January 6, 2025
DocID #45430v1
Library and Community Services
DATE: January 6, 2025
TO: Mayor Martinez and Members of the City Council
FROM:
LaShonda White, Deputy City Manager – Community
Services
Tamara Walker, Deputy Director of
Community Services, Employment and Training Division
Subject:
Contract with LCPtracker for Software Support for Labor Compliance Monitoring System
FINANCIAL IMPACT: The proposed $27,999 expenditure is included within the approved Fiscal Year 2025-2026 Employment and
Training Division budget (Account String: 01251151 -
400201).
PREVIOUS COUNCIL
ACTION:
July 6, 2021
June 24, 2025
STATEMENT OF THE
ISSUE:
The Employment and Training Division of Community
Services is seeking approval of a sole-source contract
with LCPtracker for software/technical support for a web- based labor compliance monitoring system to track
compliance with the City of Richmond's Local
Employment Program Ordinance and Business
Opportunity Ordinance.
RECOMMENDED ACTION:
APPROVE a sole-source contract with LCP Tracker, a
web-based labor compliance monitoring system to track
compliance with City of Richmond’s Local Employment
Program Ordinance and Business Opportunity
Ordinance, for a payment limit of $27,999 with a term
beginning March 5, 2025, and ending March 4, 2026 –
Community Services – Employment & Training (Tamara
Walker 510-307-8006/ LaShonda White 510-620-6828).
AGENDA
REPORT
January 6, 2025
DocID #45430v1
DISCUSSION:
The City of Richmond adopted the Local Employment Program Ordinance and the Business Opportunity Ordinance to promote local hiring and participation of small, local, and minority-owned businesses in City-funded projects. To support compliance and transparency, the City utilizes LCPtracker, a cloud-based labor compliance management system.
This system automates certified payroll submission, monitors workforce participation goals, and generates standardized compliance reports required by local, state, and federal agencies. The City has used LCPtracker since 2017 and its web-based platform is currently integrated into the City’s public works and capital improvement project processes.
Employment & Training Division seeks approval to enter into a sole-source contract with LCPtracker, Inc., due to the specialized nature of the software and the company’s established presence in supporting public agencies with labor compliance (Attachment 1). LCPtracker is currently the only vendor offering a platform that fully meets the City’s operational needs and integrates seamlessly with our existing compliance framework.
City staff previously brought a contract renewal with LCPtracker to City Council, which was approved on June 24, 2025. However, the contract was not executed due to after- the-fact changes requested by LCPtracker’s attorneys. City and LCPtracker legal counsel subsequently worked for several months to revise the terms, and the parties have now reached agreement, allowing the contract to proceed to execution.
Continuing with LCPtracker avoid disruption to ongoing projects, preserves historical data, and ensures the City remains audit-ready and eligible for key funding sources, including federal infrastructure and workforce development grants. Consequently, City staff are recommending City Council approve the sole source contract with LCP Tracker, a web-based labor compliance monitoring system, to track compliance with the City of Richmond’s Local Employment Program Ordinance and Business Opportunity Ordinance, for a term from March 5, 2025, through March 4, 2026, with a payment limit not to exceed $27,999 (Attachment 2).
SYNERGISTIC POLICIES:
This action aligns with the City of Richmond’s Local Employment Program Ordinance, Business Opportunity Ordinance, and broader economic development and equity goals.
The use of LCPtracker supports transparent enforcement of local hiring and contracting requirements, strengthens compliance with prevailing wage and federal grant regulations, and reinforces the City’s commitment to inclusive growth and equitable opportunity for Richmond residents and businesses.
January 6, 2025
DocID #45430v1
DOCUMENTS ATTACHED:
Attachment 1 – Sole Source LCPtracker
Attachment 2 – LCPtracker Contract 2025