June 23, 2026
Public Works
DATE: June 23, 2026
TO: Mayor Martinez and Members of the City Council
FROM:
Daniel Chavarria, PE, Director of Public Works / City
Engineer
Wendy Wellbrock, PE, Senior Civil Engineer
Jose Valenzuela, Junior Civil Engineer
Subject:
Contract with Oakley & Oakley for the Corporation Yard
Americans with Disabilities Act Restroom Remodel
Project
FINANCIAL IMPACT: The proposed $21,500 agreement amount is included within the proposed Fiscal Year 2026-2027 Capital
Improvement Program budget and will be funded through
the General Capital Fund (Account String:
20136031-400733). The total revised design cost is
$38,250, of which $18,764.50 has already been
expended under a prior agreement.
PREVIOUS COUNCIL
ACTION:
None.
STATEMENT OF THE
ISSUE:
The Public Works Department requires completion of
Architectural and Engineering design services for the
Corporation Yard ADA Restroom Remodel Project (CIP
#23034). The prior design contract expired before
completion of final construction documents, with the
design approximately 90 percent complete. Additional
services are required to finalize the design, update plans to current code requirements, and advance the project to construction to achieve compliance with applicable ADA
and building standards.
AGENDA
REPORT
June 23, 2026
RECOMMENDED ACTION:
APPROVE a sole-source contract with Oakley & Oakley
for architectural and engineering services for the
Corporation Yard Americans with Disabilities Act
Restroom Remodel Project, in an amount not to exceed
$21,500, for a term beginning June 24, 2026, and ending June 24, 2028 - Public Works Department (Jose
Valenzuela 510-620-6955/Daniel Chavarria 510-620-
5478).
DISCUSSION:
The City requires architectural and engineering services to complete the final design of the Corporation Yard Americans with Disabilities Act Restroom Remodel Capital Improvement Project, CIP No. 23034, located at 6 13th Street in Richmond. The Project will upgrade existing restroom facilities to meet current Americans with Disabilities Act requirements, California Building Code standards, and City standards.
Oakley & Oakley previously provided architectural and engineering design services for the Project under an agreement that expired on June 30, 2023. At the time the agreement expired, approximately 90 percent of the construction documents had been completed. Due to prior staffing vacancies and limited staff resources, the Project was delayed and the remaining design work was not completed before expiration of the original agreement.
City staff now seeks to complete the remaining design work so the Project can advance to bidding and construction. The remaining work includes final construction documents, plan check coordination, responses to plan check comments, bid support, and construction administration services. The proposed contract amount of $21,500 includes the remaining design effort, updates needed to comply with the 2025 California Building Code, and a contingency for additional services that may be required to complete the design and support the Project through construction.
Pursuant to Richmond Municipal Code Section 2.52.326, City staff recommend a sole source contract with Oakley & Oakley. Oakley & Oakley is uniquely positioned to complete the remaining services because the firm prepared the existing design documents, has project-specific knowledge of the site conditions and design requirements, and is familiar with the prior coordination completed for the Project.
Retaining a new consultant at this stage would require the new firm to review, verify, and potentially revise the existing plans and specifications, resulting in duplicated effort, additional cost, and further schedule delay.
The total revised design fee for the Project is $38,250. Of that amount, $18,764.50 was previously expended under the prior agreement. The proposed sole source contract would authorize the remaining amount needed to complete the design and provide related support services, in an amount not to exceed $21,500.
June 23, 2026
City staff recommends that the City Council approve a sole source contract with Oakley & Oakley to maintain design continuity, avoid duplication of effort, minimize further delay, and efficiently complete the Corporation Yard Americans with Disabilities Act Restroom Remodel Project.
DOCUMENTS ATTACHED:
Attachment 1 – Project Location
Attachment 2 – Expired Contract
Attachment 3 – Sole Source Justification
Attachment 4 – Proposed Contract