RESOLUTION NO. __26
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RICHMOND,
CALIFORNIA, AUTHORIZING PURCHASES OF LIBRARY MATERIALS AND PROCESSING SERVICES FOR AN AMOUNT NOT TO EXCEED $300,000 PER VENDOR PER YEAR OVER A THREE-YEAR PERIOD WITH TWO (2) ONE YEAR OPTIONAL EXTENSIONS, FROM FEBRUARY 2026 THROUGH JANUARY 2029
WHEREAS, the Community Services Department – Library Division purchases library materials and preprocessing services to efficiently maintain a current collection; and
WHEREAS, the Community Services Department – Library Division was affected by the recent closure of its primary vendor, Baker & Taylor; and
WHEREAS, the Community Services Department – Library Division has determined that awarding contracts to multiple library material vendors will ensure a wide selection of materials while reducing exposure to any future market changes that affect vendor operations; and
WHEREAS, the Community Services Department – Library Division received 7 proposals in response to the City’s Request for Proposals, and following a qualifications-based evaluation process, a panel of Library staff selected four vendors that were determined to be highly experienced and capable of providing the desired range and types of library materials and preprocessing services; and
WHEREAS, the four (4) firms selected (in alphabetical order) are:
Children’s Plus, Inc. DBA Libraria
Ingram Content Group
Mackin Book Company
Midwest Tape, LLC
WHEREAS, each library materials and services contract with an approved vendor will be for an amount not-to-exceed $300,000 per firm per year over the three-year period February 2026 to January 2029, with two optional one-year extensions; and
WHEREAS, the annual expenditures for library materials and processing services will not exceed the annual appropriations for collection development; and
NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Richmond hereby authorizes the City Manager, or their designee, to execute professional service agreements for library materials and preprocessing services, upon approval by the City Attorney’s Office, with the following firms: Children’s Plus, Inc. DBA Libraria, Ingram Content Group, Mackin Book Company, Midwest Tape, LLC, each in an amount not to exceed $300,000 per year, for a term of three years from February 2026 through January 2029, with two optional one-year extensions.
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I hereby certify that the foregoing Resolution of the Council of the City of Richmond was duly passed and adopted at a meeting thereof held DATE, by the following vote:
AYES:
NOES:
ABSENT:
ABSTENTION:
___________PAMELA CHRISTIAN___________
CLERK OF THE CITY OF RICHMOND
Approved:
Mayor
Approved as to form:
City Attorney