REQUEST FOR PROPOSALS
On-Call Citywide Roadway Striping, Stenciling, and Street Sign Services
INTRODUCTION
The City of Richmond Public Works Department – Streets Maintenance Division, is seeking proposals from licensed and qualified contractors to provide on-call roadway striping, stenciling, and street sign services throughout the City. The selected contractor(s) will furnish all labor, equipment, materials, and incidentals necessary to perform the work in compliance with the latest editions of the California MUTCD, Caltrans Standard Plans, and the City’s maintenance and safety standards.
ABOUT THE CITY
The City of Richmond (City) is a charter city located in Contra Costa County, within the San Francisco Bay Area, serving a population of approximately 115,000 residents. The Streets Maintenance Division maintains more than 230 centerline miles of arterial, collector, and residential roadways, as well as traffic markings, signs, and signals. This Division is responsible for the safety and functionality of all public rights-of-way, including pavement striping, thermoplastic markings, and signage installations.
PROJECT BACKGROUND / DESCRIPTION
The City requires an on-call contractor to provide roadway striping, thermoplastic markings, stenciling, and traffic sign maintenance services. Work includes but is not limited to the removal and application of painted and thermoplastic traffic markings, legends, symbols, and installation and replacement of traffic control signs and street name signs. The services will support the Streets Maintenance Division’s pavement maintenance program, resurfacing projects, and safety initiatives. The contractor must be capable of performing both daytime and nighttime operations in accordance with City and Caltrans standards.
Bid Release Date: November 5, 2025
Deadline for Questions: November 20, 2025 at 5:00 pm – All questions must be submitted electronically through the City’s BidsOnline system.
Bid Due Date: December 3, 2025 at 2:00 pm – Late bids will not be accepted.
Submittal: Bids must be submitted electronically via the City’s BidsOnline system at www.ci.richmond.ca.us/bids. Oral, faxed, or emailed bids will not be accepted.
Addenda and Clarifications: Any responses to questions, changes, or clarifications will be issued exclusively through the City’s BidsOnline system as addenda. It is the responsibility of each bidder to monitor BidsOnline for addenda prior to submitting a bid.
SCOPE OF SERVICES
A. General Requirements
The Contractor shall furnish all labor, materials, equipment, supervision, traffic control, and incidentals required to complete assigned services. All work shall conform to the latest California Manual on Uniform Traffic Control Devices (CAMUTCD), Caltrans Standard Plans (A20A–A40L), and Caltrans Standard Specifications Section 84- Markings. Contractor shall coordinate all work with the City’s Project Manager(PM), including traffic control phasing, access coordination, and scheduling; work schedule shall be provided at least three (3) business days in advance of the start date. Work may include emergency response on short notice for critical safety repairs.
B. Traffic Control & Safety
A Traffic Control Plan (TCP) shall be required and must be submitted for City approval prior to work. The Contractor shall provide all traffic control in accordance with the California MUTCD Part 6 – Temporary Traffic Control, the Caltrans 'Traffic Control for Construction and Maintenance Work Zones' Manual, and the latest Caltrans Standard Plans including but not limited to:
T11- Traffic Control System for Lane Closure on Multilane Conventional Highways T13 – Traffic Control System for Lane Closure on Two-Lane Conventional Highways T30 – Temporary Pedestrian Access Routes Typical Sidewalk Closure and Pedestrian Detour
T31- Temporary Pedestrian Access Routes Typical Sidewalk Diversion Within Roadbed T32 – Temporary Pedestrian Access Routes Typical Sidewalk / Crosswalk Closure and Pedestrian Detour, and/or all other applicable Temporary Traffic Control Plan.
All traffic control (devices, labor, and operations) shall be furnished, installed, maintained, adjusted, and removed by the Contractor to protect the public, property, and workers at all times. Any deviation from the above listed standard plans is prohibited unless advance written approval is granted by the Engineer.
The Contractor shall furnish, install, and maintain all markers, signs, cones, delineators, barricades, arrow boards, portable flashing beacons, portable changeable message signs, drum/channelizers, and flag persons required to safely handle all modes (vehicles, trucks/buses, bicycles, and pedestrians).
The Contractor’s traffic control plan shall show the locations where on street parking is to be temporarily removed. If approved by the City, the Contractor shall post "NO PARKING" signs at least 72 hours in advance of the time they wish to commence operations. The “NO PARKING” signs shall state the days, dates, and hours of parking closure. Signs must be posted no more than 50 feet apart along the area to be clea red of vehicles. Signs shall be removed upon completion of the work in any given area or when there will be a delay between types of work.
The Contractor shall notify the City at least one (1) working day in advance of the intent to post said "NO PARKING" so that the timely posting can be verified.
C. Pavement Marking, Striping, and Stenciling Services
Services include removal and application of painted and thermoplastic traffic stripes, stencils, legends, and curb markings, as well as installation of raised pavement markers. Paint shall be waterborne traffic paint meeting Caltrans Section 84 -2.
Thermoplastic shall meet Caltrans Section 84-2.02 and include retroreflective glass beads per Section 84-2.03. All markings shall be uniform, clearly defined, and aligned per MUTCD standards. Removal by grinding must use HEPA-filter vacuum recovery to prevent debris from entering storm drains. Thermoplastic pre-mark layout and removal for overlays or resurfacing projects shall be provided as directed by the City.
D. Nighttime Operations
The Contractor shall be capable of performing nighttime operations on arterial and collector roadways. Night work shall include appropriate illumination, reflective safety apparel, and noise abatement measures per Richmond Municipal C ode Chapter 9.52.
Work hours, noise, and lighting shall comply with City restrictions and Cal/OSHA safety requirements.
E. Street Sign Removal and Installation Services
The Contractor shall provide as-needed removal and installation of traffic control signs, warning signs, regulatory signs, and street name signs. All signs shall comply with California MUTCD standards and utilize retroreflective sheeting meeting ASTM D4956 Type XI and 3M 1160i overlay or equivalent. Posts shall be galvanized U-channel, round 2- and 3/8-inch OD schedule 40 galvanized or perforated square-tube breakaway supports per Caltrans Standard Plan A75. All installations must maintain proper height, lateral clearance, and orientation, using vandal-resistant fasteners and galvanized brackets.
F. Equipment & Materials
All paint, thermoplastic, pavement markers, and sign materials shall be new and conform to MUTCD and Caltrans specifications. Contractor shall maintain all application trucks, thermoplastic kettles, grinders, and sign installation tools in safe working condition. Equipment shall be calibrated annually.
G. Reporting & Quality Control
Contractor shall submit daily work logs showing date, time, location, type of work, materials used, and quantities. City representatives may inspect work for conformance at any time. Defective or noncompliant work shall be corrected at no additional cost to the City.
H. Environmental & BMP Compliance
Contractor shall follow the City’s Stormwater Management and BASMAA Best Management Practices (BMPs). All grinding, painting, and thermoplastic operations must include containment to prevent discharge into storm drains. Waste and debris shall be collected daily and disposed of at an approved facility per environmental regulations.
I. Price Adjustments
Unit prices shall remain firm for the first contract year. After that, the Contractor may request one price adjustment per year, submitted in writing with supporting documentation (e.g., supplier invoices or cost index data). Any approved increase shall not exceed 5% per year, unless otherwise authorized by the City. The City reserves the right to deny any requested adjustment.
CONTRACT TERM
The initial term of the agreement shall be three (3) years, with the option to extend for up to two (2) additional one-year periods upon mutual agreement. The City reserves the right to issue multiple awards or reduce the scope of work based on funding or operational needs. No minimum quantity of work is guaranteed.
PROPOSAL SUBMISSION AND EVALUATION CRITERIA
Vendors must include the following information to demonstrate relevant experience and qualifications:
1. Experience & Qualifications (30 pts)
Company background and similar projects
Key staff and certifications
Client references
Safety record
2. Understanding of Scope / Approach (20 pts)
Summary of how work will be performed
Traffic control and coordination plan
Quality and safety approach
Environmental compliance
3. Capacity & Resources (20 pts)
Crew availability and equipment list
Ability to handle on-call or emergency work
Access to materials and suppliers
4. Cost Proposal (30 pts)
Crew availability and equipment list
Ability to handle on-call or emergency work
Access to materials and suppliers
MINIMUM QUALIFICATIONS
To be considered for award, proposers must meet or exceed the following minimum qualifications. Failure to meet these requirements may result in rejection of the proposal as non-responsive.
1. License & Registration
Hold a valid California State Contractor’s License (C-32 – Parking and Highway Improvement Contractor or C-33 – Painting and Decorating Contractor). Maintain registration with the California Department of Industrial Relations (DIR) as a public works contractor.
2. Experience
Minimum of five (5) years of continuous experience performing roadway striping, thermoplastic, and sign installation services for public agencies or Caltrans. Successfully completed at least three (3) similar projects in the past five years with comparable scope and complexity.
3. Personnel Qualifications
Project Manager and Field Supervisor each must have a minimum of three (3) years of relevant experience in pavement marking and traffic control operations. Field staff must have current ATSSA or equivalent traffic control certification and be trained in Cal/OSHA safety standards.
4. Equipment & Capacity
Contractor must own or have guaranteed access to operational striping trucks, thermoplastic kettles, grinders, and traffic control equipment meeting MUTCD and Caltrans standards.
Have adequate staff and equipment to perform on-call, emergency, and nighttime operations within 24 hours of notice.
GENERAL GUIDELINES
This RFP does not commit the City of Richmond to award a contract or to pay costs incurred in proposal preparation. The City may reject any proposal, negotiate with any respondent, or waive informalities. No work shall begin until final approval of the contract.
The City reserves the right to:
1. Reject any or all proposals.
2. Issue subsequent RFPs.
3. Postpone openings.
4. Remedy technical errors.
5. Negotiate with any, all, or none of the respondents.
6. Solicit best and final offers.
7. Select one or more respondents.
8. Accept other than the lowest cost.
9. Waive informalities and irregularities.
Insurance Requirements
Consultants must obtain insurance as outlined in (Attachment A). Certificates must meet all requirements and be provided within fifteen (15) days of the Notice of Intent to Award and prior to any work.
Business License Requirements
The successful contractor and all subcontractors must obtain a City of Richmond Business License prior to commencing work. Fees will not be waived.
Award - When the Review Panel has completed its work, City staff will then recommend a contractor(s) to the City Manager and City Council for approval. The services provided by the successful bidder shall be governed by a Standard Services Agreement (Attachment B).
Attachments
A. Insurance Requirements
B. Standard Contract
Pricing Page
On-Call Citywide Roadway Striping, Stenciling, and Street Sign Services
The completed pricing page must be uploaded to the BidsOnline system as part of the bid submittal. Responses that do not include the pricing page will be considered non-responsive.
Vendors must complete all sections below. Prices shall be unit prices, inclusive of all labor, materials, equipment, and incidentals necessary to furnish and deliver the specified items.
Item Description Unit Unit Price ($)
Painted 4" white or yellow
lane line (LF)
Painted 6" white or yellow
lane line (LF)
LF/EA/Day/Hour
LF/EA/Day/Hour
Painted 6" bike lane stripe
(LF)
LF/EA/Day/Hour
Painted 8" solid white/turn
pocket line (LF)
LF/EA/Day/Hour
Thermoplastic 4" yellow
double solid line (LF)
LF/EA/Day/Hour
Thermoplastic 12"
crosswalk bar – white (LF)
LF/EA/Day/Hour
Thermoplastic ladder
crosswalk – white (LF)
LF/EA/Day/Hour
Stop line/limit bar 12"
white (LF)
LF/EA/Day/Hour
Arrow stencil (EA) LF/EA/Day/Hour
‘ONLY’ legend stencil
(EA)
LF/EA/Day/Hour
Bike lane symbol (EA) LF/EA/Day/Hour
Curb painting – red,
yellow, white (LF)
LF/EA/Day/Hour
Raised pavement markers –
Type C, D, G, H (EA)
LF/EA/Day/Hour
Thermoplastic pre-mark
layout (LF)
LF/EA/Day/Hour
Removal of
paint/thermoplastic by
grinding (SF)
LF/EA/Day/Hour
Traffic control – standard
lane closure (Day)
LF/EA/Day/Hour
Nighttime operation
surcharge (Hour)
LF/EA/Day/Hour
Item Description Unit Unit Price ($)
Remove existing traffic
sign and post (EA)
EA/LF/Day/Hour
Install new
regulatory/warning sign on
existing post (EA)
EA/LF/Day/Hour
Install new
regulatory/warning sign
with new post (EA)
EA/LF/Day/Hour
Install street name sign –
single blade (EA)
EA/LF/Day/Hour
Install street name sign –
double blade (EA)
EA/LF/Day/Hour
Install stop sign (EA) EA/LF/Day/Hour
Install speed limit sign
(EA)
EA/LF/Day/Hour
Install custom guide or
wayfinding sign (EA)
EA/LF/Day/Hour
Replace damaged sign
(EA)
EA/LF/Day/Hour
Replace sign post only
(EA)
EA/LF/Day/Hour
Install perforated square-
tube post (LF)
EA/LF/Day/Hour
Install U-channel post (LF) EA/LF/Day/Hour
Traffic control for sign
installation (Day)
EA/LF/Day/Hour
Nighttime operation
surcharge (Hour)
EA/LF/Day/Hour
Minimum Order Quantity (if applicable): ____________________ Lead Time for Delivery: ____________________ business days from order
CONTRACT TERM AND VALUE
The initial term of this contract shall be three (3) years, with up to two (2) optional one - year extensions at the City’s sole discretion. The annual not-to-exceed amount is $250,000 per year, with a total potential contract value not to exceed $1,250,000 over five years.