July 21, 2026
PORT
Economic Development
DATE: July 21, 2026
TO: Mayor Martinez and Members of the City Council
FROM:
Charles Gerard, Port Director
Lizeht Zepeda, Senior Business Assistance Officer
Kyle Lam, Management Analyst
SUBJECT:
Contract with Community Fire Protection for Fire Flow
Testing
FINANCIAL IMPACT: The proposed $11,760 expenditure is included within the approved Fiscal Year 2026-2027 Port Enterprise Fund
budget and will be budgeted accordingly in subsequent
fiscal years (Account String: 40161080-400201). There is no net fiscal impact to the General Fund.
PREVIOUS COUNCIL
ACTION:
None.
STATEMENT OF THE
ISSUE:
The Port of Richmond requires fire flow testing and
related services to evaluate the performance and
availability of water supply infrastructure serving Port facilities and operations. Approval of the proposed
contract with Community Fire Protection will provide as- needed testing of Port-owned fire hydrants and related
water distribution infrastructure, including measurement of water pressure and flow rates, hydrant inspection and marking, proper management of water discharged during
testing, and written reports documenting testing results.
This work supports facility maintenance, fire protection planning, tenant requirements, insurance needs, and
ongoing Port operation
AGENDA
REPORT
July 21, 2026
RECOMMENDED ACTION:
APPROVE a contract with Community Fire Protection for
fire flow testing and related services at the Port of
Richmond, in an amount not to exceed $11,760, for a
three-year term from July 7, 2026, through June 30, 2029 – Economic Development/Port (Charles Gerard/510-620-
6792).
DISCUSSION:
The Port of Richmond requires specialized fire flow testing and related services to evaluate the performance and availability of water supply infrastructure serving Port facilities and operations, including the Point Potrero Marine Terminal and other Port facilities. The scope of work includes testing Port-owned fire hydrants and related water distribution infrastructure; measuring static pressure, residual pressure, and flow rates; inspecting and marking hydrants; managing and dechlorinating water discharged during testing; and preparing written reports documenting the results.
These services are distinct from the Richmond Fire Department’s emergency response and fire prevention functions and are performed by qualified contractors with the equipment, staffing, and technical capacity to conduct infrastructure testing and reporting. The results support facility maintenance, fire protection planning, tenant requirements, insurance needs, and ongoing Port operations.
On March 26, 2026, the City issued a solicitation for fire flow testing and related services through the City's PlanetBids procurement system. The solicitation was publicly advertised and remained open until April 30, 2026, at 2:00 p.m. Electronic responses were required through the City's online procurement portal (Attachment 1). The solicitation notified 116 vendors, seven vendors downloaded the proposal, and the City received three responsive bids. (Attachment 2).
Responsive Bids:
Vendor Location Bid Amount
Community Fire Protection Seaside, CA $11,760
Tri-Signal Integration San Leandro, CA $33,228
Pye-Barker Fire Pleasanton, CA $36,600
City staff reviewed the bids submitted and determined that Community Fire Protection submitted the lowest responsive and responsible bid (Attachment 3). Community Fire Protection has previously provided fire protection-related services for the City and Port and has demonstrated the qualifications, experience, and capability necessary to perform the required work.
City staff recommend that the City Council approve an as-needed contract for fire flow testing and related services at Port facilities. The contract amount is not to exceed
July 21, 2026
$11,760 and includes annual costs of approximately $3,920 per year over the three- year term (Attachment 4).
DOCUMENTS ATTACHED:
Attachment 1 – Request for Bid (RFB)
Attachment 2 – Bid Summary
Attachment 3 – Bid Matrix
Attachment 4 – Contract