May 26, 2026
Fire Department
DATE: May 26, 2026
TO: Mayor Martinez and Members of the City Council
FROM:
Aaron Osorio, Fire Chief
Dante J. Wiley, Fire Marshal
Subject:
Contracts for On -call Fire Prevention Services Plan
Review and Related Inspection Services
FINANCIAL IMPACT: The proposed on-call contracts authorize up to $600,000 per firm over a three-year term, with two one-year
extension options in an amount not to exceed an
additional $200,000 per year, per firm. Funding for on-call services is supported through applicants’ fire plan review fees and is included within the approved fiscal year
2025–2026 budget and will be budgeted accordingly in
subsequent fiscal year budgets (Account String:
01203022-400201).
PREVIOUS COUNCIL
ACTION:
None.
STATEMENT OF THE
ISSUE:
The Richmond Fire Department (“Department”) is
requesting authorization to establish an on-call list of qualified firms to provide fire prevention services plan review and related inspection services. Establishing this on-call list will allow the Department to efficiently and expeditiously secure professional services as needed to support construction and development projects and meet
service goals by reducing plan review turnaround times.
AGENDA
REPORT
May 26, 2026
RECOMMENDED ACTION:
ADOPT a resolution to APPROVE on-call Fire Prevention
Services Plan Review and Related Inspection Services
contracts with: (1) 4Leaf, Inc.; (2) BPR Consulting Group; (3) CSG Consultants, Inc. in an amount not to exceed
$600,000 per firm, for a three-year contract term with two one-year extension options not to exceed an additional
$200,000 per year, per firm – Fire Department (Chief
Aaron Osorio 510-307-8021/Fire Marshal Dante J. Wiley
510-307-8090).
DISCUSSION:
On September 2, 2025, the Richmond Fire Department (“Department”) conducted a Request for Qualifications (RFQ) to select up to three (3) qualified consultants for as- needed Plan Check and Inspection Services for its Fire Prevention Services Division.
The RFQ closed on September 22, 2025, and eight (8) firms responded (Attachment 1).
Qualifications were evaluated based on methodology and approach to the work, past performance, technical qualifications, and cost. Following a thorough evaluation of the submissions, the Department recommended selecting the following firms (Attachment 2):
1. 4 Leaf, Inc.
2. BPR Consulting Group
3. CSG Consultants, Inc.
Each service contract will be for an amount not-to-exceed $600,000 over a three-year period, with two one-year extension options. Firms on the on-call list will be selected to perform specific project-related work based on their project-related experience and availability. On-call service contracts will allow the City to provide necessary review and project evaluation services in an efficient and timely manner. These contracts will reduce staff costs and eliminate the three to four-month process required to select consultants on a project-by-project basis. No work is guaranteed to be provided by the City to any firm listed on the on-call list.
City staff recommend that the City Council adopt a resolution approving on-call Fire Prevention Services Plan Review and Related Inspection Services contracts with: (1) 4Leaf, Inc.; (2) BPR Consulting Group; and (3) CSG Consultants, Inc., each in an amount not to exceed $600,000 for an initial three-year term, with the option to extend each contract for up to two additional one-year terms in an amount not to exceed an additional $200,000 per year, per firm (Attachment 3).
SYNERGISTIC POLICIES:
The City of Richmond experiences workload fluctuations driven by development cycles, permit volume, and complex project reviews. Establishing on-call contracts allows the
May 26, 2026
Department to scale professional plan review and inspection services up or down as needed, ensuring service goals are met in timely manner. Access to multiple pre- qualified firms also enhances technical expertise and responsiveness by matching specialized project needs with consultant qualifications and availability, improving turnaround times and maintaining high public safety and compliance standards. Timely and thorough plan checks and inspections are critical to safeguarding life and property.
DOCUMENTS ATTACHED:
Attachment 1 – Bid Summary Report
Attachment 2 – Rating Matix
Attachment 3 – Resolution