April 21, 2026
Public Works
DATE: April 21, 2026
TO: Mayor Martinez and Members of the City Council
FROM:
Daniel Chavarria, PE, Director of Public Works
Robert Armijo, PE, Deputy Director of Public Works / City Engineer
Hillal Hamdan, Senior Civil Engineer
Subject:
Accept the 7th Street Bike Lane Improvement Project as
Complete
FINANCIAL IMPACT: The project is fully funded, and approval of the amended contract will have no additional financial impact. Sufficient appropriations are available in the designated project
account to cover the remaining change order amount of
$121,202.70 (Account String: 20136031-400708-23030).
PREVIOUS COUNCIL
ACTION:
February 25, 2025
STATEMENT OF THE
ISSUE:
This item is before the City Council to approve an
amendment to the construction contract to incorporate
approved change orders and to formally accept the
completed project. Council action is also required to
authorize the filing of the Notice of Completion and the release of bonds and retention payments in accordance
with state law and City procedures.
RECOMMENDED ACTION: ADOPT a resolution to ACCEPT the 7th Street Bike Lane Improvement Project as complete, AMEND the
construction contract with Rapid Grading increasing the payment limit in the amount of $121,202.70 for an
amount not to exceed $420,038.73, DIRECT the city
clerk to record the Notice of Completion, and
AUTHORIZE the city engineer to release applicable
AGENDA
REPORT
April 21, 2026
bonds and retention – Public Works Department (Hillal
Hamdan 510-621-1612/Robert Armijo 510-620-5477).
DISCUSSION:
On February 25, 2025, City Council awarded a construction contract to Rapid Services LLC, dba, Rapid Grading Services (“Rapid Grading”) for the 7th Street Bike Lane Improvement Project CIP No. 23030B (“Project”). The scope of work included hot mix asphalt concrete paving, Portland cement concrete sidewalk, curb and gutter, and signing and striping.
City staff requested various change orders, including unforeseen BNSF permits, additional concrete flatwork, hot mix asphalt paving, and speed humps. To ensure the City meets its obligations to complete the Project, staff recommend amending the construction contract with additional funds from account string 20136031-400708- 23030. The Project is fully funded and the amended construction contract will have no additional financial impact.
The budget and project costs are as follows:
A. Construction Contract Amount $269,000.00
B. Approved Change orders $151,038.73
C. Design, Construction Management, Project Management $ 80,000.00 D. BNSF Permits $ 11,935.50
Total Project Cost $511,974.23
The Project is completed within the available budget and time frame of the contract. City staff have verified that all work was completed in accordance with the construction contract documents and applicable standards.
City staff recommend the City Council adopt the Resolution in Attachment 1, accept the Project as complete, and direct the City Clerk to record the Notice of Completion with the Contra Costa County Recorder, and authorize the City Engineer to execute and release any applicable bonds and retention payments.
April 21, 2026
LOCATION MAP: 7th Street between Lincoln Avenue and Hensley Street
DOCUMENTS ATTACHED:
Attachment 1 – Resolution