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1 RESOLUTION NO. XX-26
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RICHMOND AUTHORIZING
THE CITY MANAGER TO EXECUTE A CONTRACT WITH OLDCASTLE
INFRASTRUCTURE FOR ROUTINE AND AS-NEEDED HYDRODYNAMIC SEPARATOR MAINTENANCE SERVICES IN AN AMOUNT NOT TO EXCEED $100,000 _______________________________________________________________________________
WHEREAS, the City of Richmond is subject to the Municipal Regional National Pollutant Discharge Elimination System Stormwater Permit, Order No. R2 -2022-0018, as amended by Order No.
R2-2023-0019, NPDES Permit No. CAS612008; and
WHEREAS, the Municipal Regional Permit regulates stormwater and non-stormwater discharges from municipal separate storm sewer systems; and
WHEREAS, Provision C.10 of the Municipal Regio nal Permit requires the City to reduce trash discharges from 2009 levels by 90 percent by June 30, 2023, and by 100 percent by June 30, 2025; and WHEREAS, the City did not meet the 100 percent trash load reduction requirement by June 30, 2025, relative to 2009 baseline conditions; and
WHEREAS, the San Francisco Bay Regional Water Quality Control Board issued a Cease and Desist Order requiring the City to implement trash load reduction control actions sufficient to reach 100 percent trash load reduction by June 30, 2030; and
WHEREAS, Hydrodynamic Separator units are stormwater trash capture devices that require routine maintenance to remove accumulated trash, debris, sediment, and floatables and preserve device function; and
WHEREAS, the City requires a dedicated maintenance contract for five Hydrodynamic Separator locations; and
WHEREAS, the City issued a Request for Proposals for Hydrodynamic Separator maintenance services; and
WHEREAS, the Request for Proposals requested pricing for routine maintenance of all five Hydrodynamic Separator locations two times per year; and
WHEREAS, the Request for Proposals also requested pricing for non -routine or on -demand cleaning and additional traffic control to be used only when authorized by the City in writing; and
WHEREAS, the City received one proposal in response to the Request for Proposals; and
WHEREAS, staff reviewed the proposal submitted by Oldcastle Infrastructure and determined that Oldcastle Infrastructure met the requirements of the solicitation and is qualified to perform the required services; and
WHEREAS, the proposed contract amount includes the annual cost for routine maintenance of the City’s five Hydrodynamic Separator units, together with an allowance of up to twenty percent (20%) for City-authorized additional maintenance that may be required due to storm events, changing field conditions, inspections, or additional work necessary to comply with directives issued by the San Francisco Bay Regional Water Quality Control Board; and
WHEREAS, staff recommends award of a contract to Oldcastle Infrastructure for routine and as- needed Hydrodynamic Separator maintenance services; and
WHEREAS, the proposed contract will have a total not -to-exceed amount of $ 100,000 for the initial one-year term, with the option to extend the contract for up to two additional one-year terms, subject to satisfactory contractor performance, availability of funding, and approval as to form by the City Attorney.
NOW, THEREFORE, BE IT RE SOLVED by the City Council of the City of Richmond as follows:
SECTION 1. The City Council finds that the foregoing recitals are true and correct and incorporates them herein by reference.
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2 SECTION 2. The City Manager, or designee, is hereby authorized t o execute a contract with Oldcastle Infrastructure for routine and as -needed Hydrodynamic Separator maintenance services in an amount not to exceed $ 100,000 for the initial one -year term, subject to approval as to form by the City Attorney.
SECTION 3. The City Manager, or designee, is authorized to extend the contract for up to two additional one-year terms, provided that contractor performance is satisfactory, funding is available, and any extension is approved as to form by the City Attorney.
SECTION 4. The City Manager, or designee, is authorized to approve and execute related documents and written authorizations necessary to implement the contract, including City-authorized non- routine cleaning, additional traffic control, and additional maintenance ne cessary to respond to storm events, changing field conditions, inspections, or regulatory requirements, provided that the total compensation does not exceed the approved not -to-exceed amount and the work is consistent with the approved scope.
SECTION 5. The City Council designates the City Clerk as the custodian of the documents and other materials that constitute the record of proceedings upon which this decision is based. Such documents are available for public review at the Office of the City Clerk, Richmond City Hall, 450 Civic Center Plaza, Richmond, California.
SECTION 6. This Resolution shall take effect immediately upon its passage.
CLERK’S CERTIFICATE
I certify that the foregoing resolution was passed and adopted by the Council of the City of Richmond at a regular meeting thereof held on July 28, 2026, by the following vote:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
CLERK OF THE CITY OF
RICHMOND (SEAL)
Approved: Mayor
Approved as to form:
City Attorney
State of California }
County of Contra Costa : ss.
City of Richmond }
I certify that the foregoing is a true copy of Resolution No. , finally passed and adopted by the City Council of the City of Richmond at a regular meeting held on July 28, 2026.
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3 Pamela Christian, Clerk of the City of Richmond