December 16, 2025
Library and Community Services
DATE: December 16, 2025
TO: Mayor Martinez and Members of the City Council
FROM:
LaShonda White, Deputy City Manager of Community
Services
Kate Eppler, Deputy Director of Community Services –
Library
Christopher Larsen, Library Services Manager
Subject:
Contract Amendments with Imperial County Office of
Education for Library Broadband Services
FINANCIAL IMPACT: These amendments will not result in any fiscal impact.
Funding for this contract is included within the approved Fiscal Year 2025-2026 Library/Administration budget
(Account String: 01241055 - 400401).
PREVIOUS COUNCIL
ACTION:
November 19, 2024
STATEMENT OF THE
ISSUE:
The Imperial County Office of Education has requested
amendments to the existing contract for Corporation for Education Network Initiatives in California (CENIC)
broadband services, replacing Appendix 1 and extending
the date of service to June 30, 2030.
RECOMMENDED ACTION:
APPROVE the amendments to the contract with the
Imperial County Office of Education for Corporation for Education Network Initiatives in California (CENIC)
broadband services for the Richmond Library with a term ending June 30, 2030 - Community Services Department
(Kate Eppler 510-620-5452/Christopher Larsen 510-620-
5524/LaShonda White 510-620-6828).
AGENDA
REPORT
December 16, 2025
DISCUSSION:
The Richmond Public Library maintains a one gigabyte high-speed internet connection for use by Library patrons through participation in the California State Library Broadband Services Project (the Project), which connects libraries to the fiber-optic- based California Research and Education Network (CalREN). CalREN is operated and maintained by the Corporation for Education Network Initiatives in California (CENIC) and is a multi-tiered, advanced network-services fabric serving more than 20 million users across California, including the vast majority of K-12 students together with educators, researchers, and individuals at other vital public-serving institutions, like libraries. More information about CENIC can be found at https://cenic.org/about.
To administer the Project, the California State Library selects a Statewide Broadband Access Aggregator (the Aggregator). Participating libraries contract with the Aggregator for data circuits to connect to CalREN. The Aggregator further facilitates participation in the Project by coordinating discounts through the California Teleconnect Fund and applying federal E-Rate funds received by the Library.
The California State Library selected Imperial County Office of Education (ICOE) as the Aggregator for the Broadband Services Project in January 2024. The City Council approved a sole source contract with ICOE on November 19, 2024, which was executed on December 9, 2024. ICOE has requested two amendments to the contract. The first amendment deletes and replaces Appendix 1, titled “Provision, Installation, and Maintenance of Advanced Network (Data) Services: Reimbursement of Circuit Costs”.
The new Appendix 1 replaces references to the Library with references to the City of Richmond. The second amendment revises the expiration date of the contract from September 10, 2027, to June 30, 2030.
DOCUMENTS ATTACHED:
Attachment 1 – Original Contract
Attachment 2 – ICOE Amendment 1 – Revised Appendix 1
Attachment 3 – ICOE Amendment 2 – Amendment to Agreement Term