DocID #34720v1
CITY OF RICHMOND
CONTRACT AMENDMENT
The parties to this Contract Amendment do mutually agree and promise as follows:
1. Parties. The parties to this Contract A mendment are the City of Richmond, a public body corporate and politic, and the following named Contractor:
Contractor Name:
Street Address:
City, State, Zip Code:
Contact Person:
Telephone: Email:
Business License No:
A California: corporation, limited liability corporation, general partnership, limited partnership, individual, non-profit corporation, individual dba as [specify:] _________________________________________ other [specify:] ___________________________________________________
2. Purpose. This Contract Amendment is being entered into t o amend the following Contract between City and Contractor (list terms in effect on the date of initial Contract approval):
City Council Approval Date/City
Manager Execution Date: ____________________________
Effective Date: ___________________; Termination Date: ____________________________ Payment Limit: ___________________.
[check box if applicable] The Contract was previously amended, as described in the amendment history attached to this Contract Amendment, and the terms and conditions of any amendments shall be deemed to be a part of the Contract.
3. Contract Provisions. The parties hereto agr ee to continue to abide by those terms and conditions of the Contract, including any amendments thereto, which are unaffected by this Contract Amendment, and which shall remain in full force and effect.
Department:
City Project Manager:
City Project Manager E-mail:
City Project Manager Phone No:
Vendor No:
Contract No:
Description of Services:
Amendment No. ___ modifies the (check all that apply):
Term Payment Limit Service Plan Complete the Amendment History page if this Amendment is the 2nd or subsequent amendment.
DocID #34720v1 Modified January 14, 2025
4. Amendment Provisions. This Contract Amendment is subject to the Amendment Provisions attached hereto, which are incorporated herein by reference, and which control over any conflicting provisions of the Contract.
5. Cit
y of Richmond Business License Active Status Maintained. Pursuant to Municipal Code Section
7.04.030, the Contractor must maintain its City of Richmond business license for this Contract Amendment to be deemed to be in effect.
6. Insur
ance Coverage Updated and Maintained. Pursuant to the Contract, th e Contractor shall provide the City with updated insurance certificates, and the Contractor shall maintain insurance coverage, for this Contract Amendment to be deemed to be in effect.
7. Author
ity; Counterparts; Signatures. Each of the signatories her eto represents and warrants that he or she has the authority to execute this Contract Amendment for the Party on whose behalf he or she is executing this Contract Amendment. This Contract Amendment may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. The Parties may rely on electronic or scanned signatures as originals. Delivery of an executed signature page of this Contract Amendment by electronic format (including pdf) shall be the same as delivery of an original executed signature page.
CIT
Y OF RICHMOND,
a municipal corp
oration
By: _______________________________
_
Tit
le: ______________________________
Dat
e Signed: ________________________
I he
reby certify that this Amendment has been
approved by the City Council or executed by the
City Manager.
By: ________________
_______________
City Clerk
Appr
oved as to form:
By: _______________________________
City Attorney
[CONTRACTOR NAME]
(*If applicable, the Corporation Chairperson of the
Board, President, or Vice-President should sign
below.)
By: ____________________________________
Title: __________________________________
Date Signed: ____________________________
(*If applicable, the Corporation Chief Financial Officer or Assistant Treasurer, or Secretary or Assistant
Secretary should sign below.)
By: ___________________________________
Title: __________________________________
*(NOTE: Pursuant to California Corporations
Code Section 313, if Contractor is a corporation or
nonprofit organization, this Contract (1) should be
signed by the Chairperson of the Board, President
or Vice-President and the Chief Financial Officer
or Assistant Treasurer, or Secretary or Assistant
Secretary; (2) should have both signatures
conform to designated representative groups
pursuant to Corporations Code Section 313.)
DocID #34720v1 Modified January 14, 2025
AMENDMENT PROVISIONS (TERM, PAYMENT LIMIT AND/OR SERVICE PLAN) Check all that apply:
TERM
PAYMENT
LIMIT
SERVICE
PLAN
Paragraph 2 (Term) of the Contract is hereby amended to extend the Contract term. Paragraph 2 of the Contract is amended to read as follows:
"2. Term. The effective date of this Contract is
________________________________________________________ (Insert Contract Effective Date)
and it terminates
________________________________________________________. (Insert new Contract termination date)
unless sooner terminated as provided herein."
Paragraph 3 (Payment Limit) of the Contract is hereby amended to increase the payment limit by $__________________. Paragraph 3 of the Contract is amended to read as follows:
"3. Payment Limit. City's total payments to Contractor under this Contract shall not exceed $_____________________ including expenses."
“The City shall not pay for services that exceed the Contract Payment Limit without the prior written approval of the City Council or executed by the City Manager if the total Contract amount does not exceed $10,000 or without the prior approval of the City Council if the total Contract amount is over $10,000.” The Service Plan (Exhibit A) of the Contract is hereby amended to include the following tasks and/or services:
(Insert description of additional tasks/services. Use additional pages if necessary.) This First Amendment expands the Contractor’s obligations under the Richmond Arts Corridor Contract. These tasks supplement and strengthen the community engagement requirements and strategic planning phases described in the original Service Plan (Exhibit A). Contractor must integrate findings from this expanded scope into Phase 3 Analysis and Phase 4 Final Strategic Plan deliverables.
A. Expanded Corridor Canvassing (January)
These activities expand upon Task 5.1 (Canvass Businesses) and Task 5.3 (Canvassing Summary Report).
Tasks
1. Conduct additional canvassing of businesses, residents, artists, cultural spaces, and organizations along the Macdonald Avenue and 23rd Street corridors.
2. Distribute enhanced digital and printed outreach materials.
3. Document stakeholder input, outreach completion logs, and follow-up needs.
Deliverables
• Expanded Canvassing Summary Report with raw data and expanded geographic/sector coverage.
B. Targeted Focus Groups (January–February)
These activities supplement original listening session and engagement tasks (Tasks 8 and 9).
Tasks
1. Plan and facilitate six (6) targeted focus groups, including but not limited to:
o working artists
o cultural organizations
o residents
o youth
o corridor-serving businesses
o educators and community leaders
2. Provide community partner stipends, refreshments, and materials as needed.
3. Document findings and integrate into Strategic Plan analysis.
Deliverables
• Focus Group Summary Report detailing themes, participant demographics, and recommendations.
C. Outreach Materials & Communications
Expands Tasks 3.2–3.3 (developing materials in English and Spanish; conceptual framework visuals).
Tasks
• Prepare additional printed/digital materials to support outreach and explain the Arts Corridor and Cultural District concepts.
• Distribute materials through field outreach, community partners, and digital networks.
Deliverables
• Updated Outreach Materials Package (multilingual, print & digital).
D. Cultural District–Focused Engagement Activities
These activities advance Goals 1, 3, and 5 of the original contract by supporting assessment of cultural assets and long-term cultural district viability.
Tasks
1. Identify cultural institutions, informal art spaces, heritage sites, and cultural workers in the corridor.
2. Conduct interviews, mini-focus sessions, or surveys to collect feedback on potential Cultural District designation.
3. Document opportunities, challenges, and partnerships for district development.
Deliverables
• Cultural District Input Memo summarizing findings and integration recommendations.
E. Administration & Project Management
Tasks
• Maintain communication with the City Project Manager. • Prepare administrative reports, tracking documentation, and ensure proper financial coding.
Deliverables
• Administrative reports and supporting documentation accompanying invoices.
Richmond Arts
Corridor
Expanded Outreach
Scope of Work Direct Cost Item Costs Payment Schedule
Canvassing the
Corridor
January
- Direct outreach to local
businesses
Digital and Physical Materials
Costs $750.00 Upfront Costs January 1
- Flyering Residents and
neighborhoods Materials Costs $750.00
Admin Costs $90.00 Focus Group Sessions $2,100.00
Deliverable Canvassing
Summary Report Subtotal $840.00 Admin $1,602.00
Targeted
Focus Groups
January to February
Community Partner Stipend$350.00 Subtotal $4,452.00
Food and Refreshments Completion of Phase 1
Canvassing
Feb 15th
expected
invoiceSubtotal (1 Session) $350.00 Completion of Canvassing January 31st How many focus groups 6 Kyndelle $2,500
Focus Group Sessions Total$2,100.00 Ratha $2,750
Deliverable Focus Group
Sessions Admin $263 Subtotal $5,250
Total $2,362.50
Completion of Phase 2
Focus Group Sessions
March 15th
Expected
Invoice
Project Labor Costs
Total Labor Costs
Complete Focus Group
Sessions February 28th
Ratha Project Manager $5,500.00 Deliverable Report March 15th Kyndelle Community Engagement$5,000.00 Kyndelle $2,500
Labor Subtotal $10,500.00 Ratha $2,750
Admin Costs $1,260.00 Subtotal $5,250
Subtotal $11,760.00
Subtotal $13,350.00 Invoice Schedule
Administrative Total Costs $1,602.00 January 1 $4,452.00 Grand Total $14,952.00 February 15th $5,250
Combined Total March 15th $5,250
Total $14,952.00