Reso. No. XX-25
RESOLUTION NO. __-__
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RICHMOND
APPROVING AN AFTER-THE-FACT (ATF) CONTRACT WITH J. MAJORS &
ASSOCIATES TO PROCESS PAYMENT OF OUTSTANDING INVOICES FOR
PUBLIC OUTREACH AND PUBLIC INFORMATION SERVICES PERFORMED FOR
VARIOUS PUBLIC WORKS CAPITAL IMPROVEMENT PROJECTS IN AN AMOUNT NOT TO EXCEED $108,160
WHEREAS, the Public Works Department relies on specialized public outreach and public information services to support major capital improvement projects, including sewer main replacement, easement coordination, paving, and community notification efforts; and
WHEREAS, J. Majors & Associates performed such services under Contract No. 5522 from November 1, 2020, through October 31, 2023, as previously authorized by Council;
WHEREAS, the contract with Veolia has been in place since 2002 and has been amended and/or extended five times; and
WHEREAS, due to department staffing shortages, the option to extend Contract No. 5522 was not processed prior to its expiration on October 31, 2023; and
WHEREAS, J. Majors & Associates continued to perform necessary work from March 1, 2022, through June 30, 2024, including community outreach, preparation and distribution of notices, easement acquisition support, meeting participation, and project communications, as documented in submitted invoices and work logs; and
WHEREAS, two invoices t otaling $108,160 were submitted for completed work but cannot be paid without approval of an After-the-Fact (ATF) contract; and
WHEREAS, the Public Works Department has submitted an ATF Purchase Authorization Form documenting the circumstances and corrective actions to avoid future occurrences; and
WHEREAS, funding is available within existing Public Works CIP project budgets, and no additional appropriation is required; and
WHEREAS, the contract with J Majors would be for an amount not to exceed $108,160
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richmond that a contract with J Majors is approved to allow payment of outstanding invoices for public outreach and public information services performed for various Public Works capital improvement projects beginning March 1, 202 4 and ending on June 30, 2026 , for an amount not to exceed $108,160.
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I certify that the foregoing resolution was passed and adopted by the City Council of the City of Richmond at a regular meeting thereof held January xx, 2026, by the following vote:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
_
CLERK OF THE CITY OF RICHMOND
(SEAL)
Approved:
___
Mayor
Reso. No. XX-25
Approved as to form:
________________________
City Attorney
State of California }
County of Contra Costa : ss.
City of Richmond }
I certify that the foregoing is a true copy of Resolution No. XX-XX, finally passed and adopted by the City Council of the City of Richmond at a regular meeting held on January xx, 2026.
Pamela Christian, Clerk of the City of Richmond
Reso. No. XX-25
CLERK’S
CERTIFICATE
I, Pamela Christian, City Clerk of the City of Richmond, do hereby certify as follows:
The foregoing resolution is a full, true and correct copy of Resolution No. XX-XX duly adopted at a regular meeting of the City Council of said City duly and regularly held at the regular meeting place thereof on the 26th day of November 2024, of which meeting all the members of said City Council had due notice and at which a majority thereof were present; and that at said meeting said resolution was adopted by the following vote:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
An agenda of said meeting was posted before said meeting at City Hall, 450 Civic Center Plaza in the City of Richmond, California, a location freely accessible to members of the public, and a brief description of said resolution appeared on said agenda.
I have carefully compared the foregoing with the original on file and of record in my office, and the foregoing is a full, true and correct copy of the original resolution adopted at said meeting.
Said resolution h as not b een amended, mod ified or rescinded s ince the d ate of its adoption and the same is now in full force and effect.
Dated: , 2024.
City Clerk of the City of Richmond
[SEAL]