Reso. No. _____
RESOLUTION NO. ______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RICHMOND,
CALIFORNIA, APPROVING A CONTRACT WITH MOTIVE TECHNOLOGIES, INC. UTILIZING SOURCEWELL COOPERATIVE PURCHASING MASTER AGREEMENT NO. 102924-MTV FOR FLEET MANAGEMENT TECHNOLOGIES
WITH RELATED SOFTWARE SOLUTIONS
WHEREAS, the City of Richmond owns and operates a diverse fleet of vehicles and equipment supporting Public Works, Police, Fire, Parks, Facilities, Engineering, Code Enforcement, and other municipal operations; and
WHEREAS, the City's existing fleet telematics and fleet management platform no longer provides the functionality necessary to effectively support the City's operational needs and growing fleet; and
WHEREAS, City staff evaluated commercially available fleet management technologies and conducted a six -month pilot program utilizing the Motive Technologies fleet management platform to evaluate system performance, operational capabilities, reliability, and overall effectiveness under actual operating conditions; and
WHEREAS, based upon the successful results of the pilot program and staff's evaluation of available alternatives, staff determined that Motive Technologies, Inc. provides the most comprehensive, scalable, and cost-effective fleet management solution to meet the City's current and future operational needs; and
WHEREAS, Sourcewell, a governmental cooperative purchasing organization, competitively solicited Request for Proposals No. 102924 for Fleet Management Technologies with Related Software Sol utions and awarded Master Agreement No. 102924 -MTV to Motive Technologies, Inc.; and
WHEREAS, pursuant to Richmond Municipal Code Section 2.52.320, City staff independently reviewed the Sourcewell solicitation, procurement process, contract documents, pricing structure, and completed the required Piggyback Purchasing Agreement Justification, determining that utilization of Sourcewell Cooperative Purchasing Master Agreement No. 102924- MTV is in the best interest of the City and provides a competitive, effic ient, and cost -effective procurement method; and
WHEREAS, the proposed contract provides for an initial three-year term in an amount not- to-exceed Three Hundred Seventy -Five Thousand Dollars ($375,000), with the option to extend the contract for two (2) a dditional one -year terms in an amount not -to-exceed One Hundred Twenty-Five Thousand Dollars ($125,000) annually, for a total potential contract amount not -to- exceed Six Hundred Twenty-Five Thousand Dollars ($625,000); and
WHEREAS, funding for the initial contract term is available within the approved Public Works Operations and Maintenance Budget, with funding for future option years subject to City Council budget appropriations.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richmond hereby approves a contract with Motive Technologies, Inc., utilizing Sourcewell Cooperative Purchasing Master Agreement No. 102924 -MTV, for Fleet Management Technologies with Related Software Solutions for an initial three -year term in an amount not -to-exceed Three Hundred Seventy-Five Thousand Dollars ($375,000), with the option to extend the contract for two (2) additional one -year terms in an amount not -to-exceed One Hundred Twenty -Five Thousand Dollars ($125,000) annually, for a total potential contract amount not -to-exceed Six Hundred Twenty-Five Thousand Dollars ($625,000).
BE IT FURTHER RESOLVED that the City Manager or designee is hereby authorized to execute the contract and any amendments or related documents necessary to administer the contract, provided such amendments do not exceed the total contract authority approved herein.
Reso. No. _____
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***THE CLERK’S OFFICE WILL COMPLETE THE INFORMATION BELOW****
I certify that the foregoing resolution was passed and adopted by the City Council of the City of Richmond at a regular meeting thereof held on Mmmm dd, yyyy, by the following vote:
AYES: AYES:
NOES:
ABSTENTIONS:
ABSENT:
CLERK OF THE CITY OF RICHMOND
(SEAL)
Approved:
Mayor
Approved as to form:
City Attorney
State of California }
County of Contra Costa : ss.
City of Richmond }
I certify that the foregoing is a true copy of Resolution No. _____, finally passed and adopted by the City Council of the City of Richmond at a regular meeting held on Mmmm dd, yyyy.
_______________________________________
Pamela Christian, Clerk of the City of Richmond