RESOLUTION NO. xx-25________
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RICHMOND
AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL
SERVICES AGREEMENT WITH SEWERAI CORP. FOR INSPECTION DATA MANAGEMENT SERVICES, INCLUDING CONSOLIDATION OF THE CITY’S
HISTORICAL CCTV INSPECTION LIBRARY AND IMPLEMENTATION OF THE PIONEER® PLATFORM
WHEREAS, the City of Richmond owns extensive sanitary sewer and storm drainage collection systems that require ongoing inspection, condition assessment, and maintenance planning; and
WHEREAS, State regulatory frameworks, including the State Water Resources Control Board’s Waste Discharge Requirements for Sanitary Sewer Systems (SSS WDR), the City’s Sanitary Sewer Management Plan (SSMP), and its NPDES Municipal Stormwater Permit, require the City to maintain accurate inspection records, evaluate system condition, and prioritize rehabilitation needs; and
WHEREAS, the City’s historical CCTV inspection data is dispersed across multiple contractors, formats, and databases, limiting staff’s ability to efficiently assess system condition, support regulatory compliance, and plan long-term capital improvements; and
WHEREAS, the PIONEER® platform offered by SewerAI Corp. will enable the City to consolidate its historical CCTV archive, standardize future inspection workflows, and support asset-management and capital-planning efforts; and
WHEREAS, the City intends to utilize HGACBuy Contract No. SC06-24 to obtain inspection data management services from SewerAI Corp.; and
WHEREAS, Richmond Municipal Code section 2.52.330 authorizes the City to procure supplies or services without formal bidding when the purchase is made pursuant to a contract awarded by another public agency through a competitive process; and
WHEREAS, City staff has reviewed HGACBuy Contract No. SC06-24 and determined that it was competitively awarded and that its use satisfies the requirements of Richmond Municipal Code section 2.52.330; and
WHEREAS, staff recommends entering into a Professional Services Agreement with SewerAI Corp. under the pricing, scope, and terms available through HGACBuy Contract No. SC06-24; and
WHEREAS, procuring these services will support regulatory compliance, improve inspection data accessibility, and strengthen the City’s long-term planning capabilities; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Richmond adopts the following:
Section 1. The City Council finds and determines that the facts and statements contained in the Staff Report accompanying this Resolution are true and correct.
Section 2. The City Council hereby authorizes the City Manager to execute a Professional Services Agreement with SewerAI Corp. for inspection data management services,
including the consolidation and migration of the City’s historical CCTV inspection library and deployment of the PIONEER® inspection data platform.
Section 3. The Agreement shall include a three-year base term with two optional one- year extensions at the City’s sole discretion and shall incorporate SewerAI’s finalized scope of services and pricing as Exhibit A to the Agreement.
Section 4. All costs associated with the Agreement shall be paid from the Sewer Enterprise Fund, and no General Fund dollars shall be used. The total cost for Year 1 shall not exceed $295,590, and estimated annual costs for subsequent years shall not exceed $75,090 per year, subject to appropriation in future budgets.
Section 5. This Resolution shall become effective immediately upon its passage.
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I certify that the foregoing resolution was passed and adopted by the Council of the City of Richmond at a regular meeting thereof held December 16, 2025, by the following vote:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
CLERK OF THE CITY OF RICHMOND
(SEAL)
Approved:
Mayor
Approved as to form:
City Attorney