November 18, 2025
Department
DATE: November 18, 2025
TO: Mayor Martinez and Members of the City Council
FROM:
Daniel Chavarria, PE, Director of Public Works
Robert Armijo, PE, Deputy Director of Public Works / City Engineer
Josef Munoz, Assistant Deputy Director of Public Works
Subject:
Accept the Booker T. Anderson Community Center Fire
Restoration, Infrastructure, and HVAC Projects as
Complete
FINANCIAL IMPACT: There is no additional fiscal impact to the General Fund or any other fund as a result of this action. The
construction contract was completed within the previously authorized not-to-exceed budget of $4,376,586. The final construction cost was $4,156,427. The remaining project balance was appropriated under Booker T. Anderson
Center Infrastructure A Phase III Project 23061.
PREVIOUS COUNCIL
ACTION:
October 25, 2022
April 16, 2024
STATEMENT OF THE
ISSUE:
City Council approval is required to accept the
construction contract for the Booker T. Anderson
Community Center Fire Restoration, Infrastructure, and
HVAC Projects as complete, authorize the City Clerk to
record the Notice of Completion, and authorize the
release of bonds and retention to the contractor. The
project has been completed in accordance with the
approved plans, specifications, and City of Richmond
standards.
AGENDA
REPORT
November 18, 2025
RECOMMENDED ACTION:
ADOPT a resolution accepting the construction of the
Booker T. Anderson Community Center Fire Restoration,
Infrastructure, and HVAC Projects as complete;
AUTHORIZING the city clerk to record the Notice of
Completion with the Contra Costa County Recorder; and
AUTHORIZING the city engineer to release applicable
bonds and retention – Public Works Department (Josef
Munoz 510-620-6671/Robert Armijo 510-620-5477).
DISCUSSION:
On October 25, 2022, the City Council awarded a construction contract to Arntz Builders, Inc. for the Booker T. Anderson Community Center Fire Restoration Project in an amount not-to-exceed $3,302,178. The original contract included the base bid, one alternate bid item, repair of copper-theft vandalism, and a contingency allowance.
The project scope was subsequently expanded to incorporate additional capital improvements:
HVAC Renovation and Rebuild – $500,000 (approved July 1, 2023) Site Infrastructure Improvements – $1,000,000 (approved December 5, 2023) On April 16, 2024, the City Council approved a contract amendment increasing Arntz Builders’ total contract amount to $3,978,715, with a contingency of $397,871, for a total authorized construction budget of $4,376,586.
Project plans, specifications, and contract documents were prepared by the City’s Architectural Consultant Mark Albertson Architects. Construction management, inspection, and oversight were provided by City staff and consultants.
The Booker T. Anderson Community Center officially reopened to the public on June 6, 2024. All construction activities were completed in accordance with the approved plans, specifications, and City of Richmond standards.
Project costs (excluding unspent contingency) are as follows:
Category Amount
A. Construction Contract Amount $3,978,715
B. Approved Change Orders $177,712
C. Design, Construction Mgmt., and Miscellaneous $853,554 (Estimated) Total Projected Project Cost $5,009,981
The total project cost was $5,009,981. The actual construction work cost $4,156,427 (Category A + B). We have about $220,159 in contingency funds left over. All remaining project money, including the unused contingency, was allocated to the BTA Phase III Project (23061).
November 18, 2025
The project has been completed within the available budget, on an acceptable schedule, and in accordance with applicable plans, specifications, and City standards.
City staff recommends that the City Council accept, by resolution, the construction of the Booker T. Anderson Community Center Fire Restoration, Infrastructure, and HVAC Projects, completed by Arntz Builders, Inc. and authorize the City Clerk to record the Notice of Completion with the Contra Costa County Recorder and authorize the City Engineer to release applicable retention and bonds.
Next Steps:
The Booker T. Anderson Phase III project may include enhancements to the Community Center's roof, gutter system, and exterior courtyard fence, with completion expected by Spring 2027.
DOCUMENTS ATTACHED:
Attachment 1 – Resolution