in the
field and community
through thoughtful
organization and
structure; initial
hesitancy of some
groups or individuals
to join has largely
been resolved.
Stage 5
0 The task force includes
representatives from
all relevant partner
areas and fields.
0 The task force adheres
to its membership
process but has the
flexibility to add
additional members
as needed to link to
additional resources
and communities.10
17 INTERNAL FOUNDATIONS, OPERATION, & COLLABORATION
Development & Operations Roadmap – Multidisciplinary Collaborative Model for Anti-Human Trafficking Task Forces Structure
Structure describes both how the task force members are organized into leadership, membership, and working groups and how the task force structures its processes. A clearly defined structure can maximize collaborative efforts, create stability, and facilitate coordination. Structural considerations include (but are not limited to) division of labor into committees; a consistent and regular meeting schedule; and organized, established decision-making processes.
Stage 1
0 Task force stakeholders
meet irregularly
and have no formal
structure.
0 The task force functions
in an ad hoc manner.
Stage 2
0 A basic task force
structure exists on
paper, but lacks detail.
0 Some member efforts
may unintentionally
undermine the task
force structure due
to lack of clarity (e.g.
conducting training
and outreach events
without engaging the
training and outreach
committee).
Stage 3
0 There is a clearly
defined, overarching
structure in writing,
and the task force
has begun to define
and detail some of its
subparts.
0 Most task force
members understand
the formalized
structure and adhere
to it more often than
not.
Stage 4
0 The overarching
structure and all
subparts are clearly
defined in writing.
0 Virtually all members
understand the
structure and subparts
including committees,
working groups,
member agencies, and
individual members.
Stage 5
0 The task force’s
structure is clearly
defined and aligned
to support its mission
and goals.
0 Each segment of
the organizational
structure (e.g., core
team, committees,
individual members)
understands and acts
in accordance with the
roles and purpose of
the structure.
18 INTERNAL FOUNDATIONS, OPERATION, & COLLABORATION
Development & Operations Roadmap – Multidisciplinary Collaborative Model for Anti-Human Trafficking Task Forces Roles & Responsibilities
A task force should clarify the roles and responsibilities of its members to establish clear expectations about engagement and participation. Effective multidisciplinary teamwork requires a high level of trust built over time through collaborative work; honest, respectful communication; and a shared understanding that each member plays a unique and important role on the team. Establishing a shared understanding of respective roles and responsibilities can help to build trust among team members that everyone is working in concert toward the same goals.11 Splitting occurs when a team member performs the role of another based on miscommunication and/or lack of trust in that person to perform the task.
Stage 1
0 Roles and
responsibilities on the
task force have not
been discussed or
defined.
0 Task force members
do not understand
the roles and
responsibilities of
other members.
0 Task force members
struggle to or are
inconsistent in
articulating their own
agency’s role and
responsibilities on the
task force.
0 Splitting occurs
frequently.
Stage 2
0 Task force
member roles and
responsibilities are
informally defined.
0 Task force members
have a basic
understanding
of the roles and
responsibilities of their
partners.
0 Splitting continues to
occur.
Stage 3
0 The roles of each task
force member agency
and key individuals are
defined.
0 Task force members
are mostly familiar
with and understand
the roles of other
members.
0 Minimal splitting
occurs.12
Stage 4
0 All roles and
responsibilities are
clearly defined in
writing.
0 Task force members
understand their own
roles, their agency’s
role, and the roles of
other members and
agencies.
0 Task force members
engage in open
communication to
resolve concerns and
conflict, resulting in
minimal to no splitting.
Stage 5
0 Members understand
their own roles and
their agency’s role
and have done cross-
training to better
understand the roles
of other members and
agencies.
0 Member
responsibilities are
defined, documented,
and adaptable.13
0 The task force
regularly reviews roles
and responsibilities
to revise and realign
them as needed.
19 INTERNAL FOUNDATIONS, OPERATION, & COLLABORATION
Development & Operations Roadmap – Multidisciplinary Collaborative Model for Anti-Human Trafficking Task Forces Decision Making
Decision making is a key activity of any task force but can be fraught with conflict. Task forces should establish a decision-making process that promotes inclusion, transparency, and accountability.
Stage 1
0 The task force lacks
a decision-making
structure or process
or has an ad hoc
process that lacks
transparency.
0 Decisions are often
made hastily or
without adequate
input and thus may
not reflect the task
force as a whole.14
Stage 2
0 Task force decision-
making procedures are
established informally
but continue to lack
transparency.
0 Task force members
begin to discuss and
draft a formal process.
0 Task force members
are unclear about
the decision-making
process and use it
inconsistently.15
Stage 3
0 A formal decision-
making process
is developed and
institutionalized in
written protocol.
0 Members understand
and adhere to the
established decision-
making protocol.
0 Decisions are
transparent and
reflect the expertise
and input of team
members.16
Stage 4
0 Discussions and
decisions reflect
use of the decision-
making protocol and
include input from
representatives of a
variety of interests.17
0 The task force uses
data and evidence
to inform decisions
where possible.
Stage 5
0 Clear decision-making
procedures are
routinely used.18
0 Discussions and
decisions reflect
the expertise and
perspectives of all
task force members,
including those invited
to contribute on a
temporary basis.19
20 INTERNAL FOUNDATIONS, OPERATION, & COLLABORATION
Development & Operations Roadmap – Multidisciplinary Collaborative Model for Anti-Human Trafficking Task Forces Meetings
Task force meetings are the cornerstone of the group’s development, serving as a forum for building relationships, conducting training, exchanging ideas, solving problems, resolving conflict, and celebrating successes. Task forces can maximize the benefit of in-person interaction in meetings by engaging in collaborative work rather than reporting individual activities. Collaborative meeting sessions may include training development and content review, brainstorming or revising protocols, developing strategy, or group discussions that tackle ongoing challenges.
Stage 1
0 Meeting frequency is
inconsistent.
0 Attendance at
meetings is low and
inconsistent.
0 Task force meetings
don’t have formal
agendas.
Stage 2
0 Task force meetings
are scheduled
consistently but
not always held as
scheduled.
0 Attendance
at meetings is
inconsistent, and
members may arrive
late, leave early, or
miss meetings without
informing the team in
advance.20
0 If there is a meeting
agenda, it is created
during the meeting or
in advance by a single
person.21
0 Meeting agendas
comprise updates
and lecture-style
presentations.
Stage 3
0 Meetings are
scheduled and
held regularly and
frequently.
0 The majority of
members are present
at each meeting and
inform the team of
expected absences in
advance.22
0 Agendas shift
toward collaborative
work over updates
and reports and
are created with
input from multiple
members.23
0 Notes are taken
to document each
meeting.
Stage 4
0 Meeting agendas
emphasize group
engagement,
participation,
sharing, learning, and
collaborative work.
0 Members find
meetings to be a
valuable use of their
time.
0 Organized notes are
taken to document the
meeting and shared or
made available to task
force members.
Stage 5
0 Most members attend
all meetings, are
punctual and actively
engaged, and stay for
the entire meeting.24
0 A formal process
exists for members to
propose topics and
assist with finalizing
agendas prior to each
meeting.
0 Organized notes are
taken to document
the meeting, including
detailed segments
on decisions made,
areas where further
discussion is needed,
and action items to be
completed.25
21 INTERNAL FOUNDATIONS, OPERATION, & COLLABORATION
Development & Operations Roadmap – Multidisciplinary Collaborative Model for Anti-Human Trafficking Task Forces Protocols
Protocols are essential tools that help to guide a collaborative response to human trafficking and document task force operations. Task force protocols are separate from but complement and tie together the internal policies and procedures of individual member agencies. Task force protocols may include the following:
0 Information sharing
0 Confidentiality
0 Referrals on potential tips
0 Referrals between law
enforcement and victim services
0 Victim rights and protection
0 Requests for Continued Presence
and T & U Visas
0 Data collection and analysis
0 Working with media
0 Grant reporting
0 Coordination of victim services
0 Victim-centered & trauma-
informed procedures
0 Procedures for cases with large
numbers of victims
Protocol development is a process. It is important for task forces to get the input of all relevant stakeholders and refine the proposed contents into an actionable protocol that is implemented in practice, not just on paper. Discipline- specific protocol(s) should be developed and reviewed regularly with partners to support consistency of response practices across the task force’s member agencies and prevent or reduce unintended impacts.
NOTE: The term “protocol” in some jurisdictions is connected to a formal process of development and approval by actors outside of the day-to-day work of the task force. Each task force can assess that process for itself to determine whether and when they should engage. In the interim, if the term “protocol” is delaying development and informal approval, consider using the term “guidelines.” 22 INTERNAL FOUNDATIONS, OPERATION, & COLLABORATION
Development & Operations Roadmap – Multidisciplinary Collaborative Model for Anti-Human Trafficking Task Forces Protocols
Stage 1
0 The task force lacks
established protocols
(even informal).
Stage 2
0 The task force has
some informal
protocols that loosely
establish standard
expectations for the
multidisciplinary team.
0 The task force has
begun to discuss and
brainstorm a list of
necessary protocols.
Stage 3
0 The task force holds
focused discussion
about protocol
elements and has
begun to develop its
core protocols.
Stage 4
0 The task force has
agreed upon what
protocols are needed
and has thoughtfully-
developed and well-
defined policies,
protocols, and
procedures.
0 The task force
requests DOJ approval
on proposed protocols
(if applicable per grant
funding).
Stage 5
0 The task force has
fully operational
policies, protocols, and
procedures that align
with the established
mission and goals of
the task force.
0 The task force
reviews protocols on
a regular schedule
and makes updates
or amendments as
needed.
23 Development & Operations Roadmap – Multidisciplinary Collaborative Model for Anti-Human Trafficking Task Forces
CASE OPERATIONS
These elements describe core functions and considerations for anti-human trafficking case response, such as victim-centered investigation and prosecution, delivery of victim services, confidentiality, and referral protocols.
24 CASE OPERATIONS
Development & Operations Roadmap – Multidisciplinary Collaborative Model for Anti-Human Trafficking Task Forces Investigations: Victim-Centered & Trauma-Informed Approach The term “victim-centered and trauma-informed approach” means that task force members place crime victims’ priorities, needs, and interests at the center of their work with the victim:
0 Provide nonjudgmental assistance with an emphasis on empowering the victim 0 Support victims in making informed choices for themselves 0 Prioritize victims’ feelings of safety
0 Revise policies and practices that may inadvertently re-traumatize victims 0 Ensure that victims’ voices and rights are included throughout the development and implementation of any task force activities
Every task force member agency also plays an important role in providing a coordinated, trauma-informed response to human trafficking victims; this includes personnel at every level understanding and supporting the victim-centered approach.
25 CASE OPERATIONS
Development & Operations Roadmap – Multidisciplinary Collaborative Model for Anti-Human Trafficking Task Forces Investigations: Victim-Centered & Trauma-Informed Approach Stage 1
0 Task force law
enforcement rely
on traditional vice
strategies to identify
victims and investigate
cases.
0 Law enforcement
have received minimal
to no training on
implementing victim-
centered, trauma-
informed strategies
and practices.
0 Investigations
prioritize securing
victims as witnesses
for case prosecution.
Stage 2
0 Law enforcement have
received training and
can describe several
action steps they can
take to implement
victim-centered,
trauma-informed
strategies.
0 Task force operations
shift away from
arresting victims
(absent extenuating
circumstances, e.g.,
existing warrants,
violent crime,
weapons).
Stage 3
0 Law enforcement
begin to look beyond
traditional vice
operations to identify
victims and investigate
cases.
0 Law enforcement
are well trained on
and have begun to
implement victim-
centered and trauma-
informed investigation
and response tactics.
Stage 4
0 Law enforcement
recognize and
frequently emphasize
that being victim-
centered and trauma-
informed is key to
their work.
0 Task force law
enforcement have
made it a priority to
advocate for victim-
centered and trauma-
informed training
within their respective
unit or agency.
0 Task force policies and
procedures support
victim-centered and
trauma-informed
investigations as part
of a multidisciplinary
approach.
Stage 5
0 Law enforcement
continue to be
consistent in victim-
centered and trauma-
informed operations
and investigations.
0 The task force
regularly assesses
and revises practices
as needed to support
a victim-centered
framework.
0 The task force ensures
ongoing training on
victim-centered and
trauma-informed
approaches for
existing and new
members.
26 CASE OPERATIONS
Development & Operations Roadmap – Multidisciplinary Collaborative Model for Anti-Human Trafficking Task Forces Proactive Investigations
A proactive investigation involves the integration of more advanced investigative methods and criminal intelligence gathering and analysis with a victim-centered approach. Proactive investigations involve in-depth pre-planning and active collaboration from victim service providers, prosecutors, and key multidisciplinary partners. Some examples of activities that would be considered proactive include: leveraging existing data sources and criminal intelligence gathering and analysis to tailor investigative strategies based upon the type of human trafficking crime (illicit massage businesses, trafficking of minors, labor trafficking, etc.), conducting concurrent financial investigations, outreach to vulnerable populations, community-oriented awareness activities, or conducting assessments of available data on labor industries in your community such as prior safety violations, or labor/wage violations, or visa abuses. 27 CASE OPERATIONS
Development & Operations Roadmap – Multidisciplinary Collaborative Model for Anti-Human Trafficking Task Forces Proactive Investigations
Stage 1
0 The task force’s
definition of a
proactive investigation
places heavy emphasis
on Internet-based
operations.
0 Proactive tactics
are largely limited
to the use of stings
and reverse stings to
target prostitution-
related activities.
Stage 2
0 The task force
definition of a
proactive investigation
continues to focus on
stings, reverse stings,
and Internet-based
operations.
0 Outcomes of the
task force’s current
proactive tactics are
shared with task force
members but not
assessed for efficacy
and impact.
Stage 3
0 Task force law
enforcement
recognize the need to
use multiple sources
to develop proactive
investigations and
begin to explore
strategies beyond
Internet-based stings.
0 Law enforcement
evaluate the origins
and outcomes of prior
cases to determine
most successful
strategies.
Stage 4
0 Task force members
have a shared concept
of what it means
to be proactive in
investigations.
0 Law enforcement
recognize the
importance of
leveraging community
engagement and
building trust with
victim service
providers in their
proactive investigation
strategy.
0 Law enforcement use
multiple intelligence-
based strategies to
identify new case
leads, including
outreach to vulnerable
populations.
0 The task force
evaluates outcomes of
all cases to determine
promising tactics
that lead to case
identification and
victim engagement.
Stage 5
0 The task force has a
coordinated strategy
to actively engage
with the community
to develop trust, build
relationships, and
support proactive case
identification.
0 The task force uses
multiple intelligence-
based strategies for
planning proactive
investigations.
0 The task force
evaluates outcomes
and uses feedback to
improve strategies.
28 CASE OPERATIONS
Development & Operations Roadmap – Multidisciplinary Collaborative Model for Anti-Human Trafficking Task Forces Prosecutions: Local, State & Federal
Comprehensive task forces aim to prosecute cases involving all types of victims and all forms of human trafficking at the local, state, and federal levels.
Stage 1
0 The task force has
little to no prosecution
referrals at the state or
federal level.
0 Cases are assigned
to prosecutors after
arrests are made.
0 Human trafficking
cases are a low priority
for prosecutors’
offices due to
competing demands
and inadequate
staffing or training.
0 Prosecutors drop
cases where victims
cannot be located
or are deemed
“uncooperative.”
Stage 2
0 Task force prosecutors
take on a limited
number of sex
trafficking cases,
mostly involving minor
victims.
0 Prosecutors are
uncertain about
strategies for
prosecuting labor
trafficking cases.
0 Prosecutors have
received specific
training on
prosecuting human
trafficking cases.
Stage 3
0 The task force
recognizes
prosecuting all forms
of human trafficking
as a priority.
0 The task force
analyzes what
information is
needed to effectively
prosecute human
trafficking cases
involving all types of
victims.
0 Prosecutors have
received training on
seeking restitution.
0 Prosecutors do not
seek material witness
bonds to arrest
victims to ensure their
testimony.
Stage 4
0 Prosecutors pursue
sex trafficking and
labor trafficking cases
involving of all types
of victims.
0 The task force moves
away from reliance on
victims as witnesses
and toward enhanced
prosecution strategies
(e.g., use of expert
witnesses, forfeiture
by wrongdoing/
witness intimidation).
0 In addition to pursuing
prosecution, the task
force works with civil
attorneys to pursue
civil remedies.
0 A case review process
has been developed
but meetings occur
inconsistently.
Stage 5
0 Task force prosecutors
work with law
enforcement to
support proactive
investigation of all
forms of human
trafficking.
0 The task force holds
regular case review
meetings and uses
lessons learned
to inform future
investigations and
prosecutions.
0 Human trafficking
cases are investigated
strategically to ensure
that offenders are
held accountable,
even when victims are
unable to participate.
REMEMBER: Prosecution, while important, is not the only remedy, path to justice, or measure of success for cases. A host of civil laws exist at the federal and state levels that also hold perpetrators accountable and/or provide remedies for survivors. These include but are not limited to labor law penalties, lawsuits filed against alleged traffickers, and support for Continued Presence, T Visas, and U Visas for survivors.
29 CASE OPERATIONS
Development & Operations Roadmap – Multidisciplinary Collaborative Model for Anti-Human Trafficking Task Forces Specific Services for Victims
Services for human trafficking victims/survivors include:
0 Intake eligibility screening
0 Ongoing case management
0 Transportation assistance
0 Support for housing, childcare,
and other basic needs
0 Interpretation and translation
0 Medical care
0 Mental health treatment
0 Dental care
0 Legal services
0 Substance use treatment
0 Criminal justice system-based
advocacy
0 Education and employment
assistance
0 Survivor peer support network
30 CASE OPERATIONS
Development & Operations Roadmap – Multidisciplinary Collaborative Model for Anti-Human Trafficking Task Forces Specific Services for Victims
Stage 1
0 The task force has a
limited array of short-
term and emergency
services available
through a small
number of member
organizations.
0 Task force service
capacity is focused on
the needs of women
and girls.
0 Service partners may
not be trained on or
specialize in specific
victim-centered
supports for human
trafficking survivors.
Stage 2
0 The task force has
identified additional
partners and referral
options to expand
service availability.
0 The task force has
begun to identify
service gaps and
explore options to
address them.
0 The task force
recognizes the need
for training and
outreach to add
new partners and fill
service gaps.
Stage 3
0 The task force enters
into MOUs to formalize
and sustain service
partnerships.
0 The task force
continues to identify
services to support all
victims and fill gaps.
0 Task force members
have received training
on human trafficking,
needs of victims, and
trauma-informed
practices.
0 Task force members
make referrals to
services but lack a
clear understanding of
the services provided
by each partner
organization.
Stage 4
0 A full range of services
exist to meet the
needs of all victims.
0 The scope of services
provided by each
partner organization
is clearly defined and
understood by task
force members.
0 Task force partner
agencies are trained
on and included in
referral protocols.
0 Consistent referrals are
made with few or no
problems.
0 The task force
engages in ongoing
identification of
victims’ needs and
adds services or
refines protocols as
necessary to remain
adaptive.
Stage 5
0 The task force
assesses gaps in
service and takes
timely action to fill
them.
0 The task force solicits
and incorporates
feedback from
survivors to improve
service delivery.
0 The task force
provides training to
ensure that member
agencies operate at
or above established
service standards to
reduce revictimization.
0 The task force
recognizes and
addresses vicarious
trauma among
members.
0 Task force partners
support each other
and collaborate to
seek funding.
31 CASE OPERATIONS
Development & Operations Roadmap – Multidisciplinary Collaborative Model for Anti-Human Trafficking Task Forces Victim Screening
The purpose of a screening is to obtain basic information about the person’s circumstances to ensure safety and provide appropriate services or referrals; it should not be used as an interview about their victimization.
Stage 1
0 The task force has no
coordinated screening
procedures in place.
Stage 2
0 The task force has
gathered examples of
validated screening
tools but may be
unsure of how to
implement their own.
0 The task force
discusses the
purpose and goals of
screening.
0 Task force partners
assess existing
agency-level screening
processes.
Stage 3
0 The task force
has identified and
understands the goals
of screening.
0 The task force
has developed a
basic screening
tool, and members
have incorporated
screening into their
agency processes.
0 Screening procedures
are victim centered,
trauma informed,
respect confidentiality,
and are not re-
traumatizing.
Stage 4
0 Task force members
are aware of the
purpose, goals,
and limitations of
screening.
0 The task force has
established a set
of standardized
screening questions
for partner agencies to
incorporate.
Stage 5
0 Standardized
screening processes
are incorporated
across all partner
organizations in
appropriate ways.
0 Screening procedures
are evidence-based.
PRO TIP: Human trafficking screenings do not need to stand alone. Many organizations incorporate some preliminary questions about human trafficking in their standard intake procedures and make referrals for follow-up screening if answers to the preliminary questions indicate potential human trafficking. 32 CASE OPERATIONS
Development & Operations Roadmap – Multidisciplinary Collaborative Model for Anti-Human Trafficking Task Forces Referral Protocols
Referral protocols are an important part of the collaborative work of a task force. Strong referral protocols clearly identify referral criteria and indicate a direct path between partners. In task forces where multiple partners may receive a referral, the protocol should clearly identify the circumstances in which each agency should be contacted.
Stage 1
0 The task force has
no formal referral
procedures.
0 Partners are unsure of
available options for
referrals.
0 Many victims or
potential victims
receive no referrals to
additional services.
Stage 2
0 Task force partners
make referrals, but the
process is ad hoc and
informal.
0 Task force members
have a general
understanding of
where to make
referrals for different
needs.
0 Referral process
between law
enforcement and
victim service
providers is informal.
Stage 3
0 The task force has an
established referral
protocol that includes
each relevant member
or agency.
0 Many referrals are
still informal or
relationship-based.
0 The task force is in the
process of defining
expectations around
referrals.
Stage 4
0 Referrals have moved
from relationship-
based to process-
based.
0 Referral protocols
cover all victims and
all types of human
trafficking.
0 Expectations for
response are clear for
all members.
0 The task force has
begun to develop a
process for tracking
referral outcomes.
Stage 5
0 The task force
periodically reviews
and updates its
referral protocol.
0 The task force
has developed a
process to report on
referral outcomes
that preserves
confidentiality.
0 The task force
has a process for
onboarding new
referral partners and
adding them to the
protocol.
33 CASE OPERATIONS
Development & Operations Roadmap – Multidisciplinary Collaborative Model for Anti-Human Trafficking Task Forces Confidentiality
Confidentiality is critical to the work of task forces, but can be fraught with complications. It is important to have early and frequent conversations about confidentiality, legal and ethical requirements for each member, and processes for assessing need-to-know vs. want-to-know information.
Confidentiality
0 Ethical duty/principle
0 Confidentiality alone does not protect information
from being used in legal proceedings
0 Broad concept—society disfavors exceptions to
confidentiality
0 Everyone should adhere to policies of
confidentiality
Privilege
0 Legal principle
0 Information shared between people in specific
kinds of relationships is protected (not absolutely)
from being used in legal proceedings
0 Narrow legal principle—privilege is the exception to
normal rules of evidence
0 Only a few roles/professions will fall under the
privilege rules
34 CASE OPERATIONS
Development & Operations Roadmap – Multidisciplinary Collaborative Model for Anti-Human Trafficking Task Forces Confidentiality
Stage 1
0 The task force has no
confidentiality policy
and has not discussed
such a policy.
0 Task force members
are hesitant to share
information formally
but may share details
at meetings or in
informal settings
in breach of best
practices.
0 Some task force
members have
stringent policies that
prevent information
sharing.
Stage 2
0 The task force has
begun to discuss
confidentiality and
recognizes possible
areas where they can
share information.
Stage 3
0 The task force has at
least a general written
confidentiality policy.
0 The task force
engages in discussion
as a group to identify
what can and cannot
be shared between
members.
0 The task force
recognizes the
difference between
need-to-know
and want-to-know
information.
0 Task force members
understand the
difference between
confidentiality and
privilege.
Stage 4
0 The task force has a
written confidentiality
policy that identifies
what can and cannot
be shared between
members.
0 The task force has
identified methods for
sharing information
that protect
confidentiality.
0 Tensions over
information-sharing
processes are minimal.
Stage 5
0 A clear, written
confidentiality policy
exists and defines
what can and cannot
be shared.
0 Members understand
confidentiality
generally and with
respect to partners
and other members.
0 The task force
engages in ongoing
discussion about
information sharing.
35 Development & Operations Roadmap – Multidisciplinary Collaborative Model for Anti-Human Trafficking Task Forces
DATA, REPORTING,
& ASSESSMENT
These elements describe data collection, analysis, and assessment activities of a task force.
They focus on the measurement, analysis, and application or integration of data to enhance task force activities.
36 DATA, REPORTING, & ASSESSMENT
Development & Operations Roadmap – Multidisciplinary Collaborative Model for Anti-Human Trafficking Task Forces Data Collection & Sharing
Data collection, sharing, and analysis are essential functions of a task force. Participation in a multidisciplinary task force does not mandate open and indiscriminate communication about investigations, suspects, victims, witnesses, tactical operations, or other sensitive information. Effective task forces engage in ongoing dialogue to better understand what can and cannot be shared and strike a balance of sharing and protecting information.
Stage 1
0 The task force does
not collect aggregate
data from member
agencies.
0 Task force members
do not share data.
Stage 2
0 Task force data
collection is informal
and anecdotal.
0 The task force has
begun to discuss and
define what data is
collected by individual
members.
0 The task force has
begun discussing why
certain data is being
collected, what it will
be used for, and the
limits of data sharing
for each member.
Stage 3
0 The task force has
identified data
collected by each
agency to meet
grant reporting
requirements (if
applicable).
0 The task force has
developed data
collection tools and
processes, including
where and how it
will be collected and
who is responsible for
doing so.
0 The task force
has discussed
the challenges of
collecting and sharing
data and members
work collaboratively to
identify methods that
do not violate ethical
or professional rules.
Stage 4
0 The task force has
identified methods
and clear processes
for sharing data,
including what can be
shared and how.
0 The task force has
identified and defined
any additional
information deemed
important to collect.
0 Data collection and
sharing are included in
MOUs as necessary.
Stage 5
0 The task force has a
clear and well-defined
process and tools
for data collection,
including what will
be collected and who
is responsible for
collecting it.
0 Task force members
are consistent in
following data-sharing
processes.
0 The task force
regularly shares and
analyzes information
to identify trends and
develop strategies to
address gaps.
37 DATA, REPORTING, & ASSESSMENT
Development & Operations Roadmap – Multidisciplinary Collaborative Model for Anti-Human Trafficking Task Forces Data-Driven Approach
A data-driven approach is one in which progress in an activity is compelled by data-based evidence, rather than by intuition, personal experience, or observation alone.26 Stage 1
0 Task force strategies
and decisions are
based on individual
agency priorities and
mandates.
0 The task force does
not collect data and
has no formal process
for using data or
receiving feedback to
inform activities.
Stage 2
0 The task force uses
anecdotal information
to inform decisions
and strategies.
0 The task force has no
method for bringing
data to the larger
group to help inform
strategy.
Stage 3
0 Task force members
recognize the
importance of data
and feedback and
begins developing
processes for
collection and
analysis, but may only
intermittently engage
the support of crime
analysts.
Stage 4
0 The task force has a
clear understanding of
how to analyze data,
with clearly defined
terms and categories
and no conflated
information.
0 Crime analysts are
viewed as integral
members of the
task force team to
support data-driven
investigations.
0 The task force
analyzes data that has
been collected and
uses findings to inform
decision-making.27
Stage 5
0 The task force
regularly solicits
feedback from
stakeholders and uses
findings to inform
decision-making.
0 The task force collects
and reviews formal
and informal feedback
regularly.
38 Development & Operations Roadmap – Multidisciplinary Collaborative Model for Anti-Human Trafficking Task Forces
DATA, REPORTING, & ASSESSMENT
Assessment
Ongoing assessment of task force efforts may include task force needs assessments, gap analysis, performance measurement, partner surveys, client satisfaction surveys, and focus groups, among other strategies. Assessment can occur in formal and informal ways.
Stage 1
0 The task force lacks an
assessment process.
Stage 2
0 The task force has
engaged a research
partner, but assessment
efforts are informal and
may be based off of
informal discussion and
feedback.
Stage 3
0 The task force has
discussed and defined
a formal assessment
process, including
varied methods to
solicit and receive
feedback.
Stage 4
0 The task force
regularly uses a formal
assessment process
guided by a research
partner, but may still
incorporate informal
methods.
0 The task force uses
assessment feedback
to inform and improve
efforts.
0 The task force accepts
and engages in
constructive dialogue
when assessments
identify gaps or
challenges.
Stage 5
0 The task force has an
assessment process
that includes varied
forms of feedback
(e.g., formal, informal,
surveys, debriefs).
0 The task force views
challenges identified
in feedback as
opportunities for
development.
0 The task force
members work in
collaboration to
revise efforts based
on the feedback and
recommendations of a
research partner.
NOTE: Task forces should employ a variety of formal, informal, qualitative, and quantitative techniques to assess their performance. By regularly assessing efforts, task forces are more able to adapt to changing conditions and circumstances.
39 Development & Operations Roadmap – Multidisciplinary Collaborative Model for Anti-Human Trafficking Task Forces
PUBLIC & COMMUNITY
ENGAGEMENT, AWARENESS,
& TRAINING
These elements describe the activities that fall outside of ongoing task force coordination and direct case response. They focus on external or outward-facing activities, including community engagement through outreach, awareness, and training.
40 PUBLIC & COMMUNITY ENGAGEMENT, AWARENESS, & TRAINING Development & Operations Roadmap – Multidisciplinary Collaborative Model for Anti-Human Trafficking Task Forces Community Awareness Training
Community awareness training includes the general training requests received from community groups (e.g., churches, schools, culturally-specific organizations) that focus on building awareness of human trafficking realities and dynamics in the broader community.
Partner and stakeholder training is delivered to task force partners and other key stakeholders who play direct roles in case response and task force management. The focus is on skill building in addition to increasing awareness.
Stage 1
0 The task force has
no standard, shared
training content or
awareness materials.
Stage 2
0 Individual task force
members deliver
training when
requested, based on
availability.
0 Training content
is developed by
individual agencies
and may be
inconsistent between
agencies.
0 Training content
focuses on sex
trafficking, uses
sensational imagery
and/or uses unverified
statistics.
Stage 3
0 The task force has
collaboratively
developed standard
training materials that
reflect the community
served.
0 The task force beta-
tests training with
membership and
incorporates feedback.
0 The task force
proactively identifies
priority audiences for
training and outreach.
0 Content covers
all forms and all
victims of human
trafficking and avoids
sensationalism.
Stage 4
0 The task force has
locally-tailored
standard community
awareness training
that includes all forms
and all victims of
human trafficking.
0 Training is co-
presented by law
enforcement and
victim service
providers, is evidence-
based, and has
been reviewed and
approved by the
membership.
0 Training content is
trauma-informed.
Stage 5
0 Training includes
up-to-date available
research and reflects
best practices from
the field and input
from key stakeholders.
0 Training is reviewed
and updated
frequently to reflect
emerging trends and
new research.
0 The task force
evaluates each training
program to ensure
effective messaging
and consistent
content.
41 PUBLIC & COMMUNITY ENGAGEMENT, AWARENESS, & TRAINING Development & Operations Roadmap – Multidisciplinary Collaborative Model for Anti-Human Trafficking Task Forces Outreach
Outreach can mean several things: (1) outreach to identify new partnerships, (2) outreach to vulnerable and impacted communities; and (3) outreach to the wider community at large. These efforts may also overlap. The primary goals of outreach should be to increase victim identification, expand capacity for proactive investigation, identify new resources, build and maintain partnerships, and generate community awareness.
Stage 1
0 The task force does
not engage in any
direct outreach
to community or
business leaders but
responds to their
questions when
approached.
Stage 2
0 The task force
engages in minimal
outreach, mainly to
potential partner
organizations or
groups that request
information.
0 The task force has
begun to discuss
purpose, goals, and
strategy for outreach.
Stage 3
0 The task force
engages in outreach
to key partner
organizations
and impacted
communities.
0 Materials reflect the
community and all
forms and victims of
human trafficking.
0 The purpose, goals,
and priorities of
outreach activities
have been defined
and agreed upon by
task force leaders and
members.
Stage 4
0 The task force engages
directly or through
partners with impacted
communities.
0 The task force’s
outreach materials are
tailored to different
communities.
0 The task force’s
outreach strategy and
priorities are informed
by data.
Stage 5
0 Materials reflect
circumstances in the
task force jurisdiction
and are based on
legitimate research.
0 Outreach materials
and content do
not use sensational
imagery or language.
0 The task force has an
outreach strategy that
articulates a purpose,
goals, implementation,
and data collection
plan.
42 PUBLIC & COMMUNITY ENGAGEMENT, AWARENESS, & TRAINING Development & Operations Roadmap – Multidisciplinary Collaborative Model for Anti-Human Trafficking Task Forces Media
The media can impact a human trafficking case and the work of a task force in general. Members of the media may make requests for comment on the subject of human trafficking generally or on a specific case and may reach out to a task force with requests to interview survivors.
Stage 1
0 The task force lacks
a media plan or
guidelines.
0 Individual agency
interviews with the
media cause tensions
with partners.
Stage 2
0 Task force members
respond to media
requests individually.
0 The task force lacks a
single point of contact
or coordinated
guidelines for
responding to media
requests.
Stage 3
0 The task force
has developed a
coordinated media
plan that includes
guidelines for one or
more of the following:
press releases, press
conferences, requests
for comment on active
cases, and requests to
interview survivors.
0 The task force has
identified a point
of contact for
media inquiries to
represent the task
force or a process for
coordinated response
from individual
agencies.
Stage 4
0 The task force has
developed a media
plan that includes
guidelines for all
of the following:
press releases, press
conferences, requests
for comment on active
cases, and requests to
interview survivors.
0 The task force receives
training on working
with the media and
provides training
or guidance to
local media on best
practices for reporting
human trafficking.
Stage 5
0 The task force has
received training
on effective use
of multiple media
platforms.
0 The task force offers
training to media
outlets for reporting
human trafficking.
0 The task force
proactively engages
media to tell stories
reflective of human
trafficking in the
jurisdiction.
NOTE: Media and publicity can be a source of conflict – thus, members should establish a plan for working with the media that revolves first around the safety of the survivors and then the integrity of investigations.
Additional considerations for a media plan include who will speak on behalf of the task force, how credit is given in press releases, and what information related to task force activity and statistics can be shared. 43 Development & Operations Roadmap – Multidisciplinary Collaborative Model for Anti-Human Trafficking Task Forces Citations
1. Minnesota Department of Education, Leadership and Leadership Implementation Team Rubric (Roseville, MN: 2014).
2. Break Away and The Haiti Compact, Rubric for Assessing Community Organization Partnerships (Avondale Estates, GA: 2017).
3. Ibid.
4. Ibid.
5. Howard Feldman, Rubric for Teamwork (Portland, OR: University of Portland, n.d.).
6. Reform Support Network, Communications and Engagement Assessment Rubric: A Tool to Help State Education Agencies Assess Their Current Efforts to Communicate With and Engage Stakeholders and Consider Options for Improvement (Washington, DC: U.S. Department of Education, 2014).
7. Ibid 5.
8. Ibid 5.
9. Minnesota Department of Education, Learning Team Rubric (Roseville, MN:
2014).
10. Ibid 1.
11. Office for Victims of Crime Training and Technical Assistance Center, Anti- Human Trafficking Task Force Strategy and Operations e-Guide (Fairfax, VA: 2011).
12. Ibid 1.
13. Ibid 1.
14. Ibid 5.
15. Ibid 5.
16. Ibid 1.
17. Ibid 9.
18. Ibid 5.
19. Ibid 1.
20. Ibid 5.
21. Ibid 1.
22. Ibid 5.
23. Ibid 1.
24. Ibid 5.
25. Ibid 1.
26. Kelsey Miller, “Data-Driven Decision Making: A Primer for Beginners,” Northeastern University Graduate Programs (blog), August 22, 2019, www.northeastern.edu/graduate/blog/data-driven-decision-making.
27. Ibid 6.
44 Development & Operations Roadmap – Multidisciplinary Collaborative Model for Anti-Human Trafficking Task Forces Additional Resources
General Resources
IACP Anti-Human Trafficking Training & Technical Assistance International Association of Chiefs of Police
www.theiacp.org/humantrafficking
AEquitas Technical Assistance Resources
AEquitas
www.aequitasresource.org/resources
Internal Foundations, Operation, & Collaboration
How to Lead Collective Impact Working Groups
FSG Consulting
www.fsg.org/tools-and-resources/how-to-lead-collectiveimpact-working- groups
Needle-Moving Collective Impact Guide: Capacity and Structure The Bridgespan Group
www.bridgespan.org/insights/library/children-youth-and-families/needle- moving-collective-impact-three-guides/guide-capacity-and-structure Human Trafficking Task Force e-Guide
Office for Victims of Crime Training and Technical Assistance Center www.ovcttac.gov/taskforceguide/eguide
BJA National Training and Technical Assistance Center
www.bjatta.bja.ojp.gov
Webinar: “The Essential Role and Function of Task Force Coordinators” International Association of Chiefs of Police
www.elearning-courses.net/iacp/html/index.cfm
45 Development & Operations Roadmap – Multidisciplinary Collaborative Model for Anti-Human Trafficking Task Forces Additional Resources, Cont.
Case Operations
Ohio Human Trafficking Commission Standards for Service to Trafficked Persons
Ohio Human Trafficking Task Force
www.humantrafficking.ohio.gov/links/Service-Standards.pdf Achieving Excellence: Model Standards for Serving Victims & Survivors of Crime
Office for Victims of Crime
www.ovc.gov/model-standards/index.html
Adult Human Trafficking Screening Tool and Guide
U.S. Department of Health and Human Services, Administration for Children and Families, Office on Trafficking in Persons & the National Human Trafficking Training and Technical Assistance Center
www.acf.hhs.gov/sites/default/files/otip/adult_human_trafficking_ screening_tool_and_guide.pdf
Concept of Trauma and Guidance for a Trauma-Informed Approach Substance Abuse and Mental Health Services Administration’s Trauma and Justice Strategic Initiative
www.store.samhsa.gov/system/files/sma14-4884.pdf
Webinar: “Human Trafficking Screening Processes and Best Practices” Office for Victims of Crime Training and Technical Assistance Center www.ovcttac.gov/views/TrainingMaterials/dspWebinars.cfm#tabs-2 OVC TTAC—Victim Assistance Training
Office for Victims of Crime Training and Technical Assistance Center www.ovcttac.gov/views/TrainingMaterials/dspOnline_VATOnline.cfm Human Trafficking Legal Center
www.htlegalcenter.org
Webinar: “Approaches to Prosecuting Labor Trafficking Cases with Civil Rights Laws”
International Association of Chiefs of Police
www.elearning-courses.net/iacp/html/index.cfm
Webinar: “Prosecuting Human Trafficking Cases: Going Forward Without a Victim”
International Association of Chiefs of Police
www.elearning-courses.net/iacp/html/index.cfm
National Resource and Technical Assistance Center for Improving Law Enforcement Investigations
www.centerforimprovinginvestigations.org
Webinar: “Drugs as Coercion: Human Trafficking and Toxicology” AEquitas
www.elearning-courses.net/iacp/html/index.cfm
Closing the Door on Illicit Massage Businesses: Holding Traffickers Accountable
International Association of Chiefs of Police
www.elearning-courses.net/iacp/html/index.cfm
46 Development & Operations Roadmap – Multidisciplinary Collaborative Model for Anti-Human Trafficking Task Forces Additional Resources, Cont.
Case Operations, Cont.
Integrating a Trauma-Informed Response in Violence Against Women and Human Trafficking Prosecutions
AEquitas
www.aequitasresource.org/resources
Hitting Them Where it Hurts: Strategies for Seizing Assets in Human Trafficking Cases
AEquitas
www.aequitasresource.org/wp-content/uploads/2018/09/Hitting-Them- Where-it-Hurts-Strategies-for-Seizing-Assets-in-Human-Trafficking-Cases. pdf
No Victim? Don’t Give Up: Creative Strategies in Prosecuting Human Trafficking Cases Using Forfeiture by Wrongdoing and Other Evidence- Based Techniques
AEquitas
www.aequitasresource.org/wp-content/uploads/2018/09/S_Issue_7_No_ Victim-Dont_Give_Up.pdf
Toolkit: Child Sex Trafficking: A Training Series for Frontline Officers International Association of Chiefs of Police
www.theiacp.org/projects/child-sex-trafficking-tools-for-law-enforcement Data, Reporting, & Assessment
Webinar: “The Role of Data and Analysis in Human Trafficking Initiatives” International Association of Chiefs of Police
www.elearning-courses.net/iacp/html/index.cfm
Center for Research Partnerships and Program Evaluation Bureau of Justice Assistance
www.bja.ojp.gov/program/crppe/overview
Webinar: “Program Evaluation”
Office for Victims of Crime Training and Technical Assistance Center Recording: www.ovcttac.gov/views/TrainingMaterials/dspWebinars.cfm PowerPoint: www.ovcttac.gov/downloads/Trafficking/files/ HTWebinarProgramEvaluation_508c_012516_DM.pdf
Webinar: “Research to Practice – How Research on Human Trafficking Can Help You: What Do the Research and Data Tell Us About Human Trafficking?”
Office for Victims of Crime Training and Technical Assistance Center www.ovcttac.gov/views/TrainingMaterials/dspWebinars.cfm#tabs-2 47 Development & Operations Roadmap – Multidisciplinary Collaborative Model for Anti-Human Trafficking Task Forces Additional Resources, Cont.
Public Engagement, Awareness, & Training
A News Media Guide for Victim Service Providers
Justice Solutions
www.victimprovidersmediaguide.com/newsmediaguide.pdf
OVC Fact Sheet: Action Research
Office for Victims of Crime
www.ovc.gov/pdftxt/Action-Research-Fact-Sheet-508.pdf
Webinar: “Partners Against Crime: The Investigator and Analyst Relationship in Human Trafficking Investigations”
Upper Midwest Community Policing Institute and The International Association of Chiefs of Police
www.elearning-courses.net/iacp/html/index.cfm
Webinar: “Developing Your Labor Trafficking Threat Assessment” International Association of Chiefs of Police
www.elearning-courses.net/iacp/html/index.cfm
Webinar: “The Role of Data and Analysis in Human Trafficking Initiatives” International Association of Chiefs of Police
www.elearning-courses.net/iacp/html/index.cfm
Faces of Human Trafficking Video Series
Office for Victims of Crime
www.ovc.ncjrs.gov/humantrafficking/publicawareness.html Webinar: “Successful Approaches to Working with Social Media for Human Trafficking Awareness”
International Association of Chiefs of Police
www.elearning-courses.net/iacp/html/index.cfm
Attachment B: CCHTTF Memorandum of Understanding
MEMORANDUM OF UNDERSTANDING
by and between
THE CONTRA COSTA HUMAN TRAFFICKING TASK FORCE
and
RICHMOND POLICE DEPARTMENT
This Memorandum of Understanding (“MOU”), effective August 1, 2025 through December 31, 2028, shall serve as confirmation that Richmond Police Department (“Agency”) agrees to join the Contra Costa Human Trafficking Task Force (“Task Force”) as a Task Force Member to address the complex problem of human trafficking in the Contra Costa County. The Task Force is co-chaired by the Contra Costa County Office of the District Attorney (“CCCDA”) and Community Violence Solutions (“CVS”).
1. Agency agrees that it will work as a Task Force Member to advance the Task Force’s mission.
A. The Task Force’s mission is to collaboratively address all forms of human trafficking by:
i. Encouraging self-sufficiency and empowerment through survivor-centered, culturally-responsive advocacy and service provision to survivors; ii. Striving for exploiter accountability through prosecution, education, civil remedies, and restorative practices;
iii. Educating members and the community; and
iv. Harnessing data to guide these efforts.
2. As a Task Force Member, Agency further agrees to:
A. Collaborate to provide information, services, support and/or assistance to address human trafficking in Contra Costa County as appropriate to Agency’s mission and ability to respond;
B. Endeavor to attend Task Force general membership meetings; C. Participate in at least one Task Force subcommittee or working group; D. Join human trafficking-related training opportunities for Task Force Members; E. Promote greater public awareness and prevention of human trafficking through support of the Task Force’s training and outreach efforts;
F. Collaborate with Task Force Members in human trafficking case consultations, pre- operative planning, post-operational debriefs, and service planning meetings as necessary; G. Coordinate with other Task Force Members to help victims of human trafficking access services, support and resources; and
H. Participate in or offer feedback to the development and implementation of Task Force protocols to guide the collaborative work of Task Force Members.
3. Through its membership in the Task Force, Agency will be able to:
A. Access services support, technical assistance, and collaboration from Task Force staff (investigators, director, and human trafficking analyst) and other Task Force Members; B. Use tools and resources developed within or funded by the Task Force to support human trafficking investigations and service provision;
MOU: Contra Costa Human Trafficking Task Force 2/2
C. Join specialized human trafficking training and education opportunities offered by the Task Force and its partners;
D. Have input on the Task Force’s strategies, work plan, and policies and procedures affecting the response to human trafficking in Contra Costa County; E. Collaborate on human trafficking outreach and training efforts in the community; and F. Receive periodic updates on human trafficking data and trends for Contra Costa County.
4. Additional Terms
A. This document is not intended, and shall not be construed, to impose any legal or monetary duty on any party.
B. Each Task Force Member shall be liable for any and all damages to the extent permitted by law, including attorney fees, resulting from the acts or commissions of its own employees, including employees assigned to or collaborating with the Task Force.
C. The term of this MOU may be extended upon the mutual written consent of all parties in the form of a written amendment signed by their authorized representatives.
D. This MOU does not result in the transfer of funds or other financial obligations between the Task Force Members.
E. This MOU may be modified at any time by written consent of all involved agencies.
Modification of this MOU shall have no effect unless such modifications are in writing and signed by an authorized representative of the parties hereto.
F. A participating agency may withdraw from this agreement and the Task Force after giving written notice to the other parties of that agency’s intent to withdraw.
G. This agreement is an internal MOU and does not create or confer any right or benefit on any other person or party, whether private or public.
By signing here, each party signifies its agreement to the terms set out above.
Diana Becton
District Attorney, Contra Costa County
Date
Cynthia Peterson
Executive Director, Community Violence Solutions
Date
Bisa French
Chief of Police, Richmond Police Department
Date
HUMAN TRAFFICKING
OVERTIME SUPPORT FUND
Attachment C: Funding Request Form
Requestor
Agency:
First Name: Last Name:
Rank: Unit/Assignment:
Activity
Date: Location:
Type: Operation Investigation Other (specify):
Description:
Please specify the objective, and answer the who, what, why, where, when of the planned activity.
Estimated Cost
# Personnel # Hours Average Hourly Rate Estimated Cost X X =
X X =
X X =
Total:
CCHTTF Collaboration
Do you anticipate encountering potential or confirmed victims of human trafficking through this activity?
Yes
No
Have you reached out to victim advocates to engage them in this activity/with these victims?
Yes
No
Please explain below your plan for ensuring potential and confirmed victims of human trafficking are connected with advocacy services?
Have you spoken with one of the HTTF inspectors regarding your planned activity? Yes No
Is there any addition support or assistance you would like from the HTTF or its members? Yes No
Please describe:
HTOSF: Attachment C – Funding Request Form 2 of 2
Processing
Requesting Agency Contra Costa Human Trafficking Task Force The undersigned affirms that the information
presented in this request is accurate and that they
have the authority to request these funds on
behalf of the agency specified herein.
The undersigned affirms that she has reviewed
the agency’s request, discussed it with the
relevant Task Force investigator and approves
/ disapproves this activity for funding.
Name
(printed): Name
(Printed): Katrina Natale
Signature: Signature:
Title: Title: Director, Contra Costa HTTF
Attachment D: CCHTTF Law Enforcement HT Investigations Data Form Grant Award: 15POVC-22-GK-03664-HT (FY2022-2025) 1 of 3
LAW ENFORCEMENT HT INVESTIGATIONS DATA FORM
NAME/AGENCY: DATE:
Please answer the following questions as it relates to Human Trafficking Investigations conducted during the reporting period: [Add Date Range]
Key
• New Investigations are those that were opened during the reporting period and have not been reported on in the past reporting periods.
• Active Investigations are ongoing investigations as of the last day of the reporting period. Please include both new and previously reported investigations as long as they are still active (i.e., ongoing). • Potential Victims are those victims identified during the course of an investigation who may be victims of sex trafficking, labor trafficking, or both sex and labor trafficking. • Confirmed Victims are those whose victimization has been verified by meeting one or more of the following criteria: 1) having continued presence requested on their behalf in the country, or 2) receiving an endorsement on their T or U visa application, or 3) an arrest of the trafficker(s) or 4) Law Enforcement confirms the status of the victim (as defined by the Trafficking Victims Protection Act).
Questions
24. Please list any NEW human trafficking investigations opened during the reporting period and number of potential victim(s) within those new investigations:
CASE NUMBER
(OR OTHER IDENTIFIER)
TYPE OF
TRAFFICKING
LAW ENFORCEMENT
LEVEL*
POTENTIAL VICTIMS
(NUMERIC VALUE)
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* Note: The “Federal,” “State/Local,” and “Undetermined” categories are mutually exclusive, meaning an investigation should only be reported in one category. The “Undetermined” category should be used for investigations in which a final decision has not yet been made on whether the investigation will move forward as “Federal” or “State/Local” at the time of reporting.
25. Please list any ACTIVE (i.e., ongoing) human trafficking investigations as of the last day of the reporting period and number of potential victims within those active investigations:
CASE NUMBER
(OR OTHER IDENTIFIER)
TYPE OF
TRAFFICKING
LAW ENFORCEMENT
LEVEL*
POTENTIAL VICTIMS
(NUMERIC VALUE)
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* Note: See note for question 24 above.
Attachment D: CCHTTF Law Enforcement HT Investigations Data Form Grant Award: 15POVC-22-GK-03664-HT (FY2022-2025) 2 of 3
22. Please complete the following table regarding new ARRESTS of individuals for human trafficking and trafficking-related crimes during the reporting period:
Notes:
• Each line should reference one individual (suspect). If multiple individuals are associated with a single case number, list each on a separate row (e.g., 23-0097-S1, 23-0097-S2). • Drop Down Menus
o Not Tracked = Agency cannot currently track this data (at all) o Not Reported = Data is not collected by the agency or categories provided do not align with categories tracked by the agency
CASE NUMBER
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Please explain any individuals reported as “other” gender identity here:
34 - 37. Please complete the following table for new POTENTIAL and CONFIRMED victims of human trafficking.
Note: To preserve confidentiality, please identify victims using anonymous identifiers (e.g. 23-0097-V1, 23-0097- V2, Victim 1, Victim 2, etc.)
VICTIM
IDENTIFIER
TYPE OF
TRAFFICKING
RACE/
ETHNICITY GENDER AGE CITIZENSHIP
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Attachment D: CCHTTF Law Enforcement HT Investigations Data Form Grant Award: 15POVC-22-GK-03664-HT (FY2022-2025) 3 of 3
Narrative
Please provide a brief summary of at least one proactive HT investigation or case collaboration during the reporting period (basic facts, outcomes, successes, lessons learned, etc.)
HUMAN TRAFFICKING
OVERTIME SUPPORT FUND
HTOSF – After-action Report Form 1 of 1
Attachment E: After Action Report Form
Date: Completed by:
Action
Date: Location:
Action Type: Operation Investigation Other (specify):
Operation Name:
Suspect Name: Suspect DOB:
Event Start Date: Event End Date:
Case Agent: Unit Supervisor:
Staffing
# Sworn Officers: # Non-sworn
Staff:
Debrief
1. Activity Synopsis: What was expected to happen? What actually happened? What was our response?
2. Successes: What went well and why? How can we ensure these successes in the future?
3. Improvements: What can be improved and how? Comparing the plan with the reality what didn’t work? What is your advice to future activity commanders?
Other Feedback
4. What feedback on this operation/investigation would you like to provide to the Task Force? Is there any additional support or resources that the CCHTTF could have provided to this or similar operations?
ATTACHMENT F: ECM GRANT AWARD CONDITIONS
(FY2022 – 2025; Award No. 15-POVC-22-GK-03669-HT)
This award is offered subject to the conditions or limitations set forth in the Award Information, Project Information, Financial Information, and Award Conditions. 1: Compliance with general appropriations-law restrictions on the use of federal funds (FY 2022) The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable restrictions on the use of federal funds set out in federal appropriations statutes. Pertinent restrictions, including from various "general provisions" in the Consolidated Appropriations Act, 2022, are set out at https://www.ojp.gov/funding/Explore/FY22AppropriationsRestrictions.htm, and are incorporated by reference here.
Should a question arise as to whether a particular use of federal funds by a recipient (or a subrecipient) would or might fall within the scope of an appropriations-law restriction, the recipient is to contact OJP for guidance, and may not proceed without the express prior written approval of OJP. 2: Applicability of Part 200 Uniform Requirements
The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted and supplemented by DOJ in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform Requirements") apply to this FY 2022 award from OJP.
The Part 200 Uniform Requirements were first adopted by DOJ on December 26, 2014. If this FY 2022 award supplements funds previously awarded by OJP under the same award number (e.g., funds awarded during or before December 2014), the Part 200 Uniform Requirements apply with respect to all funds under that award number (regardless of the award date, and regardless of whether derived from the initial award or a supplemental award) that are obligated on or after the acceptance date of this FY 2022 award.
For more information and resources on the Part 200 Uniform Requirements as they relate to OJP awards and subawards ("subgrants"), see the OJP website at
https://ojp.gov/funding/Part200UniformRequirements.htm.
Record retention and access: Records pertinent to the award that the recipient (and any subrecipient ("subgrantee") at any tier) must retain -- typically for a period of 3 years from the date of submission of the final expenditure report (SF 425), unless a different retention period applies -- and to which the recipient (and any subrecipient ("subgrantee") at any tier) must provide access, include performance measurement information, in addition to the financial records, supporting documents, statistical records, and other pertinent records indicated at 2 C.F.R. 200.334.
In the event that an award-related question arises from documents or other materials prepared or distributed by OJP that may appear to conflict with, or differ in some way from, the provisions of the Part 200 Uniform Requirements, the recipient is to contact OJP promptly for clarification. 3: Requirement to report actual or imminent breach of personally identifiable information (PII) The recipient (and any "subrecipient" at any tier) must have written procedures in place to respond in the event of an actual or imminent "breach" (OMB M-17-12) if it (or a subrecipient) -- (1) creates, collects, uses, processes, stores, maintains, disseminates, discloses, or disposes of "Personally
Attachment C: ECM Grant Award Conditions (Award No. 15-POVC-22-GK-03669-HT) 2/18 Identifiable Information (PII)" (2 CFR 200.1) within the scope of an OJP grant-funded program or activity, or (2) uses or operates a "Federal information system" (OMB Circular A-130). The recipient's breach procedures must include a requirement to report actual or imminent breach of PII to an OJP Program Manager no later than 24 hours after an occurrence of an actual breach, or the detection of an imminent breach.
4: OJP Training Guiding Principles
Any training or training materials that the recipient -- or any subrecipient ("subgrantee") at any tier -- develops or delivers with OJP award funds must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees, available at https://www.ojp.gov/funding/implement/training-guiding- principles-grantees-and-subgrantees.
5: Required training for Grant Award Administrator and Financial Manager The Grant Award Administrator and all Financial Managers for this award must have successfully completed an "OJP financial management and grant administration training" by 120 days after the date of the recipient's acceptance of the award. Successful completion of such a training on or after October 15, 2020, will satisfy this condition.
In the event that either the Grant Award Administrator or a Financial Manager for this award changes during the period of performance, the new Grant Award Administrator or Financial Manager must have successfully completed an "OJP financial management and grant administration training" by 120 calendar days after the date the Entity Administrator enters updated Grant Award Administrator or Financial Manager information in JustGrants. Successful completion of such a training on or after January 1, 2020, will satisfy this condition.
A list of OJP trainings that OJP will consider "OJP financial management and grant administration training" for purposes of this condition is available at https://www.ojp.gov/training/fmts.htm. All trainings that satisfy this condition include a session on grant fraud prevention and detection.
The recipient should anticipate that OJP will immediately withhold ("freeze") award funds if the recipient fails to comply with this condition. The recipient's failure to comply also may lead OJP to impose additional appropriate conditions on this award. 6: Effect of failure to address audit issues
The recipient understands and agrees that the DOJ awarding agency (OJP or OVW, as appropriate) may withhold award funds, or may impose other related requirements, if (as determined by the DOJ awarding agency) the recipient does not satisfactorily and promptly address outstanding issues from audits required by the Part 200 Uniform Requirements (or by the terms of this award), or other outstanding issues that arise in connection with audits, investigations, or reviews of DOJ awards. 7: Requirements of the award; remedies for non-compliance or for materially false statements The conditions of this award are material requirements of the award. Compliance with any assurances or certifications submitted by or on behalf of the recipient that relate to conduct during the period of performance also is a material requirement of this award.
Attachment C: ECM Grant Award Conditions (Award No. 15-POVC-22-GK-03669-HT) 3/18 Limited Exceptions. In certain special circumstances, the U.S. Department of Justice ("DOJ") may determine that it will not enforce, or enforce only in part, one or more requirements otherwise applicable to the award. Any such exceptions regarding enforcement, including any such exceptions made during the period of performance, are (or will be during the period of performance) set out through the Office of Justice Programs ("OJP") webpage entitled "Legal Notices: Special circumstances as to particular award conditions" (ojp.gov/funding/Explore/LegalNotices-AwardReqts.htm), and incorporated by reference into the award.
By signing and accepting this award on behalf of the recipient, the authorized recipient official accepts all material requirements of the award, and specifically adopts, as if personally executed by the authorized recipient official, all assurances or certifications submitted by or on behalf of the recipient that relate to conduct during the period of performance.
Failure to comply with one or more award requirements -- whether a condition set out in full below, a condition incorporated by reference below, or an assurance or certification related to conduct during the award period -- may result in OJP taking appropriate action with respect to the recipient and the award. Among other things, the OJP may withhold award funds, disallow costs, or suspend or terminate the award. DOJ, including OJP, also may take other legal action as appropriate.
Any materially false, fictitious, or fraudulent statement to the federal government related to this award (or concealment or omission of a material fact) may be the subject of criminal prosecution (including under 18 U.S.C. 1001 and/or 1621, and/or 34 U.S.C. 10271-10273), and also may lead to imposition of civil penalties and administrative remedies for false claims or otherwise (including under 31 U.S.C. 3729- 3730 and 3801-3812).
Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms, that provision shall first be applied with a limited construction so as to give it the maximum effect permitted by law. Should it be held, instead, that the provision is utterly invalid or -unenforceable, such provision shall be deemed severable from this award.
8: Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 38 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R. Part 38 (as may be applicable from time to time), specifically including any applicable requirements regarding written notice to program beneficiaries and prospective program beneficiaries.
Currently, among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of discrimination on the basis of religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or participate in a religious practice. Part 38, currently, also sets out rules and requirements that pertain to recipient and subrecipient ("subgrantee") organizations that engage in or conduct explicitly religious activities, as well as rules and requirements that pertain to recipients and subrecipients that are faith-based or religious organizations.
The text of 28 C.F.R. Part 38 is available via the Electronic Code of Federal Regulations (currently accessible at https://www.ecfr.gov/cgi-bin/ECFR?page=browse), by browsing to Title 28-Judicial Administration, Chapter 1, Part 38, under e-CFR "current" data.
Attachment C: ECM Grant Award Conditions (Award No. 15-POVC-22-GK-03669-HT) 4/18 9: Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 42 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R. Part 42, specifically including any applicable requirements in Subpart E of 28 C.F.R. Part 42 that relate to an equal employment opportunity program. 10: Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 54 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in certain "education programs."
11: Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees) The recipient (and any subrecipient at any tier) must comply with, and is subject to, all applicable provisions of 41 U.S.C. 4712, including all applicable provisions that prohibit, under specified circumstances, discrimination against an employee as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant, a gross waste of federal funds, an abuse of authority relating to a federal grant, a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation related to a federal grant.
The recipient also must inform its employees, in writing (and in the predominant native language of the workforce), of employee rights and remedies under 41 U.S.C. 4712.
Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award, the recipient is to contact the DOJ awarding agency (OJP or OVW, as appropriate) for guidance. 12: Compliance with applicable rules regarding approval, planning, and reporting of conferences, meetings, trainings, and other events
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable laws, regulations, policies, and official DOJ guidance (including specific cost limits, prior approval and reporting requirements, where applicable) governing the use of federal funds for expenses related to conferences (as that term is defined by DOJ), including the provision of food and/or beverages at such conferences, and costs of attendance at such conferences.
Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears in the DOJ Grants Financial Guide (currently, as section 3.10 of "Postaward Requirements" in the "DOJ Grants Financial Guide").
13: Requirement for data on performance and effectiveness under the award The recipient must collect and maintain data that measure the performance and effectiveness of work under this award. The data must be provided to OJP in the manner (including within the timeframes) specified by OJP in the program solicitation or other applicable written guidance. Data collection supports compliance with the Government Performance and Results Act (GPRA) and the GPRA Modernization Act of 2010, and other applicable laws.
14: Requirements related to "de minimis" indirect cost rate
Attachment C: ECM Grant Award Conditions (Award No. 15-POVC-22-GK-03669-HT) 5/18 A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to use the "de minimis" indirect cost rate described in 2 C.F.R. 200.414(f), and that elects to use the "de minimis" indirect cost rate, must advise OJP in writing of both its eligibility and its election, and must comply with all associated requirements in the Part 200 Uniform Requirements. The "de minimis" rate may be applied only to modified total direct costs (MTDC) as defined by the Part 200 Uniform Requirements. 15: Determination of suitability to interact with participating minors SCOPE. This condition applies to this award if it is indicated -- in the application for the award (as approved by DOJ)(or in the application for any subaward, at any tier), the DOJ funding announcement (solicitation), or an associated federal statute -- that a purpose of some or all of the activities to be carried out under the award (whether by the recipient, or a subrecipient at any tier) is to benefit a set of individuals under 18 years of age.
The recipient, and any subrecipient at any tier, must make determinations of suitability before certain individuals may interact with participating minors. This requirement applies regardless of an individual's employment status.
The details of this requirement are posted on the OJP web site at https://ojp.gov/funding/Explore/Interact-Minors.htm (Award condition: Determination of suitability required, in advance, for certain individuals who may interact with participating minors), and are incorporated by reference here.
16: Requirement to disclose whether recipient is designated "high risk" by a federal grant-making agency outside of DOJ
If the recipient is designated "high risk" by a federal grant-making agency outside of DOJ, currently or at any time during the course of the period of performance under this award, the recipient must disclose that fact and certain related information to OJP by email at [email protected].
For purposes of this disclosure, high risk includes any status under which a federal awarding agency provides additional oversight due to the recipient's past performance, or other programmatic or financial concerns with the recipient. The recipient's disclosure must include the following: 1. The federal awarding agency that currently designates the recipient high risk, 2. The date the recipient was designated high risk, 3. The high-risk point of contact at that federal awarding agency (name, phone number, and email address), and 4. The reasons for the high-risk status, as set out by the federal awarding agency.
17: Compliance with DOJ Grants Financial Guide
References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the OJP website (currently, the "DOJ Grants Financial Guide" available at https://ojp.gov/financialguide/DOJ/index.htm), including any updated version that may be posted during the period of performance. The recipient agrees to comply with the DOJ Grants Financial Guide. 18: Encouragement of policies to ban text messaging while driving
Attachment C: ECM Grant Award Conditions (Award No. 15-POVC-22-GK-03669-HT) 6/18 Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg. 51225 (October 1, 2009), DOJ encourages recipients and subrecipients ("subgrantees") to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this award, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease crashes caused by distracted drivers. 19: Potential imposition of additional requirements
The recipient agrees to comply with any additional requirements that may be imposed by the DOJ awarding agency (OJP or OVW, as appropriate) during the period of performance for this award, if the recipient is designated as "high-risk" for purposes of the DOJ high-risk grantee list. 20: Employment eligibility verification for hiring under the award
1. The recipient (and any subrecipient at any tier) must-- A. Ensure that, as part of the hiring process for any position within the United States that is or will be funded (in whole or in part) with award funds, the recipient (or any subrecipient) properly verifies the employment eligibility of the individual who is being hired, consistent with the provisions of 8 U.S.C. 1324a(a)(1).
B. Notify all persons associated with the recipient (or any subrecipient) who are or will be involved in activities under this award of both--
(1) this award requirement for verification of employment eligibility, and (2) the associated provisions in 8 U.S.C. 1324a(a)(1) that, generally speaking, make it unlawful, in the United States, to hire (or recruit for employment) certain aliens.
C. Provide training (to the extent necessary) to those persons required by this condition to be notified of the award requirement for employment eligibility verification and of the associated provisions of 8 U.S.C. 1324a(a)(1).
D. As part of the recordkeeping for the award (including pursuant to the Part 200 Uniform Requirements), maintain records of all employment eligibility verifications pertinent to compliance with this award condition in accordance with Form I-9 record retention requirements, as well as records of all pertinent notifications and trainings.
2. Monitoring
The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition.
3. Allowable costs
To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the reasonable, necessary, and allocable costs (if any) of actions designed to ensure compliance with this condition.
4. Rules of construction
Attachment C: ECM Grant Award Conditions (Award No. 15-POVC-22-GK-03669-HT) 7/18 A. Staff involved in the hiring process
For purposes of this condition, persons "who are or will be involved in activities under this award" specifically includes (without limitation) any and all recipient (or any subrecipient) officials or other staff who are or will be involved in the hiring process with respect to a position that is or will be funded (in whole or in part) with award funds.
B. Employment eligibility confirmation with E-Verify
For purposes of satisfying the requirement of this condition regarding verification of employment eligibility, the recipient (or any subrecipient) may choose to participate in, and use, E-Verify (www.e- verify.gov), provided an appropriate person authorized to act on behalf of the recipient (or subrecipient) uses E-Verify (and follows the proper E-Verify procedures, including in the event of a "Tentative Nonconfirmation" or a "Final Nonconfirmation") to confirm employment eligibility for each hiring for a position in the United States that is or will be funded (in whole or in part) with award funds.
C. "United States" specifically includes the District of Columbia, Puerto Rico, Guam, the Virgin Islands of the United States, and the Commonwealth of the Northern Mariana Islands.
D. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, or any person or other entity, to violate any federal law, including any applicable civil rights or nondiscrimination law.
E. Nothing in this condition, including in paragraph 4.B., shall be understood to relieve any recipient, any subrecipient at any tier, or any person or other entity, of any obligation otherwise imposed by law, including 8 U.S.C. 1324a(a)(1).
Questions about E-Verify should be directed to DHS. For more information about E-Verify visit the E- Verify website (https://www.e-verify.gov/) or email E-Verify at [email protected]. E-Verify employer agents can email E-Verify at [email protected].
Questions about the meaning or scope of this condition should be directed to OJP, before award acceptance.
21: Restrictions and certifications regarding non-disclosure agreements and related matters No recipient or subrecipient ("subgrantee") under this award, or entity that receives a procurement contract or subcontract with any funds under this award, may require any employee or contractor to sign an internal confidentiality agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting (in accordance with law) of waste, fraud, or abuse to an investigative or law enforcement representative of a federal department or agency authorized to receive such information.
The foregoing is not intended, and shall not be understood by the agency making this award, to contravene requirements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which relates to sensitive compartmented information), or any other form issued by a federal department or agency governing the nondisclosure of classified information.
1. In accepting this award, the recipient--
Attachment C: ECM Grant Award Conditions (Award No. 15-POVC-22-GK-03669-HT) 8/18
a. represents that it neither requires nor has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and
b. certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will immediately stop any further obligations of award funds, will provide prompt written notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency.
2. If the recipient does or is authorized under this award to make subawards ("subgrants"), procurement contracts, or both--
a. it represents that--
(1) it has determined that no other entity that the recipient's application proposes may or will receive award funds (whether through a subaward ("subgrant"), procurement contract, or subcontract under a procurement contract) either requires or has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and
(2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this representation; and
b. it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity that receives funds under this award is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will immediately stop any further obligations of award funds to or by that entity, will provide prompt written notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency.
22: Reclassification of various statutory provisions to a new Title 34 of the United States Code On September 1, 2017, various statutory provisions previously codified elsewhere in the U.S. Code were editorially reclassified (that is, moved and renumbered) to a new Title 34, entitled "Crime Control and Law Enforcement." The reclassification encompassed a number of statutory provisions pertinent to OJP awards (that is, OJP grants and cooperative agreements), including many provisions previously codified in Title 42 of the U.S. Code.
Effective as of September 1, 2017, any reference in this award document to a statutory provision that has been reclassified to the new Title 34 of the U.S. Code is to be read as a reference to that statutory provision as reclassified to Title 34. This rule of construction specifically includes references set out in
Attachment C: ECM Grant Award Conditions (Award No. 15-POVC-22-GK-03669-HT) 9/18 award conditions, references set out in material incorporated by reference through award conditions, and references set out in other award requirements.
23: All subawards ("subgrants") must have specific federal authorization The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements for authorization of any subaward. This condition applies to agreements that -- for purposes of federal grants administrative requirements -- OJP considers a "subaward" (and therefore does not consider a procurement "contract").
The details of the requirement for authorization of any subaward are posted on the OJP web site at https://ojp.gov/funding/Explore/SubawardAuthorization.htm (Award condition: All subawards ("subgrants") must have specific federal authorization), and are incorporated by reference here. 24: Requirements related to System for Award Management and Universal Identifier Requirements The recipient must comply with applicable requirements regarding the System for Award Management (SAM), currently accessible at https://www.sam.gov/. This includes applicable requirements regarding registration with SAM, as well as maintaining the currency of information in SAM.
The recipient also must comply with applicable restrictions on subawards ("subgrants") to first-tier subrecipients (first-tier "subgrantees"), including restrictions on subawards to entities that do not acquire and provide (to the recipient) the unique entity identifier required for SAM registration.
The details of the recipient's obligations related to SAM and to unique entity identifiers are posted on the OJP web site at https://ojp.gov/funding/Explore/SAM.htm (Award condition: System for Award Management (SAM) and Universal Identifier Requirements), and are incorporated by reference here.
This condition does not apply to an award to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit organization that he or she may own or operate in his or her name).
25: Restrictions on "lobbying"
In general, as a matter of federal law, federal funds awarded by OJP may not be used by the recipient, or any subrecipient ("subgrantee") at any tier, either directly or indirectly, to support or oppose the enactment, repeal, modification, or adoption of any law, regulation, or policy, at any level of government. See 18 U.S.C. 1913. (There may be exceptions if an applicable federal statute specifically authorizes certain activities that otherwise would be barred by law.) Another federal law generally prohibits federal funds awarded by OJP from being used by the recipient, or any subrecipient at any tier, to pay any person to influence (or attempt to influence) a federal agency, a Member of Congress, or Congress (or an official or employee of any of them) with respect to the awarding of a federal grant or cooperative agreement, subgrant, contract, subcontract, or loan, or with respect to actions such as renewing, extending, or modifying any such award. See 31 U.S.C. 1352.
Certain exceptions to this law apply, including an exception that applies to Indian tribes and tribal organizations.
Attachment C: ECM Grant Award Conditions (Award No. 15-POVC-22-GK-03669-HT) 10/18 Should any question arise as to whether a particular use of federal funds by a recipient (or subrecipient) would or might fall within the scope of these prohibitions, the recipient is to contact OJP for guidance, and may not proceed without the express prior written approval of OJP. 26: Specific post-award approval required to use a noncompetitive approach in any procurement contract that would exceed $250,000
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements to obtain specific advance approval to use a noncompetitive approach in any procurement contract that would exceed the Simplified Acquisition Threshold (currently, $250,000). This condition applies to agreements that -- for purposes of federal grants administrative requirements -- OJP considers a procurement "contract" (and therefore does not consider a subaward).
The details of the requirement for advance approval to use a noncompetitive approach in a procurement contract under an OJP award are posted on the OJP web site at https://ojp.gov/funding/Explore/NoncompetitiveProcurement.htm (Award condition: Specific post- award approval required to use a noncompetitive approach in a procurement contract (if contract would exceed $250,000)), and are incorporated by reference here. 27: Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting requirements and OJP authority to terminate award) The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements (including requirements to report allegations) pertaining to prohibited conduct related to the trafficking of persons, whether on the part of recipients, subrecipients ("subgrantees"), or individuals defined (for purposes of this condition) as "employees" of the recipient or of any subrecipient.
The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are posted on the OJP web site at https://ojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm (Award condition: Prohibited conduct by recipients and subrecipients related to trafficking in persons (including reporting requirements and OJP authority to terminate award)), and are incorporated by reference here.
28: Requirement to report potentially duplicative funding If the recipient currently has other active awards of federal funds, or if the recipient receives any other award of federal funds during the period of performance for this award, the recipient promptly must determine whether funds from any of those other federal awards have been, are being, or are to be used (in whole or in part) for one or more of the identical cost items for which funds are provided under this award. If so, the recipient must promptly notify the DOJ awarding agency (OJP or OVW, as appropriate) in writing of the potential duplication, and, if so requested by the DOJ awarding agency, must seek a budget-modification or change-of-project-scope Grant Award Modification (GAM) to eliminate any inappropriate duplication of funding.
29: Reporting potential fraud, waste, and abuse, and similar misconduct
Attachment C: ECM Grant Award Conditions (Award No. 15-POVC-22-GK-03669-HT) 11/18
The recipient, and any subrecipients ("subgrantees") at any tier, must promptly refer to the DOJ Office of the Inspector General (OIG) any credible evidence that a principal, employee, agent, subrecipient, contractor, subcontractor, or other person has, in connection with funds under this award-- (1) submitted a claim that violates the False Claims Act; or (2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct.
Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be reported to the OIG by--(1) online submission accessible via the OIG webpage at https://oig.justice.gov/hotline/contact-grants.htm (select "Submit Report Online"); (2) mail directed to:
U.S. Department of Justice, Office of the Inspector General, Investigations Division, ATTN: Grantee Reporting, 950 Pennsylvania Ave., NW, Washington, DC 20530; and/or (3) by facsimile directed to the DOJ OIG Investigations Division (Attn: Grantee Reporting) at (202) 616-9881 (fax).
Additional information is available from the DOJ OIG website at https://oig.justice.gov/hotline. 30: Financial Status Reports
The recipient agrees that it will submit quarterly financial status reports (the SF 425 Federal Financial Report) to OJP in JustGrants, no later than the deadlines set out in the DOJ Financial Guide and the JustGrants guidance (typically 30 days after the end of each calendar quarter). Delinquent reports may lead to funds being frozen and other remedies.
31: Semi-Annual Performance Reports
The recipient shall submit semiannual performance reports. Performance reports shall be submitted within 30 days after the end of the reporting periods, which are June 30 and December 31, for the life of the award. These reports will be submitted to the Office of Justice Programs, on-line through the Internet at https://justgrants.usdoj.gov
32: Final (Close-out) Report
The recipient agrees to submit a final report at the end of this award documenting all relevant project activities during the entire period of support under this award. This report will include detailed information about the project(s) funded, including, but not limited to, information about how the funds were actually used for each purpose area, data to support statements of progress, and data concerning individual results and outcomes of funded projects reflecting project successes and impacts. The final report is due no later than 120 days following the close of this award period or the expiration of any extension periods. This report will be submitted to the Office of Justice Programs, on-line through the Internet at https://justgrants.usdoj.gov/
33: FFATA Reporting - Subawards and executive compensation The recipient must comply with applicable requirements to report first-tier subawards ("subgrants") of $30,000 or more and, in certain circumstances, to report the names and total compensation of the five most highly compensated executives of the recipient and first-tier subrecipients (first-tier "subgrantees") of award funds. The details of recipient obligations, which derive from the Federal Funding Accountability and Transparency Act of 2006 (FFATA), are posted on the OJP web site at
Attachment C: ECM Grant Award Conditions (Award No. 15-POVC-22-GK-03669-HT) 12/18 https://ojp.gov/funding/Explore/FFATA.htm (Award condition: Reporting Subawards and Executive Compensation), and are incorporated by reference here.
This condition, including its reporting requirement, does not apply to-- (1) an award of less than $30,000, or (2) an award made to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit organization that he or she may own or operate in his or her name).
34: Limit on use of grant funds for grantees' employees' salaries With respect to this award, federal funds may not be used to pay cash compensation (salary plus bonuses) to any employee of the award recipient at a rate that exceeds 110% of the maximum annual salary payable to a member of the federal government's Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal System for that year. (An award recipient may compensate an employee at a higher rate, provided the amount in excess of this compensation limitation is paid with non-federal funds.)
This limitation on compensation rates allowable under this award may be waived on an individual basis at the discretion of the OJP official indicated in the program announcement under which this award is made.
35: Statement of Federal Involvement
Due to the substantial Federal involvement contemplated in completion of this project, the OVC has elected to enter into a cooperative agreement rather than a grant. This decision is based on OJP and OVC's ongoing responsibility to assist and coordinate projects that relate to the funded activities. OJP and OVC will provide input and re-direction to the project, as needed, in consultation with the recipient, and will actively monitor the project by methods including, but not limited to, ongoing contact with the recipient. In meeting programmatic responsibilities, OJP, OVC, and the recipient will be guided by the following principles: responsibility for the day-to-day operations of this project rests with the recipient in implementation of the recipient's approved proposal, the recipient's approved budget, and the terms and conditions specified in this award. Responsibility for general oversight and redirection of the project, if necessary, rests with OVC. In addition to its programmatic reporting requirements, the recipient agrees to provide necessary information as requested by OJP and OVC. Information requests may include, but are not limited to, specific submissions related to: performance, including measurement of project outputs/outcomes; meeting performance specifications; developmental decision points; changes in project scope or personnel; budget modifications; and/or coordination of related projects.
36: Recipient integrity and performance matters: Requirement to report information on certain civil, criminal, and administrative proceedings to SAM and FAPIIS The recipient must comply with any and all applicable requirements regarding reporting of information on civil, criminal, and administrative proceedings connected with (or connected to the performance of) either this OJP award or any other grant, cooperative agreement, or procurement contract from the federal government. Under certain circumstances, recipients of OJP awards are required to report information about such proceedings, through the federal System for Award Management (known as "SAM"), to the designated federal integrity and performance system (currently, "FAPIIS").
Attachment C: ECM Grant Award Conditions (Award No. 15-POVC-22-GK-03669-HT) 13/18
The details of recipient obligations regarding the required reporting (and updating) of information on certain civil, criminal, and administrative proceedings to the federal designated integrity and performance system (currently, "FAPIIS") within SAM are posted on the OJP web site at https://ojp.gov/funding/FAPIIS.htm (Award condition: Recipient Integrity and Performance Matters, including Recipient Reporting to FAPIIS), and are incorporated by reference here. 37: Conference & Meeting Funding
Within 45 calendar days after the end of any conference, meeting, retreat, seminar, symposium, training activity, or similar event funded under this award, and the total cost of which exceeds $20,000 in award funds, the recipient must provide the program manager with the following information and itemized costs:
1) name of event;
2) event dates;
3) location of event;
4) number of federal attendees;
5) number of non-federal attendees;
6) costs of event space, including rooms for break-out sessions; 7) costs of audio visual services;
8) other equipment costs (e.g., computer fees, telephone fees); 9) costs of printing and distribution;
10) costs of meals provided during the event;
11) costs of refreshments provided during the event;
12) costs of event planner;
13) costs of event facilitators; and
14) any other costs associated with the event.
The recipient must also itemize and report any of the following attendee (including participants, presenters, speakers) costs that are paid or reimbursed with cooperative agreement funds:
1) meals and incidental expenses (M&IE portion of per diem); 2) lodging;
3) transportation to/from event location (e.g., common carrier, Privately Owned Vehicle (POV)); and, 4) local transportation (e.g., rental car, POV) at event location.
Attachment C: ECM Grant Award Conditions (Award No. 15-POVC-22-GK-03669-HT) 14/18 Note that if any item is paid for with registration fees, or any other non-award funding, then that portion of the expense does not need to be reported.
Further instructions regarding the submission of this data, and how to determine costs, are available in the DOJ Financial Guide Conference Cost Chapter.
38: Coordination with similar OVC-funded programs
The recipient will coordinate its efforts with other similar OVC-funded programs within the relevant jurisdiction in order to enhance the project and avoid duplication of efforts. 39: Justification of consultant rate
Approval of this award does not indicate approval of any consultant rate in excess of $650 per day. A detailed justification must be submitted to and approved by the OJP program office prior to obligation or expenditure of such funds.
40: OJP Review/Approval of Work Product
The recipient agrees to submit to OJP for review and approval any product (e.g., curricula, training materials, publications, reports, videos, or any other written, web-based, or audio-visual, or other materials) that will be developed and published under this award, 60 days before its intended publication. The recipient agrees to correct a product in response to comments generated through the OJP peer review process, the internal Department of Justice review process, or as otherwise requested by OJP. Any products developed under this award shall contain the following statement: “This ______________ was produced by ______________ under [add grant number], awarded by the [add Awarding Program Office, e.g., Office for Victims of Crime], Office of Justice Programs, U.S. Department of Justice. The opinions, findings, and conclusions or recommendations expressed in this ______________ are those of the contributors and do not necessarily represent the official position or policies of the U.S. Department of Justice.” The OJP grant manager will determine whether minor deliverables, such as webinars, one-page flyers and discrete web pages, require review or prior approval by OJP.
41: Access to services for persons with limited English proficiency Applicants must ensure that Limited English Proficiency persons have meaningful access to the services under this program(s). National origin discrimination includes discrimination on the basis of limited English proficiency (LEP). To ensure compliance with Title VI and the Safe Streets Act, recipients are required to take reasonable steps to ensure that LEP persons have meaningful access to their programs.
Meaningful access may entail providing language assistance services, including oral and written translation when necessary. The U.S. Department of Justice has issued guidance for grantees to help them comply with Title VI requirements. The guidance document can be accessed on the Internet at www.lep.gov.
42: Replacement of Key Program Personnel
The Project Director and/or any other key program personnel designated in the application shall be replaced only for compelling reasons. Successors to key personnel must be approved by OJP, and such approval is contingent upon submission of appropriate information, including, but not limited to, a
Attachment C: ECM Grant Award Conditions (Award No. 15-POVC-22-GK-03669-HT) 15/18 resume. Changes in program personnel, other than key personnel, require only notification to OJP and submission of resumes, unless otherwise designated in the award document. 43: Copyright; Data rights
The recipient acknowledges that OJP reserves a royalty-free, non-exclusive, and irrevocable license to reproduce, publish, or otherwise use, and authorize others to use (in whole or in part, including in connection with derivative works), for Federal purposes: (1) any work subject to copyright developed under an award or subaward (at any tier); and (2) any rights of copyright to which a recipient or subrecipient (at any tier) purchases ownership with Federal support.
The recipient acknowledges that OJP has the right to (1) obtain, reproduce, publish, or otherwise use the data first produced under any such award or subaward; and (2) authorize others to receive, reproduce, publish, or otherwise use such data for Federal purposes. "Data" includes data as defined in Federal Acquisition Regulation (FAR) provision 52.227-14 (Rights in Data - General).
It is the responsibility of the recipient (and of each subrecipient (at any tier), if applicable) to ensure that the provisions of this condition are included in any subaward (at any tier) under this award.
The recipient has the responsibility to obtain from subrecipients, contractors, and subcontractors (if any) all rights and data necessary to fulfill the recipient's obligations to the Government under this award. If a proposed subrecipient, contractor, or subcontractor refuses to accept terms affording the Government such rights, the recipient shall promptly bring such refusal to the attention of the OJP program manager for the award and not proceed with the agreement in question without further authorization from the OJP program office.
44: Proactive Plan
The recipient may not obligate, expend, or draw down seventy percent (70%) of the federal funds provided under this award until the recipient submits an updated Plan for Conducting Proactive Trafficking Investigations and Prosecutions (which includes the required statement of concurrence from the victim service partner) and this plan has been approved by the awarding agency. 45: Non-profit organization recipient - Disclosure of process for determining compensation For any year during the period of performance for this award as to which the recipient non-profit organization believes (or asserts) that it has satisfied the requirements of 26 C.F.R. 53.4958-6 (which relates to establishing or invoking a rebuttable presumption of reasonableness of compensation of certain individuals and entities), the recipient must make a prompt written disclosure to OJP that satisfies the requirements of this award condition.
(Under certain circumstances, a non-profit organization that provides unreasonably-high compensation to certain persons may subject both the organization's managers and those who receive the compensation to additional federal taxes. A rebuttable presumption of the reasonableness of a non- profit organization's compensation arrangements, however, may be available if the non-profit organization satisfied certain rules set out in Internal Revenue Service regulations with regard to its compensation decisions.)
Attachment C: ECM Grant Award Conditions (Award No. 15-POVC-22-GK-03669-HT) 16/18 Each disclosure required by this award condition must describe in pertinent detail the process used by the recipient non-profit organization to determine the compensation of its officers, directors, trustees, and key employees (together, "covered persons"). At a minimum, the disclosure must describe in pertinent detail --
(1) the composition of the body that reviews and approves compensation arrangements for covered persons;
(2) the methods and practices used by the recipient organization to ensure that no individual with a conflict of interest participates as a member of the body that reviews and approves a compensation arrangement for a covered person;
(3) the appropriate data as to comparability of compensation that is obtained in advance and relied upon by the body that reviews and approves compensation arrangements for covered persons; (4) the written or electronic records that the recipient maintains as concurrent documentation of the decisions with respect to compensation of covered persons made by the body that reviews and approves such compensation arrangements, including records of deliberations and of the basis for decisions.
For purposes of this condition, the following terms and phrases have the meanings set out by the Internal Revenue Service for use in connection with 26 C.F.R. 53.4958-6: officers, directors, trustees, key employees, compensation, conflict of interest, appropriate data as to comparability, adequate documentation, concurrent documentation.
This condition implements a law that affects the program under which this OJP award is made. In accepting this award, the recipient acknowledges that, following receipt of an appropriate request, OJP may be authorized or required by law to make information submitted pursuant to this condition available for public inspection.
46: Representation and agreement regarding funds in offshore accounts In accepting this award, the recipient nonprofit organization -- (1) represents to the Department of Justice that it does not hold money in offshore accounts for the purpose of avoiding paying the tax described in 26 U.S.C. 511(a), and agrees that it will not hold money in any such accounts for such a purpose during the period of performance of this award; and (2) agrees that, if, during the period of performance of this award, the recipient learns that it does hold money in offshore accounts for such a purpose, it will immediately stop any further obligations of award funds, it will provide prompt written notification to OJP, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by OJP. 47: Legalization of Prostitution
Recipient certifies that it does not promote, support, or advocate the legalization or practice of prostitution, nor will it use grant funds or program match funds to promote, support, or advocate the legalization or practice of prostitution.
48: Non-federal share, match and cost sharing contributions
Attachment C: ECM Grant Award Conditions (Award No. 15-POVC-22-GK-03669-HT) 17/18 The value or amount of any "non-federal share," "match," or cost-sharing contribution incorporated into the OJP OCFO-approved budget for this award is part of the "project cost" for purposes of the Part 200 Uniform Requirements, and is subject to audit. In general, the rules and restrictions that apply to award funds from federal sources also apply to funds in the OJP-approved budget that are provided as "match" or through "cost sharing."
49: Access to services, survivor sutonomy & policies and procedures The recipient agrees that its anti-trafficking program policies, procedures, and rules enhance access to services and promote survivor autonomy, consistent with the principles set out in the “Enhancing Access to Service and Promoting Survivor Autonomy” heading of the applicable solicitation; and that they conform with the requirements outlined in the solicitation, particularly those in the “Mandatory Program Requirements” heading. See also “What expectations does OVC have for the programmatic policies and procedures of ant-trafficking award recipients?” (https://ovc.ojp.gov/program/human- trafficking/ovc-human-trafficking-program-faqs).
Within 90 days of an OVC request, the recipient must submit for OVC review and approval, the policies, procedures, and rules governing the provision of program services supported with award funding or provided as a match. These documents should include, but are not limited to, those used for program eligibility, intake, working with participants, and program protocols. The recipient further agrees to work with OVC-sponsored technical assistance provider(s) to develop or modify its policies, procedures, and rules where OVC determines that changes are needed to ensure they reflect best practices for serving survivors of human trafficking.
50: Unfunded activities
The recipients may not use award funds to hold beds in a housing facility by charging their cost to the grant while empty; pay victims cash or non-cash stipends or incentives to encourage support service participation; engage in primary prevention activities; or purchase or lease vehicles. 51: Victim confidentiality & protection
The recipient (and any "subrecipient" at any tier) must have written policies and procedures in place that address how it will maintain the confidentiality of victims' names, addresses, telephone numbers, or any other identifying information, including how this information will be protected when there is information sharing between partners. In addition, the recipient must submit a signed, written certification that data privacy and sharing protocols comport with the confidentiality and privacy rights and obligations of federal law or the grantee jurisdiction's laws, court rules, or rules of professional conduct applicable to the work performed by the recipient. The recipient agrees to provide to OJP all documentation as required for grant monitoring purposes. 52: Indirect costs
The recipient may not obligate, expend, or draw down any award funds for indirect costs, unless and until either -- (1) the recipient submits to OJP a current, federally-approved indirect cost rate agreement, or (2) the recipient determines that it is eligible under the Part 200 Uniform Requirements to use the "de minimis" indirect cost rate described in 2 C.F.R. 200.414(f), and advises OJP in writing of both its eligibility and its election.
Attachment C: ECM Grant Award Conditions (Award No. 15-POVC-22-GK-03669-HT) 18/18
The financial review of the budget for this award is pending. If the OJP Office of the Chief Financial Officer (OCFO) determines as part of its financial review that the recipient already has submitted the documentation concerning indirect costs described above, this condition will be released through a Grant Award Condition Modification (ACM) upon completion of the OCFO final budget review.
If the OJP OCFO instead determines as part of its financial review that the recipient has not yet submitted the required documentation concerning indirect costs, this condition will not be released until OJP (including its OCFO) receives and reviews a satisfactory submission. 53: Budget review & clearance
The recipient's budget is pending review and clearance by OJP. Prior to budget clearance, unless prohibited by another condition of this award, the recipient may obligate, expend, and draw down funds for budgeted recipient personnel, fringe benefit, and related operational costs and OVC-mandated travel costs, only, up to 10 percent of the award amount to participate in OJP-required trainings, advertise for new positions, maintain current staffing, plan activities with project staff, and provide victim services. All obligations, expenditures, and drawdowns incurred prior to budget clearance are incurred at the sole risk of the recipient, and must be in compliance with applicable 2 C.F.R. part 200 cost principles and DOJ Financial Guide provisions. The recipient may not draw down additional funds until OCFO has approved the budget and budget narrative, and an Award Condition Modification has been issued removing this award condition. If any other condition on this award prohibits obligation, expenditure, or drawdown of funds to a greater extent than this condition, then that other condition controls.
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ATTACHMENT G: FEDERAL SUBAWARD CONDITIONS
The Contract meets the conditions of a federal subaward and the Contractor is subject to the subrecipient provisions in 2 CFR §200.
Definitions
A. CFR means Code of Federal Regulations
B. Assistance Listing Number—Title 2 CFR §200.1
Assistance listing number means a unique number assigned to identify a Federal Assistance Listing, formerly known as the catalog of federal domestic assistance (CFDA) number.
C. Subrecipient—Title 2 CFR §200.1
Subrecipient means an entity, usually but not limited to non-federal entities, that receives a subaward from a pass-through entity to carry out part of a federal award; but does not include an individual that is a beneficiary of such award. A subrecipient may also be a recipient of other federal awards directly from a federal awarding agency.
D. Subaward—Title 2 CFR §200.1
Subaward means an award provided by a pass-through entity to a subrecipient for the subrecipient to carry out part of a federal award received by the pass-through entity. It does not include payments to a contractor or payments to an individual that is a beneficiary of a federal program. A subaward may be provided through any form of legal agreement, including an agreement that the pass-through entity considers a contract.
E. Pass-through Entity—Title 2 CFR §200.1
Pass-through entity (PTE) means a non-federal entity that provides a subaward to a subrecipient to carry out part of a federal program.
The pass-through entity is the County of Contra Costa.
The subrecipient is: Richmond Police Department.
The subrecipient’s originating agency identifier (ORI) number is: CA0071000.
If applicable, the federal award date is: 10/01/2022 – 09/30/2026.
If applicable, the federal award identification number (FAIN) is: 15-POVC-22-GK-03669-HT.
The subaward period of performance is from 09/01/2025 – 09/30/2026.
The total amount of federal funds obligated to the subrecipient in this Federal award is $14,517.00.
The assistance listing number is 16.320 (Services for Trafficking Victims).
The federal Program Title is Contra Costa Human Trafficking Task Force.
Attachment D: Federal Subaward Conditions (ECM Grant FY2022-2025) 2/2 XII. The subrecipient’s federally approved indirect cost rate agreement is incorporated by reference if the subrecipient’s budget submitted includes a federally-approved indirect cost.
XIII. The subrecipient shall use the federal award in accordance with federal statutes, regulations and the terms and conditions of the federal award.
ORGANIZATION NAME: DISTRICT ATTORNEY Pay Period
DAY OF THE MONTH Total Hrs 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Funding Source
TOTAL HOURS WORKED
Vacation Leave
Sick Leave
Prsnl Floating Holiday
Admin. Mgmt Leave
Comp Time Taken
Jury Duty/Voting
HOLIDAY 8.00 8.00
Total Leave Hours 8.00 8.00
(Less) Overtime
TOTAL OT HOURS
NET REG HOURS 8.00 8.00
Funding Source Project Hrs Total Hrs Worked Percentage RECONCILIATION Hrs Worked:
Lve/Hldy Hrs:
Name: Total:
Less OT Hrs:
Title: Net Hours:
Employee ID: Total
(Add all related Reg.
OT Funding Source Project OT Total OT Worked Percentage Project Hours %) Related OT Project Hrs % (if needed)
Employee Signature: (Add all related OT
Project Hours %)
Supervisor Signature:
OT Total Pay Period
F U N C T I O N A L T I M E S H E E T December 2024
ADMINISTRATIVE UNIT USE ONLY
-
8.00 8.00
-
8.00 Related Reg. Project Hrs % (if needed)
Certification: Attendance, absences and overtime
recorded are accurate, verified and/or authorized in
accordance with legal requirements and prescribed
directives.
DEC'24
Attachment H: Functional Timesheet
Employee Designation FY 2025-2026 FY 2026-2027
Non-sworn Staff 146.10$ 153.41$
Police Officer/Detective 241.99$ 250.81$ Command Staff (Sgt./Lt.) 319.09$ 331.76$ * All hourly pay rates include any and all expenses and benefits reimburseable under this contract.
Attachment I:
Richmond Police Department Hourly Overtime Rate Reimbursement Schedule Hourly Overtime
Pay Rate*