City of Richmond
Hilltop Landscape Maintenance District
Project Timeline for Fiscal Year 2026–2027
February 2026
Kickoff Coordination Meeting
• Confirm District status and prior-year levy data
• Confirm CPI index calculation pursuant to Resolution No. 91-98 • Confirm Council calendar sequencing
• Review staffing and budget assumptions
• Identify any District-specific changes (improvements, annexations, assessment methodology, or service adjustments)
• Confirm overall levy schedule
Late February 2026
• Consultant provides finalized project schedule
• Confirm County submittal deadlines
Early March 2026
Levy Database Preparation
• Establish FY 2026–2027 levy database
• Update parcel, land use, and ownership data
• Identify assessment anomalies or taxable exceptions
• Prepare preliminary assessment roll
March 24, 2026
Initiation of Proceedings
Council adopts:
Resolution Ordering Preparation of the Annual Engineer’s Report for Fiscal Year 2026– 2027
This action formally directs the City Engineer (or designee) to prepare and file the Engineer’s Report.
Early April 2026
• Consultant provides Preliminary Budget for City review • Consultant prepares draft Engineer’s Report
• Preliminary assessment evaluation completed
Mid-April 2026
• City staff and consultant review budget, proposed assessments, and revenue projections • Confirm annual allowable adjustment consistent with Resolution No. 91-98 • Confirm no substantive changes requiring additional noticing
Late April 2026
• City provides final budget revisions
• Consultant finalizes draft Engineer’s Report
• Consultant prepares:
Resolution of Preliminary Approval
Resolution of Intention to Levy and Collect Assessments
June 2, 2026
Preliminary Approval / Intention Meeting
Council adopts:
1. Resolution Approving Preliminary Engineer’s Report
2. Resolution of Intention to Levy and Collect Assessments
3. Sets Public Hearing date
June 3–June 12, 2026
Notice & Mailing Period
• Engineer’s Report filed with City Clerk
• Assessment notices mailed to property owners
• City Clerk publishes Resolution of Intention pursuant to:
Landscaping and Lighting Act of 1972
Government Code Section 6061
• Publication completed at least 10 days prior to Public Hearing
June 23 or June 30, 2026 (Public Hearing Date – Must Allow Minimum Notice Period)
Public Hearing
• Council conducts public hearing regarding proposed assessments • Consider written and oral protests
• Following close of hearing, Council may adopt:
Resolution Confirming the Engineer’s Report
Resolution Ordering the Levy and Collection of Assessments
July 2026
• City Clerk provides certified copies of final resolutions • Consultant prepares final assessment roll for County
August 2026
• Consultant submits levy to Contra Costa County Auditor-Controller • Consultant addresses taxable exception corrections, if required
September 2026
• Consultant provides Applied Levy Summary to the City
• Confirm final levy amounts for FY 2026–2027 tax roll