Reso. No. _____
DocID #65864v1
RESOLUTION NO. ______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RICHMOND,
CALIFORNIA, ADOPTING A RECORDS RETENTION AND DESTRUCTION
SCHEDULE (EXCLUDING RICHMOND POLICE DEPARTMENT RECORDS)
WHEREAS, the maintenance of numerous records is expensive, slows document retrieval, and is not necessary after a certain period of time for the effective and efficient operation of the government of the City of Richmond; and
WHEREAS, Section 34090 of the Governme nt Code of the State of California provides a procedure whereby any City record which has served its purpose and is no longer required may be destroyed; and
WHEREAS, the City of Richmond previously adopted Resolution No. 71-99, approving Records Retention Schedules.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RICHMOND DOES RESOLVE AS FOLLOWS:
Section 1. Resolution No. 71-99 is hereby repealed.
Section 2. The records of the City of Richmond (excluding Richmond Police Department Records, which shall be addressed in a separate resolution), as set forth in the Records Retention and Destruction Schedule Exhibit A, attached hereto and incorporated herein by this reference, are hereby authorized to be destroyed as provided by Section 34090 et seq. of the Government Code of the State of California and in accordance with the provision of said schedule upon the request of the Department Head and with the consent in writing of the Department Head, City Clerk and City Attorney, without further action by the City Council of the City of Richmond.
Section 3: Updates are hereby authorized to be made to the Records Retention Schedule, without any further action by the City Council, with the consent of the Department Head, City Clerk, City Attorney, and City Manager.
Section 4. The term “records” as used herein shall include documents, instructions, books, microforms, electronic files, magnetic tape, optical media, or papers as defined by the California Public Records Act.
Section 5. The City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.
Section 6. This resolution shall become effective immediately upon its passage and adoption.
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I certify that the foregoing resolution was passed and adopted by the City Council of the City of Richmond at a regular meeting thereof held on Mmmm dd, yyyy, by the following vote:
AYES: AYES:
NOES:
ABSTENTIONS:
ABSENT:
Reso. No. _____
DocID #65864v1
CLERK OF THE CITY OF RICHMOND
(SEAL)
Approved:
Mayor
Approved as to form:
City Attorney
State of California }
County of Contra Costa : ss.
City of Richmond }
I certify that the foregoing is a true copy of Resolution No. _____, finally passed and adopted by the City Council of the City of Richmond at a regular meeting held on Mmmm dd, yyyy.
_______________________________________
Pamela Christian, Clerk of the City of Richmond