RICHMOND ARTS & CULTURE COMMISSION
NEIGHBORHOOD PUBLIC ART MINI-GRANT FY25-26
REQUEST FOR PROPOSALS, GUIDELINES, & APPLICATION
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RICHMOND ARTS & CULTURE COMMISSION
NEIGHBORHOOD PUBLIC ART MINI-GRANT
FY 2025-2026
Request for Proposals (RFP)
GUIDELINES & APPLICATION
Award Range: $7,000 - $15,000
Application Deadline:
Sunday, October 17, 2025, at 11:59 p.m.
Awards Confirmed: December 2025
RICHMOND ARTS & CULTURE COMMISSION
NEIGHBORHOOD PUBLIC ART MINI-GRANT FY25-26
REQUEST FOR PROPOSALS, GUIDELINES, & APPLICATION
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Table of Contents
NEIGHBORHOOD PUBLIC ART (NPA) MINI-GRANTS .................................................................................... 3 NPA MINI GRANT OBJECTIVES .................................................................................................................. 4 LEARNING QUESTIONS: ............................................................................................................................. 4 ELIGIBILITY CRITERIA FOR APPLICANTS ......................................................................................................... 5 NPA MINI-GRANT APPLICANT WORKSHOPS ............................................................................................. 5 ELIGIBLE ART FORMS: ............................................................................................................................... 6 ELIGIBILE APPLICANTS ............................................................................................................................... 6 Eligible: .................................................................................................................................................. 6 Ineligible: ............................................................................................................................................... 6 FISCAL SPONSOR ....................................................................................................................................... 7 USE OF FUNDS ........................................................................................................................................... 7 Eligible Uses: ......................................................................................................................................... 7 Ineligible Uses: ...................................................................................................................................... 7 GRANT TERMS & PAYMENT STRUCTURE ...................................................................................................... 8 Mini-Grant Award Amounts: ................................................................................................................. 8 Funding Disbursement: ............................................................................................................................. 8 Project Timeline: ....................................................................................................................................... 8 FINAL REPORT ............................................................................................................................................... 9 INSURANCE AND COMPLIANCE REQUIREMENTS ....................................................................................... 10 APPLICATION PROCESS & DEADLINES......................................................................................................... 12 SELECTION PROCEESS ................................................................................................................................. 13 REVIEW OF WRITTEN PROPOSALS .......................................................................................................... 13 Scoring System .................................................................................................................................... 13 ORAL PROPOSAL REVIEW (Semi-Finalists Only): ..................................................................................... 13 GRANT DURATION: ................................................................................................................................. 14 ADDITIONAL INFORMATION ....................................................................................................................... 15 APPLICATION INSTRUCTIONS & PROPOSAL SUBMISSION .......................................................................... 16 2025-26 Neighborhood Public Art Mini-Grant Application Form ............................................................... 17 Attachement 1, Drafted City of Richmond Contract……………………………………………………………………………….28
RICHMOND ARTS & CULTURE COMMISSION
NEIGHBORHOOD PUBLIC ART MINI-GRANT FY25-26
REQUEST FOR PROPOSALS & GUIDELINES
3 NEIGHBORHOOD PUBLIC ART (NPA)
MINI-GRANTS
The Richmond Arts & Culture Commission (RACC) is pleased to release the Neighborhood Public Art (NPA) Mini- Grants Fiscal Year 2025-2026 Request for Proposals (RFP). RACC annually administers the Neighborhood Public Art (NPA) Mini-Grant program to support grassroots arts projects throughout Richmond. The NPA Mini -Grants program seeks to empower local artists and cultural organizations, build community engagement, and enrich the city's neighborhoods through diverse, accessible, and innovative public art initiatives.
This RFP covers the need to stimulate art initiatives for eligible art form amongst Richmond entities as outlined in the 2021 Public Art Policies and Procedures , which was developed through an extensive community engagement process.
All applicants are strongly encouraged to read the 2021 Public Art Policies and Procedures, in addition to this RFP before starting the application process.
Grants awarded through this RFP process will be for a one(1) Year period to begin January 1, 2026, and concluded no later than December 31, 2026.
RICHMOND ARTS & CULTURE COMMISSION
NEIGHBORHOOD PUBLIC ART MINI-GRANT FY25-26
REQUEST FOR PROPOSALS & GUIDELINES
4 NPA MINI GRANT OBJECTIVES:
• Fund for art projects led by local artists, nonprofit organizations, and community members.
• Support for emerging artists in expanding their practice and mentoring others. • Provide opportunities for applicants to develop professional experience in meeting deadlines, managing budgets, and complying with contractual obligations. • Provided e nrichment for the community by fostering artistic engagement and knowledge-sharing.
LEARNING QUESTIONS:
The following guiding questions were developed to inform and enhance the effectiveness of the NPA Mini-Grant program:
• What community -based arts initiatives have proven effective and successful in Richmond neighborhoods?
• What resources or support do Richmond residents and artists require to successfully implement impactful public art projects?
• Which neighborhoods and community groups are most underserved by current arts and cultural offerings?
• What specific needs exist among Richmond’s diverse communities to foster greater cultural participation and expression?
• How accessible are arts and cultural opportunities in Richmond, and where are gaps present?
• What barriers exist that limit participation or access to public art and cultural experiences in the community?
RICHMOND ARTS & CULTURE COMMISSION
NEIGHBORHOOD PUBLIC ART MINI-GRANT FY25-26
REQUEST FOR PROPOSALS & GUIDELINES
5 ELIGIBILITY CRITERIA FOR APPLICANTS
NPA MINI-GRANT APPLICANT WORKSHOPS
��� Mandatory: Mini Grant Applicant Workshop - Applicants who have not completed the Arts & Culture Mini Grant Applicant Workshop will not be eligible.
To provide general information and guidance to all potential applicants, RACC will hold two Mini Grant Applicant Workshop . All potential applicants are required to attend one of the two Mini Grant Applicant Workshops.
• Wednesday, September 17, 2025, from 11:00 a.m. to 12:30 p.m. • Wednesday, October 1, 2025, from 6:00 p.m. to 7:30 p.m.
���� Opportunity to Submit Questions & General Technical Assistance by Email Request Technical Assistance (TA) and/or to submit general questions to Arts & Culture Division staff by e-mail ([email protected].) no later than Friday, October 3, at 5:00 p.m.
• Staff will answer questions about eligibility, funding parameters, and required information and documents for online submission.
• The assistance is not intended to provide professional advice on program design, feasibility, or other program development and implementation issues.
This Technical Assistance is provided by email only . Frequently Asked Questions and Answers will be publicly posted to the RACC webpage by 5:00 p.m. on October 8th, 2025. No phone or in-person technical assistance will be provided. The Arts & Culture Division staff will aim to provide a response to the TA Request within two (2) business days.
RICHMOND ARTS & CULTURE COMMISSION
NEIGHBORHOOD PUBLIC ART MINI-GRANT FY25-26
REQUEST FOR PROPOSALS & GUIDELINES
6 ELIGIBLE ART FORMS:
• Visual Arts: Graphic design, ceramics , crafts, sculpture, paintings ( excluding murals applied on permanent structures, unless at the time of submission the applicant is either employed by or are themselves an actively licensed contractor with the correct classifications regulated by the Contractors State license Board (CSLB) to install the proposed conceptual design), interactive art, etc.
• Performing Arts: Spoken word, music, dance, theater, etc. • Literary Arts: Fiction, non-fiction, poetry, prose, short stories, etc.
ELIGIBILE APPLICANTS
��� Mandatory: Mini Grant Applicant Workshop - Applicants who have not completed the Arts & Culture Mini Grant Applicant Workshop will not be eligible.
Applicants eligible to receive funding include Richmond residents, Richmond community groups and Richmond-based nonprofit organizations. Applicants may apply individually, as part of a collective, or with a nonprofit fiscal sponsor. An applicant that is a community-based organization must be tax-exempt under section 501(c)(3) of the Internal Revenue Code. Organizations without 501(c)(3) status must be partnered with an eligible fiscal sponsor.
Eligible:
�� Richmond residents, community groups, and 501(c)(3) nonprofit organizations �� Artists of all disciplines
�� Collaborative teams or partnerships
�� Nonprofit fiscal sponsors for individual artists or unincorporated groups Ineligible:
� For-profit corporate entities
� City of Richmond employees
� Relatives of RACC members or Richmond elected officials (to avoid conflicts of interest)
Location: Eligible entities must be based in Richmond or unincorporated North Richmond and propose projects directly benefiting Richmond residents. Projects must be publicly accessible and implemented within Richmond city limits.
Community Engagement: All applicants must clearly demonstrate how community input, engagement, and inclusivity are central to their project's design, development, and implementation.
RICHMOND ARTS & CULTURE COMMISSION
NEIGHBORHOOD PUBLIC ART MINI-GRANT FY25-26
REQUEST FOR PROPOSALS & GUIDELINES
7 FISCAL SPONSOR
Organizations (other than public agencies) that do not have 501(c)(3) status must apply using a fiscal sponsor. In this case, the fiscal sponsor is the applicant and, if a grant is awarded, it will be the organization that contracts with the City of Richmond and is legally liable for all aspects of the contract including program implementation, fiscal management, and communication with the City regarding subgrantee or fiscal partner activities.
The fiscal sponsor would be expected and authorized to oversee and manage all aspects of the contract including finances and to monitor and ensure implementation of program activities of contracted or collaborating agencies. An eligible public organization must apply on its own behalf and may not use a fiscal sponsor.
USE OF FUNDS
Eligible Uses
NPA Mini-Grant funds can be used for:
• Artist fees and materials
• Project-specific supplies and equipment rental
• Permit fees related directly to the public art project • Reasonable administrative expenses directly associated with the project (up to 25% of the grant)
Ineligible Uses
Funds may NOT be used for:
• General operating support or existing program funding • Projects occurring outside Richmond city limits
• Political, lobbying, or religious activities
• Fundraising events or commercial ventures
• Capital improvements/Studio Repairs unrelated directly to the creation of public art
RICHMOND ARTS & CULTURE COMMISSION
NEIGHBORHOOD PUBLIC ART MINI-GRANT FY25-26
REQUEST FOR PROPOSALS & GUIDELINES
8 GRANT TERMS & PAYMENT STRUCTURE
Mini-Grant Award Amounts: $7,000 - $15,000
The Grant will be distributed in two parts. The first half of the grant will be paid upon the execution of the contract for services . The second half of the grant will be paid upon successful completion of the funded project. All projects need to be completed no later than December 31, 2026.
Funding Disbursement:
1. First Payment (50%): The contract is fully executed, meaning the grant agreement has been completely signed.
2. Final Payment (50%): Upon project has been complet ed and Its FINAL REPORT has been submitted.
Project Timeline:
• Projects may begin as early as January 2026.
• All projects must be completed no later than December 31, 2026.
RICHMOND ARTS & CULTURE COMMISSION
NEIGHBORHOOD PUBLIC ART MINI-GRANT FY25-26
REQUEST FOR PROPOSALS & GUIDELINES
9 FINAL REPORT
A “FINAL REPORT” Template will be provided to selected grantees once the first(1st) NPA Mini-Grant invoice from the grantee has been approved for payment by City Staff . The Final Report is to be submitted with the final(2 nd) invoice and will include the questions and the Project Measurable Results Chart listed below all to be answered in detail.
Program Project Description :
(Provide a brief description of the project/programs your organization is providing with NPA Grant funds.
Activities must be consistent with the Service Plan attached as Exhibit A to the Grant Services Agreement)
Major Outcomes Narrative :
1. List each objective/outcome at it appears in your scope of work (See section 3. Outcomes attached as Exhibit A - Service Plan to the Grant Services Agreement). Please describe the outcome(s) of each objective and provide a short (2 -3 sentences) explanation of the extent to which each was or was not met.
2. In your opinion, what is the most remarkable accomplishment or finding of your project? And why?
3. What lessons have you learned from participants, staff and/or the community during the course of the project?
4. If an exhibition is part of your project, where and when will the exhibit take place i.e. live or virtual?
5. If you plan to photograph/video record of people, did you include media release forms?
6. Did you include progress photos of the project?
7. What suggestions do you have to improve any part of the grant process?
RICHMOND ARTS & CULTURE COMMISSION
NEIGHBORHOOD PUBLIC ART MINI-GRANT FY25-26
REQUEST FOR PROPOSALS & GUIDELINES
10 INSURANCE AND COMPLIANCE REQUIREMENTS
All original insurance certificates and endorsements shall be received and approved by the City before work may begin. Grantees shall include all subcontractors as insured under their policies or shall provide those policies to the City for review and approval, separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all the requirements stated herein.
Grantees agree to defend and indemnify the City of Richmond for any damage resulting from failure of either grantee or any subcontractor to take out or maintain the required insurance policies. The City of Richmond reserves the right to require complete, certified copies of all required insurance policies including endorsements affecting the coverage at any time.
Grantees must adhere to the City of Richmond’s insurance requirements as determined by the City of Richmond’s Risk Management Division. At a minimum the City of Richmond’s insurance requirements will include:
1) A Commercial General Liability policy with coverage limits of $2 million per occurrence and $4 million aggregate
a. All policy’s provided must prove in the policy’s endorsements that “the City of Richmond, its officers, officials, agents, employees and volunteers” are listed as in the policy as additionally insured “for all liabilities arising out of operations” or for “ongoing and completed operations”
b. Primary Noncontributory endorsement must be provided for all policies.
2) The General Liability policy and may be supported with an Umbrella/Excess Liability policy to meet coverage requirements
a. If an Umbrella/Excess liability policy is going to be included, it too must also be endorsement as outline in section (1a) and (1b).
See Attachment 1 on pg. 27, Drafted City of Richmond Standard Contract for Exhibit F City of Richmond Insurance Requirements (pg. 44)
All submitted projects are unique and may require additional support and documentation, such as additional insurance coverages, Contractor State License Board (CSLB) certifications, and municipal approvals, that may be unconditionally required based on city, state, county, municipal and federal regulations and the proposed scope of services methodologies, strategies, tool and resources presented in the project’s application.
RICHMOND ARTS & CULTURE COMMISSION
NEIGHBORHOOD PUBLIC ART MINI-GRANT FY25-26
REQUEST FOR PROPOSALS & GUIDELINES
11 The City of Richmond’s Risk Management Division may evaluate each applicant’s proposal to assist in identifying city, state, county, municipal and federal regulations (such licenses, permits and permissions) as well as appropriate insurance requirements per candidate.
Applications lacking the essential details or the capacity to provide comprehensive essential details pertaining to production, fabrication, installation, and adherence to city, state, county, municipal and federal regulation will not be accepted.
��� Important Compliance Note:
• Projects that involve engagement with children will require abuse & molestation/sexual misconduct coverage.
• Projects that produce contaminated liquids on city property or in publicly accessible spaces will require a Contractors Pollution Liability policy.
• Projects whose scope of services requires a Contractors State License Board (CSLB) license for the proposed service(s) will only be considered if, at the time of application’s submission, the applicant who is to be awarded the NPA Mini -Grant contract is either a CSLB licensed contractor with required CSLB classification(s) or has provided a written agreement and documentation that clearly details a working partnership or subcontracting relationship with an entity holding an active CSLB license with classifications appropriate for the proposed scope of work. dynamics
RICHMOND ARTS & CULTURE COMMISSION
NEIGHBORHOOD PUBLIC ART MINI-GRANT FY25-26
REQUEST FOR PROPOSALS & GUIDELINES
12 APPLICATION PROCESS & DEADLINES
Action Date
RFP Released August 18, 2025,
Mandatory Mini-Grant Application Workshop
Join Zoom Meeting:
https://ci-richmond-ca-us.zoom.us/j/89108739136
Meeting ID: 891 0873 9136
– RSVP at NPA Mini-Grant Application Workshop
Wednesday, September 17, 2025
11:00 AM – 12:30PM
Mandatory Mini-Grant Application Workshop
(In-person Meeting)
Richmond Memorial Convention Center
403 Civic Center Plz, Richmond, CA 94804
– RSVP at NPA Mini-Grant Application Workshop
Wednesday, October 1, 20205
6:00PM – 7:30PM
Elective Scope Drafting Workshop
By appointment only via ZOOM MEETING September 22, 2025 – September 26 , 2025 Questions & General Technical Assistance
Due by E-mail October 3, 2025, 5:00 p.m.
Frequently Asked Questions Published October 6, 2025, 5:00 p.m.
Proposals Due
By Friday, October 17, 2025, 11:59 p.m.
An online receipt will be produced in the form
of an email upon submission. Proposals
submitted after the deadline will not be
considered for review.
Richmond’s Art & Culture Commission
Recommendation November 2025
City Council Approves for Funding December 2025
Grant Implementation January 2026 – December 31, 2026
RICHMOND ARTS & CULTURE COMMISSION
NEIGHBORHOOD PUBLIC ART MINI-GRANT FY25-26
REQUEST FOR PROPOSALS & GUIDELINES
13 SELECTION PROCEESS
All proposals submitted by the deadline will be reviewed for completeness and adherence to submission guidelines. Incomplete applications will not be evaluated. Eligible proposals will be reviewed and ranked by RACC Commissioners using the established review criteria.
REVIEW OF WRITTEN PROPOSALS
Each eligible proposal is awarded points from each Commissioner based on the following criteria:
• Clear and well-defined project description.
• Artist experience with art projects.
• Plans for a community outreach/engagement component.
• Fair and reasonable Project Budget.
Scoring System
Proposals are awarded 1 - 5 points for each criterion:
1 point = minimally qualified
3 points = moderately qualified
5 points = exceptionally qualified
All points are added together to make the maximum combined total point score of 21 ORAL PROPOSAL REVIEW (Semi-Finalists Only):
Depending on the number of eligible applications received and after the proposals have been evaluated by the Richmond Arts and Culture Commissioners and scored based on their written submissions , semi-finalists will be invited to make an in -person or virtual presentation to the RACC via a ZOOM Meeting.
• Applicants with high -ranking written proposals will be invited to schedule a 15- minute ZOOM presentation of their projects to NPA Mini -Grant scoring panelist via Zoom Wednesday, October 29, 2025, from 10am-12pm or 5pm-7pm. • The RACC reserves the right to determine which applicants will proceed to this stage as well as select finalists at its sole discretion, prior to the final grant awards.
RICHMOND ARTS & CULTURE COMMISSION
NEIGHBORHOOD PUBLIC ART MINI-GRANT FY25-26
REQUEST FOR PROPOSALS & GUIDELINES
14 GRANT DURATION:
Upon completion of its selection process for Fiscal Year 2025–2026 Neighborhood Public Art (NPA) Mini-Grant recipients, the Richmond Arts and Culture Commission (RACC) shall submit its formal recommendations to the Richmond City Council (RCC) for approval.
Following RCC’s approval of the artists recommended by RACC, the contract application process will begin . The city will initiate the execution of individual NPA Mini-Grant agreements with each approved artist.
• Grantees will be notified of award status by e -mail and requested to provide necessary documents for processing in accordance with City of Richmond procurement guidelines.
• Contracts will be prepared and executed in accordance with City of Richmond procurement guidelines.
• Each approved artist shall have sixty (60) calendar days from the date of City Council approval to submit all required documentation necessary to complete the City of Richmond’s procurement and contracting process. • Failure to submit the required materials within this timeframe will result in disqualification, a delay in grant disbursement will not be an alternative option. • Each awarded project will be assigned to a RACC Liaison to assist the awardee to ensure a successful project.
• Grant projects may not begin prior to a fully executed contract. Grant projects may begin as early as January 1, 2026, and must conclude no later than December 31, 2026.
• To receive the first payment, you must have a fully executed contract before you submit an invoice for ½ of the total award.
• To receive the final grant payment, you will be required to report back to the Richmond Arts & Culture Commission( RACC) with a written summary along with photos of the completed project.
RICHMOND ARTS & CULTURE COMMISSION
NEIGHBORHOOD PUBLIC ART MINI-GRANT FY25-26
REQUEST FOR PROPOSALS & GUIDELINES
15 ADDITIONAL INFORMATION
Please note that if your proposal is selected for a grant award, you will be required to comply with additional requests for required information and/or documents prior to receiving grant funding, including but not limited to:
1. A signed contract, including the agreed Scope of Service with a Purchase Order and Contract number.
2. Submission of a completed Federal Tax Form W9.
3. Submission of a completed Supplemental Vendor Questionnaire form.
4. Submission of a complete d Disclosure Statement of Limited Liability Companies form.
5. Proof of Professional Service insurance.
6. Submission of an invoice from grantee to the City of Richmond for payment.
7. All awarded candidates will be assigned to a Richmond Arts and Culture Commissioner Liaison, who will be available to assist and support throughout the duration of a successful public art project.
8. Any artist who receives awarded funds but fails to provide documentation of completion of milestones “50% complete” and “100% complete”, will be asked to return the funds.
9. Any artist who receives awarded grant funds shall credit the City of Richmond, and the Richmond Arts and Culture Commission as a sponsor for their public art project in all documentation associated with the project (i.e. on social media posts, on the mural, etc.) A high -resolution City of Richmond logo and the Richmond Arts and Culture Commission logo will be provided to each awardee to be used on all written and other published media associated with their project.
10. Any project placed on private property will require a written permission letter on letterhead, upon approval of the project and prior to contract issuance.
RICHMOND ARTS & CULTURE COMMISSION
NEIGHBORHOOD PUBLIC ART MINI-GRANT FY25-26
REQUEST FOR PROPOSALS & GUIDELINES
16 APPLICATION INSTRUCTIONS & PROPOSAL SUBMISSION
To apply, complete the attached application form and submit it by October 17, 2025 (11:59 PM, PST) late or incomplete applications will not be considered.
���� Application & Submission Portal
Applications must be submitted via the official
NPA Mini-Grant Application Portal at:
https://cirichmondca-
economicdevelopment.app.transform.civicplus.com/forms/56574 ���� Questions?
Contact [email protected] for inquiries
RICHMOND ARTS & CULTURE COMMISSION
NEIGHBORHOOD PUBLIC ART MINI-GRANT FY25-26
APPLICATION
[Type here]
2025-26 Neighborhood Public Art Mini-Grant
Application Form
���Attended Mandatory NPA Mini-Grant Application Workshop: ___/____/2025 at ZOOM/In-Person
Important Dates:
Call for Proposals Distributed: August 18, 2025
Application Deadline: October 17, 2025, at 11:59 p.m.
Grant Period: January 2026 – December 31, 2026
Please completely fill out the application.
1. Proposed Project
Name of Project: ______________________________________________________________ Project Location: ______________________________________________________________ Name of Project Manager/Primary Contact: __________________________________ Phone Number: ____________________ Email: ___________________________________ Address: ______________________________________________________________________
2. Applicant Information
*** If applicable provide the project’s Fiscal Agent’s Information. *** 501(c)(3) Fiscal Agent: ______________________________________________________ EIN Number: ___________________________
Name of Fiscal Agent Primary Contact): ____________________________________ Phone Number: ____________________ Email: _________________________________ Address: ____________________________________________________________________
Name of Applicant (person/organization):____________________________________________ Address: _________________________________________________________________________________ Phone Number: ____________________ Email : ____________________________________________
RICHMOND ARTS & CULTURE COMMISSION
NEIGHBORHOOD PUBLIC ART MINI-GRANT FY25-26
APPLICATION
18 3. Eligibility
1. Is the applicant at least 18 years old?
Yes No
2. When did the applicant attend the mandatory NPA MG Application workshop? Date: _______________________ Confirmation Code ________________
3. Is the applicant a resident of and/or have an art studio in Richmond? Yes No
4. Has the applicant applied for or been awarded a Richmond NPA Mini Grant before? Yes No
If Yes:
What year(s)? __________
How many times have the applicant received an NPA grant? _______ How much was/were the grant(s)? __________
Describe the applicant’s past project in 100 words or less:
RICHMOND ARTS & CULTURE COMMISSION
NEIGHBORHOOD PUBLIC ART MINI-GRANT FY25-26
APPLICATION
19 3. Application Requirements:
The required documents are to be typed and provided in PDF Format with the submission of this Completed application.
1. Mandatory attendance at Mini Grant Application Workshop on ______(date)___
2. A completed and signed application form.
3. Resume/Bio.
4. Projected Expenses/Budget.
5. References
6. Optional: Images of prior work, if available.
7. Optional: Supporting materials such as articles, artist statements, postcards, etc.
Additional Participants (list name, address, phone number, and email for each person):
Name:
Email:
Phone Number:
Address:
Name:
Email:
Phone Number:
Address:
Artistic Discipline:
(Check all that apply to the project)
Visual Arts Literary Arts Performing Arts Dance Music Craft Media Arts Environmental Mixed Media
Other:____________________
Describe your project
(300 words or less)
Describe your art experience and background (300 words or less)
RICHMOND ARTS & CULTURE COMMISSION
NEIGHBORHOOD PUBLIC ART MINI-GRANT FY25-26
APPLICATION
20 What are your top 3 goals for your project? (300 words or less) 1)
2)
3)
Who is the target audience and/or community for your project? (300 words or less)
What community engagement activities are included in the project? (300 words or less)
List 3 measurable outcomes from your project (300 words or less):
1)
2)
3)
What is the start and end date of the proposed project? Start date: ____________________End date: ____________________
Estimated number of people impacted by this project: _______________________________________
How much is your grant request? $7,000-$15,000 $_____________ (Must include insurance coverage.)
RICHMOND ARTS & CULTURE COMMISSION
NEIGHBORHOOD PUBLIC ART MINI-GRANT FY25-26
APPLICATION
21 4. Resume or Bio
Attach a resume or bio. The bio can be 1-2 paragraphs describing your background.
RICHMOND ARTS & CULTURE COMMISSION
NEIGHBORHOOD PUBLIC ART MINI-GRANT FY25-26
APPLICATION
22 5. Projected Expenses/Budget:
Categories Expenses
1. Project Leader (name):
No more than 25% of the total budget can be allotted to the Project Manager.
● On-site time = Hours x Cost per hour
● Prep time= 1 hr. prep time for every 2 hrs. project time
● Meetings = # of hours per meeting x # of meetings
2. Assistant Coordinator (name, if applicable)
● # of hours dedicated to this project
● Cost of Assistant Coordinator per hour x # of hours
3. Describe supplies for the entire project.
● Paints, lumber, plywood, brushes, clay, tiles, other
4. Describe/list any other project expenses:
Equipment cannot be more than 25% of the Budget. Applicants may be asked to consider alternatives for the top two equipment expenses and provide viable alternatives.
5. Transportation costs (if applicable)
Sub-total
Notes: May also include estimates for Business License and Insurance
PROJECT COSTS
TOTAL
RICHMOND ARTS & CULTURE COMMISSION
NEIGHBORHOOD PUBLIC ART MINI-GRANT FY25-26
APPLICATION
23 6. References
List three references with name, relationship, email, phone number, and address:
Name:
Relationship:
Email:
Phone Number:
Address:
Name:
Relationship:
Email:
Phone Number:
Address:
RICHMOND ARTS & CULTURE COMMISSION
NEIGHBORHOOD PUBLIC ART MINI-GRANT FY25-26
APPLICATION
24 7. (Optional) Project Work Sample
Submit 1-5 images no larger than 10 MB each with corresponding lists indicating title, size, location, and year if applicable or submit them collectively in 1 PDF document attached to the completed application.
Image List:
RICHMOND ARTS & CULTURE COMMISSION
NEIGHBORHOOD PUBLIC ART MINI-GRANT FY25-26
APPLICATION
25 8. Optional:
Attach additional supporting materials in a PDF format, such as articles, artist statements, postcards, etc. (limit to three)
Do not send original pieces of artwork. They will not be returned.
RICHMOND ARTS & CULTURE COMMISSION
NEIGHBORHOOD PUBLIC ART MINI-GRANT FY25-26
APPLICATION
26 SUBMIT APPLICATION PACKET
(Completed application & accompanying PDF documents) TO:
Email: [email protected]
Attention: City of Richmond Arts & Culture Manager, Winifred Day
All applications must be received no later than 11:59 p.m. on October 17th, 2025.
Application Completed and submitted by:
Print Name:_________________________________________________________________________________
Phone: ____________________________ Email: __________________________________________________
Signature:_____________________________________________________________ Date: _______________
Office use only:
Received by___________________________ Date: ___________________________________________