(https://www.submittable.com/help/organization)
ECIA FY 26-27 (Categories 1 & 2)
Limit: 300 characters
Section 1 - Organization Proposal Information
English GM
Project Name: (required)
Name of Organization or Lead Organization: (required)
Organization EIN (required)
Powered by Candid
Organization Address: (required)
Country (required)
United States
Address (required)
Address Line 2 (optional)
City(required)
State, Province, or
Region(required)
Zip or Postal Code(required)
Executive Director Name: (required)
First Name(required)
Last Name(required)
Program Manager Name (primary contact for the grant): (required) First Name(required)
Last Name(required)
Program Manager Phone Number: (required)
Upload a file. No files have been attached yet.
Acceptable file types: .pdf
Program Manager Email Address: (required)
[email protected]
Program Summary (50-word limit): (required)
Type of Applicant: (required)
Select...
Amount of Grant Funds Requested: (required)
$ USD
Proof of 501(C)(3) Status (required)
Choose File
Please upload a PDF version of your letter from the IRS stating your 501(C)(3) status.
Will you be using a fiscal sponsor? (required)
Yes
No
Upload a file. No files have been attached yet.
Acceptable file types: .pdf, .wpf
SECTION 2 – PROPOSAL NARRATIVE
Will you be collaborating with a partner organization?(required) Yes
No
Board of Directors(required)
Choose File
Please upload a PDF copy of your organization's board of directors. Document should include name and title of each board member
PROGRAM SUMMARY (NOT SCORED) Provide a clear and concise summary of your program. The summary should describe the program in terms of who will be served, numbers to be served, types of services, location and frequency of services, and the purpose of your program and outcomes to be achieved. This Program Summary will be used to describe the proposed program throughout the review process. There is a 100-word limit to this response. (required)
ORGANIZATION HISTORY AND CAPACITY
3) Describe the staffing plan for your proposed program. Identify:
The person who will have primary responsibility for managing the program and discuss their experience managing similar projects (Program Manager).
Describe the staff working on the program and their qualifications serving young people.
Any key staff that will be responsible for working with The City Manager's Department.
1) Briefly describe your organization. (required)
2) Describe your organization’s experience providing the services proposed in your application. Include information on years of service in the community being served, experience working with diverse communities and youth, and any collaboration with other organizations or systems of care. (required)
Enter text here: (required)
*Note that any resumes or external documentation related to staff working experience are optional and not necessary for submission. if you wish to provide resumes for PROGRAM DESCRIPTION AND CONCEPT(40
POINTS)
review, please email them to: [email protected] with your organization and category clearly noted.
List Staff here: (required)
Staff Name Roles and Responsibilities
1 2
3 4
5 6
7 8
9 4) Identify the population that will be served in your program; and, if applicable, describe in detail the high-priority populations served by your program. How do you plan to recruit, engage, and retain children, youth, and/or caregivers in your services to reach your program’s goals? (required)
1 2
3 4
5 6
7 8
9 10
A B C
Limit: 1000 words
5) Describe the program and proposed services. Provide
information on the program design, type of services, average length of participation, location of services (include the defined boundaries for each targeted neighborhood/geographical area), and how services will be delivered. (required)
Limit: 1000 words
6) Are there other organizations that will support the program? Identify the roles, responsibilities and functions of each organization. (required)
7) List the organizations here: (required)
Collaborating Organization Roles and Responsibilities
1 1
2 A B C
PROGRAM IMPACT AND GOALS (40 POINTS)
9) Describe how your program will:
Measure its performance impact and achieve set outcomes What are the short-term outcomes, and what do you anticipate as the long- term impacts? What are the performance targets that will be met? How will you know that your program is successful?
How will your organization document participant enrollment, participation, and other indicators that are relevant to your program such as number of participants, participation over time, number of referrals provided, etc.? How will your program gather and assess participant outcomes throughout the grant period?
2 3
8) What are the needs that your program is designed to address (provide data)? How will the population your program serves directly benefit from the proposed services? (required) Limit: 1000 words
Describe the program here: (required)
Limit: 1000 words
3 4
REQUIRED RESOURCES AND BUDGET
REQUEST (20 POINTS)
10) List your program’s annual outcomes and performances for the past one to three years. Explain any fluctuations in outcome and performance year-to-year. (required)
Limit: 500 words
11) What are the proposed total annual program expenses for the 2026-2027 fiscal year? What were the total program expenses in the most recently completed calendar or fiscal year? Are there changes? (required)
Limit: 400 words
12) Describe the proposed program expenses and explain how funds requested are reasonable to support the proposed
population to be served, hours of service to be provided, and overall program design. (required)
Section 3 – Budget (Reference Appendix D and
Budget Section of the RFP)
Limit: 400 words
13) Provide information on the other sources of revenue supporting the program. Include the name of the funding entity, amount of funds, duration of funds, and whether the funds have been received, are committed, are pending, or will be planned to be requested. State whether your program will collect fees for participation or if it will be free of charge to all participants. If collecting fees, describe your fee structure, estimated annual revenue, and estimated percent of students participating for free compared to students paying a fee. (required)
Limit: 400 words
1) Total organization budget (based on 990s, audited/reviewed financials, or income statement):$ (required)
2) 990, 990N, Audited Financials(required)
Choose File
Upload a file. No files have been attached yet.
Acceptable file types: .pdf
Program Budget Table
Please complete the following tables. The revenue table should highlight all funds coming into the program and how the ECIA grant would impact total organizational revenue. The expenditures table should highlight proposed line items for your grant and how each line item will be utilized.
Please upload a PDF copy of your most recent audited financials. Any documents submitted that are dated prior to 2023 will be excluded. 3) Program Budget: (required)
$ USD
Please enter a dollar amount for the estimated total budget for your grant program
REVENUE
Category (list
funding sources) Request Project Budget Budget
Narrative1
2 3
4 5
6 7
8 A B C D
EXPENDITURES
Category Request Project Budget Budget
Narrative
Drafts may be visible to the administrators of this program.
S a v e D r a f t
Submit Form
9 10
1 2
3 4
5 6
7 8
9 10
A B C D
(https://www.submittable.com/help/organization)
ECIA FY 26-27 Mini-Grant (Category 4)
Limit: 300 characters
Section 1 - Organization Proposal Information
Menu English GM
Project Name: (required)
Name of Organization or Lead Organization: (required)
Organization EIN (required)
Powered by Candid
Organization Address: (required)
Country (required)
United States
Address (required)
Address Line 2 (optional)
City(required)
State, Province, or
Region(required)
Zip or Postal Code(required)
Executive Director Name: (required)
First Name(required)
Last Name(required)
Program Manager Name (primary contact for the grant): (required) First Name(required)
Last Name(required)
Program Manager Phone Number: (required)
Upload a file. No files have been attached yet.
Acceptable file types: .pdf
Program Manager Email Address: (required)
[email protected]
Program Summary (50-word limit): (required)
Amount of Grant Funds Requested(required)
$5,000
$10,000
Please select whether you are applying for $5,000 or $10,000 Proof of 501(C)(3) Status
Choose File
Please upload a PDF version of your letter from the IRS stating your 501(C)(3) status.
Will you be using a fiscal sponsor?(required)
Yes
No
Upload a file. No files have been attached yet.
Acceptable file types: .pdf, .wpf
SECTION 2 – PROPOSAL NARRATIVE
Will you be collaborating with a partner organization?(required) Yes
No
Board of Directors(required)
Choose File
Please upload a PDF copy of your organization's board of directors. Document should include name and title of each board member
PROGRAM SUMMARY (NOT SCORED) Provide a clear and concise summary of your program. The summary should describe the program in terms of who will be served, numbers to be served, types of services, location and frequency of services, and the purpose of your program and outcomes to be achieved. This Program Summary will be used to describe the proposed program throughout the review process. There is a 100-word limit to this response. (required)
ORGANIZATION HISTORY AND CAPACITY
3) Describe the staffing plan for your proposed program. Identify:
The person who will have primary responsibility for managing the program and discuss their experience managing similar projects (Program Manager).
Describe the staff working on the program and their qualifications serving young people.
Any key staff that will be responsible for working with The City Manager's Department.
1) Briefly describe your organization. (required)
2) Describe your organization’s experience providing the services proposed in your application. Include information on years of service in the community being served, experience working with diverse communities and youth, and any collaboration with other organizations or systems of care. (required)
Enter text here: (required)
*Note that any resumes or external documentation related to staff working experience are optional and not necessary for submission. if you wish to provide resumes for review, please email them to: [email protected] with your organization and category clearly noted.
List Staff here: (required)
Staff Name Roles and Responsibilities
1 2
3 4
5 6
7 8
9 Program Location(required)
It is a requirement that all Category 4 grant programs take place at a city facility (Recreation center, park or city building). Please list the potential locations for your grant program
1 2
3 4
5 6
7 8
9 10
A B C
PROGRAM CONCEPT (40 POINTS)
4) Identify the population that will be served in your program; and, if applicable, describe in detail the high-priority populations served by your program. How do you plan to recruit, engage, and retain children, youth, and/or caregivers in your services to reach your program’s goals? (required)
Limit: 1000 words
5) Describe the program and proposed services. Provide
information on the program design, type of services, average length of participation, location of services (include the defined boundaries for each targeted neighborhood/geographical area), and how services will be delivered. (required)
Limit: 1000 words
6) Are there other organizations that will support the program? Identify the roles, responsibilities and functions of each organization. (required)
IMPACT AND GOALS (40 POINTS)
9) Describe how your program will:
Measure its performance impact and achieve set outcomes What are the short-term outcomes, and what do you anticipate as the long- term impacts? What are the performance targets that will be met? How will you know that your program is successful?
How will your organization document participant enrollment, participation, and other indicators that are relevant to your program such as number of participants, participation over time, number of referrals provided, etc.?
7) List the organizations here: (required)
Collaborating Organization Roles and Responsibilities
1 2
3 8) What are the needs that your program is designed to address (provide data)? How will the population your program serves directly benefit from the proposed services? (required) Limit: 1000 words
1 2
3 4
A B C
How will your program gather and assess participant outcomes throughout the grant period?
FINANCIAL VIABILITY (20 POINTS)
Describe the program here: (required)
Limit: 1000 words
10) List your program’s annual outcomes and performances for the past one to three years. Explain any fluctuations in outcome and performance year-to-year. (required)
Limit: 500 words
11) What are the proposed total annual program expenses for the 2026-2027 fiscal year? What were the total program expenses in the most recently completed calendar or fiscal year? Are there changes? (required)
Limit: 400 words
Section 3 – Budget (Reference Appendix D and
Budget Section of the RFP)
12) Describe the proposed program expenses and explain how funds requested are reasonable to support the proposed
population to be served, hours of service to be provided, and overall program design. (required)
Limit: 400 words
13) Provide information on the other sources of revenue supporting the program. Include the name of the funding entity, amount of funds, duration of funds, and whether the funds have been received, are committed, are pending, or will be planned to be requested. State whether your program will collect fees for participation or if it will be free of charge to all participants. If collecting fees, describe your fee structure, estimated annual revenue, and estimated percent of students participating for free compared to students paying a fee. (required)
Limit: 400 words
Upload a file. No files have been attached yet.
Acceptable file types: .pdf
Program Budget Table
Please complete the following tables. The revenue table should highlight all funds coming into the program and how the ECIA grant would impact total organizational revenue. The expenditures table should highlight proposed line items for your grant and how each line item will be utilized.
1) Total organization budget (based on 990s, audited/reviewed financials, or income statement):$ (required)
2) 990, 990N, Audited Financials(required)
Choose File
Please upload a PDF copy of your most recent audited financials. Any documents submitted that are dated prior to 2023 will be excluded. 3) Program Budget: (required)
$ USD
Please enter a dollar amount for the estimated total budget for your grant program
REVENUE
Category (list
funding sources) Request Project Budget Budget
Narrative1
2 A B C D
EXPENDITURES
Category Request Project Budget Budget
Narrative
3 4
5 6
7 8
9 10
1 2
3 4
5 6
7 8
9 10
A B C D
Drafts may be visible to the administrators of this program.
S a v e D r a f t
Submit Form