November 18, 2025
Economic Development
Richmond Housing Authority
DATE: November 18, 2025
TO: Chair Martinez and Members of the Board of
Commissioners of the Richmond Housing Authority
(RHA)
FROM:
Antoinette Terrell, RHA Executive Director
Nannette Beacham, Director of Economic Development
Gregory Palomino, Administrative Assistant
Subject:
Contract with Integrated Pest Control Management, Inc.
for Pest Control Services for Richmond Housing Authority FINANCIAL IMPACT: The proposed total two-year not to exceed cost of $40,000 will be funded through the U.S. Housing and
Urban Development’s (HUD) annual allocation of
Operation Subsidy and rent from Public Housing
Residents. Appropriations are included within the
approved fiscal year 2025-2026 budget and will be
budgeted accordingly in subsequent fiscal year budgets
(Account String: 44545191-400541).
PREVIOUS COUNCIL
ACTION:
None.
STATEMENT OF THE
ISSUE:
The Richmond Housing Authority (RHA) requires Pest
Control Services to maintain health and safety for the
tenants of Nystrom Village.
AGENDA
REPORT
November 18, 2025
RECOMMENDED ACTION:
ADOPT a resolution and APPROVE a two-year contract
with Integrated Pest Control Management, Inc. to provide pest control services for the Richmond Housing Authority in an amount not to exceed $40,000, commencing
November 19, 2025, and ending November 19, 2027 –
Richmond Housing Authority (Antoinnette Terrell/Nanette Beachem/Gregory Palomino 510-621-1300).
DISCUSSION:
The Richmond Housing Authority requires pest control services to maintain health and safety at the Nystrom Village site. To secure these services, a Request for Qualifications (RFQ) was issued on July 28, 2025, and closed on August 25, 2025 (Attachment 1). A total of fifty-seven (57) vendors were notified, fifteen (15) prospective bidders downloaded the RFQ, and RHA received three (3) bids (Attachment 2).
The RFQ evaluation criteria were as follows:
Evaluation Criteria Maximum Points
Quality of the Proposal 5
Work Plan & Understanding 25
Experience 25
References 5
Proposed Costs 35
MWBE/Section 3 Contractors 5
Total 100
The selection committee reviewed all proposals and the average scores are as follows (Attachment 3):
Integrated Pest Control Management, Inc – 82 Points
Pestec – 82 Points
Holley’s Four Seasons Pest Solutions – 56 Points
From the initial scoring of the selection committee, Integrated Pest Control Management, Inc and Pestec tied with an average score of 82. Pestec scored higher in the Work Plan & Understanding and Experience categories, while Integrated Pest control Management, Inc scored higher in the Proposed costs category which lead to the tie (Attachment 3).
Prior to releasing the RFQ, RHA conducted an Independent Cost Analysis to establish a reasonable estimate for pest control services (Attachment 6). Upon the Contracting Officer reviewing the submitted proposals and the selection committee’s evaluations, it was determined that Pestec’s proposed pricing was significantly higher than the cost analysis. Based on this finding the Contracting Officer determined that Pestec’s significantly higher bid cost is not in the best interest of the City of Richmond or the Housing Authority. Specifically, the cost of the Rodent Management Station Instillation,
November 18, 2025
the monthly service to monitor the stations, and the quarterly pest exclusion services were deemed to be unreasonable (Attachment 5).
Accordingly, the City staff recommend City Council adopt a resolution and approve the contract to Integrated Pest Control Management, Inc. for an amount not to exceed $40,000 commencing November 19, 2025, and ending November 19, 2027.
DOCUMENTS ATTACHED:
Attachment 1 – RHA Pest Control RFQ
Attachment 2 – BidSummary132265 (Pest Control)
Attachment 3 – Pest Control Scoring Matrix
Attachment 4 – Integrated Pest Control Management, Inc. Bid Attachment 5 – Pestec Bid
Attachment 6 – ICA Form RHA Pest Control
Attachment 7 – Proposed Pest Control Contract
Attachment 8 – RHA Resolution Pest Control