Docusign
Envelope
ID:
0335A924-3DB2-4764-83B0-66F9E906449F
Department:
CSD
Recreation
City
Project
Manager
E-mail:
OF
RICHMOND
STANDARD
CONTRACTCity
Project
Manager:
|Tetteh
Kisseh
City
Project
Manager
Phone
No:
Vendor
No:
16479
(510)
620-6919
Contract
No:
7181
1. Description
of
Services:
To
provide
transportation
for
the
Community
Services-Recrewation's
Youth
Outdoors
Camp
excursions
in
2024
and
2025.
The
parties
to
this
STANDARD
CONTRACT
do
mutually
agree
and
promise
as
follows:
Parties.
The
parties
to
this
Contract
are
the
City
of
Richmond,
a
municipal
corporation
("the
City"),
and
the
following
named
Contractor:
Contractor
Name:
Epic
Limousine
Street
Address:
1618
Sullivan
Avenue
#319
City,
State,
Zip
Code:
Daly
City,
CA
94015
Contact
Person:
Irwandie
Tio
Telephone:
(415)
794-2049
Business
License
No:
40065755
Email:
[email protected]
A
California
corporation,
limited
liability
corporationgeneral
partnership,
limited
partnership,
individual,
non-profit
corporation,
individual
dba
as
[specify:]
other
[specify:]
2 Term.
The
effective
date
of
this
Contract
is
October
1,
2024
unless
terminated
earlier
as
set
forth
herein.
July
31,
2025
3. Payment
Limit.
4.5. and
terminates
City's
total
payments
to
Contractor
under
this
Contract
shall
not
exceed
$29,300.00
("Contract
Payment
Limit")
unless
a
Contract
Amendment
has
been
approved
by
the
City
Council
or
City
Manager.
If
this
amount
includes
a
contingency,
Contractor
acknowledges
that
any
use
of
such
contingency
shall
be
for
work
beyond
the
original
scope
of
services
and
requires
prior
written
authorization
by
the
City.
If
noted
below,
Compensation
for
work
done
under
this
Contract,
shall
not
exceed
as
follows:
FY
24-25
FY
25-26
FY
total
compensation
shall
not
exceed
$16,020.00
total
compensation
shall
not
exceed
$13,280.00
total
compensation
shall
not
exceed
$
Contractor's
Obligations.
Contractor
agrees
to
perform
all
work
at
its
own
cost
and
expense,
to
furnish
all
labor,
tools,
equipment,
materials,
except
as
otherwise
specified,
in
accordance
with
the
Service
Plan
set
forth
in
Exhibit
A,
attached
hereto
and
incorporated
herein.
City
Obligations.
City
shall
make
payments
to
the
Contractor
in
accordance
with
the
Payment
Provisions
set
forth
in
Exhibit
B,
attached
hereto
and
incorporated
herein.
Docusign
Envelope
ID:
0335A924-3DB2-4764-83B0-66F9E906449F
6. Authorized
Representatives
and
Notices.
This
Contract
is
subject
to
the
Authorized
Representatives
and
Notices
Provisions
(Exhibit
C),
attached
hereto
and
incorporated
herein.
7. General
Conditions.
This
Contract
is
subject
to
the
General
Conditions
(Exhibit
D),
which
are
attached
hereto
and
incorporated
herein.
8. Special
Conditions.
This
Contract
is
subject
to
the
Special
Conditions
(Exhibit
E)
(if
any),
which
are
attached
hereto
and
incorporated
herein.
9. Insurance
Provisions.
This
Contract
is
subject
to
the
Insurance
Provisions
(Exhibit
F),
which
are
attached
hereto
and
incorporated
herein.
10. Sanctuary
City
Compliance
Statement.
This
Contract
is
subject
to
the
Sanctuary
City
Compliance
Statement
(Exhibit
G),
which
is
attached
hereto
and
incorporated
herein.
11. Signatures.
These
signatures
attest
the
parties'
agreement
hereto:
CITY
OF
RICHMOND,
a
municipal
corporation
-DocuSigned
by:
Eduardo
Martinez
36C427628CC4
By:
328CC48
Title:
Mayor
10/25/2024
Epic
Limousine
[BUSINESS
NAME]
(*
The
Corporation
Chairperson
of
the
Board,
President,
or
Vice
President
should
sign
below)
Irwandie
tio
By:
Executive
Director
Title:
10/22/2024
Date
Signed:
Date
Signed:
I hereby
certify
that
this
Contract
has
been
approved
by
City
Council
or
the
City
Manager.
Pamela
Christian
By:
City
Clerk
(*
The
Corporation
Chief
Financial
Officer
or
Assistant
Treasurer,
or
Secretary
or
Assistant
Secretary
should
sign
belowigned
by:
Vinnia
tjhin
By:
-F586A2C718ав
President
Title:
10/22/2024
Date
Signed:
Approved
aafform:
For
By:
050405..
City
Attorney
(NOTE:
Pursuant
to
California
Corporations
Code
Section
313,
if
Contractor
is
a
corporation
or
nonprofit
organization,
this
Contract
(1)
must
be
signed
by
(a)
the
Chairperson
of
the
Board,
President,
or
Vice-President
and
(b)
the
Chief
Financial
Officer
or
Assistant
Treasurer,
or
Secretary
or
Assistant
Secretary)
LIST
OF
ATTACHMENTS:
Service
Plan
Exhibit
A
Payment
Provisions
Exhibit
В
Authorized
Representatives
and
Notices
Exhibit
С
General
Conditions
Exhibit
D
Special
Conditions
Exhibit
E
Insurance
Provisions
Exhibit
F
Sanctuary
City
Compliance
Statement
Exhibit
G
Docusign
Envelope
ID:
0335A924-3DB2-4764-83B0-66F9E906449F
Contract
No:
7181
For
the
Contract
between
the
City
of
Richmond
and
Epic
Limousine
EXHIBIT
A
SERVICE
PLAN
Contractor
shall,
to
the
satisfaction
of
the
Project
Manager
(set
forth
in
Exhibit
B),
perform
the
following
services
and
be
compensated
as
outlined
below
[or
attach
service
plan
if
necessary]:
Contractor
shall
provide
servies
as
outlined
in
the
bid
attached
hereto
and
incorporated
herein
by
this
reference.
Should
any
activity
locations
or
dates
change,
the
City
shall
notify
the
Contractor
and
negotiate
the
proposed
locations,
dates,
and
costs.
Docusign
Envelope
ID:
0335A924-3DB2-4764-83B0-66F9E906449F
Table
of
Contents
Letter
of
Transmittal
Quote
Sheets
Executive
Summary
FleetReferences
34912
2 Docusign
Envelope
ID:
0335A924-3DB2-4764-83B0-66F9E906449F
E
Letter
of
Transmittal
Dear
Mr.
Kisseh,
We
are
writing
to
submit
our
quote
in
response
to
the
City
of
Richmond's
Request
for
Quote
for
Bus/Transportation
Services
for
Participants
Youth
Outdoor
Camps.
Epic
Limo
and
Bus
is
excited
about
the
opportunity
to
extend
our
services
and
contribute
to
the
success
of
the
City's
youth
programs.
Enclosed
with
this
letter
is
our
detailed
quote
for
the
transportation
services
required
by
the
City
of
Richmond,
as
outlined
in
the
Request
for
Quote
(RFQ)
document.
We
have
thoroughly
reviewed
the
RFQ's
scope
and
requirements
and
are
confident
that
Epic
Limo
and
Bus
can
meet
and
exceed
the
expectations
for
providing
safe
and
reliable
transportation
for
the
youth
of
Richmond.
Our
submission
includes
the
quote
sheet
with
our
proposed
costs,
a
total
cost
for
all
requested
trips,
additional
information
about
our
company
and
the
buses
we
will
deploy
for
the
services,
and
references
as
requested.
We
have
ensured
that
our
quote
addresses
the
need
for
inclusivity
and
accessibility
for
individuals
with
disabilities,
as
well
as
the
comfort
and
safety
features
required
for
long-distance
trips.
Epic
Limo
and
Bus
has
a
proven
history
of
providing
safe
and
dependable
transportation
services,
particularly
for
children.
We
take
pride
in
our
experienced
team
and
our
commitment
to
the
highest
safety
standards.
We
understand
the
importance
of
adherence
to
the
City
of
Richmond's
guidelines
and
requirements,
and
we
are
prepared
to
provide
all
necessary
documentation
and
fulfill
the
general
requirements
upon
award.
Should
you
require
any
further
information
or
clarification
regarding
our
quote
please
do
not
hesitate
to
reach
out
to
me
directly
by
emailing
[email protected],
or
by
calling
415-794-2049.
We
are
looking
forward
to
the
possibility
of
working
with
the
City
of
Richmond
and
contributing
to
the
enriching
experiences
of
the
participants
of
the
Youth
Outdoor
Camp
programs.
Sincerely,Irwandie
Tio
|
Director
Epic
Limousine
Epic
Limousine
epiclimosf.com
3 Docusign
Envelope
ID:
0335A924-3DB2-4764-83B0-66F9E906449F
Quote
Sheets
2024-2025
Field
Trips
と
M
Date
Pick
Up
Location
Pick
up
Destination
Leave
Destination
Capacity
Cost
Time
Time
9/28/24
Recreation
Complex,
9:00am
Point
Pinole
Regional
Park
4:00pm
25 $1050
3230
Macdonald
Ave,
Richmond
children
Richmond
CA
|5551
Giant
Hwy,
Richmond,
3 adults
CA
94806
10/5/24
Recreation
Compleх,
3230
Macdonald
Ave,
9:00am
Maclaren
Park
4:00pm
25 $1120
2075
Burrows
St.,
children
Richmond
CA
San
Francisco
3 adults
,CA
94112
10/11/24-10/13/24
Recreation
Complex,
9:00am
San
Luis
Reservoir
Depart
San
Luis
25 3230
Macdonald
Ave,
31426
Gonzaga
Rd,
Gustine
Reservoir
@
1pm.
children
Richmond
CA
Arrive
Richmond
3 adults
Overnight
@6pm.
Stop
for
camp
lunch
10/11
$1520
10/13
$1520
10/26/24
Richmond
Recreation
3pm
Berkeley
Field
Station
6pm
25 children
$560
ComplexThe Watershed Project
3 adults
3230
Macdonald
Ave,
Richmond
11/2/24
Richmond
Richmond
Recreation
3230
Macdonald
Ave,
Richmond
8:00am
Treasure
Sailing
Center
Complex
698
California
Ave.
Building
112,
San
Francisco,CA
94130
Epic
Limousine
4 4:00pm
25 children3
adultsepiclimosf.com
$1260
Docu
cusign
Envelope
ID:
0335A924-3DB2-4764-83B0-66F9E906449F
M
E
11/19/24
Richmond
Recreation
9:00am
Shimada
Friendship
Park
4:00pm
25 children
$1050
Complex
3230
Macdonald
The
Watershed
Project
3 adults
Richmond
12/14/24
Richmond
Recreation
8:30am
Filoli
Historic
House
and
4:00pm
50 children
$1710
Complex
Garden
5 adults
3230
Macdonald
86 Canada
Rd,
Woodside,
CA
3/15/25
Richmond
Recreation
10:00am
Booker
T.
Anderson
Park
6pm
Complex
3230
Macdonald
Ave,
960
S.
47th
Street,
25 children3
adults
$1190
Richmond
CA
Richmond
CA
3/22/25
Richmond
Recreation
3pm
Location
TBD
6pm
Compleх
within
Richmond
25 children3
adults
$560
3230
Macdonald
Ave,
Richmond
CA
3/29/25
Richmond
Recreation
8:00
am
Santa
Cruz
Mystery
Spot
5pm
25 children
$1680
Complex
3 adults
3230
Маcdonald
Ave,
Richmond
CA
12pm
drive
to
Beach
Walk
Epic
Limousine
epiclimosf.com
5 Docusign
Envelope
ID:
0335A924-3DB2-4764-83B0-66F9E906449F
M
SUMMER
4/5/25
Richmond
Recreation
10 am
Tilden
Nature
farm
4pm
25 children
$980
Complex
Berkeley
СА
3 adults
3230
Macdonald
Ave,
Richmond
CA
Tilden
Nature
Area
1500
Central
Park
Drive
Berkeley,
CA
94708
4/26/25
Richmond
Recreation
10 am
Point
Pinole-Hiking.
4pm
25 children
$910
Complex
Richmond
3 adults
3230
Macdonald
Ave,
5551
Giant
Hwy,
Richmond
CA
6/30/25
Richmond
Recreation
10 am
Comple
Richmond,
CA
94806
Oakland
Zoo
4pm
25 children
$910
Oakland
3 adults
3230
Маcdonald
Ave,
Richmond
CA
7/1/25
Richmond
Recreation
10 am
Contra
Loma
Complex
3230
Macdonald
Ave,
Regional
Park.
1200
4pm
25 children
$980
3 adults
Richmond
CA
Frederickson
Ln,
Antioch,
CA
94509
7/2/25
Richmond
Recreation
9:30
am
BTA
@
960
S.
47th
Street,
1:00pm
25 children
$560
Complex
Richmond
CA
3 adults
3230
Macdonald
Ave,
Richmond
CA
7/3/25-
Richmond
Recreation
/am
Castaic
Lake
7/5/25
Complex
32132
Ridge
Route
Road
3230
Macdonald
Ave,
Richmond
CA
Castaic,
CA
91310
Depart
Castaic
Lake
at
1:00pm
on
Arrive
Richmond
by
8 pm
3 adults
25 children
$4000
July
5 Epic
Limousine
6 epiclimosf.com
Docusign
Envelope
ID:
0335A924-3DB2-4764-83B0-66F9E906449F
M
7/6/25
Richmond
Recreation
10 am
Tilden
Nature
farm.
4pm
Compleх
3230
Мacdonald
Ave,
Richmond
CA
1500
Central
Park
Drive
Berkeley,
CA
94708
25 children3
adults
$980
Phone
(510)
544-2233
7/7/25
Richmond
Recreation
10 am
Complex
3230
Мacdonald
Ave,
Richmond
CA
Location
subject
to
change
but
within
20 miles
radius
of
pick-up
location
Point
Pinole-Hiking
5551
Giant
Hwy,
Richmond,
CA
94806
Location
subject
to
change
but
within
20 miles
radius
of
pick-up
location
7/8/257/9/25
Richmond
Recreation
10 am
Complex
3230
Мaсdonald
Ave,
Richmond
CA
4pm
25 children3
adults
$980
Oakland
Zoo.
4pm
25 children
$980
3 adults
Location
subject
to
change
but
within
20 miles
radius
of
pick-up
location
Richmond
Recreation
10 am
Complex
3230
Macdonald
Ave,
Richmond
CA
Contra
Loma
Regional
Park.
1200
Frederickson
Ln,
Antioch,
CA
94509
Location
subject
to
change
but
within
20 miles
radius
of
pick-up
location
Epic
Limousine
7 4pm
25 children
$980
3 adultsepiclimosf.com
Cusign
Envelope
ID:
0335A924-3DB2-4764-83B0-66F9E906449F
Richmond
Recreation
7/10/25
10 am
Miller
Knox,
Richmond.
4 pm
25 children
$980
Complex
3230
Macdonald
Ave,
Location
subject
to
change
but
within
20 miles
radius
3 adults
Richmond
CA
pick
up
location
Richmond
Recreation
10 am
BTA
@
960
S.
47th
Street.
1pm
25 children
$560
7/21/25
Complex
Richmond,
CA
3 adults
3230
Macdonald
Ave,
Richmond
CA
Richmond
Recreation
9 am
San
Luis
Reservoir
Depart
San
Luis
25 children
7/22
$1140
7/22/25-
Complexх
7/24/25
(Central
Calif.)
3230
Macdonald
Ave,
Richmond
CA
Reservoir
at
1:00
pm
July
24 Arrive
Richmond
by
6 pm
3 adults
7/24
$1140
Total
cost
for
all
requested
trips
$29,300
pricing
includes
tax,
fuel
charge,
and
tolls
fees.
Epic
Limousine
shall
have
the
flexibility
to
adjust
the
dates
of
the
shuttle
bus
service
as
needed.
However,
Epic
Limousine
requires
a
minimum
of
three
(3)
days
notice
from
the
City
of
Richmond
for
any
changes
or
confirmations
regarding
the
service
dates.
This
notice
period
is
essential
to
ensure
the
availability
and
proper
arrangement
of
the
shuttle
bus
service.
Epic
Limousine
epiclimosf.com
8 Docusign
Envelope
ID:
0335A924-3DB2-4764-83B0-66F9E906449F
ME
Executive
Summary
Overview:Epic
Limo
and
Bus
has
been
a
family-owned
venture
since
2012
with
a
focus
on
safety,
reliability,
and
customer
satisfaction.
We
cater
to
various
needs
such
as
school
activity,
camps,
daily
commuters,
events,
and
conferences,
prioritizing
safety
and
comfort.
Our
Mission:
Epic
Limo
and
Bus
mission
is
to
create
long-lasting
memories
by
providing
high-quality
transportation
services
with
friendly
and
knowledgeable
drivers.
We
strive
to
provide
our
guests
with
a
safe,
enjoyable,
and
memorable
experience.
Fleet
Details:
Our
fleet
consists
of
modern
buses
equipped
with
air-conditioning,
on-board
restrooms,
and
GPS
tracking.Regular
maintenance
and
safety
checks
are
conducted
to
ensure
all
vehicles
meet
and
exceed
industry
standards.
Our
fleet
ranges
in
size
and
capacity,
ensuring
the
ability
to
accommodate
groups
small
and
large
with
appropriate
social
distancing
measures
if
required.
Safety
Record:
Epic
Limo
and
Bus
is
committed
to
the
highest
safety
standards.
Our
drivers
are
highly
trained
professionals
with
spotless
driving
records,
and
our
vehicles
are
equipped
with
the
latest
safety
features.
We
conduct
background
checks
on
all
staff
and
provide
ongoing
training
in
defensive
driving
and
safety
protocols.Experience:With
over
12 years
in
the
transportation
industry,
we
have
served
numerous
schools,
non-profits,
government
agencies,
corporate,
special
events,
and
conferences.
Our
expertise
extends
to
managing
logistics
for
various
event
sizes,
ensuring
timely
and
efficient
transportation
services.
Epic
Limousine
9 epiclimosf.com
Docusign
Envelope
ID:
0335A924-3DB2-4764-83B0-66F9E906449F
Licensing
and
Insurance:
이
Fully
licensed
to
operate
in
the
state
of
California
and
within
the
City
of
Richmond.
Carry
comprehensive
$2
million
general
liability
insurance,
$5
million
commercial
auto
insurance,
and
$1
million
workers
compensation
insurance.
Customer
Satisfaction:
We
pride
ourselves
on
our
excellent
customer
service,
as
reflected
in
our
customer
feedback
and
retention
rates.
Our
24 hours
dedicated
customer
service
team
ensures
that
all
trip
details
are
meticulously
planned
and
executed.
Contact
Information:Irwandie
Tio
Phone:
(415)794
-
2049
Email:
[email protected]
Website:
www.epiclimosf.com
For
more
information
about
our
services
or
to
discuss
your
transportation
needs,
please
contact
us.
We
are
eager
to
add
value
to
the
City
of
Richmond's
Youth
Outdoor
Camp
programs
and
look
forward
to
the
opportunity
to
serve
your
transportation
needs.
Epic
Limousine
epiclimosf.com
10 Docusign
Envelope
ID:
0335A924-3DB2-4764-83B0-66F9E906449F
Fleet31
Passengers
Minibus
without
Lavatory
Vehicle
is
equipped
with
AC,
air
suspension,
USB
charging
on
every
row,
and
leather
seats.
56 Passengers
Coach
with
Lavatory
Coach
is
equipped
with
AC,
overhead
and
underneath
luggage
space,
and
leather
seats.
Epic
Limousine
11 M
epiclimosf.com
Docusign
Envelope
ID:
0335A924-3DB2-4764-83B0-66F9E906449F
T
ReferencesAll
quotes
submitted
shall
be
accompanied
by
three
customer
references
(preferably
local
Richmond
area
or
other
governmental
agencies)
for
whom
the
bidder
has
provided
a
similar
scope
of
work
during
the
past
twelve
(12)
months
of
comparable
settings,
complexities
and
quantities
as
required
of
this
request
for
proposal.
These
companies
will
be
contacted
prior
to
award
of
proposal.
With
over
12 years
in
the
transportation
industry,
Epic
Limo
and
Bus
has
served
numerous
schools,
non-profits,
and
government
agencies.
Our
expertise
extends
to
managing
logistics
for
various
event
sizes,
ensuring
timely
and
efficient
transportation
services.
Epic
Limo
and
Bus
has
included
three
(3)
references
meeting
the
requirements
for
this
proposal.
1. Name
of
Business:
Vive
Church
Youth
Summer
Camps
Address:
2440
Leghorn
St,
Mountain
View
CA
94043
Approx.
size
of
company:
2000
Dates
of
service:
July
9,July
19-22,
2023
Contact
person:
Jackie
Lee
Phone
number:
(408)
309-4775
E-mail
address:
2. Name
of
Business:
Foster
City
Elementary
School
Address:
461
Beach
Park
Blvd,
Foster
City,
CA
94404
Approx.
size
of
company:
1000
Dates
of
service:
March
21-23
2023,
May
2019
Contact
person:
Kristy
Van
Ostrand
Phone
number:
(650)
399-5567
E-mail
address:
3. Name
of
Business:
Las
Positas
College
Address:
3000
Campus
Hill
Dr,
Livermore
CA
94551
Approx.
size
of
company:
7000
Dates
of
service:
October
21 2023.
October
28 2023.
November
10 2023Contact
person:
James
Giacomazzi
Phone
number:
(916)
710-1600
E-mail
address:
[email protected]
Epic
Limousine
12 epiclimosf.com
Docusign
Envelope
ID:
0335A924-3DB2-4764-83B0-66F9E906449F
Contract
No:
7181
For
the
Contract
between
the
City
of
Richmond
and
Epic
Limousine
EXHIBIT
В
PAYMENT
PROVISIONS
1. COMPENSATION
TO
CONTRACTOR:
a.
Provided
Contractor
is
not
in
default
under
this
Contract,
Contractor
shall
be
compensated
in
the
manner
set
forth
herein.
b.
All
payments
made
pursuant
to
this
Contract
shall
be
subject
to
the
Contract
Payment
Limit.
The
Payment
Limit
includes
expenses
(phones,
photocopying,
meals
and
travel,
etc.).
Invoices
shall
be
adequately
detailed,
based
on
accurate
records,
and
be
in
a
form
reasonably
satisfactory
to
the
City.
Contractor
may
be
required
to
provide
back-up
material
upon
request.
c.
All
City
vendors
receiving
new
contracts
shall
sign
up
to
receive
electronic
payments
through
the
City's
Automated
Clearinghouse
(ACH)
payments
service/provider.
2. SUBMISSION
OF
INVOICES:
Contractor
shall
submit
timely
invoices
by
email
to
[email protected]
and/or
to
the
following
address:
Attention:
City
of
Richmond
Finance/Account
Payable
Project
Manager:
Tetteh
Kisseh
P.O.
Box
4046
Richmond,
CA
94804
3. All
invoices
that
are
submitted
by
Contractor
shall
be
subject
to
the
approval
of
the
City
Project
Manager,
Tetteh
Kisseh
before
payments
4. shall
be
authorized.
a.
The
City
will
pay
invoice(s)
within
45 days
after
completion
of
services
to
the
City's
satisfaction.
The
City
shall
not
pay
late
fees
or
b.
interest.All
appropriate
permits,
certificates,
and
licenses,
including
a
City
business
license
shall
be
obtained
and
maintained
for
the
duration
of
this
Contract
before
any
payment
is
authorized.
All
insurance
coverage
required
by
this
Contract
shall
be
provided
by
the
Contractor
before
this
Contract
is
executed
by
the
City.
The
insurance
coverage
required
by
this
Contract
shall
be
maintained
by
Contractor
for
the
duration
of
this
Contract
and
must
be
in
place
before
any
payment
is
authorized.
Docusign
Envelope
ID:
0335A924-3DB2-4764-83B0-66F9E906449F
Contract
No:
7181
For
the
Contract
between
the
City
of
Richmond
and
Epic
Limousine
1.2.3. EXHIBIT
C
AUTHORIZED
REPRESENTATIVES
AND
NOTICES
All
required
written
notices
shall
be
delivered:
(i)
by
hand;
or
(ii)
sent
by
registered,
express,
or
certified
mail,
with
return
receipt
requested
or
with
delivery
confirmation
requested
from
the
U.S.
postal
service;
or
(iii)
sent
by
overnight
or
same
day
courier
service
at
the
party's
respective
address
listed
in
this
Section.
Each
notice
shall
be
deemed
to
have
been
received
on
the
earlier
to
occur
of:
actual
delivery
or
the
date
on
which
delivery
is
refused;
or
three
(3)
days
after
notice
is
deposited
in
the
U.S.
or
with
a
courier
service
in
the
manner
described
above
(Sundays
and
City
holidays
excepted).
Either
party
may,
at
any
time,
change
its
notice
address
(other
than
to
a
post
office
box
address)
by
giving
the
other
party
three
(3)
days
prior
written
notice
of
the
new
address.
4. All
notices,
demands,
requests,
or
approvals
from
Contractor
to
the
City
shall
be
addressed
to
the
City
at:
5. Tetteh
Kisseh
City
of
Richmond
450
Civic
Center
Plaza
Richmond,
CA
94804
Email:
notices,
demands,
requests,
or
approvals
from
the
City
to
Contractor
shall
be
addressed
to
Contractor
at:
Epic
Limousine
Attn:
Irwandie
Tio
1618
Sullivan
Avenue
#319
Daly
City,
CA
94015
Email:
[email protected]
Docusign
Envelope
ID:
0335A924-3DB2-4764-83B0-66F9E906449F
Contract
No:
7181
For
the
Contract
between
the
City
of
Richmond
and
Epic
Limousine
EXHIBIT
D
GENERAL
CONDITIONS
1. INDEPENDENT
PARTIES:
Contractor
hereby
declares
that
Contractor
is
engaged
as
an
independent
business
and
Contractor
agrees
to
perform
the
services
as
an
independent
contractor.
The
manner
and
means
of
conducting
the
services
and
tasks
are
under
the
control
of
Contractor
except
to
the
extent
they
are
limited
by
statute,
rule
or
regulation
and
the
express
terms
of
this
Contract.
No
civil
service
status
or
other
right
of
employment
will
be
acquired
by
virtue
of
Contractor's
services.
None
of
the
benefits
provided
by
the
City
to
its
employees,
including
but
not
limited
to
unemployment
insurance,
workers'
compensation
plans,
vacation
and
sick
leave,
are
available
from
the
City
to
Contractor,
its
employees
or
agents.
Deductions
shall
not
be
made
for
any
state
or
federal
taxes,
FICA
payments,
PERS
payments,
or
other
purposes
normally
associated
with
an
employer-employee
relationship
from
any
compensation
due
to
Contractor.
Payments
of
the
above
items,
if
required,
are
the
responsibility
of
Contractor.
2. TIME
IS
OF
THE
ESSENCЕ:
Contractor
and
the
City
agree
that
time
is
of
the
essence
regarding
the
performance
of
this
Contract.
3. STANDARD
OF
CARE:
Contractor
agrees
to
perform
all
services
hereunder
in
a
manner
commensurate
with
the
prevailing
standards
of
like
professionals
or
service
Contractors,
as
applicable,
in
the
San
Francisco
Bay
Area
and
agrees
that
all
services
shall
be
performed
by
qualified
and
experienced
personnel
who
are
not
employed
by
the
City.
4. IMMIGRATION
REFORM
AND
CONTROL
ACT
(IRCA):
Contractor
assumes
all
responsibility
for
verifying
the
identity
and
employment
authorization
of
all
of
its
employees
performing
work
hereunder,
pursuant
to
all
applicable
IRCA
or
other
federal,
or
state
rules
and
regulations.
Contractor
shall
indemnify,
defend,
and
hold
the
City
harmless
from
and
against
any
loss,
damage,
liability,
costs
or
expenses
arising
from
any
noncompliance
of
this
provision
by
Contractor.
5. NON-DISCRIMINATION:Consistent
with
the
City's
policy
and
state
and
federal
law
that
harassment
and
discrimination
are
unacceptable
conduct,
Contractor
and
its
employees,
contractors,
and
agents
shall
not
harass
or
discriminate
against
any
job
applicant,
City
employee,
or
any
other
person
on
the
basis
of
any
kind
of
any
statutorily
(federal,
state
or
local)
protected
class,
including
but
not
limited
to:
race,
religious
creed,
color,
national
origin,
ancestry,
Docusign
Envelope
ID:
0335A924-3DB2-4764-83B0-66F9E906449F
Contract
No:
7181
For
the
Contract
between
the
City
of
Richmond
and
Epic
Limousine
disability
(both
mental
and
physical)
including
HIV
and
AIDS,
medical
condition
(e.g.
cancer),
genetic
information,
marital
status,
sex,
gender,
gender
identity,
gender
expression,
age,
sexual
orientation,
pregnancy,
political
affiliation,
military
and
veteran
status
or
legitimate
union
activities.
Contractor
agrees
that
any
violation
of
this
provision
shall
constitute
a
material
breach
of
this
Contract.
6. CITY
PROPERTY:
a.
Each
and
every
report,
draft,
work
product,
map,
record,
applicable
plans,
drawings,
calculation,
data,
specification,
video,
graphic,
or
any
other
material
or
document
produced,
prepared
or
caused
to
be
prepared
by
Contractor
pursuant
to
or
in
connection
with
this
Contract
shall
be
the
exclusive
property
of
the
City.
b.
Notwithstanding
the
foregoing,
Contractor
shall
not
be
obligated
to
provide
to
City
proprietary
software
or
data
which
Contractor
has
developed
or
had
developed
for
Contractor's
own
use;
provided,
however,
that
Contractor
shall,
pursuant
to
Section
11 below,
indemnify,
defend
and
hold
the
City
harmless
from
and
against
any
discovery
or
Public
Records
Act
request
seeking
the
disclosure
of
such
proprietary
software
or
data.
C.
No
report,
information
or
other
data
given
to
or
prepared
or
assembled
by
Contractor
pursuant
to
this
Contract
shall
be
made
available
to
any
individual
or
Contractor
without
prior
approval
of
the
City
Manager
or
their
designee.
organization
by
d.
Contractor
shall,
at
such
time
and
in
such
form
as
City
Manager
or
their
designee
may
require,
furnish
reports
concerning
the
status
of
services
and
tasks
required
under
this
Contract.
7. RECORDS:a.
Contractor
shall
maintain
complete
and
accurate
records
with
respect
to
the
services,
tasks,
work,
documents
and
data
in
sufficient
detail
to
permit
an
evaluation
of
Contractor's
performance
under
the
Contract,
as
well
as
maintain
books
and
records
related
to
sales,
costs,
expenses,
receipts
and
other
such
information
required
by
the
City
that
relate
to
the
performance
of
the
services
and
tasks
under
this
Contract
(collectively
the
"Records").
b.
All
Records
shall
be
maintained
in
accordance
with
generally
accepted
accounting
principles
and
shall
be
clearly
identified
and
readily
accessible.
Contractor
shall
provide
free
access
to
the
Records
to
the
representatives
of
the
City
or
its
designees
during
regular
business
hours
upon
reasonable
prior
notice.
The
City
has
the
right
to
examine
and
audit
the
Records,
and
to
make
copies
or
transcripts
therefrom
as
necessary,
and
to
allow
inspection
of
all
proceedings
and
activities
related
to
this
Contract.
Such
Records,
together
with
supporting
documents,
shall
be
kept
separate
from
other
documents
and
records
and
shall
be
maintained
by
Contractor
for
a
period
of
five
(5)
years
after
receipt
of
final
payment.
Docusign
Envelope
ID:
0335A924-3DB2-4764-83B0-66F9E906449F
Contract
No:
7181
For
the
Contract
between
the
City
of
Richmond
and
Epic
Limousine
c.
If
supplemental
examination
or
audit
of
the
Records
is
necessary
due
to
concerns
raised
by
the
City's
preliminary
examination
or
audit
of
records,
and
the
City's
supplemental
examination
or
audit
of
the
records
discloses
a
failure
to
adhere
to
appropriate
internal
financial
controls,
or
other
breach
of
this
Contract
or
failure
to
act
in
good
faith,
then
Contractor
shall
reimburse
the
City
for
all
reasonable
costs
and
expenses
associated
with
the
supplemental
examination
or
audit.
8. PERMITS
AND
LICENSES:
Contractor,
at
its
sole
expense,
shall
obtain
and
maintain
during
the
term
of
this
Contract,
all
appropriate
permits,
certificates
and
licenses,
including
a
City
business
license,
required
in
connection
with
the
performance
of
the
services
and
tasks
hereunder.
The
failure
to
obtain
such
permits
and
licenses
shall
be
a
material
breach
of
this
Contract
and
grounds
for
immediate
termination
by
City;
provided,
however,
that
City
may
waive
the
business
license
requirement
in
writing
under
unusual
or
extraordinary
circumstances
without
necessitating
any
modification
of
this
Contract
to
reflect
such
waiver.
9. TERMINATION:a.
Termination
Without
Default.
Notwithstanding
any
provision
herein
to
the
contrary,
the
City
may,
in
its
sole
and
absolute
discretion
and
without
cause,
terminate
this
Contract
at
any
time
prior
to
completion
by
Contractor
of
the
project
or
services
hereunder
immediately
upon
transmission
of
written
notice
to
Contractor
as
provided
in
Exhibit
C
"Authorized
Representatives
and
Notices".
b.
Termination
in
the
Event
of
Default.
Should
Contractor
fail
to
perform
any
of
its
obligations
hereunder,
within
the
time
and
in
the
manner
provided
or
otherwise
violate
any
of
the
terms
of
this
Contract,
City
may
immediately
terminate
this
Contract
by
giving
written
notice
of
such
termination,
stating
the
reasons
for
such
termination.
Contractor
shall
be
compensated
as
provided
in
Exhibit
B;
provided,
however,
there
shall
be
deducted
from
such
amount
the
amount
of
damage,
including
attorney's
fees,
expert
witness
fees
and
costs,
if
any,
sustained
by
City
by
virtue
of
Contractor's
breach
of
this
Contract.
Additionally,
in
the
event
of
such
termination,
the
City
may
proceed
with
the
work
in
any
reasonable
manner
it
chooses.
10. CONFLICT
OF
INTEREST:
Contractor
acknowledges,
represents
and
warrants
that
Contractor
shall
avoid
all
conflicts
of
interest
(as
defined
under
any
federal,
state
or
local
statute,
rule
or
regulation,
or
at
common
law)
with
respect
to
this
Contract.
Contractor
further
acknowledges,
represents
and
warrants
that
no
City
official
or
employee
has
any
economic
interest,
as
defined
in
Title
2,
California
Code
of
Regulations
§§
18703.1
through
18703.5,
with
Contractor
that
would
invalidate
this
Contract.
Contractor
acknowledges
that
in
the
event
that
Contractor
shall
be
found
by
any
judicial
or
administrative
body
to
have
any
conflict
of
interest
(as
defined
above)
with
respect
to
this
Contract,
all
consideration
received
under
Docusign
Envelope
ID:
0335A924-3DB2-4764-83B0-66F9E906449F
Contract No: 7181
For
the
Contract
between
the
City
of
Richmond
and
Epic
Limousine
this
Contract
shall
be
forfeited
and
returned
to
City
forthwith.
This
provision
shall
survive
the
termination
of
this
Contract
for
one
(1)
year.
11. HOLD
HARMLESS:
a.
To
the
fullest
extent
permitted
by
law,
Contractor
shall
indemnify,
defend
(with
counsel
acceptable
to
the
City)
and
hold
harmless
the
City,
its
City
Council,
boards,
commissions,
officials,
employees,
agents
and
volunteers
("Indemnitees")
from
and
against
any
and
all
loss,
damages,
liability,
obligations,
claims,
suits,
judgments,
costs
and
expenses
whatsoever,
including
attorney's
fees
and
costs
of
litigation
("Claims"),
arising
from
or
in
any
manner
connected
to
Contractor's
performance
of
its
obligations
under
this
Contract
or
failure
to
comply
with
any
of
its
obligations
under
this
Contract
or
out
of
the
operations
conducted
by
Contractor
even
if
the
City
is
found
to
have
been
negligent.
If
the
Claims
filed
against
Indemnitees
allege
negligence,
recklessness
or
willful
misconduct
on
the
part
of
Contractor,
Contractor
shall
have
no
right
of
reimbursement
against
Indemnitees
for
the
costs
of
defense
even
if
negligence,
recklessness
or
willful
misconduct
is
not
found
on
the
part
of
Contractor.
Contractor
shall
not
have
any
obligations
to
indemnify
Indemnitees
if
the
loss
or
damage
is
found
to
have
resulted
solely
from
the
negligence
or
the
willful
misconduct
of
the
City.
The
defense
and
indemnification
obligations
of
this
Contract
are
undertaken
in
addition
to,
and
shall
not
in
any
way
be
limited
by,
the
insurance
obligations
contained
in
this
Contract.
b.
This
indemnification
obligation
shall
survive
this
Contract
and
shall
not
be
limited
by
any
term
of
any
insurance
policy
required
under
this
Contract;
provided
however,
that
if
this
Contract
is
for
design
professional
services,
this
indemnity
provision
is
limited
to
claims
that
arise
out
of,
pertain
to,
or
relate
to
the
negligence,
recklessness,
or
willful
misconduct
of
the
design
professional
(as
defined
in
California
Civil
Code
section
2782.8).
12. LIMITATIONS
UPON
SUBCONTRACTING
AND
ASSIGNMENT:
a.
This
Contract
binds
the
heirs,
successors,
assigns
and
representatives
of
Contractor.
The
Contractor
shall
not
enter
into
subcontracts
for
any
work
contemplated
under
this
Contract
and
shall
not
assign
this
Contract,
nor
any
portion
hereof
or
monies
due
or
to
become
due,
without
the
prior
written
consent
of
the
City
Council
or
its
designee.
b.
Contractor
shall
not
assign,
sublease,
hypothecate,
or
transfer
this
Contract,
or
any
interest
therein,
directly
or
indirectly,
by
operation
of
law
or
otherwise,
without
prior
written
consent
of
the
City
Manager.
Contractor
shall
submit
a
written
request
for
consent
to
transfer
to
the
City
Manager
at
least
thirty
(30)
days
in
advance
of
the
desired
transfer.
The
City
Manager
or
their
designee
may
consent
or
reject
such
request
in
their
sole
and
absolute
discretion.
Any
attempt
to
do
so
without
said
consent
shall
be
null
and
void,
and
any
assignee,
sublessee,
hypothecate
or
transferee
shall
acquire
no
right
or
interest
by
reason
of
such
attempted
assignment,
hypothecation
or
transfer.
However,
claims
for
Docusign
Envelope
ID:
0335A924-3DB2-4764-83B0-66F9E906449F
Contract
No:
7181
For
the
Contract
between
the
City
of
Richmond
and
Epic
Limousine
money
against
the
City
under
this
Contract
may
be
assigned
by
Contractor
to
a
bank,
trust
company
or
other
financial
institution
without
prior
written
consent.
c.
The
sale,
assignment,
transfer
or
other
disposition
of
any
of
the
issued
and
outstanding
capital
stock
of
Contractor
(if
applicable),
or
of
the
interest
of
any
general
partner
or
joint
venturer
or
syndicate
member
if
Contractor
is
a
partnership
or
joint-
venture
or
syndicate,
which
shall
result
in
a
change
of
control
of
Contractor,
shall
be
deemed
an
assignment.
For
this
purpose,
control
shall
mean
fifty
percent
or
more
of
the
voting
power
or
twenty-five
percent
or
more
of
the
assets
of
the
corporation,
partnership
or
joint-venture.
d.
Only
those
persons
and/or
businesses
whose
names
and
resumés
are
attached
to
this
Contract
shall
be
used
in
the
performance
of
this
Contract.
However,
if
after
the
start
of
this
Contract,
Contractor
wishes
to
use
sub-contractors,
at
no
additional
costs
to
the
City,
then
Contractor
shall
submit
a
written
request
for
consent
to
add
sub-
contractors
including
the
names
of
the
sub-contractors
and
the
reasons
for
the
request
to
the
City
Manager
at
least
five
(5)
days
in
advance.
The
City
Manager
may
consent
or
reject
such
requests
in
their
sole
and
absolute
discretion.
e.
Each
sub-contractor
shall
be
required
to
furnish
proof
of
workers'
compensation
insurance
and
shall
also
be
required
to
carry
general,
automobile
and
professional
liability
insurance
(as
applicable)
in
reasonable
conformity
to
the
insurance
carried
by
Contractor.
f.
In
addition,
any
tasks
or
services
performed
by
sub-contractors
shall
be
subject
to
each
provision
of
this
Contract.
Contractor
shall
include
the
following
language
in
their
Contract
with
any
sub-contractor:
"Sub-Contractors
hired
by
Contractor
agree
to
be
bound
to
Contractor
and
the
City
in
the
same
manner
and
to
the
same
extent
as
Contractor
is
bound
to
the
City."
g.
The
requirements
in
this
Section
12 shall
not
apply
to
persons
who
are
merely
providing
materials,
supplies,
data
or
information
that
Contractor
then
analyzes
and
incorporates
into
its
work
product.
13. SAFETY:a.
Contractor
acknowledges
that
the
City
is
committed
to
the
highest
standards
of
workplace
safety.
Contractor
will
be
solely
and
completely
responsible
for
conditions
of
all
vehicles
owned
or
operated
by
Contractor,
including
the
safety
of
all
persons
and
property
during
performance
of
the
services
and
tasks
under
this
Contract.
Contractor
shall
assume
sole
and
complete
responsibility
for
the
safety
of
Contractor's
employees
and
any
of
subcontractor's
employees
This
requirement
will
apply
continuously
and
not
be
limited
to
normal
working
hours.
In
addition,
Contractor
will
comply
with
all
safety
provisions
in
conformance
with
U.S.
Department
of
Labor
Occupational
Safety
and
Health
Act,
any
equivalent
state
law,
and
all
other
applicable
Docusign
Envelope
ID:
0335A924-3DB2-4764-83B0-66F9E906449F
Contract
No:
7181
For
the
Contract
between
the
City
of
Richmond
and
Epic
Limousine
federal,
state,
county
and
local
laws,
ordinances,
codes,
and
any
regulations
that
may
be
detailed
in
other
parts
of
the
Contract.
Where
any
of
these
are
in
conflict,
the
more
stringent
requirements
will
be
followed.
Contractor's
failure
to
thoroughly
familiarize
itself
with
the
aforementioned
safety
provisions
will
not
relieve
it
from
compliance
with
the
obligations
and
penalties
set
forth
herein.
b.
Contractor
will
immediately
notify
the
City
(in
no
event
less
than
24 hours)
of
any
incident
of
death,
serious
personal
injury
or
substantial
property
damage
that
occurs
in
connection
with
the
performance
of
this
Contract.
Contractor
will
promptly
submit
to
the
City
a
written
report
of
all
incidents
that
occur
in
connection
with
this
Contract.
This
report
must
include
the
following
information:
(i)
name
and
address
of
injured
or
deceased
person(s);
(ii)
name
and
address
of
Contractor's
employee(s)
involved
in
the
incident;
(iii)
name
and
address
of
Contractor's
liability
insurance
carrier;
(iv)
a
detailed
description
of
the
incident;
and
(v)
a
police
report.
c.
Contractor
acknowledges
that
the
City
shall
have
the
right
to
impose,
at
the
City's
sole
discretion,
requirements
that
it
deems
are
necessary
to
protect
the
health
and
safety
of
the
City
employees,
residents,
and
visitors.
Contractor
agrees
to
comply
with
all
such
requirements,
including,
but
not
limited
to,
mandatory
vaccinations,
the
use
of
personal
protective
equipment
(e.g.
masks),
physical
distancing,
and
health
screenings.
Contractor
also
agrees
to
make
available
to
the
City,
at
the
City's
request,
records
to
demonstrate
Contractor's
compliance
with
this
Section.
14. INSURANCE:
Insurance
requirements
are
set
forth
in
Exhibit
F
to
this
Contract.
Contractor
shall
abide
by
the
insurance
requirements
set
forth
in
said
Exhibit
F.
15. COMPLIANCE
WITH
ALL
APPLICABLE
LAWS:
a.
During
the
term
of
this
Contract,
Contractor
shall
keep
fully
informed
of
all
existing
and
future
state
and
federal
laws
and
all
municipal
ordinances
and
regulations
of
the
City
of
Richmond
which
affect
the
manner
in
which
the
services
or
tasks
are
to
be
performed
by
Contractor,
as
well
as
all
such
orders
and
decrees
of
bodies
or
tribunals
having
any
jurisdiction
or
authority
over
the
same.
Contractor
shall
comply
with
all
applicable
laws,
state
and
federal
and
all
ordinances,
rules
and
regulations
enacted
or
issued
by
the
City.
Compliance
under
this
provision
includes
compliance
with
all
provisions
of
the
Richmond
Municipal
Code
("Municipal
Code"),
including
Chapters
2.50,
2.52,
2.56,
and
2.60,
if
applicable.
b.
Contractor
acknowledges
that
under
§
2.60.070
of
the
Municipal
Code
("Living
Wage
Ordinance"),
Contractor
is
required
to
provide
the
City
with
documents
and
information
verifying
its
compliance
with
the
Living
Wage
Ordinance.
Contractor
shall
notify
each
of
its
affected
employees
with
regards
to
the
wages
that
are
required
to
be
paid
pursuant
to
the
Living
Wage
Ordinance
as
prescribed
in
§
2.60.070
of
the
Municipal
Code.
Docusign
Envelope
ID:
0335A924-3DB2-4764-83B0-66F9E906449F
Contract
No:
7181
For
the
Contract
between
the
City
of
Richmond
and
Epic
Limousine
c.
Contractor
shall
comply
with
§
2.28.030
of
the
Municipal
Code,
obligating
every
Contractor
or
sub-Contractor
under
an
agreement
or
sub-agreement
with
the
City
for
public
works,
goods
or
services
to
refrain
from
discriminatory
employment
or
practices
on
the
basis
of
race,
color,
sex,
sexual
orientation,
religious
creed,
national
origin
or
ancestry
of
any
employee,
any
applicant
for
employment
or
any
potential
sub-contractor.
d.
Contractor
acknowledges
that
the
City's
Drug
Free
Workplace
Policу,
Violence
in
the
Workplace
Policy
and
the
Policy
Against
Workplace
Harassment,
are
available
on
the
City's
website
at
http://www.ci.richmond.ca.us/workplacepolicies.
Contractor
agrees
to
abide
by
the
terms
and
conditions
of
said
policies.
16. INTEGRATED
CONTRACT:
The
Recitals
and
exhibits
are
a
material
part
of
this
Contract
and
are
expressly
incorporated
herein.
This
Contract
represents
the
full
and
complete
understanding
of
every
kind
or
nature
whatsoever
between
the
parties
hereto,
and
all
preliminary
negotiations
and
agreements
of
whatsoever
kind
or
nature
are
merged
herein.
No
verbal
agreement
or
implied
covenant
shall
be
held
to
vary
the
provisions
hereof.
Any
modification
of
this
Contract
will
be
effective
only
by
written
execution
signed
by
both
the
City
and
Contractor.
17. CONFLICTING
PROVISIONS:
In
the
event
of
a
conflict
between
these
General
Conditions
and
those
of
any
Exhibit
or
attachment
hereto,
these
General
Conditions
shall
prevail;
provided,
however,
that
any
Special
Condition
as
set
forth
in
Exhibit
E
shall
prevail
over
these
General
Conditions.
In
the
event
of
a
conflict
between
the
terms
and
conditions
of
any
two
or
more
Exhibits
or
attachments
hereto,
those
prepared
by
City
shall
prevail
over
those
prepared
by
the
Contractor,
and
the
terms
and
conditions
preferred
by
the
City
shall
prevail
over
those
preferred
by
the
Contractor.
18. FORCE
MAJEURE:
Neither
party
hereto
shall
be
considered
in
default
in
the
performance
of
its
obligations
hereunder
to
the
extent
that
the
performance
of
such
an
obligation
is
prevented
or
delayed
by
reason
of
acts
of
God,
strikes,
boycotts,
lock-outs,
inability
to
procure
materials
not
related
to
the
price
thereof,
failure
of
power,
restrictive
governmental
laws
and
regulations
enacted
after
the
date
of
this
Contract,
riots,
civil
unrest,
acts
of
terrorism,
insurrection,
war,
declaration
of
a
state
or
national
emergency
or
other
reasons
of
a
like
nature
not
within
the
reasonable
control
of
such
party.
19. СONFLICT
OF
LAW:
This
Contract
shall
be
interpreted
under,
and
enforced
by
the
laws
of
the
State
of