Richmond City Council
June 16, 2026

Richmond AIM
Presentation to City Council
Asset Inventory and Management
MAY 26, 2026
DRAFT
 Conduct inventory and assessment of parks and City buildings  Use a new software to manage park maintenance
 Funded by a grant from the Hellman Foundation and by City C
ouncil
 Led by Public Works, with support from Community Development  Consultant team: GHD is leading, Pl aceWorks is supporting c
ommunity engagement, NEXGEN providing software
Overview: Richmond AIM
3 Context
 In recent years, the City of
Richmond has responded
to calls from community to
improve our parks, such as:
 Major park renovations led
by the community and by
the City
 Investing in sports fields and
facilities
 Maintenance is an ongoing
challenge
Renovated Shields-Reid Park
4 Purpose
 Transform the City’s
a
pproach to capital
p
lanning and
maintenance
 Move toward goals
 Work smarter not
h
arder
Lucas Park
5 What is Asset Management?
 Know what the City owns and
i
ts condition, accessibility,
and seismic resilience
 Plan repairs before small
p
roblems become expensive
emer
gencies
 Prioritize investments based
o
n data, not guesswork
Huntington Park
6 Why Asset Management?
 Much of our infrastructure is aging and
needs attention, but our budget is
limited.
 Without a clear plan, we end up with
expensive emergency repairs,
unexpected service disruptions, and
tough choices about where to spend
money.
 Instead of just fixing things when they
break, we use asset management to
plan ahead.

Aging Infrastructure
7 Why Asset Management?
Asset management helps us:
 Prioritize projects based on
what's most important for safety
and community needs
 Stretch taxpayer dollars further
 Show why certain repairs
happen before others
 Increase proactive management
Aging Infrastructure
8 Transforming Our Approach
Desired approach:
 Track the condition of assets
 Schedule regular maintenance
to
extend asset life
 Plan and prioritize capital
i
nvestments based on data
Booker T. Anderson path repair
9 Moving Toward Goals
Outcomes of the new approach:
 Longer asset life through
r
egular maintenance
 Fewer unexpected failures
 Improved experience for
r
esidents
Lucas Park
10 Working Smarter
Asset management will help the City
work smarter, not harder:
 Implement appropriate staffing to
k
eep up with maintenance
 Plan ahead f or major projects like
roof replacement
 Efficient implementation of
a
pproved and funded projects
 Act according to clear priorities
 Manage risk
Parchester preparation for asphalt installation
11 Working Smarter
 Standardize components for easy
r
eplacement
 Minimize service disruptions by
s
tocking critical replacement parts
before failures occur
 Maintain data by training staff to
en
ter maintenance and keep data
updated
JFK Park
12 Phase 1: Parks and Buildings
Inventory + Condition Assessment
Old Mechanical System
Summer 2025 Plan and collect background
information
Fall 2025 Conduct pilot to validate
methodology
Fall 2025 Conduct on-site park
assessments, including
playground assessments
Winter 2025 Produce park facility reports
Winter 2026 Conduct building assessments
Spring 2026 Produce building facility
reports, executive summary,
and NEXGEN data dashboard
Phase 1: Parks and Buildings
New Customized Software Program
 Computerized Maintenance
Management System (CMMS) called
NEXGEN
 Will integrate with other software the
City uses:
 MUNIS for financial systems and
budgeting
 iMS for land-based permitting
 GIS for spatial mapping
 Field-ready
 Contract includes onboarding and
support for City staff
NEXGEN System

Phase 1: Parks and Buildings
Capital Improvement Plan
 Based on modern forecasting tools and
strategic investment guide
 Identify priority parks projects in Winter
2026
 Inform budget process for FY 26-27
 Inform grant applications
 Align with plans, like Park Master Plan
 Integrate maintenance with planned
improvements and community-identified
needs
Funding Forecast

Phase 1: Parks and Buildings
Community Experience
 New software will include user-friendly
public interface for maintenance
requests
 Once operational, will share out widely to
community
Richmond Wellness Trail

Future Phases
 First phase of Richmond AIM
f
ocuses on City-owned buildings
a
nd parks and will expand to
other asset types in the future
 Software is capable of managing
many kinds of city assets
 Will add modules in increments
t
o ensure new systems and tools
a
re operationalized and
integrated into staff workflows
 Goal is to be a whole system in
3-
5 years
Street Trees
Richmond is committed to maintaining
community safety and infrastructure
through regular care of public spaces
The new management system will allow us
to better:
 Prioritize health and safety repairs in public
b
uildings and facilities
 Address needs across the City’s parks and
o
pen space
 Track, plan, and proactively respond to
ma
intenance responsibilities throughout
the City
Kids Playing at Pogo Park
18 Thank you!
Contact Tawfic Halaby
Deputy Director of Public Works
[email protected]
Questions?
NEXGEN Modules
 Could include:
 Roads, streetlights, traffic
s
ignals, roadway signs
 Sewer and storm drain pipelines
 40,000 City-o wned trees
 580 lane miles of streets
Asset Types

The Hellman Foundation is investing catalytic funding to support park equity in Richmond and the desired outcomes of renovated parks; well-maintained, well-used, well-funded parks; and community leadership.
 2025: City of Richmond received $250,000 for the asset management project and $250,000 for the M
LK Community Center and Park.
 2026-2 027: City of Richmond received $1,000,000 for a tree inventory and maintenance and management planning, and $1,000,000 for MLK Community Center.  More at RichPEP .org
Richmond Park Equity Project (RichPEP)
21