Reso. No. _____
RESOLUTION NO. ______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RICHMOND,
CALIFORNIA, AUTHORIZING ON-CALL TRANSCRIPTION SERVICES
CONTRACTS FOR AN AMOUNT NOT TO EXCEED $ 50,000 PER VENDOR FOR
A THREE-YEAR TERM, WITH AN OPTION TO EXTEND FOR TWO YEARS
WHEREAS, the City of Richmond Community Development Department anticipates needing transcription services for public meetings, public hearings, board and commission meetings, and other types of meetings; and
WHEREAS, the Community Development Department has demonstrated that the use of vendors drawn from a list of pre-qualified firms that have undergone a competitive bidding process eliminates delays and costs associated with meeting-by- meeting bidding; and
WHEREAS, on March 30, 2026, Community Development Department issued a Request for Qualifications (RFQ) for on-call transcription services; and
WHEREAS, the RFQ was informally solicited via email to five vendors, and three firms submitted responses to the RFQ; and
WHEREAS, all vendor responses were reviewed by a panel consisting of various Community Development Department staff; and
WHEREAS, the panel evaluated the responses based on each firm’s qualifications and experience completing similar work, the qualifications and experience of key project staff, and compliance with the requirements of the RFQ; and
WHEREAS, the panel recommends approval of as-needed contracts with the following three firms:
1. Anita L. Tucci-Smith
2. Mary Lynn Porter
3. Sherri L. Lewis
WHEREAS, each vendor contract would be for an amount not-to-exceed $50,000, over a three-year term, with an option to extend for two years; and
WHEREAS, firms on the on-call list will be selected to provide transcription services for the Historic Preservation Commissi on, Design Review Board, and Planning Commission, and other public meetings based on availability and costs; and
NOW, THEREFORE, BE IT RESOLVED that the Council of the City of Richmond hereby authorizes the Community Development Department to enter into contracts for on-call transcription services with the firms mentioned above, for an amount not to exceed $50,000 per vendor, for a three -year term, with an option to extend for two additional years.
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I certify that the foregoing resolution was passed and adopted by the City Council of the City of Richmond at a regular meeting thereof held on Mmmm dd, yyyy, by the following vote:
AYES: AYES:
NOES:
ABSTENTIONS:
Reso. No. _____
ABSENT:
CLERK OF THE CITY OF RICHMOND
(SEAL)
Approved:
Mayor
Approved as to form:
City Attorney
State of California }
County of Contra Costa : ss.
City of Richmond }
I certify that the foregoing is a true copy of Resolution No. _____, finally passed and adopted by the City Council of the City of Richmond at a regular meeting held on Mmmm dd, yyyy.
_______________________________________
Pamela Christian, Clerk of the City of Richmond