RESOLUTION NO. ________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RICHMOND APPROVING
THE USE OF THE OMNIA COOPERATIVE PURCHASE AGREEMENTS WITH AAA
WORKSPACE AND BLAISDELL'S BUSINESS PRODUCTS AND THE SOURCEWELL
COOPERATIVE PURCHASING AGREEMENT WITH STAPLES CONTRACT &
COMMERCIAL LLC FOR THE PURCHASE OF CITYWIDE OFFICE SUPPLIES AND PAPER PRODUCTS FOR AN AMOUNT NOT TO EXCEED $100,000 PER VENDOR FOR THE PERIOD OF JULY 1, 2026 THROUGH JULY 1, 2027, WITH TWO (2) ONE-YEAR
MUTUALLY AGREED UPON ANNUAL EXTENSIONS IN AN ADDITIONAL AMOUNT NOT TO EXCEED $100,000 PER VENDOR PER YEAR
WHEREAS, the City has ongoing needs to purchase office supplies and paper products for various departments; and
WHEREAS, the use of Cooperative Purchase Agreements maximizes cost savings and staff resources by sharing contracting and purchasing efforts with other governmental agencies; and
WHEREAS, utilizing Cooperative Purchase Agreements is advantageous to the City because it provides an opportunity to obtain competitive pricing through volume purchasing and reduce administrative costs associated with conducting separate solicitations; and
WHEREAS, the City utilizes multiple office supply vendors because no single vendor consistently offers the lowest pricing or carries all required products, and maintaining multiple cooperative contract vendors allows departments to compare pricing and availability and obtain the best overall value for the City; and
WHEREAS, OMNIA and Sourcewell are leading national government purchasing cooperatives that provide procurement resources and competitively solicited cooperative contracts to governmental agencies; and
WHEREAS, City staff reviewed the OMNIA and Sourcewell cooperative contracts and confirmed that the originating agencies conducted competitive solicitations in accordance with cooperative purchasing requirements; and
WHEREAS, the recommendations in this report are in accordance with Richmond Municipal Code Section 2.52.328, which authorizes the Finance Director to utilize cooperative purchasing agreements to purchase supplies or services through legal contracts of other governmental jurisdictions or public agencies without separate competitive bidding by the City; and
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Richmond hereby approves the use of the OMNIA cooperative purchase agreements with AAA Workspace and Blaisdell’s Business Products and the Sourcewell cooperative purchasing agreement with Staples Contract & Commercial LLC for the purchase of citywide office supplies for an amount not to exceed $100,000 per vendor for the period of July 1, 2026, through July 1, 2027, with two (2) one-year, mutually agreed upon annual extensions in an additional amount not to exceed $100,000 per vendor per year.
COOPERATIVE PURCHASE AGREEMENTS
Vendor Name Cooperative Agreement Description
AAA Workspace OMNIA Cooperative
Contract Office Supplies and Related Products
Blaisdell's Business Products OMNIA Cooperative
Contract
Office Supplies, Paper Products and
Related Supplies
Staples Contract &
Commercial LLC
Sourcewell Cooperative
Contract
Office Supplies, Paper Products and
Related Products
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(This section to be completed by Clerk’s Office)
I certify that the foregoing resolution was passed and adopted by the City Council of the City of Richmond at a _________ meeting held on _____________ by the following vote:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
________________________________________
Clerk of the City of Richmond
(SEAL)
Approved:
_______________________________
Mayor
Approved as to form:
____________________________
City Attorney