June 16, 2026
Public Works
DATE: June 16, 2026
TO: Mayor Martinez and Members of the City Council
FROM: Tawfic Halaby, PE, Deputy Public Works Director
Subject:
Update on Richmond Asset Inventory and Management
Initiative
FINANCIAL IMPACT: There is no financial impact associated with receiving this presentation.
PREVIOUS COUNCIL
ACTION:
December 17, 2024
June 24, 2025
December 16, 2025
STATEMENT OF THE
ISSUE:
The City of Richmond initiated the Asset Inventory and
Management (AIM) initiative to address longstanding
challenges related to deferred maintenance, inconsistent asset data, and long-term capital planning for City-owned parks, recreation facilities, and public buildings. City staff is presenting an update on the completion of parks and
building condition assessments and implementation of a
new computerized maintenance management system
(CMMS) to support proactive asset management and
infrastructure planning.
RECOMMENDED ACTION: RECEIVE a presentation on the Richmond Asset Inventory and Management Initiative – Public Works
Department (Tawfic Halaby 510-620-5482).
DISCUSSION:
The City of Richmond manages a large and aging portfolio of parks, community facilities, and public buildings that support essential public services and recreational programs. Historically, the City has lacked a comprehensive and centralized inventory AGENDA
REPORT
June 16, 2026
of these assets, including standardized information regarding facility conditions, maintenance histories, replacement schedules, and long-term capital needs. As a result, the City has relied heavily on reactive maintenance practices, emergency repairs, and fragmented recordkeeping systems, making it difficult to prioritize infrastructure investments, forecast long-term costs, and proactively manage public assets.
To address these longstanding operational and infrastructure challenges, City staff initiated the Richmond Asset Inventory and Management (AIM) initiative. The AIM initiative represents a significant modernization effort intended to transition the City toward a comprehensive, data-driven asset management program that supports preventive maintenance, long-term capital planning, and improved stewardship of public infrastructure. Public Works staff have been working closely with the Community Development Director and the Deputy City Manager overseeing Community Services in this effort.
The first phase of the AIM initiative focuses on City-owned parks, recreation facilities, and public buildings. To support implementation, the City retained a multidisciplinary consultant team consisting of GHD, NEXGEN, and PlaceWorks. GHD, an engineering and infrastructure advisory firm, is leading the inventory development and facility condition assessments. NEXGEN, a provider of computerized maintenance management systems (CMMS) and enterprise asset management software, is implementing the City’s new centralized asset management platform. PlaceWorks, an urban planning and community engagement firm, is supporting stakeholder outreach and public engagement efforts associated with the initiative.
This phase of the AIM initiative is funded through a combination of City resources and catalytic investments from the Hellman Foundation, which is supporting efforts to advance park equity, improve community facilities, and strengthen long-term infrastructure planning throughout Richmond.
As part of this work, GHD completed a comprehensive inventory and condition assessment of City-owned parks and buildings. The assessments included evaluation of playgrounds, building systems, Americans with Disabilities Act (ADA) accessibility components, seismic considerations, site infrastructure, and overall facility conditions.
GHD has completed facility reports and executive summaries documenting existing conditions, maintenance deficiencies, and estimated repair and replacement needs.
The resulting asset data will be incorporated into the City’s new NEXGEN Computerized Maintenance Management System (CMMS), which will serve as the City’s centralized platform for tracking public assets, managing maintenance activities, scheduling preventive maintenance, documenting repair histories, and supporting lifecycle-based capital planning. The CMMS platform will improve coordination across departments by standardizing asset data and streamlining work order and maintenance management processes.
Once operational, the NEXGEN system will integrate with the City’s existing MUNIS financial system, Geographic Information System (GIS), and permit software, allowing
June 16, 2026
maintenance activities, financial information, and mapping tools to function within a coordinated enterprise workflow. The platform will also include a public-facing interface that will allow community members to submit maintenance requests and track service issues more efficiently.
The AIM initiative will also support development of a more strategic and data-driven Capital Improvement Plan (CIP) for City parks and public facilities. The condition assessment data and asset inventories will help the City identify priority repair and replacement projects, better forecast long-term infrastructure costs, support future budget development, and strengthen grant applications by documenting facility conditions and investment needs. This work aligns with the City’s broader goals of improving infrastructure reliability, advancing equity in park and facility investments, and transitioning from reactive maintenance practices toward proactive lifecycle management.
Future phases of the AIM initiative are anticipated to expand the City’s asset management program to additional infrastructure categories, including streets, traffic signals, urban forestry assets, stormwater infrastructure, and sewer systems. The long- term objective of the initiative is to establish a comprehensive citywide asset management framework over the next three to five years that supports coordinated infrastructure planning, operational efficiency, fiscal sustainability, and improved delivery of public services.
DOCUMENTS ATTACHED:
Attachment 1 – Presentation