Justification for Utilizing a Piggyback/Cooperative Contract Piggyback or Lead Agency: Sourcewell (State of Minnesota) Contract No./Description: Solicitation # 010424/Contract # 010424-LNC Vendor(s) Name(s): L.N. Curtis and Sons
Per Chapter 2.52 of the Municipal Code of the City of Richmond, we have reviewed and completed due diligence on the aforementioned piggyback/cooperative contract. As part of the due diligence review, we have confirmed that the contract complies with our procurement rules and practices. We have further confirmed that all purchases will comply with the terms and prices in the contract. It has been determined that it is in the best interests of the City to utilize this contract for the reasons cited below:
Item Issue Comments
1 Is there a Piggyback Purchase Agreement allowing use of the Yes contract? If "Yes", please attach to this form.
2. Are there local suppliers or contractors who could provide the No City of Richmond vendor can product or service at competitive rates? provide PPE products; and provide PPE cleaning, inspection, and repair
services.
3. A copy of the solicitation has been obtained from the originating Attached agency and reviewed for compliance with the City's purchasing ordinance. Please attach to this form.
A written documentation has been made of a thorough Current market research has been investigation of the current market and determination that the conducted looking at multiple
originating agency's' solicitation is the most advantageous vendors and government contracts
for this project. It has been
determined that Sourcewell (State of
Minnesota) Solicitation #
010424/Contract # 010424-LNC is the
most advantageous since the City will
be able to buy products and use the
vendor's services at discounted rates.
5. Does the cooperative contract provide the most advantageous Solicitation # 010424/Contract # solution? Why? 010424-LNC provide PPE products;
Factors may include advantageous terms, conditions, prices, and PPE cleaning, inspection, an quality, performance, timing, experience & ability to perform etc. repair at discounted rates. See Master Price Agreement for
additional details.
6. The specifications of the item or service required by the City are The vendor listed on the solicitation ot materially different from those originally specified in the meets NFPA Standard. riginating agency's solicitation
The price of the purchase is lower than that estimated for Solicitation # 010424/Contract # the purchase if made directly by the City pursuant to the 010424-LNC provide PPE products; purchasing ordinance and PPE cleaning, inspection, and
repair at discounted rates. See
Master Price Agreement for
additional details.
8. The price of the purchase is within fifteen percent (15%) or Yes $2,500 of the originating agency's solicitation
Justification for Utilizing a Piggyback/Cooperative Contract Item Issue Comments
9. The contract resulting from the original solicitation is Solicitation # 010424/Contract # current or the solicitation is within thirty-six (36) months 010424-LNC was solicited on from the date of the City's order, or written justification is November 9, 2023, through January provided justifying use of an older solicitation 4, 2024. 08/19/24 Ren Mau Marrelo
Signature Date Requisitioner Name
Nuchal Struch 08-20-2024
Signature Date Department Head Name
Caps ali 8/20/2024 Andrea Miller
Signature Date Director of Finance Name
Sourcewell >
RFP #010424
REQUEST FOR PROPOSALS
for
Firefighting Personal Protective Equipment with Related Equipment Cleaning Proposal Due Date: January 4, 2024, 4:30 p.m., Central Time Sourcewell, a State of Minnesota local government unit and service cooperative, is requesting proposals for Firefighting Personal Protective Equipment with Related Equipment Cleaning to result in a contracting solution for use by its Participating Entities. Sourcewell Participating Entities include thousands of governmental, higher education, K-12 education, nonprofit, tribal government, and other public agencies located in the United States and Canada. A full copy of the Request for Proposals can be found on the Sourcewell Procurement Portal [https://proportal.sourcewell-mn.gov]. Only proposals submitted through the Sourcewell Procurement Portal will be considered. Proposals are due no later than January 4, 2024, at 4:30 p.m. Central Time, and late proposals will not be considered.
SOLICITATION SCHEDULE
Public Notice of RFP Published: November 9, 2023
Pre-proposal Conference: November 30, 2023, 2:00 p.m., Central Time Question Submission Deadline: December 20, 2023, 4:30 p.m., Central Time Proposal Due Date: January 4, 2024, 4:30 p.m., Central Time Late responses will not be considered.
Opening: January 4, 2024, 4:30 p.m., Central Time
See RFP Section V.G. "Opening"
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Firefighting Personal Protective Equipment with Related Equipment Cleaning
1. ABOUT SOURCEWELL
A. SOURCEWELL
Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that facilitates a competitive public solicitation and contract award process for the benefit of its 50,000+ participating entities across the United States and Canada. Sourcewell's solicitation process complies with State of Minnesota law and policies, conforms to Canadian trade agreements (including Canadian Free Trade Agreement, Ontario-Quebec Trade and Cooperation Agreement, and Canada-European Union Comprehensive Economic and Trade Agreement, as applicable), and results in cooperative purchasing solutions from which Sourcewell's Participating Entities procure equipment, products, and services.
Cooperative purchasing provides participating entities and suppliers increased administrative efficiencies and the power of combined purchasing volume that result in overall cost savings. At times, Sourcewell also partners with other purchasing cooperatives to combine the purchasing volume of their membership into a single solicitation and contract expanding the reach of contracted suppliers' potential pool of end users.
Sourcewell uses a website-based platform, the Sourcewell Procurement Portal, through which all proposals to this RFP must be submitted.
B. USE OF RESULTING CONTRACTS
In the United States, Sourcewell's contracts are available for use by:
• Federal and state government entities;
• Cities, towns, and counties/parishes;
• Education service cooperatives;
• K-12 and higher education entities;
• Tribal government entities;
• Some nonprofit entities; and
• Other public entities.
In Canada, Sourcewell's contracts are available for use by:
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Firefighting Personal Protective Equipment with Related Equipment Cleaning
• Provincial and territorial government departments, ministries, agencies, boards, councils, committees, commissions, and similar agencies; • Indigenous self-governing bodies;
Regional, local, district, and other forms of municipal government, municipal organizations, school boards, and publicly funded academic, health, and social service entities referred to as MASH sector (this should be construed to include but not be limited to the Cities of Calgary, Edmonton, Toronto, Ottawa, and Winnipeg), as well as any corporation or entity owned or controlled by one or more of the preceding entities; • Crown corporations, government enterprises, and other entities that are owned or controlled by these entities through ownership interest; and Members of the Canoe procurement group of Canada, and their partner associations:
Canoe members are regional, local, district or other forms of municipal government, school boards, publicly-funded academic, health and social service entities in Alberta and across Canada, as well as any corporation or entity owned or controlled by one or more of the preceding entities - as well as partner associations, including Saskatchewan Association of Rural Municipalities, Association of Manitoba Municipalities, Local Authorities Services/Association of Municipalities Ontario, Nova Scotia Federation of Municipalities, Federation of Prince Edward Island Municipalities, Municipalities Newfoundland Labrador, Union of New Brunswick Municipalities, North West Territories Association of Communities, Civicinfo BC, and their members.
For a listing of current United States and Canadian Participating Entities visit Sourcewell's website (note: there is a tab for each country): https://www.sourcewell-mn.gov/sourcewell-for- vendors/agency-locator.
Participating Entities typically access contracted equipment, products, or services through a purchase order issued directly to the contracted supplier. A Participating Entity may request additional terms or conditions related to a purchase. Use of Sourcewell contracts is voluntary and Participating Entities retain the right to obtain similar equipment, products, or services from other sources.
To meet Participating Entities' needs, Sourcewell broadly publishes public notice of all solicitation opportunities, including this RFP. In addition, where applicable, other purchasing cooperatives and procurement officials receive notice and are encouraged to re-post the solicitation opportunity.
Proof of publication will be available at the conclusion of the solicitation process.
Il. SOLICITATION DETAILS
A. SOLUTIONS-BASED SOLICITATION
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Firefighting Personal Protective Equipment with Related Equipment Cleaning
This RFP and contract award process is a solutions-based solicitation; meaning that Sourcewell is seeking equipment, products, or services that meet the general requirements of the scope of this RFP and that are commonly desired or are required by law or industry standards.
B. REQUESTED EQUIPMENT, PRODUCTS, OR SERVICES
It is expected that proposers will offer a wide array of equipment, products, or services at lower prices and with better value than what they would ordinarily offer to a single government entity, a school district, or a regional cooperative.
1. Sourcewell is seeking proposals for Firefighting Personal Protective Equipment with Related Equipment Cleaning, such as:
a. Firefighting Personal Protective Equipment (PPE) for all types of fire and rescue service; including, but not limited to:
i. Protective Clothing;
ii. Helmets and related accessories;
ili. Other related equipment and accessories (e.g. belts, suspenders, straps, radio holders, eye protection, etc.); and,
iv. Firefighting apparel and station-wear, Proposers may include firefighting apparel and station-wear to the extent that these solutions are complementary to the purchase of the equipment and products being proposed.
b. Firefighting PPE cleaning and decontamination equipment and service; including but not limited to:
i. Extractors, laundry machines, mechanical dryers, drying and storing racks; ii. Cleaning and decontamination service and maintenance; iii. Firefighting PPE cleaning supplies; and,
iv. Cleaning equipment for other firefighting equipment and tools. c. Services Related to the equipment described in subsections 1. a. and 1. b. above, including training, testing, service, maintenance, installation, warranty programs, and certification of gear. Proposers may include related services to the extent that these solutions are complementary to the purchase of the equipment and products being proposed.
Proposers may include related equipment, accessories, and services to the extent that these solutions are ancillary or complementary to the equipment, products, or services being proposed.
2. This solicitation does not include those equipment, products, or services covered under categories included in pending or planned Sourcewell solicitations, or in contracts currently maintained by Sourcewell, identified below:
a. Body Armor with Related Accessories, Equipment, and Services (RFP #011221); Rev. 3/2022 Sourcewell RFP #010424
Firefighting Personal Protective Equipment with Related Equipment Cleaning
b. Firefighting Apparatus, with Related Equipment, Accessories, and Supplies (RFP #113021);
c. Public Safety Training and Simulation Equipment and Technology (RFP #011822); d. Medical Supply Solutions (RFP #022422);
e. Critical Care and EMS Equipment (RFP #041823);
f. Ambulance and Emergency Medical Transport Vehicles, with Related Equipment Accessories, and Supplies (RFP #122123);
g. Firefighting Equipment and Rescue Tools (RFP #TBD);
h. Self-Contained Breathing Apparatus (SCBA) and Breathing Air Systems (RFP TBD); and, i. Uniforms with Related Products and Services (RFP #TBD); Generally, the solutions for Participating Entities are turn-key solutions, providing a combination of equipment, products and services, delivery, and installation to a properly operating status. However, equipment-only or products-only solutions may be appropriate for situations where Participating Entities possess the ability, either in-house or through local third- party contractors, to properly install and bring to operation the equipment or products being proposed.
Sourcewell prefers suppliers that provide a sole source of responsibility for the equipment, products, and services provided under a resulting contract. If proposer is including the equipment, products, and services of its subsidiary entities, the proposer must also identify all included subsidiaries in its proposal. If proposer requires the use of distributors, dealers, resellers, or subcontractors to provide the equipment, products, or services, the proposal must address how the equipment, products or services will be provided to Participating Entities, and describe the network of distributors, dealers, resellers, and/or subcontractors that will be available to serve Participating Entities under a resulting contract.
Sourcewell encourages suppliers to offer the broadest possible selection of equipment, products, and services being proposed over the largest possible geographic area and to the largest possible cross-section of Sourcewell current and future Participating Entities.
C. REQUIREMENTS
It is expected that proposers have knowledge of all applicable industry standards, laws, and regulations and possess an ability to market and distribute the equipment, products, or services to Participating Entities.
1. Safety Requirements. All items proposed must comply with current applicable safety or regulatory standards or codes.
2. Deviation from Industry Standard. Deviations from industry standards must be identified with an explanation of how the equipment, products, and services will provide equivalent function, coverage, performance, and/or related services.
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3. New Equipment and Products. Proposed equipment and products must be for new, current model; however, proposer may offer certain close-out equipment or products if it is specifically noted in the Pricing proposal.
4. Delivered and operational. Unless clearly noted in the proposal, equipment and products must be delivered to the Participating Entity as operational.
5. Warranty. All equipment, products, supplies, and services must be covered by a warranty that is the industry standard or better.
D. PROSPECTIVE CONTRACT TERM
The term of any resulting contracts) awarded by Sourcewell under this solicitation will be four years. Sourcewell and supplier may agree to up to three additional one-year extensions based on the best interests of Sourcewell and its Participating Entities. Sourcewell retains the right to consider additional extensions beyond seven years as required under exceptional circumstances.
E. ESTIMATED CONTRACT VALUE AND USAGE
Based on past volume of similar contracts, the estimated annual value of all transactions from contracts resulting from this RFP are anticipated to be USD $50 Million; therefore, proposers are expected to propose volume pricing. Sourcewell anticipates considerable activity under the contracts) awarded from this RFP; however, sales and sales volume from any resulting contract are not guaranteed.
F. MARKETING PLAN
Proposer's sales force will be the primary source of communication with Participating Entities.
The proposer's Marketing Plan should demonstrate proposer's ability to deploy a sales force or dealer network to Participating Entities, as well as proposer's sales and service capabilities. It is expected that proposer will promote and market any contract award.
G. ADDITIONAL CONSIDERATIONS
1. Contracts will be awarded to proposers able to best meet the need of Participating Entities. Proposers should submit their complete line of equipment, products, or services that are applicable to the scope of this RFP.
2. A proposer may submit only one proposal. If related, affiliated, or subsidiary entities elect to submit separate proposals, rather than a single parent-entity proposal, each such proposal must be prepared independently and without cooperation, collaboration, or collusion.
3. If a proposer works with a consultant on its proposal, the consultant (an individual or company) may not assist any other entity with a proposal for this solicitation.
4. Proposers should include all relevant information in its proposal, since Sourcewell cannot consider information that is not included in the proposal. Sourcewell reserves Rev. 3/2022 Sourcewell RFP #010424
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the right to verify proposer's information and may request clarification from a proposer, including samples of the proposed equipment or products.
5. Depending upon the responses received in a given category, Sourcewell may need to organize responses into subcategories in order to provide the broadest coverage of the requested equipment, products, or services to Participating Entities. Awards may be based on a subcategory.
6. A proposer's documented negative past performance with Sourcewell or its Participating Entities occurring under a previously awarded Sourcewell contract may be considered in the evaluation of a proposal.
III. PRICING
A. REQUIREMENTS
All proposed pricing must be:
1. Either Line-Item Pricing or Percentage Discount from Catalog Pricing, or a combination of these:
a. Line-item Pricing is pricing based on each individual product or services. Each line must indicate the proposer's published "List Price," as well as the "Contract Price." b. Percentage Discount from Catalog or Category is based on a percentage discount from a catalog or list price, defined as a published Manufacturer's Suggested Retail Price (MSRP) for the products or services. Individualized percentage discounts can be applied to any number of defined product groupings. Proposers will be responsible for providing and maintaining current published MSRP with Sourcewell, and this pricing must be included in its proposal and provided throughout the term of any contract resulting from this RFP.
2. The proposer's not to exceed price. A not to exceed price is the highest price for which equipment, products, or services may be billed to a Participating Entity. However, it is permissible for suppliers to sell at a price that is lower than the contracted price.
3. Stated in U.S. and Canadian dollars (as applicable).
4. Clearly understandable, complete, and fully describe the total cost of acquisition (e.g., the cost of the proposed equipment, products, and services delivered and operational for its intended purpose in the Participating Entity's location).
Proposers should clearly identify any costs that are NOT included in the proposed product or service pricing. This may include items such as installation, set up, mandatory training, or initial inspection. Include identification of any parties that impose such costs and their relationship to the proposer. Additionally, proposers should clearly describe any unique distribution and/or delivery methods or options offered in the proposal.
B. ADMINISTRATIVE FEES
Proposers awarded a contract are expected to pay to Sourcewell an administrative fee in exchange for Sourcewell facilitating the resulting contracts. The administrative fee is normally Rev. 3/2022 Sourcewell RFP #010424
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calculated as a percentage of the total sales to Participating Entities for all contracted equipment, products, or services made during a calendar quarter, and is typically one percent (1%) to two percent (2%). In some categories, a flat fee may be an acceptable alternative.
IV. CONTRACT
Proposers awarded a contract will be required to execute a contract with Sourcewell (see attached template). Only those modifications the proposer indicates in its proposal will be available for discussion. Much of the language in the Contract reflects Minnesota legal requirements and cannot be altered. Numerous and/or onerous exceptions that contradict Minnesota law may result in the proposal being disqualified from further review and evaluation.
To request a modification to the template Contract, a proposer must submit the Exceptions to Terms, Conditions, or Specifications table with its proposal. Only those exceptions noted at the time of the proposal submission will be considered.
Exceptions must:
1. Clearly identify the affected article and section.
2. Clearly note the requested modification; and as applicable, provide requested alternative language.
Unclear requests will be automatically denied
Only those exceptions that have been accepted by Sourcewell will be included in the contract document provided to the awarded supplier for signature.
If a proposer receives a contract award resulting from this solicitation it will have up to 30 days to sign and return the contract. After that time, at Sourcewell's sole discretion, the contract award may be revoked.
V. RFP PROCESS
A. PRE-PROPOSAL CONFERENCE
Sourcewell will hold an optional, non-mandatory pre-proposal conference via webcast on the date and time noted in the Solicitation Schedule for this RFP and on the Sourcewell Procurement Portal. The purpose of this conference is to allow potential proposers to ask questions regarding this RFP and Sourcewell's competitive contracting process. Information about the webcast will be sent to all entities that have registered for this solicitation opportunity through their Sourcewell Procurement Portal Vendor Account. Pre-proposal conference attendance is optional.
B. QUESTIONS REGARDING THIS REP AND ORAL COMMUNICATION
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All questions regarding this RFP must be submitted through the Sourcewell Procurement Portal.
The deadline for submission of questions is found in the Solicitation Schedule and on the Sourcewell Procurement Portal. Answers to questions will be issued through an addendum to this RFP. Repetitive questions will be summarized into a single answer and identifying information will be removed from the submitted questions.
All questions, whether specific to a proposer or generally related to the RFP, must be submitted using this process. Do not contact individual Sourcewell staff to ask questions or request information as this may disqualify the proposer from responding to this RFP. Sourcewell will not respond to questions submitted after the deadline.
C. ADDENDA
Sourcewell may modify this RFP at any time prior to the proposal due date by issuing an addendum. Addenda issued by Sourcewell become a part of the RFP and will be delivered to potential proposers through the Sourcewell Procurement Portal. Sourcewell accepts no liability in connection with the delivery of any addenda.
Before a proposal will be accepted through the Sourcewell Procurement Portal, all addenda, if any, must be acknowledged by the proposer by checking the box for each addendum. It is the responsibility of the proposer to check for any addenda that may have been issued up to the solicitation due date and time.
If an addendum is issued after a proposer submitted its proposal, the Sourcewell Procurement Portal will WITHDRAW the submission and change the proposer's proposal status to INCOMPLETE. The proposer can view this status change in the "MY BIDS" section of the Sourcewell Procurement Portal Vendor Account. The proposer is solely responsible to check the "MY BIDS" section of the Sourcewell Procurement Portal Vendor Account periodically after submitting its proposal (and up to the Proposal Due Date). If the proposer's proposal status has changed to INCOMPLETE, the proposer is solely responsible to:
i) make any required adjustments to its proposal;
ii) acknowledge the addenda; and
ili) ensure the re-submitted proposal is received through the Sourcewell Procurement Portal no later than the Proposal Due Date and time shown in the Solicitation Schedule above.
D. PROPOSAL SUBMISSION
Proposer's complete proposal must be submitted through the Sourcewell Procurement Portal no later than the date and time specified in the Solicitation Schedule. Any other form of proposal submission, whether electronic, paper, or otherwise, will not be considered by Sourcewell. Late proposals will not be considered. It is the proposer's sole responsibility to ensure that the proposal is received on time.
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It is recommended that proposers allow sufficient time to upload the proposal and to resolve any issues that may arise. The time and date that a proposal is received by Sourcewell is solely determined by the Sourcewell Procurement Portal web clock.
In the event of problems with the Sourcewell Procurement Portal, follow the instructions for technical support posted in the portal. It may take up to 24 hours to respond to certain issues.
Upon successful submission of a proposal, the Sourcewell Procurement Portal will automatically generate a confirmation email to the proposer. If the proposer does not receive a confirmation email, contact Sourcewell's support provider at [email protected].
To ensure receipt of the latest information and updates via email regarding this solicitation, or if the proposer has obtained this solicitation document from a third party, the onus is on the proposer to create a Sourcewell Procurement Portal Vendor Account and register for this solicitation opportunity.
Within the Sourcewell Procurement Portal, all proposals must be digitally acknowledged by an authorized representative of the proposer attesting that the information contained in in the proposal is true and accurate. By submitting a proposal, proposer warrants that the information provided is true, correct, and reliable for purposes of evaluation for potential contract award.
The submission of inaccurate, misleading, or false information is grounds for disqualification from a contract award and may subject the proposer to remedies available by law.
E. GENERAL PROPOSAL REQUIREMENTS
Proposals must be:
• In substantial compliance with the requirements of this RFP or it will be considered nonresponsive and be rejected.
• Complete. A proposal will be rejected if it is conditional or incomplete. • Submitted in English.
• Valid and irrevocable for 90 days following the Proposal Due Date.
Any and all costs incurred in responding to this RFP will be borne by the proposer.
F. PROPOSAL WITHDRAWAL
Prior to the proposal deadline, a proposer may withdraw its proposal.
G. OPENING
The Opening of proposals will be conducted in the Sourcewell Procurement Portal immediately following the proposal due date and time. To view the list of proposers resulting from the opening, verify that the Sourcewell Procurement Portal opportunities list search is set to "All" or "Closed."
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Members of the public may attend the Opening at Sourcewell's office located at 202 12th Street NE, Staples, MN to hear the results.
VI. EVALUATION AND AWARD
A. EVALUATION
It is the intent of Sourcewell to award one or more contracts to responsive and responsible proposers offering the best overall quality, selection of equipment, products, and services, and price that meet the commonly requested specifications of Sourcewell and its Participating Entities. The award(s) will be limited to the number of proposers that Sourcewell determines is necessary to meet the needs of its Participating Entities.
Factors to be considered in determining the number of contracts to be awarded in any category may include the following:
• Total evaluation scores (giving consideration to natural breaks in the scoring of responsive proposals);
• The number and geographic location of highest-scoring proposers that offer:
• A comprehensive selection of the requested equipment, products, or services; • A sales and service network ensuring availability and coverage for Participating Entities' use; and
• Other attributes of the proposer or contents of its proposal that assist Participating Entities in achieving environmental and social requirements, and goals.
Information submitted as part of a proposal should be as specific as possible when responding to the RFP. Do not assume Sourcewell has any knowledge about a specific supplier or product.
B. AWARD(S)
Award(s) will be made to the highest-scoring proposers) whose proposal conforms to all conditions and requirements of the RFP, and consistent with the award criteria defined in this RFP.
Sourcewell may request written clarification of a proposal at any time during the evaluation process.
Proposal evaluation will be based on the following scoring criteria and the Sourcewell Evaluator Scoring Guide (a copy is available in the Sourcewell Procurement Portal):
Conformance to RFP Requirements 50
Financial Viability and Marketplace Success 75
Ability to Sell and Deliver Service 100
Marketing Plan 50
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Value Added Attributes 75
Warranty 50
Depth and Breadth of Offered Equipment, Products, or Services 200 Pricing 400
TOTAL POINTS 1000
C. PROTESTS OF AWARDS
Any protest made under this RFP by a proposer must be in writing, addressed to Sourcewell's Executive Director, and delivered to the Sourcewell office located at 202 12th Street NE, P.O.
Box 219, Staples, MN 56479. All documents that comprise the complete protest package must be received, and time stamped at the Sourcewell office by 4:30 p.m., Central Time, no later than 10 calendar days following Sourcewell's notice of contract award(s) or non-award. A protest must allege a procedural, technical, or legal defect, with supporting documentation. A protest that merely requests a re-evaluation of a proposal's content will not be entertained A protest must include the following items:
• The name, address, and telephone number of the protester; • Identification of the solicitation by RFP number;
• A precise statement of the relevant facts;
• Identification of the alleged procedural, technical, or legal defect; • Analysis of the basis for the protest;
• Any additional supporting documentation;
• The original signature of the protester or its representative; and • Protest bond in the amount of $20,000 (except where prohibited by law or treaty).
Protests that do not address these elements will not be reviewed.
D. RIGHTS RESERVED
This RFP does not commit Sourcewell to award any contract, and a proposal may be rejected if it is nonresponsive, conditional, incomplete, conflicting, or misleading. Proposals that contain false statements or do not support an attribute or condition stated by the proposer may be rejected.
Sourcewell reserves the right to:
• Modify or cancel this RFP at any time;
• Reject any and all proposals received;
• Reject proposals that do not comply with the provisions of this RFP; • Select, for contracts or for discussion, a proposal other than that with the lowest cost; • Independently verify any information provided in a proposal; • Disqualify any proposer that does not meet the requirements of this RFP, is debarred or suspended by the United States or Canada, State of Minnesota, Participating Entity's Rev. 3/2022 Sourcewell RFP #010424
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state or province; has an officer, or other key personnel, who have been charged with a serious crime; or is bankrupt, insolvent, or where bankruptcy or insolvency are a reasonable prospect;
• Waive or modify any informalities, irregularities, or inconsistencies in the proposals received;
• Clarify any part of a proposal and discuss any aspect of the proposal with any proposer; and negotiate with more than one proposer;
• Award a contract if only one responsive proposal is received if it is in the best interest of Participating Entities; and
• Award a contract to one or more proposers if it is in the best interest of Participating Entities.
E. DISPOSITION OF PROPOSALS
All materials submitted in response to this RFP will become property of Sourcewell and will become public record in accordance with Minnesota Statutes Section 13.591, after negotiations are complete. Sourcewell considers that negotiations are complete upon execution of a resulting contract. It is the proposer's responsibility to clearly identify any data submitted that it considers to be protected. Proposer must also include a justification for the classification citing the applicable Minnesota law. Sourcewell may reject proposals that are marked confidential or nonpublic, either substantially or in their entirety.
Sourcewell will not consider the prices submitted by the proposer to be confidential, proprietary, or trade secret materials. Financial information, including financial statements, provided by a proposer is not considered trade secret under the statutory definition.
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Sourcewell
11/9/2023
Addendum No. 1
Solicitation Number: RFP 010424
Solicitation Name: Firefighting PPE and Related Equipment Cleaning Consider the following Questions and Answers to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged.
Question 1:
Are you looking for a supplier to provide these services in Canada and the United States?
Answer 1:
A proposer is not required to cover every geographic region to be considered for award.
Each proposal is evaluated based on the criteria stated in the RFP. This RFP's resulting contracts may be used by Sourcewell's participating entities in the United States and in Canada as outlined in section 1.B. of the RFP document.
Question 2:
What are the administrative fees?
Answer 2:
Refer to section III. B., of the RFP for details on the Administrative Fee, "Proposers awarded a contract are expected to pay to Sourcewell an administrative fee in exchange for Sourcewell facilitating the resulting contracts. The administrative fee is normally calculated as a percentage of the total sales to Participating Entities for all contracted equipment, products, or services made during a calendar quarter, and is typically one percent (1%) to two percent (2%). In some categories, a flat fee may be an acceptable alternative." It is left to the discretion of each proposer to determine and propose an administrative fee that is consistent with its business and its industry.
End of Addendum
Acknowledgement of this Addendum to RFP 010424 posted to the Sourcewell Procurement Portal on 11/9/2023, is required at the time of proposal submittal.
Sourcewell →
11/30/2023
Addendum No. 2
Solicitation Number: RFP 010424
Solicitation Name: Firefighting PPE and Related Equipment Cleaning Consider the following Questions and Answers to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged.
Question 1:
Outside of our submitted dealers of record, can an end user request a dealer not stated on this list if they have a preferred supplier or there are none in close proximity? Answer 1:
Refer to RFP Section II. B. - Requested Equipment, Products, or Services - "... If Proposer requires the use of dealers, resellers, or subcontractors to provide the products or services, the Proposal should address how the products or services will be provided to Participating Entities and describe the network of dealers, resellers, and/or subcontractors that will be available to serve Participating Entities under a resulting contract." It is left to the discretion of each proposer to determine the information or documentation necessary to best demonstrate their ability to serve Sourcewell Participating Entities and satisfy all the requirements of the RFP and the questionnaire tables. Proposals are evaluated based on the criteria stated in the RFP.
For additional detail on the requirement for awarded suppliers with respect to distributor/dealer networks, refer to Sourcewell Contract Template Section 2. C. - Dealers, Distributors, and/or Resellers.
Question 2:
With selling into both U.S. and Canada, what is the best way to list our prices in local currency? Within the same document, separate submissions, etc.? Answer 2:
Each proposer, in its discretion, will determine and propose the pricing approach that aligns with its business methods and satisfies all the requirements of the RFP Article on Pricing. Proposers should clearly identify any costs that are not included in the proposed pricing of the equipment, products, or services.
End of Addendum
Acknowledgement of this Addendum to RFP 010424 posted to the Sourcewell Procurement Portal on 11/30/2023, is required at the time of proposal submittal.
Sourcewell
12/04/2023
Addendum No. 3
Solicitation Number: RFP 010424
Solicitation Name: Firefighting PPE and Related Equipment Cleaning Consider the following Question and Answer to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged.
Question 1:
Will there be preference given to either a vendor or a manufacturer if both bidding the same items and what if the pricing is lower for one of them? How will the award process work this time around for this type of event?
Answer 1:
The Sourcewell RFP is an open and competitive solicitation process. Sourcewell does not restrict the ability of interested proposers to submit a proposal in response to this RFP.
A proposer is allowed to propose its entire line of equipment, products, and services falling within the requested equipment, products, or services of the subject solicitation.
Proposals are evaluated based on the criteria stated in the RFP.
End of Addendum
Acknowledgement of this Addendum to RFP 010424 posted to the Sourcewell Procurement Portal on 12/04/2023, is required at the time of proposal submittal.
Sourcewell
12/14/2023
Addendum No. 4
Solicitation Number: RFP 010424
Solicitation Name: Firefighting PPE and Related Equipment Cleaning Consider the following Question and Answer to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged.
Question 1:
Can you kindly confirm the requirements for the Proposer's Authorized Representative? Are they required to submit a signed letter from the Proposer authorizing them to submit on their behalf? Does the user ID who submits the bid via the Sourcewell portal need to match exactly with the name listed for the Proposer's Authorized Representative in section 7 of the first page on the bid questionnaire, in order to be considered a valid submission?
Answer 1:
Refer to Step 1 - Table 1, Question 7, and the contents of the Proposer's Affidavit in Step
3. A Proposer's authorized representative must be identified in Question 7. and must also execute or direct the execution of the Affidavit and the submittal of the Proposal.
End of Addendum
Acknowledgement of this Addendum to RFP 010424 posted to the Sourcewell Procurement Portal on 12/14/2023, is required at the time of proposal submittal.
Sourcewell?
12/15/2023
Addendum No. 5
Solicitation Number: RFP 010424
Solicitation Name: Firefighting PPE and Related Equipment Cleaning Consider the following Question and Answer to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged.
Question 1:
In regards to Table 2, Line Item 16, could you kindly confirm if the written authorization to act as distributor/dealer/reseller (or similar entity) must be provided for each manutacturer individually, or is it a blanket statement covering all manufacturers proposed? Is any documentation required directly from the manufacturer, or is it sufficient to simply respond within Line Item 16 affirming that we are an authorized dealer?
Answer 1:
It is left to the discretion of each proposer to determine the documentation necessary to best demonstrate their ability to serve Sourcewell members and satisfy all the requirements included in the questionnaire tables.
End of Addendum
Acknowledgement of this Addendum to RFP 010424 posted to the Sourcewell Procurement Portal on 12/15/2023, is required at the time of proposal submittal.
DocuSign Envelope ID: F9DD71C4-C17F-4083-BCEE-B727151B03DA 010424-LNC
Sourcewell
Solicitation Number: RFP #010424
CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and L.N. Curtis & Sons, 185 Lennon Lane, Suite 110, Walnut Creek, CA 94598 (Supplier).
Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.
Sourcewell issued a public solicitation for Firefighting Personal Protective Equipment with Related Equipment Cleaning from which Supplier was awarded a contract.
Supplier desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell's cooperative purchasing contracts (Participating Entities).
1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.
EXPIRATION DATE AND EXTENSION. This Contract expires March 27, 2028, unless it is cancelled sooner pursuant to Article 22. This Contract allows up to three additional one-year extensions upon the request of Sourcewell and written agreement by Supplier. Sourcewell retains the right to consider additional extensions beyond seven years as required under exceptional circumstances.
B. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all payment obligations incurred prior to expiration or termination will survive, as will the following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All other rights will cease upon expiration or termination of this Contract.
2. EQUIPMENT, PRODUCTS, OR SERVICES
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A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above.
Supplier's Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.
All Equipment and Products provided under this Contract must be new and the current model.
Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated in Supplier's product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity's site.
This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.
B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship.
In addition, Supplier warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Supplier's dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer's warranty that extends beyond the expiration of the Supplier's warranty will be passed on to the Participating Entity.
C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout the Contract term, Supplier must provide to Sourcewell a current means to validate or authenticate Supplier's authorized dealers, distributors, or resellers relative to the Equipment, Products, and Services offered under this Contract, which will be incorporated into this Contract by reference. It is the Supplier's responsibility to ensure Sourcewell receives the most current information.
3. PRICING
All Equipment, Products, or Services under this Contract will be priced at or below the price stated in Supplier's Proposal.
When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity's total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity's requested delivery location.
Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase.
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A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Supplier must permit the Equipment and Products to be returned within a reasonable time at no cost to Sourcewell or its Participating Entities.
Participating Entities reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and the Supplier will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity.
Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.
Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally delivers substandard or inferior Equipment or Products.
B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid tax- exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax- exempt entity.
C. HOT LIST PRICING. At any time during this Contract, Supplier may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.
When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.
Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities.
4. PRODUCT AND PRICING CHANGE REQUESTS
Supplier may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Supplier Development Administrator. This approved form is available from the assigned Sourcewell Supplier Development Administrator.
At a minimum, the request must:
• Identify the applicable Sourcewell contract number;
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• Clearly specify the requested change;
• Provide sufficient detail to justify the requested change; • Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and • Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged
A fully executed Sourcewell Price and Product Change Request Form will become an amendment to this Contract and will be incorporated by reference.
5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS A. PARTICIPATION. Sourcewell's cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities.
The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity's authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Supplier understands that a Participating Entity's use of this Contract is at the Participating Entity's sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.
Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.
B. PUBLIC FACILITIES. Supplier's employees may be required to perform work at government- owned facilities, including schools. Supplier's employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws.
6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized Rev. 3/2022 4
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subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell contract number. All Participating Entity orders under this Contract must be issued prior to expiration or cancellation of this Contract; however, Supplier performance, Participating Entity payment obligations, and any applicable warranty periods or other Supplier or Participating Entity obligations may extend beyond the term of this Contract.
Supplier's acceptable forms of payment are included in its attached Proposal. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.
B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Supplier, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entities may require the use of a Participating Addendum, the terms of which will be negotiated directly between the Participating Entity and the Supplier or its authorized dealers, distributors, or resellers, as applicable. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.
C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements not addressed in this Contract (such as e- commerce specifications, specialized delivery requirements, or other specifications and requirements), the Participating Entity and the Supplier may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.
D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Supplier in the event of any of the following events:
1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the equipment, products, or services to be purchased; or
2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity's requirements.
E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity's order will be determined by the Participating Entity making the purchase.
7. CUSTOMER SERVICE
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A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:
• Maintenance and management of this Contract;
• Timely response to all Sourcewell and Participating Entity inquiries; and • Business reviews to Sourcewell and Participating Entities, if applicable.
B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, sales data reports, performance issues, supply issues, customer issues, and any other necessary information.
8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a contract sales activity report (Report) to the Sourcewell Supplier Development Administrator assigned to this Contract. Reports are due no later than 45 days after the end of each calendar quarter. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were made).
The Report must contain the following fields:
• Participating Entity Name (e.g., City of Staples Highway Department); • Participating Entity Physical Street Address;
• Participating Entity City;
• Participating Entity State/Province;
• Participating Entity Zip/Postal Code;
• Participating Entity Contact Name;
• Participating Entity Contact Email Address;
• Participating Entity Contact Telephone Number;
• Sourcewell Assigned Entity/Participating Entity Number; • Item Purchased Description;
• Item Purchased Price;
• Sourcewell Administrative Fee Applied; and
• Date Purchase was invoiced/sale was recognized as revenue by Supplier.
B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Supplier may not charge Participating Entities more than the contracted Rev. 3/2022
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price to offset the Administrative Fee.
The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased by Participating Entities under this Contract during each calendar quarter. Payments should note the Supplier's name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above "Attn: Accounts Receivable" or remitted electronically to Sourcewell's banking institution per Sourcewell's Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter.
Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.
In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract's expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.
9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.
Supplier's Authorized Representative is the person named in the Supplier's Proposal. If Supplier's Authorized Representative changes at any time during this Contract, Supplier must promptly notify Sourcewell in writing.
10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant to this Contract are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.
B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under this Contract without the prior written consent of the other party and a fully executed assignment agreement. Such consent will not be unreasonably withheld. Any prohibited assignment will be invalid.
C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been duly executed by the parties.
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D. WAIVER. Failure by either party to take action or assert any right under this Contract will not be deemed a waiver of such right in the event of the continuation or repetition of the circumstances giving rise to such right. Any such waiver must be in writing and signed by the parties.
E. CONTRACT COMPLETE. This Contract represents the complete agreement between the parties. No other understanding regarding this Contract, whether written or oral, may be used to bind either party. For any conflict between the attached Proposal and the terms set out in Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.
F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.
11. INDEMNITY AND HOLD HARMLESS
Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including attorneys' fees incurred by Sourcewell or its Participating Entities, arising out of any act or omission in the performance of this Contract by the Supplier or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications. Sourcewell's responsibility will be governed by the State of Minnesota's Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law.
12. GOVERNMENT DATA PRACTICES
Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, maintained, or disseminated by the Supplier under this Contract.
13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT A. INTELLECTUAL PROPERTY
1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Supplier a royalty-free, worldwide, non-exclusive right and license to use the trademarks) provided to Supplier by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell's relationship with Supplier.
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b. Supplier grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Supplier's trademarks in advertising and promotional materials for the purpose of marketing Supplier's relationship with Sourcewell.
2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to their respective subsidiaries, distributors, dealers, resellers, marketing representatives, and agents (collectively "Permitted Sublicensees") in advertising and promotional materials for the purpose of marketing the Parties' relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article. Each party will be responsible for any breach of this Article by any of their respective sublicensees.
3. Use; Quality Control.
a. Neither party may alter the other party's trademarks from the form provided and must comply with removal requests as to specific uses of its trademarks or logos.
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party's trademarks only in good faith and in a dignified manner consistent with such party's use of the trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.
4. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party's name or logo (excepting Sourcewell's pre-printed catalog of suppliers which may be used until the next printing). Supplier must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell's written directions.
B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Supplier individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.
C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development Administrator assigned to this Contract.
D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment, Products, or Services.
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14. GOVERNING LAW, JURISDICTION, AND VENUE
The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.
15. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party's reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.
16. SEVERABILITY
If any provision of this Contract is found by a court of competent jurisdiction to be illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that provision. If the remainder of this Contract is capable of being performed, it will not be affected by such determination or finding and must be fully performed.
17. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:
1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Supplier will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.
2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher level of management. The Supplier will have 30 calendar days to cure an outstanding issue.
3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Supplier must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Supplier fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, the Supplier will bear any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed.
B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:
1. Nonperformance of contractual requirements, or
2. A material breach of any term or condition of this Contract.
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The party claiming default must provide written notice of the default, with 30 calendar days to cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:
• Exercise any remedy provided by law or equity, or
• Terminate the Contract or any portion thereof, including any orders issued against the Contract.
18. INSURANCE
A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an "AM BEST" rating of A- or better, with coverage and limits of insurance not less than the following:
1. Workers' Compensation and Employer's Liability.
Workers' Compensation: As required by any applicable law or regulation.
Employer's Liability Insurance: must be provided in amounts not less than listed below:
Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease
2. Commercial General Liability Insurance. Supplier will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office ("ISO") Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.
Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for products liability-completed operations $2,000,000 general aggregate
3. Commercial Automobile Liability Insurance. During the term of this Contract, Supplier will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms Rev. 3/2022 11
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no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.
Minimum Limits:
$1,000,000 each accident, combined single limit
4. Umbrella Insurance. During the term of this Contract, Supplier will maintain umbrella coverage over Employer's Liability, Commercial General Liability, and Commercial Automobile.
Minimum Limits:
$2,000,000
Professional/Technical, Errors and Omissions, and/or Miscellaneous Professional Liability. During the term of this Contract, Supplier will maintain coverage for all claims the Supplier may become legally obligated to pay resulting from any actual or alleged negligent act, error, or omission related to Supplier's professional services required under this Contract.
Minimum Limits:
$2,000,000 per claim or event
$2,000,000 - annual aggregate
6. Network Security and Privacy Liability Insurance. During the term of this Contract, Supplier will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Supplier's security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data - including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.
Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate
Failure of Supplier to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.
B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf.
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Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in this Contract.
C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Supplier's commercial general liability insurance policy with respect to liability arising out of activities, "operations," or "work" performed by or on behalf of Supplier, and products and completed operations of Supplier. The policy provision(s) or endorsements) must further provide that coverage is primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.
D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Supplier or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.
E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention.
19. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.
B. LICENSES. Supplier must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Supplier conducts with Sourcewell and Participating Entities.
20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in writing.
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Supplier certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Supplier certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Supplier further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.
21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER
UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional requirements based on specific funding source terms or conditions. Within this Article, all references to "federal" should be interpreted to mean the United States federal government.
The following list only applies when a Participating Entity accesses Supplier's Equipment, Products, or Services with United States federal funds.
A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of "federally assisted construction contract" in 41 C.F.R. § 60-
1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," and implementing regulations at 41 C.F.R. § 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor." The equal opportunity clause is incorporated herein by reference.
B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by non- federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction"). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with Rev. 3/2022 14
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the Copeland "Anti-Kickback" Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, "Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Supplier must be in compliance with all applicable Davis-Bacon Act provisions.
C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).
Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.
D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of "funding agreement" under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that "funding agreement," the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by the awarding agency. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.
E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).
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Supplier certifies that during the term of this Contract will comply with applicable requirements as referenced above.
F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.
G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file any required certifications. Suppliers must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Suppliers must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).
H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.
I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.
J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.
K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and Rev. 3/2022 16
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records of Supplier that are directly pertinent to Supplier's discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Supplier's personnel for the purpose of interview and discussion relating to such documents.
L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.
M. FEDERAL SEALS), LOGOS, AND FLAGS. The Supplier cannot use the seal(s), logos, crests, or reproductions of flags or likenesses of Federal agency officials without specific pre-approval.
N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to this Contract or any purchase by a Participating Entity and is not subject to any obligations or liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter resulting from the Contract or any purchase by an authorized user.
O. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and Statements) applies to the Supplier's actions pertaining to this Contract or any purchase by a Participating Entity.
P. FEDERAL DEBT. The Supplier certifies that it is non-delinquent in its repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowance, and benefit overpayments.
Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services, Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to the anticipated work under this Contract raises an actual or potential conflict of interest (as described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and Participating Entity are able to assess the actual or potential conflict; and provide any additional information as necessary or requested.
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R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S.
Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources and support to individuals and organizations associated with terrorism.
S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it will comply with applicable requirements of 2 C.F.R. § 200.216.
T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies that during the term of this Contract will comply with applicable requirements of 2 C.F.R. § 200.322.
22. CANCELLATION
Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60 days' written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Supplier's Proposal. Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.
Sourcewell L.N. Curtis & Sons
- DocuSigned by:
- DocuSigned by:
Jeremy Schwarts Ungela Mackey
By: - COD2A139D06489..
By: - 0481CBBDFB8F456...
Jeremy Schwartz Angela Mackey
Title: Chief Procurement Officer Title: Director of Customer Service Fire/Rescue
4/22/2024 | 1:21 PM CDT 4/22/2024 | 12:51 PM CDT
Date: Date:
Rev. 3/2022
18 DocuSign Envelope ID: F9DD71C4-C17F-4083-BCEE-B727151B03DA RFP 010424 - Firefighting PPE and Related Equipment Cleaning Vendor Details
Company Name: L.N. Curtis & sons
business under any cone name? 11
Curtis
yes, please state:
185 Lennon Lane
Address: Suite 110
Walnut Creek, CA 94598
Contact: Nick Lawrence
Email: [email protected]
Phone: 510-499-4112
HST#:
Submission Details
Created On: Wednesday January 03, 2024 09:05:40
Submitted On: Thursday January 04, 2024 16:27:31
Submitted By: Angela Mackey
Email: [email protected]
Transaction #: 14b197b7-3225-4ab6-96d0-1d95a169b5fd
Submitter's IP Address: 73.11.118.189
Bid Number: RFP 010424 Vendor Name: L.N. Curtis & sons
DocuSign Envelope ID: F9DD71C4-C17F-4083-BCEE-B727151B03DA Specifications
Table 1: Proposer Identity & Authorized Representatives General Instructions (applies to all Tables) Sourcewell prefers a brief but thorough response to each question. Do not merely attach additional documents to your response without also providing a substantive response. Do not leave answers blank; respond "N/A" if the question does not apply to you (preferably with an explanation).
Line
Question Response *
Item
1 Proposer Legal Name (one legal entity only): (In L.N. Curtis & sons (Curtis) the event of award, will execute the resulting
contract as "Supplier")
2 Identify all subsidiary entities of the Proposer whose N/A equipment, products, or services are included in the
Proposal.
Identify all applicable assumed names or DBA Curtis / L.N. Curtis / LNCurtis names of the Proposer or Proposer's subsidiaries
in Line 1 or Line 2 above.
Provide your CAGE code or Unique Entity Identifier
(SAM):
5 Proposer Physical Address: 185 Lennon Lane, Suite 110 Nalnut Creek, CA 94598
Proposer website address (or addresses): https://incurtis.com/ Proposer's Authorized Representative (name, title, Angela Mackey, Director of Customer Service Fire/Rescue address, email address & phone) (The 185 Lennon Lane Suite 110 Walnut Creek, CA 94598 representative must have authority to sign [email protected] / 206-305-4057 the "Proposer's Assurance of Compliance" on behalf
of the Proposer and, in the event of award, will be
expected to execute the resulting contract):
8 Proposer's primary contact for this proposal (name,
Angela Mackey, Director of Customer Service Fire/Rescue title, address, email address & phone): 185 Lennon Lane, Suite 110 Walnut Creek, CA 94598 [email protected] | 206-305-4057
Proposer's other contacts for this proposal, if any Jeff Curtis, Vice President (name, title, address, email address & phone): 185 Lennon Lane, Suite 110 Walnut Creek, CA 94598
[email protected] | 510-268-3325
Bid Number: RFP 010424 Vendor Name: L.N. Curtis & sons
DocuSign Envelope ID: F9DD71C4-C17F-4083-BCEE-B727151B03DA Table 2: Company Information and Financial Strength
Line
Question Response *
Item
10 Provide a brief history of your company, including Our values have remained as our foundation through 95 years of successfully supporting your company's core values, business philosophy, emergency responders: Quality, Service, Integrity and Caring. and industry longevity related to the requested
equipment, products or services. Curtis is a company whose principal product is service; whose principal resource is people; and, whose principal purpose is to be a distinguished leader in the field of supplying firefighting, search & rescue, safety, HAZMAT and emergency products/services. The company and its employees are proud to be associated with America's emergency responders; our country's bravest and best.
Since 1929, Curtis has been delivering exceptional customer service and a comprehensive line of firefighting and emergency products and services to local, state, and federal agencies throughout the United States and to various U.S. Government agencies located worldwide. 11 What are your company's expectations in the event In the event of an award, Curtis will maintain the highest level of customer service for of an award? Sourcewell's members by delivering exceptional customer service and a comprehensive line of firefighting and emergency products and services to local, state, and federal agencies throughout the United States and to various U.S. Government agencies locate worldwide.
Curtis will maintain the existing high level of customer service as a premier provider for equipment to first responders. This will be done by fulfilling customer requirements, accurately. timely and with significant value. Curtis expects to make the ensuing contract very valuable to Sourcewell and to the membership.
Curtis expects to make a fair profit and will maintain the existing high level of customer service we've been providing to Sourcewell member agencies under current contract 032620 since 2020 12 Demonstrate your financial strength and stability with Please refer to the allached document "Curtis Financial Statements 12312023" meaningful data. This could include such items as
financial statements, SEC filings, credit and bond
ratings, letters of credit, and detailed reference
letters. Upload supporting documents (as applicable)
in the document upload section of your response.
13 What is your US market share for the solutions that For our primary market which is the Western 13 states, we have anywhere from a 30% market you are proposing? share to a 60% market share, depending on the segment or product category. 14 What is your Canadian market share for the Curtis does not sell into the Canadian market at this time. solutions that you are proposing?
15 Has your business ever petitioned for bankruptcy Curtis has never petitioned or entered into bankruptcy protection. protection? If so, explain in detail.
16 How is your organization best described: is it a a) Curtis is a distributor/dealer/reseller for all brands and models that are included in this manufacturer, a distributor/dealer/reseller, or a proposal. service provider? Answer whichever question
(either a) or b) just below) best applies to your Curtis has a Service Provider business unit that specializes in PPE Care & Maintenance. A five- organization. facility operation, provides inspection, cleaning, and repair services of personal protective If your company is best described as a equipment to all National Fire Protection Association (NFPA) standards. distributor/dealer/reseller Or similar entity), provide your written authorization to act as a Please note that written authorization from our manufacturers is available on request. distributor/dealer/reseller for the manufacturer of the products proposed in this RFP. If applicable, is your
dealer network independent or company owned?
If your company is best described as a
manufacturer or service provider, describe your
relationship with your sales and service force and
with your dealer network in delivering the products
and services proposed in this RFP. Are these
individuals your employees, or the employees of a
third party?
17 if applicable, provide a detailed explanation outlining thoughout stigion, regan, Couras lan, Along, no, Neat, and Catonies pread the licenses and certifications that are both required
to be held, and actually held, by your organization
(including third parties and subcontractors that you
use) in pursuit of the business contemplated by this
RFP.
18 Describe your compliance with applicable national All products included in this Curtis proposal comply to the related and associated national standards for the products and/or equipment offered standards and industry segment requirements, including NFPA, USFS/NFES, ANSI, ASTM, and 28 in your proposal, such as: National Fire Protection Code of Federal Regulations (CFR) 1910 (OSHA).
Association (NFPA), Occupational Safety and Health
Administration (OSHA), and American National
Standards Institute (ANSI.
19 Provide all "Suspension or Debarment" information urtis has never been suspended or excluded (debarred) from participating in any progran that has applied to your organization during the past ontract, or other business opportunity by any customer or group of customer ten years.
Bid Number: RFP 010424 Vendor Name: L.N. Curtis & sons
DocuSign Envelope ID: F9DD71C4-C17F-4083-BCEE-B727151B03DA Table 3: Industry Recognition & Marketplace Success
Line
Question Response *
Item
20 Describe any relevant industry awards or
Curtis has received multiple dealer recognition awards from industry manufacturers for high recognition that your company has received in the achievement, including from Globe, MSA, Workrite, Hurst, and more. past five years
21 What percentage of your sales are to the Government/Municipal = 99+% governmental sector in the past three years
22 What percentage of your sales are to the Education entities comprised less than 1% of total corporate sales. education sector in the past three years
23 List any state, provincial, or cooperative purchasing Curtis has several cooperative purchasing contracts in place at the state, regional, and national contracts that you hold. What is the annual sales levels. Of note:
volume for each of these contracts over the past
three years? NPPGov: Sales on these multiple nation-wide contracts have gross sales, on average, of two-million dollars per reporting quarter.
Houston-Galveston Area Council: Sales on these multiple nation-wide contracts have gross sales, of on average, approximately ten-thousand dollars per reporting quarter.
GSA: Sales on this nationaliworld-wide cooperative, of on average, approximately four-million dollars per year.
24 List any GSA contracts or Standing Offers and
Curtis is conducting activities in support of our second twenty-year GSA contract (GSA Contract Supply Arrangements (SOSA) that you hold. Wha 47QSWA18D009Y). Sales have averaged in excess of four-million dollars, per year. s the annual sales volume for each of these
contracts over the past three years?
Table 4: References/Testimonials
Line Item 25. Supply reference information from three customers who are eligible to be Sourcewell participating entities.
Entity Name* Contact Name* Phone Number*
anta Clara Fire Departme Nicole Gresham 408-615-4944
aliforn Management Analyst
as Brough Fire Department Jake Boothby 907-745-4801
Are Fire Department. Fire Chief Dave Ott 480-837-9820
Santa Fe Springs Fire Department Asst. Fire Chief Michael Kozicki 562-944-9713 ex. 3811 California
Bid Number: RFP 010424 Vendor Name: L.N. Curtis & sons
DocuSign Envelope ID: F9DD71C4-C17F-4083-BCEE-B727151B03DA Table 5: Top Five Government or Education Customers
Line Item 26. Provide a list of your top five government, education, or non-profit customers (entity name is optional), including entity type, the state or province the entity is located in, scope of the projects), size of transactions), and dollar volumes from the past three years.
Size of Transactions * Dollar Volume Past Three
Entity Name Entity Type * State / Province * Scope of Work* Years* Defense Govemment Pennsylvania - PA Provide a wide array of firefighting Range from a few hundred Averaging approximately Logistics equipment, tools, and PPE, dollars to a millions of dollar: twenty-million dollars per Agency (DLA) aircraft/crash rescue, hazardous years, 2020 - 2023 material response, emergency
medical services, homeland security,
and domestic preparedness serving a
worldwide DoD customer base
General Govemment Texas - TX Provide a wide array of products to Range from a few hundred Averaging approximately Services include firefighting and rescue dollars to a few thousand four-million dollars per year Administration equipment, PPE, law enforcement dollars
(GSA) and security equipment, special
purpose clothing, and related
equipment and services for a world-
wide federal agency customer base.
The County of Government California - CA Provide a wide array of products to Averages around $50,000+ Average yearly sales volume Los Angeles Fire include Firefighting gear, Wildland totals approximately $2M+ Department gear, station PPE
Clark County Goverment Nevada - NV Provide a wide array of products to Averages around $95,000+ Average yearly sales volume Fire Department include Firefighting gear, Wildland totals approximately $3M+ gear, station PPE, firefighting tools,
heavy rescue, and water flow
equipment.
The City of Goverment California - CA Products include firefighting tools, Averages around $50,000+ Average yearly sales volume Los Angeles heavy rescue equipment, anc totals approximately $2.5M+ Fire vater flow equipmen
Department
Table 6: Ability to Sell and Deliver Service
Describe your company's capability to meet the needs of Sourcewell participating entities across the US and Canada, as applicable. Your response should address in detail at least the following areas: locations of your network of sales and service providers, the number of workers (full-time equivalents) involved in each sector, whether these workers are your direct employees (or employees of a third party), and any overlap between the sales and service functions.
Line
Question Response*
item
Bid Number: RFP 010424 Vendor Name: L.N. Curtis & sons
DocuSign Envelope ID: F9DD71C4-C17F-4083-BCEE-B727151B03DA| 27 Sales force. The Curtis Operation Center is the primary resource available to our customers for receiving technical and product support and customer service. Curtis Fire & Emergency Services Operation Centers are located in the following locations:
Speris Program ice Program and Cracteanagement)
We Creek Calisa 14598
Curtis Intermountain Operations Center - Fulfillment Cente 1635 Gramercy Roac
Salt Lake City, Utah 84101
Curtis Northwest Operations Center
6507 S. 208th Street
Kent, Washington 98032
Curtis Pacific North Operations Center
6723 Sierra Court, Suite O
Dublin, CA 94568
Curtis Pacific South Operations Centel
15523 Carmenita Roac
Santa Fe Springs, CA 90670
Curtis Southwest Operations Center
647 South 33rd Stree
Phoenix, AZ 8504
Curtis PPE Care & Maintenance (Main Facility)
517 West Sunset Road
Henderson, NV 89011
Curtis Customer Service will support the Sourcewell Program in several critical areas of sales The sales force is directly supported by 40+ customer service reps and specialists on See attached document "Curtis-Sales-Territories-Map"
28 Dealer network or other distribution methods.
adional distil, ron chane networks, international shipping companies. Curtis will deploy no 29 Service force. In addition to providing significant pre-sales support and services, Curtis deploys teams to provide significant post-sales support to our customer community Warehousing & Inventory-logistics management and inventory control specialists who ensure th ight parts go to the right custome
industy tog s, condies raning elses on products and product maintenance a a l PE procedures lies anters semise or standards, speciations and requirements. Areas of experis are tease tanne enter are compressors personal protective enment sell contain (breathing gas rates, respirators, rescue tools and equipment, thermal imaging, hydraulics and water Factory-certified Product Technicians-provides in-house and mobile repair and maintenanc ervices; warranty repairs, and annual, or as requested preventative maintenanc Manufacturer Field and Product Technician Teams-Curtis has access to supplier specialists a echnical teams for customer support and educatic
reCal and ma Cenance senses or 5P. Re le To, SCA, Compressors, Smal Engine Repair and other related products
Bid Number: RFP 010424 Vendor Name: L.N. Curtis & sons
DocuSign Envelope ID: F9DD71C4-C17F-4083-BCEE-B727151B03DA 30 Describe the ordering process, If orders will be Curtis Procedures for Processing Orders handled by distributors, dealers or others, explain
the respective roles of the Proposer and others. Curtis has developed straight forward procedures for order processing. Our order handling procedures are consistently applied to process routine, urgent, and emergency orders, product returns, and discrepant orders. Order processing is fully integrated into our automated distribution software platform (Oracle-NetSuite). This electronic system provides our sales, marketing, purchasing accounting, and management with real time order status, while tracking inventory and shipping status.
ORDERS
Delivery order is considered issued upon receipt of order by mail, telephone, or facsimile, email, or on-line.
ORDER PROCESSING
After an order is received, Curtis uses a simple and consistent series of procedures for processing customer orders. The sourcing determination, made by the Customer Service Manager during the customer purchase order review process, is the primary factor made to determine the specific path to be taken by our staff while processing each individual order (e.g., ship from a Curtis warehouse; ship direct from the manufacturer; consolidate at a Curtis warehouse (bills-of-material orders)).
ORDER SCHEDULING & DELIVERY
Order scheduling at Curtis is based upon one of two customer requirements. Curtis' typical commercial customer requests product delivery per product availability as specified by the supplier.
Or the customer specifies a required delivery date. Curtis accommodates both scheduling requirements efficiently and effectively using our distribution software and consistent status reviews of all active orders.
ORDER CONFIRMATION
customer purchase order (customer information, product and quantity requirements, pricing and into our enterprise resource planning platform (Oracle-NetSuite).
NOT-IN-STOCK CONDITIONS
Curtis processes not-in-stock product orders by determining lead times necessary to complete the order, contacting the ordering activity, and advising current lead time of product. At customer preference, Curtis offers alternative in-stock substitute products of equal or higher quality and at equal value for customer consideration.
PARTIAL DELIVERY / BACK ORDER PROCEDURES
Curtis strives to ship the entire order complete and on time. However, if Curtis is in a low stock position on a particular product and the customer will accept a substitute item and accept a partial delivery, the order will be processed during Curtis pre-order set-up to ensure that all items possible will be shipped either direct from our supplier or from one of the Curtis warehouses to provide the level of service our customer requests.
Back-orders are tracked via the Company's ERP system and reports generated showing "non-fills" until the order is shipped complete.
Partial deliveries and back-orders status are provided to the customer on a regular basis until the order is filled.
ORDER BILLING
Curtis will submit invoices only after receiving assurances that our customer's requirements have been met. Once the order has been shipped complete and all required activities specified within the have been accomplished, Curts will submit invoices as required by the order.
PAYMENT FOR GOODS RECEIVE
furtis extends payment terms of net thirty (30) days from date of invoice Bid Number: RFP 010424 Vendor Name: L.N. Curtis & sons
DocuSign Envelope ID: F9DD71C4-C17F-4083-BCEE-B727151B03DA 31 Describe in detail the process and procedure of Although customer and technical support is available between the hours of 7:00am and 5:00pm, local your customer service program, if applicable. time, Monday through Friday at each of our Customer Service Operation Centers, Curtis understands Include your response-time capabilities and that "normal office hours" has lost all real meaning in the global marketplace. commitments, as well as any incentives that help
your providers meet your stated service goals or Serving a world-wide customer community spanning all time zones, Curtis' customers contact a promises.
company representative in any of several ways, twenty-four hours a day, seven days a week, and three-hundred, sixty-five days a year (24/7/365) to discuss order placement, order tracking, problem resolution, and the myriad of other topics that will arise throughout the term of a business relationship.
Curtis' customers contact company customer sales, service, and technical representatives via telephone, cell phone, email, or facsimile using the contact information listed on our web-site and also included in this section.
It is a standard operating procedure that all outside sales representatives and management provide office, cell phone numbers, and email addresses to the company's customers. This enables Curtis customers to contact the company's sales force directly for sales and service requests 24/7/365.
Additionally, using toll-free numbers during "outside-of-normal" business hours or on national holidays, CURTIS representatives are contacted directly or via message service 24/7/365 in order to immediately respond to emergency or non-emergency situations. CURTIS representatives will respond to all customer inquiries within 4 hours between the hours of 7am-5pm (local) Monday through Friday or within 24 hours during non-duty hours or national holidays. 32 Describe your ability and willingness to provide
Curtis has successfully provided products and services to Sourcewell member agencies under current your products and services to Sourcewell contract 032620 since 2020 With the sales force detailed in #27 and the service force detailed in participating entities in the United States. #29, Curtis is willing and able to support all Sourcewell users, while maintaining the contract requirements.
33 Describe your ability and willingness to provide Curtis does not sell into the Canadian market at this time. your products and services to Sourcewell
participating entities in Canada.
34 Identify any geographic areas of the United States All products included in this Curtis proposal are available to the membership located in the thirteen or Canada that you will NOT be fully serving Westem States of Montana, Wyoming, Colorado, New Mexico, Arizona, Utah, Idaho, Washington, through the proposed contract. Oregon, Nevada, California, Alaska, Hawaii, and other states as may be acceptable to our manufacturing partners, without limitations
Curtis will, with manufacturer approval on a case-by-case basis, provide products to members, nation- wide.
35 Identify any Sourcewell participating entity sectors As previously discussed in #34, all products included in Curtis' proposal are available to the (i.e., government, education, not-for-profit) that you membership located in the thirteen Western States of Montana, Wyoming, Colorado, New Mexico, wil NOT be fully serving through the proposed Arizona, Utah, Idaho, Washington, Oregon, Nevada, California, Alaska, Hawaii, and other states as contract. Explain in detail. For example, does your may be acceptable to our manufacturing partners, without limitations. Curtis will, with manufacturer company have only a regional presence, or do approval on a case-by-case basis, provide products to members, nation-wide. other cooperative purchasing contracts limit your
ability to promote another contract?
36 Define any specific contract requirements or
Shipments to customers located in the continental 48 states, as well as Alaska and Hawaii: FOB:
restrictions that would apply to our participating Origin, freight added, or as otherwise required by the customer. entities in Hawaii and Alaska and in US Territories.
List Priceless the Brand Discount plus an (estimated) Freight Charge.
The customer invoice will include actual freight charges as a separate line item. Note: For those customers who require a delivered price when the quote is prepared, Curtis will follow the same procedure by utilizing available freight calculators to determine quoted freight costs.
Curtis will, with manufacturer approval on a case-by-case basis, provide products to members, nation- wide.
Table 7: Marketing Plan
Me anion, Response *
urtis sales teams will target the areas with the greatest population densities because populatio ensities typically correlate directly with the number of serving firefighters. However, our outside sale and customer service representative teams will also target ALL potential agency participants withir pecifically, immediately after the contract award, our marketing department will announce the awal n our website and other on-line public forums in which we participate with our customer artes a eat sened make a ment tum 32 unis Rescue Tool Makating Pland 10 Bid Number: RFP 010424 Vendor Name: L.N. Curtis & sons
DocuSign Envelope ID: F9DD71C4-C17F-4083-BCEE-B727151B03DA 38 Describe your use of technology and digital data Curtis recognizes the importance of utilizing technology and digital data to drive marketing (e.g., social media, metadata usage) to enhance effectiveness. Multiple, robust cross-digital marketing programs are already in place and being marketing effectiveness. developed on a regular basis to support Curtis's sales initiatives, brand awareness, and product promotion.
Metadata is reviewed to determine potential changes and altemate means to increase the reach and effectiveness of the marketing message in alignment with the program goals.
A showcase of Curtis cross-digital program abilities include:
• LNCurtis.com Homepage - Main Product Merchandising Space • LNCurtis.com Homepage - Call to Action Banner for Lead Generation • LNCurtis.com - Call to Action Pop-up Modal for Lead Generation • Social Media Posts and Ads
• Email Marketing
• Industry Website Ads
• Search Engine Ads
• Search Engine Optimization includes, among other parameters o Keyword Campaigns
• Metadata
o Rich Content
• Backlinking
Curtis has a substantial marketing and merchandising team that focuses on maintaining and improving the Curtis online footprint.
39 In your view, what is Sourcewell's role in As previously discussed, marketing collateral will be provided to the Curtis Sales Teams during a promoting contracts arising out of this RFP? How contract kick-off (K/O) meeting. New contract Kick-Off meetings [virtual or physical presence] are will you integrate a Sourcewell-awarded contract standard operating procedures. into your sales process?
Sourcewell Personnel are encouraged to altend these K/O meetings whenever possible to establish relationships with Curtis's personnel and to make sure all necessary information is exchanged.
Subjects covered during Curtis' K/O meetings include program / contract introduction and overview; brands, prices and discounts offered; rules of engagement (contract terms and conditions) ; procedures for quotes, order entry and post-sales support; and any other program-specific information that will help the sales force gain understanding of and motivation to exploit the opportunities afforded by the new contract.
In our view, Sourcewell can play as large or as small a part as the COOP may desire. Curtis is well versed in conducting successful sales and marketing campaigns and fully expects to "hit the ground" prepared, running, and successful.
40 Are your products or services available through Curtis websites offers customers a secure, fast and easy to use online experience featuring a robust an e-procurement ordering process? If so product catalog, advantaged search features and product details and specifications to make informed describe your e-procurement system and how shopping decisions. govemmental and educational customers have
used it. Curtis also offers Agency online accounts for departments, businesses and special agreements which offer enhanced features of these custom web portals include Tax Exempt ordering with appropriate qualifications and approvals Net 30 Terms with credit approval from LN Curtis & sons Customer Specific Pricing
Customer Specific product catalog (exclusive to individual or group of customers) Online Quoting
Quartermaster Ordering - Ability to have order approval processes User based access - Ability to control who can order, see invoices or create shopping lists Quick Re-Order at the order and product level
Custom designed shopping lists to make shopping easier by department or team For more details: https://Incurtis.com/agency-accounts/ urtis+ Program allows customers to maintain a single source allotment or allowance program wi urtis. Manage, track and control allowance-based purchases For more details:
https://Incurtis.com/curtis-plus/
Table 8: Value-Added Attributes
Line Question Response *
Item
Bid Number: RFP 010424 Vendor Name: L.N. Curtis & sons
DocuSign Envelope ID: F9DD71C4-C17F-4083-BCEE-B727151B03DA 41 escribe any product, equipment, maintenance. it's not JUST about products! erator training programs that you offer
Curtis will provide product familiarization whenever appropriate and can coordinate training from raining is standard or optiona factory certified personnel where appropriate. Curtis has a robust technical service team to support who provides training, and any costs that apply. reathing Air Compressors, SCBA, & Hurst extrication tools. Curtis also operates 6 PPE Ca cilities to help customers clean, repair and maintain their turnout gea receives from the customer. Curtis often works with the customer to define and develop an propriate SOW. Often, Curtis provides customer education in equipment use: inspection, repa intenance; and safety during deployment at no cost to the membe Complete Firefighting towers and buildings, and Firefighting training-prop product education, and maintenance service
CurtisCARE is provided by Curtis product and service specialists, including service technicians PPE education specialists, rescue tool education specialists, and several product demonstratior vehicles that routinely visit customer sites
An integral part of Curtis product education involves our outside sales representatives. These professionals provide product education, seminars, and hands-on demonstrations. Additionally, Curtis' suppliers are a valuable and valued asset for product and service education programs. 42 Describe any technological advances, unique
Curtis provides the ability through our state of the art website for agencies to create accounts and design, and/or feature attributes that your proposed receive their co-op pricing online. Allowing the customer to buy on the Sourcewell contract through products or services offer. the medium that works best for them. 43 Describe any "green" initiatives that relate to your Curtis understands the importance of continually improving its sustainability and - proactively over company or to your products or services, and the last 10 years - worked to transition what were paper heavy process into paper-less process. include a list of the certifying agency for each. Our fulfillment center works to consolidate shipments whenever possible to reduce our burden on the transportation and oil dependence while each of our locations participates in their local recycling programs. Whenever possible and reasonable, we have updated facilities to more energy efficient lighting, water heaters and HVAC equipment. Most recently, Curtis has begun experimenting with Electric Vehicles to see how we can move forward with properly servicing our customers, but also improving our sustainability.
44 dentify any third-party issued eco-labels, ratings or We look to work closely with manufacturers that have sustainability programs and initiatives. certifications that your company has received for
the equipment or products included in your
Proposal related to energy efficiency or
conservation, life-cycle design (cradle-to-cradle), or
other green/sustainability factors.
45 Describe any Women or Minority Business Entity
"As a very competitive small business that successfully competes against larger companies, Curtis (WMBE), Small Business Entity (SBE), or veteran is intimately aware that small businesses can often provide faster, more efficient and satisfactory owned business certifications that your company or customer-focused support than what is typical of large organizations. Therefore, it is Curtis policy to hub partners have obtained. Upload documentation develop and utilize to the greatest extent possible, suppliers of quality product and services of certification (as applicable) in the document provided by historically underutilized businesses. upload section of your response.
Small Business, Small Disadvantaged Business, Women-Owned Small Business, Service-Disabled Veteran-Owned Small Business, Veteran-Owned Small Business, Minority-Owned Small Business, ind HUBZone Businesses account for an increasing segment of Curtis suppliers. Curtis' goal is ti levelop and more fully utilize these businesses as suppliers and business partners arties the programs such as the up-coming Sourcewell Firefighting PPE Program as ith which to provide new opportunities to underutilized businessi Bid Number: RFP 010424 Vendor Name: L.N. Curtis & sons
DocuSign Envelope ID: F9DD71C4-C17F-4083-BCEE-B727151B03DA 46 What unique attbutes does your company, your Curtis is focused on being a long term partner with customers. We look to provide value and products, or your services offer to Sourcewell solutions to members through our full service offering: Support with the initial discovery, and review participating entities? What makes your proposed of products. Procurement of selected items. Maintenance and repair to support the product for its solutions unique in your industry as it applies to lifespan.
Sourcewell participating entities?
Curtis has conducted over ninety years of successful business focusing on supporting the fire, rescue, & emergency response industries. Curtis provides our customers with exceptional products, customer service, and product support covering an extremely broad-based product catalog.
Curtis' Customer Service Operations are located in Kent, WA, Salt Lake City, UT, Walnut Creek, CA, Santa Fe Springs (Los Angeles), CA, and Phoenix, AZ. A brand new consolidated state-of-the- art warehousing facility, providing Curtis customers with a complete suite of Integrated Logistics Services, is located in Salt Lake City, UT.
Curtis is fully qualified to provide superior service to Sourcewell members. in addition to our many large contracts with city and state agencies, Curtis continues to perform on three programs that have honed our capabilities to manage and serve major accounts with a complex array of product & service offerings.
Curtis has a contract with the General Services Administration (GSA contract 47QSWA18D009Y).
Curtis services over a thousand customers a year who purchase from our GSA product catalog.
Additionally, Curtis is a contractor to the Defense Logistics Agency (DLA) Troop Support under the provisions of a prime contract supporting the United States Defense Department's Fire and Emergency Services Tailored Logistics Support Program and the United States Fire Service (DLA contracts SPEEH-19-D-0015) supporting agencies of the United States Federal Government located world-wide.
A great source of corporate pride and import, Curtis achieved great success while supporting the members of other COOPS. Since the launch of these COOP-type contracts, the Company has experienced a significant increase in customer acceptance of this "piggyback" contract mechanism and a related year-to-year growth in sales.
Curtis' Corporate Mission (why we do what we do):
*L.N. Curtis & sons provides critical products and services that enable our nation's first responders to accomplish their missions so that they are able to retum safely home." Curtis proposal to Sourcewell has been prepared to ensure full compliance with solicitation requirements. We have assembled a team from our stable of excellent manufacturers to form a robust compilation of products required to support firefighting and rescue operations. The purpose of our proposal is to provide an array of the most common products used by today's Fire Service.
Curtis offer includes one or more brands for each of the following product categories:
Firefighter Protective Clothing
Station-Wear
Helmets & Related Accessores
Related Equipment
PPE Cleaning Equipment & Product
PPE-related Services
Bid Number: RFP 010424 Vendor Name: L.N. Curtis & sons
DocuSign Envelope ID: F9DD71C4-C17F-4083-BCEE-B727151B03DA Table 9A: Warranty
Describe in detail your manufacturer warranty program, including conditions and requirements to qualify, claims procedure, and overall structure. You may upload representative samples of your warranty materials (if applicable) in the document upload section of your response in addition to responding to the questions below.
Line
Question Response *
Item
47 Do your warranties cover all products, parts, and
curtis provides the manufacturers' warranties for all proposed supplies. Additionally, Curtis will offer labor? any extended warranties if available, at additional costs.
The warranties provided under Curtis' proposed program will be the same as offered to the public and will include products, parts and labor (standard commercial practice) Please refer to attachment, "Item 47 - Curtis Terms & Conditions of Sales" 48 Do your warranties impose usage restrictions or No
other limitations that adversely affect coverage?
49 Do your warranties cover the expense of
Yes, where stated as part of the Manufacturer's standard warranty. technicians' travel time and mileage to perform
warranty repairs?
50 Are there any geographic regions of the United
All products and product support to perform warranty servicing included in this Curtis proposal are States or Canada (as applicable) for which you available to membership located in the thirteen Western States of Montana, Wyoming Colorado, cannot provide a certified technician to perform New Mexico, Arizona, Utah, Idaho, Washington, Oregon, Nevada, California, Alaska, and Hawaii warranty repairs? How will Sourcewell participating without limitations. When warranty support is required outside the 13 westem states, Curtis will entities in these regions be provided service for coordinate warranty servicing and support directly with the manufacturer to ensure warranty warranty repair? commitments are quickly met.
51 Will you cover warranty service for items made by We take responsibility for what we sell. Curtis offers warranty service for all brands and models that other manufacturers that are part of your proposal, we sell and that are included in this proposal. or are these warranties issues typically passed on
to the original equipment manufacturer?
52 What are your proposed exchange and return Curtis strives to maintain the highest level of customer service. In accordance Curtis will re-fund or programs and policies? exchange your purchase within the following guidelines:
Product must be retumed in new, unused condition within 30 days of receipt. Any product you desire to return after that date is subject to review by Curtis and may be non-returnable.
Product that has been used, damaged, or not purchased through LNCurtis.com or CurtisBlueLine.com or from a Curtis location will not be refunded.
Product that has been altered by engraving, stamping, marking, stenciling etc. is not eligible for determined by our vendor and transportation costs to return to our vendor will be charged.
Retum your products) by following these steps:
1. Contact Customer Service at 877.488.0469 or [email protected] to request a retum or exchange.
2. A Retum Authorization (RA) will be issued to you and is required to be included with the return of any product.
3. Return your product by bringing it into or shipping to the Curtis location specified in the RA.
4. When shipping to a Curtis location, carefully pack the product to avoid damage during shipment.
Product that arrives in damaged condition is not eligible for return credit and will be shipped back Retum the product prepaid to the address specified on the RA Make sure you include a cop A with the product being retumed. We recommend that you keep a copy of the RA an the receipt for the retum shipment from the shipping service you use. Curtis does not take title to returned product until received by Curtis at our return location in undamaged condition. We will only consider a refund for products that arrive at our facility in undamaged new and unused condition.
Curtis reserves the right to reject all product returns. All returns are subject to re-view upon our receipt of the product and inspection. Product received in conditions other than originally shipped may be rejected and shipped back to you.
You may request an exchange, a credit on your account or a refund if the product. has already been paid for and funds received by us. All refunds are issued using the original payment method and may take up to ten (10) business days for the refund process to complete. 53 Describe any service contract options for the items urtis offers service and repair based upon manufacturers' recommendations and custom included in your proposal. quirements. Pricing is typically based upon the specific reguirements for each service or rena action.
Bid Number: RFP 010424 Vendor Name: L.N. Curtis & sons
DocuSign Envelope ID: F9DD71C4-C17F-4083-BCEE-B727151B03DA Table 9B: Performance Standards or Guarantees
Describe in detail your performance standards or guarantees, including conditions and requirements to qualify, claims procedure, and overall structure.
You may upload representative samples of your performance materials (if applicable) in the document upload section of your response in addition to responding to the questions below.
Line Question Response *
Item
54 Describe any performance standards or Suided by the operating principle of striving to be THE BEST, we have two primary responsibilities guarantees that apply to your services . Ensure that every need of every customer is met...every time, on timi
2. Respond quickly to customer issues and resolve them efficiently and to the customer's complete satisfaction
Curtis is committed to providing our customers with the required service and product familiarization needed to safely and effectively employ the products and equipment we supply. A sampling of available value-added product familiarization, available through our Curtis Care program, includes • Personal Protective Equipment (PPE) product education and familiarization maintenance, repair and • Self-Contained Breathing Apparatus (SCBA) product education, familiarization, fit-testing, ano maintenance services
Gas detection product education, familiarization, and maintenance service Rescue tool product education, familiarization, and maintenance service • Breathing air compressor product education, familiarization and maintenance services Firefighting training towers and buildings, and Firefighting training prop product education, familiarization, and maintenance service
Curtis stands behind our products and will make things right. 55 Describe any service standards or guarantees that Per our standard operating procedures, Curtis tracks Key Performance Indicators (KPls) to make apply to your services (policies, metrics, KPls, etc.) sure our business is tracking per plan.
KPI-related data is extracted from our Enterprise Resource Planning platform, Oracle-NetSuite. Oracle- NetSuite, a cloudERP solution that automates front and back-office processes enable the Company to track all critical business functions including financial management, revenue management, fixed assets, order entry/management/tracking, billing, and inventory management. Oracle-NetSuite enables Curtis management to generate real-time performance and status reports (e.g., sales orders and frequency) fill rates vendor performance returns due to improper shipments and defective items and back-orders).
Using Oracle-NetSuite, Curtis tracks performance of all orders, awards, contracts, and programs, including, should Curtis be honored with a contract, the Company's performance in support of Sourcewell.
Table 10: Payment Terms and Financing Options
Line Response *
Item Question
56 Describe your payment terms and accepted Curtis offers terms for municipal and government agencies and accepts MasterCard, Visa and payment methods. American Express for all end users. Non-agency customers can apply for terms and varying credit limit based on financial credit application. Payment terms are net 30 days from invoice date with no discounts or retention of any kind or sort allowed. Interest will accrue on invoices unpaid after the net due date at the annual rate of 12% or the maximum legal contract interest rate, whichever is less.
57 Describe any leasing or financing options available Agencies can request a lease-to-own option with flexible terms and payment schedule. for use by educational or governmental entities.
58 Describe any standard transaction documents that
you propose to use in connection with an awarded
contract order forms, terms and conditions, service
level agreements, etc.). Upload a sample of each
(as applicable) in the document upload section of
your response.
See attached "Sourcewell RFP 010424 Sample"
59 Do you accept the P-card procurement and Curtis accepts P-Card payments with no processing fees. payment process? If so, is there any additional
cost to Sourcewell participating entities for using
this process?
Table 11: Pricing and Delivery
Provide detailed pricing information in the questions that follow below. Keep in mind that reasonable price and product adjustments can be made during the term of an awarded Contract as described in the RFP, the template Contract, and the Sourcewell Price and Product Change Request Form.
Line Response +
item Question
Bid Number: RFP 010424 Vendor Name: L.N. Curtis & sons
DocuSign Envelope ID: F9DD71C4-C17F-4083-BCEE-B727151B03DA 60 Describe your pricing model (e.g., line-item The Pricing Offered in this Proposal is detailed in the attachment, "Item 60 - Curtis Price Offering." discounts or product-category discounts). Provide
detailed pricing data (including standard or list Curtis' proposed pricing model is based upon a set discount off list price, by brand or in certain pricing and the Sourcewell discounted price) on all cases when a brand offers several models, by model. The pricing model is applicable to the of the items that you want Sourcewell to consider brand's entire published catalog. as part of your RFP response. If applicable,
provide a SKU for each item in your proposal.
Upload your pricing materials (if applicable) in the
document upload section of your response.
61 Quantify the pricing discount represented by the
Curtis proposed program is based upon offering, by brand, a fixed percentage (%) discount off pricing proposal in this response. For example, if the manufacturers' Suggested (List) Price. the pricing in your response represents a
percentage discount from MSRP or list, state the
percentage or percentage range.
62 Describe any quantity or volume discounts or Curtis will offer customers deeper discounts than proposed, depending on volume, product rebate programs that you offer. specifications, and market conditions. 63 Propose a method of facilitating "sourced" products
When a customer requests a quote containing both on-contract and open market products or or related services, which may be referred to services, Curtis will offer the customer the following:
as "open market" items or "nonstandard options".
For example, you may supply such items "at cost" On-Contract Products & Services: Price will be the list price less as contracted discount for the or "at cost plus a percentage," or you may supply brand/model, plus freight. a quote for each such request.
Open Market Products & Services: Curtis will supply the customer with a quote consistent with the price offered our Most Favored Customer, plus freight.
64 dentify any element of the total cost of acquisition curtis adds no additional costs to member prices, unless the customer requests open market that is NOT included in the pricing submitted with products or services that relate to the on-contract item but that are not on contract. your response. This includes all additional charges
associated with a purchase that are not directly
identified as freight or shipping charges. For
example, list costs for items like pre-delivery
inspection, installation, set up, mandatory training,
or initial inspection. Identify any parties that impose such costs and their relationship to the Proposer.
65 If freight, delivery, or shipping is an additional cost All deliveries are F.O.B. the Curtis' facility or freight prepaid. Unless otherwise agreed in writing to the Sourcewell participating entity, describe in Curtis may, in its sole discretion, select the shipping method, the carrier and the applicable freigh detail the complete freight, shipping, and delivery charges, strong freight and parcel carrier relationships with competitive pricing which is good for program. customers.
We can quote customers shipping in different ways so they have options to choose from. 66 Specifically describe freight, shipping, and delivery terms or programs available for Alaska, Hawaii,
Canada, or any offshore delivery.
We can quote customers shipping in different ways so they have options to choose from.
Bid Number: RFP 010424 Vendor Name: L.N. Curtis & sons
DocuSign Envelope ID: F9DD71C4-C17F-4083-BCEE-B727151B03DA 67 Describe any unique distribution and/or delivery Curtis offers our customers an integrated approach to logistics supply support that encompasses all methods or options offered in your proposal. management actions, procedures, and techniques used to determine requirements to:
• Acquire support items and spare parts
Catalog the items
• Receive the items
• Store and warehouse the items
Transfer the items to where they are needed
Issue the items
• Dispose of secondary Items
Provide for initial support of the system
• Acquire, distribute, and replenish inventory
• And, provide value-added resources by combining
Commodity Management with our Logistics and Kitting services for complete end-to-end" customer support.
Logistics Solutions
Curtis offers complete transportation and logistics management services. By contracting and managing a network of national, regional, and local carriers we can offer a complete package of freight handling services - the integrated logistics solution you require to increase efficiency and lower costs. Additional transportation services we can provide include • Expedited
• Port and Rail Drayage
Intermodal
• International (Ocean Freight/Air Freight)
• Less-than-truckload
Specialized Equipment - temperature controlled, HAZMAT, etc • Freight Forwarding
Kitting Solutions
When end users are required to combine multiple products into new product kits, our kitting services can help. We have experience breaking down bulk materials and products, unitizing and creating multi-packs, even custom-made kits with bar-code or RFID labeling. Our product kitting and assembly services allow customers to:
• Reduce inventory
• Respond quickly and economically to changing demand for custom packs • Fulfill individual custom orders
• Fulfillment capabilities help you manage inventory throughout the kitting cycle, from individual components to creation of new SKUs
• Our team maps efficient kitting processes and builds in quality checks to ensure the accuracy ol final kits.
• Our labor solutions help you economically manage activity spikes and meet last-minute requests.
Table 12: Pricing Offered
Line The Pricing Offered in this Proposal is: * Comments Item
68 b. the same as the Proposer typically offers to GPOs, cooperative procurement organizations, or state purchasing departments. See attached pricing Bid Number: RFP 010424 Vendor Name: L.N. Curtis & sons
DocuSign Envelope ID: F9DD71C4-C17F-4083-BCEE-B727151B03DA Table 13: Audit and Administrative Fee
Line
Item Question Response *
69 Specifically describe any self-audit process or Customer Service Managers within the Curtis organization review daily sales orders to ensure program that you plan to employ to verify proper contract pricing is provided to end users. Curtis administration will provide a contract sales compliance with your proposed Contract with activity report to the Sourcewell representative assigned to this contract no later than 45 days after Sourcewell. This process includes ensuring that the end of each calendar quarter. The report will contain all of the fields described in the contract Sourcewell participating entities obtain the proper template. pricing, that the Vendor reports all sales under the
Contract each quarter, and that the Vendor remits
the proper administrative fee to Sourcewell. Provide
sufficient detail to support your ability to report
quarterly sales to Sourcewell as described in the
Contract template.
70 If you are awarded a contract, provide a few
Per our standard operating procedures, Curtis tracks Key Performance Indicators (KPls) to make examples of internal metrics that will be tracked to sure our business is tracking per plan. measure whether you are having success with the
contract. KPI-related data is extracted from our Enterprise Resource Planning platform, Oracle-NetSuite.
Oracle-NetSuite, a cloudERP solution that automates front and back-office processes enable the Company to track all critical business functions including financial management, revenue management, fixed assets, order entry/management/tracking, billing, and inventory management.
Oracle-NetSuite enables Curtis management to generate real-time performance and status reports (e.g. sales (orders and frequency) fill rates vendor performance returns due to improper shipments and defective items and back-orders).
Using Oracle-NetSuite, Curtis tracks performance of all orders, awards, contracts, and programs ncluding, should Curtis be honored with a contract, the Company's performance in support o Sourcewell.
curtis has seen a regular increase in annual sales throughout the duration of the current Sourcewel PE & FFE contracts
71 Identify a proposed administrative fee that you will Curtis proposes to pay a 1% (or less) administrative fee to Sourcewell. pay to Sourcewell for facilitating, managing, and
promoting the Sourcewell Contract in the event that
This fee is typically
calculated as a percentage of Vendor's sales under
the Contract or as a per-unit fee; it is not a line-
item addition to the Member's cost of goods. (See
the RFP and template Contract for additional
details.)
Bid Number: RFP 010424 Vendor Name: L.N. Curtis & sons
DocuSign Envelope ID: F9DD71C4-C17F-4083-BCEE-B727151B03DA Table 14A: Depth and Breadth of Offered Equipment Products and Services Line Response *
Item Question
72 Provide a detailed description of the equipment, "As the largest stocking distributor of firefighting equipment in the West and one of the largest products, and services that you are offering in your distributors of firefighting equipment and services in America, Curtis is offering the premium brand proposal. of products in the defined categories along with on-site product support and customer service.
In addition to products being offered at best pricing, Curtis offers the membership a full suite of Integrated Logistics Support and Services product specialists who are trained and certified by manufacturers to provide deployment support and, product" training in use, care, maintenance and repair, and satety. 73 Describe available options for customization of the Typically, PPE are highly customized products, based on the requirements of each department, and products and/or equipment offered in your proposal. sometimes, each firefighter. Curtis' Sales and Product Support teams provide the market with pre- sales product training and education to help define the best materials and optimal design requirements required to meet each department's unique Risk Assessment. 74 Explain your processes for sizing, fitting, and the Curtis' Sales and Product Support Teams provide on-site sizing, when required, for PPE orders at alteration of the products and/or equipment offered no additional charge. Sizing is accomplished using actual sizing sets. Each firefighter dons sizing in your proposal, as applicable. samples until a proper fit is identified.
Additionally, CurtisCare PPE provides NFPA 1851-compliant PPE inspection, repair and cleaning services. CurtisCare PPE is included in this Curtis proposal. 75 Within this RFP category there may be Curtis proposal includes products representing the following categories and subcategories:
subcategories of solutions. List subcategory titles 1. PERSONAL PROTECTIVE EQUIPMENT (PPE) that best describe your products and services. • Firefighter Protective Clothing (structural and proximity [aircraft]) o Tumout Jackets
o Tumout Pants
o Firefighting Boots
o Firefighting Gloves
• Firefighting Hoods
• Wildland Fire Fighting Protective Gear
o Wildland Jackets
o Wildland Pants
o Wildland Boots
o Wildland Gloves
o Wildland Hoods
• Technical Rescue Protective Gear
o Tech Rescue Jackets
o Tech Rescue Pants
o Tech Rescue Boots
o Tech Rescue Gloves
• Station-Wear
• Blouses (shirts)
o Jackets
o Pants
o Footwear
o Replacements parts and accessories
• Miscellaneous PPE-related equipment
o Belts
o Packs
• Base Layers
o Eye Protection
o Face Protection
o HazMat
o Storage, Cleaning, Care & Maintenance
• Other
Bid Number: RFP 010424 Vendor Name: L.N. Curtis & sons
DocuSign Envelope ID: F9DD71C4-C17F-4083-BCEE-B727151B03DA Table 14B: Depth and Breadth of Offered Equipment Products and Services Indicate below if the listed types or classes of equipment, products, and services are offered within your proposal. Provide additional comments in the text box provided, as necessary.
Line Category or Type Offered Comments
Item
76 Protective Clothing Such as:
r No o Tumout Jackets & Pants
o Firefighting Boots
• Firefighting Gloves
• Wildland Jackets & Pants
o Wildland Boots
• Wildland Gloves
o Wildland Helmets
o Wildland Hoods
o Tech Rescue Jackets & Pants
o Tech Rescue Boots
• Tech Rescue Gloves
• Tech Rescue Helmets
77 Helmets and related accessories • Yes Such as:
C No o Firefighting Helmets
• Firefighting Hoods
78 Other related equipment and • Yes Such as:
accessories r No • Belts
• Packs
• Base Layers
o Eye Protection
• Face Protection
o HazMat
o Storage, Cleaning, Care & Maintenance
79 Firefighting apparel and station-wear r Yes
Such as:
r No • Station-shirt / Blouses
• Jackets
o Pants
• Footwear
o Hats
o Workout Gear
o Tee Shirts
o Replacements parts and accessories
80 Extractors, laundry machines, o Yes Such as:
nechanical dryers, drying and r No o Extractors
storing racks • Dryers / Drying Cabinets
• Racks & Accessories
81 (en and lie anation 6 Yes
r No
82 Firefighting PPE cleaning supplies r Yes
• No
83 eaning equipment for oth • Yes
efighting equipment and toc r No
84 Services Related to the equipmen • Pre-sales Support (requirements definition and support to specification development described above r No •Post-Sales Support (sizing, use and care, assistance during deployment, repair, and Table 15: Exceptions to Terms, Conditions, or Specifications Form Line Item 85. NOTICE: To identify any exception, or to request any modification, to Sourcewell standard Contract terms, conditions, or specifications, i Proposer must submit the proposed exceptions) or requested modifications) via redline in the Contract Template provided in the "Bid Documents section. Proposer must upload the redline in the "Requested Exceptions" upload field. All exceptions and/or proposed modifications are subject to review and approval by Sourcewell and will not automatically be included in the Contrac Do you have exceptions or modifications to propose? Acknowledgement* r Yes
- No
Documents
Ensure your submission documents) conforms to the following:
1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided.
Bid Number: RFP 010424 Vendor Name: L.N. Curtis & sons
DocuSign Envelope ID: F9DD71C4-C17F-4083-BCEE-B727151B03DA
2. Documents should NOT have a security password, as Sourcewell may not be able to open the file. It is your sole responsibility to ensure that the uploaded documents) are not either defective, corrupted or blank and that the documents can be opened and viewed by Sourcewell.
3. Sourcewell may reject any response where any documents) cannot be opened and viewed by Sourcewell.
4. If you need to upload more than one (1) document for a single item, you should combine the documents into one zipped file. If the zipped file contains more than one (1) document, ensure each document is named, in relation to the submission format item responding to. For example, if responding to the Marketing Plan category save the document as "Marketing Plan." • Pricing - SourceWell RFP 010424 Firefighting PPE Product Catalog CURTIS _FINAL.xlsx - Thursday January 04, 2024 16:26:32 • Financial Strength and Stability - Curtis Financial Statements 12312023.pdf - Wednesday January 03, 2024 16:08:24 • Marketing Plan/Samples - Curtis Brochure.pdf - Thursday January 04, 2024 15:57:48 • WMBE/MBE/SBE or Related Certificates - ECMS Service Guarantee 2021.pdf - Thursday January 04, 2024 15:58:41 • Warranty Information - Item 47 - Curtis Terms & Conditions of Sales.pdf - Thursday January 04, 2024 14:51:49 • Standard Transaction Document Samples - Sourcewell RFP 010424 Sample.pdf - Thursday January 04, 2024 16:12:24 • Requested Exceptions (optional)
• Upload Additional Document - Curtis-Sales-Territories-Map.pdf - Thursday January 04, 2024 13:25:02 Bid Number: RFP 010424 Vendor Name: L.N. Curtis & sons
DocuSign Envelope ID: F9DD71C4-C17F-4083-BCEE-B727151B03DA Addenda, Terms and Conditions
PROPOSER AFFIDAVIT AND ASSURANCE OF COMPLIANCE
I certify that I am the authorized representative of the Proposer submitting the foregoing Proposal with the legal authority to bind the Proposer to this Affidavit and Assurance of Compliance:
1. The Proposer is submitting this Proposal under its full and complete legal name, and the Proposer legally exists in good standing in the jurisdiction of its residence.
2. The Proposer warrants that the information provided in this Proposal is true, correct, and reliable for purposes of evaluation for contract award.
3. The Proposer, including any person assisting with the creation of this Proposal, has arrived at this Proposal independently and the Proposal has been created without colluding with any other person, company, or parties that have or will submit a proposal under this solicitation; and the Proposal has in all respects been created fairly without any fraud or dishonesty. The Proposer has not directly or indirectly entered into any agreement or arrangement with any person or business in an effort to influence any part of this solicitation or operations of a resulting contract; and the Proposer has not taken any action in restraint of free trade or competitiveness in connection with this solicitation. Additionally, if Proposer has worked with a consultant on the Proposal, the consultant (an individual or a company) has not assisted any other entity that has submitted or will submit a proposal for this solicitation.
4. To the best of its knowledge and belief, and except as otherwise disclosed in the Proposal, there are no relevant facts or circumstances which could give rise to an organizational conflict of interest. An organizational conflict of interest exists when a vendor has an unfair competitive advantage or the vendor's objectivity in performing the contract is, or might be, impaired.
5. The contents of the Proposal have not been communicated by the Proposer or its employees or agents to any person not an employee or legally authorized agent of the Proposer and will not be communicated to any such persons prior to Due Date of this solicitation.
6. If awarded a contract, the Proposer will provide to Sourcewell Participating Entities the equipment, products, and services in accordance with the terms, conditions, and scope of a resulting contract.
7. The Proposer possesses, or will possess before delivering any equipment, products, or services, all applicable licenses or certifications necessary to deliver such equipment, products, or services under any resulting contract.
8. The Proposer agrees to deliver equipment, products, and services through valid contracts, purchase orders, or means that are acceptable to Sourcewell Members. Unless otherwise agreed to, the Proposer must provide only new and first-quality products and related services to Sourcewell Members under an awarded Contract.
9. The Proposer will comply with all applicable provisions of federal, state, and local laws, regulations, rules, and orders.
10. The Proposer understands that Sourcewell will reject RFP proposals that are marked "confidential" (or "nonpublic," etc.), either substantially or in their entirety. Under Minnesota Statutes Section 13.591, subdivision 4, all proposals are considered nonpublic data until the evaluation is complete and a Contract is awarded. At that point, proposals become public data. Minnesota Statutes Section 13.37 permits only certain narrowly defined data to be considered a "trade secret," and thus nonpublic data under Minnesota's Data Practices Act.
11. Proposer its employees, agents, and subcontractors are not:
1. Included on the "Specially Designated Nationals and Blocked Persons" list maintained by the Office of Foreign Assets Control of the United States Department of the Treasury found at: https://www.treasury.gov/ofac/downloads/sdnlist.pdf;
2. Included on the government-wide exclusions lists in the United States System for Award Management found at: https://sam.gov/SAM/; or
3. Presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Vendor certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this solicitation. • By checking this box I acknowledge that I am bound by the terms of the Proposer's Affidavit, have the legal authority to submit this Proposal on behalf of the Proposer, and that this electronic acknowledgment has the same legal effect, validity, and enforceability as if I had hand signed the Proposal. This signature will not be denied such legal effect, validity, or enforceability solely because an electronic signature or electronic record was used in its The Proposer declares that there is an actual or potential Conflict of Interest relating to the preparation of its submission, and/or the Proposer foresees an actual or potential Conflict of Interest in performing the contractual obligations contemplated in the bid.
Bid Number: RFP 010424 Vendor Name: L.N. Curtis & sons
DocuSign Envelope ID: F9DD71C4-C17F-4083-BCEE-B727151B03DA • Yes " No
The Bidder acknowledges and agrees that the addendum/addenda below form part of the Bid Document.
Check the box in the column "I have reviewed this addendum" below to acknowledge each of the addenda.
I have reviewed the
File Name below addendum and
Pages
attachments (if
applicable)
Addendum_5_Firefighting PPE and Related Equipment Cleaning_RFP_010424 Fri December 15 2023 12:51 PM
Addendum_4_Firefighting PPE and Related Equipment Cleaning_RFP_010424 1 Thu December 14 2023 01:51 PM
Addendum_3_Firefighting PPE and Related Equipment Cleaning_RFP_010424 Mon December 42023 04:00 PM
Addendum_2_Firefighting PPE and Related Equipment Cleaning_RFP_010424 Thu November 30 2023 10:28 AM
Addendum_1_Firefighting_PPE_and_Related_Equipment_Cleaning_RFP_010424 Thu November 9 2023 04:34 PM
Bid Number: RFP 010424 Vendor Name: L.N. Curtis & sons
DISCOUNT OFF
SUPPLIER PRODUCT COOP CONTRACT CONTRACT (PRODUCT) CATEGORY
5.11 Tactical Clothing 30% Sourcewell 010424 - Firefighting PPE and Related Equipment Cleaning 1.d. Firefighting Apparel & Station-wear Avon/Team Wendy Helmets Sourcewell 010424 - Firefighting PPE and Related Equipment Cleaning 1.b. Helmets, Hoods Blackinton Badges 10% Sourcewell 010424 - Firefighting PPE and Related Equipment Cleaning 1.c. Related Equipment & Accessories Bullard Helmets, Wildland 25% Sourcewell 010424 - Firefighting PPE and Related Equipment Cleaning 1.b. Helmets, Hoods Circul-Air Garment Washers, Dryers and Accessories Sourcewell 010424 - Firefighting PPE and Related Equipment Cleaning 1.e. Extractors, Laundry Machines, Mechanical Dryers, Drying & Storage Racks Crew Boss Clothing, Rescue Sourcewell 010424 - Firefighting PPE and Related Equipment Cleaning 1.a. Protective Clothing Crew Boss Clothing, Wildland Sourcewell 010424 - Firefighting PPE and Related Equipment Cleaning 1.a. Protective Clothing Crew Boss Clothing, Station Wear Sourcewell 010424 - Firefighting PPE and Related Equipment Cleaning 1.d. Firefighting Apparel & Station-wear Curtis Care Care & Maintenance, PPE Sourcewell 010424 - Firefighting PPE and Related Equipment Cleaning 1.c. Related Equipment & Accessories Danner/LaCrosse Boots, Wildland 25% Sourcewell 010424 - Firefighting PPE and Related Equipment Cleaning 1.a. Protective Clothing Danner/LaCrosse Boots, Station 25% Sourcewell 010424 - Firefighting PPE and Related Equipment Cleaning 1.d. Firefighting Apparel & Station-wear DFND Clothing, Base Layer Sourcewell 010424 - Firefighting PPE and Related Equipment Cleaning 1.c. Related Equipment & Accessories DuPont Clothing, HAZMAT Ensembles 20% Sourcewell 010424 - Firefighting PPE and Related Equipment Cleaning 1.c. Related Equipment & Accessories ESS Goggles Eye Protection Sourcewell 010424 - Firefighting PPE and Related Equipment Cleaning 1.c. Related Equipment & Accessories Fire Innovations Belts, Ladder Sourcewell 010424 - Firefighting PPE and Related Equipment Cleaning 1.c. Related Equipment & Accessories Firecraft Gloves, Extrication Sourcewell 010424 - Firefighting PPE and Related Equipment Cleaning 1.a. Protective Clothing Firecraft Gloves, Firefighting Sourcewell 010424 - Firefighting PPE and Related Equipment Cleaning 1.a. Protective Clothing Firecraft Gloves, Wildland Sourcewell 010424 - Firefighting PPE and Related Equipment Cleaning 1.a. Protective Clothing Gemtor Rotte laddor 10% Sourcewell 010424 - Firefighting PPE and Related Equipment Cleaning 1.c. Related Equipment & Accessories Globe Tumout Ensembles (all styles) 37% Sourcewell 010424 - Firefighting PPE and Related Equipment Cleaning 1.a. Protective Clothing Accessories, Tumouts Sourcewell 010424 - Firefighting PPE and Related Equipment Cleaning 1.a. Protective Clothing Globe Footgear Boots, Firefighting 27.5% Sourcewell 010424 - Firefighting PPE and Related Equipment Cleaning 1.a. Protective Clothing Innotex Hoods, Wildland 31% Sourcewell 010424 - Firefighting PPE and Related Equipment Cleaning 1.a. Protective Clothing Kappler Clothing, HAZMAT Ensembles 5% Sourcewell 010424 - Firefighting PPE and Related Equipment Cleaning 1.c. Related Equipment & Accessories Kenetrek Boots Boots, Wildland 20% Sourcewell 010424 - Firefighting PPE and Related Equipment Cleaning 1.a. Protective Clothing Lakeland Clothing 10% Sourcewell 010424 - Firefighting PPE and Related Equipment Cleaning 1.a. Protective Clothing Mechanix Gloves Sourcewell 010424 - Firefighting PPE and Related Equipment Cleaning 1.a. Protective Clothing MSA Helmets, Fire & Rescue 25% Sourcewell 010424 - Firefighting PPE and Related Equipment Cleaning 1.b. Helmets, Hoods PGI Clothing, Wildland 20% Sourcewell 010424 - Firefighting PPE and Related Equipment Cleaning 1.a. Protective Clothing PGI Hoods, Firefighting 10% Sourcewell 010424 - Firefighting PPE and Related Equipment Cleaning 1.b. Helmets, Hoods PGI Hoods, Wildland 10% Sourcewell 010424 - Firefighting PPE and Related Equipment Cleaning 1.b. Helmets, Hoods Ram Air Gear Dryer Gear Dryers and Accessories 5% Sourcewell 010424 - Firefighting PPE and Related Equipment Cleaning 1.e. Extractors, Laundry Machines, Mechanical Dryers, Drying & Storage Racks Redback Boots, Station 10% Sourcewell 010424 - Firefighting PPE and Related Equipment Cleaning 1.d. Firefighting Apparel & Station-wear Revision Eye Protection 10% Sourcewell 010424 - Firefighting PPE and Related Equipment Cleaning 1.c. Related Equipment & Accessories Ringers Gloves 15% Sourcewell 010424 - Firefighting PPE and Related Equipment Cleaning 1.a. Protective Clothing Ringers Gloves, Extrication 10% Sourcewell 010424 - Firefighting PPE and Related Equipment Cleaning 1.a. Protective Clothing Shelby Gloves, Extrication 20% Sourcewell 010424 - Firefighting PPE and Related Equipment Cleaning 1.a. Protective Clothing Shelby Gloves, Firefighting Sourcewell 010424 - Firefighting PPE and Related Equipment Cleaning 1.a. Protective Clothing
DISCOUNT OFF
SUPPLIER PRODUCT LIST COOP CONTRACT
Shelby Gloves, Wildland CONTRACT (PRODUCT) CATEGORY
20% Sourcewell 010424 - Firefighting PPE and Related Equipment Cleaning 1.a. Protective Clothing Tech Trade (Pro-tech) Gloves, Extrication Sourcewell 010424 - Firefighting PPE and Related Equipment Cleaning 1.a. Protective Clothing Tech Trade (Pro-tech) Gloves, Firefighting Sourcewell 010424 - Firefighting PPE and Related Equipment Cleaning
1.a. Protective Clothing
Tech Trade (Pro-tech) Gloves, Wildland Sourcewell 010424 - Firefighting PPE and Related Equipment Cleaning 1.a. Protective Clothing Under Armor Clothing, Base, Mid and Outer Layers 10% Sourcewell 010424 - Firefighting PPE and Related Equipment Cleaning
1.c. Related Equipment & Accessories
Whites Boots Boots, Wildland 10% Sourcewell 010424 - Firefighting PPE and Related Equipment Cleaning 1.a. Protective Clothing Workrite Uniforms Clothing, Station Wear Sourcewell 010424 - Firefighting PPE and Related Equipment Cleaning
1.d. Firefighting Apparel & Station-wear