July 28, 2026
Economic Development
Richmond Housing Authority (RHA)
DATE: July 28, 2026
TO: Chair Martinez and Members of the Board of
Commissioners of the Richmond Housing Authority
FROM:
Antoinette Terrell, Executive Director of Richmond
Housing Authority
Nannette Beacham, Director of Economic Development
Gregory Palomino, Administrative Assistant
Subject:
Contract Amendment No. 1 with Door and Window Guard
Systems, Inc. for Security Door and Window Guards at
Vacant Units in Nystrom Village
FINANCIAL IMPACT: The proposed $160,000 expenditure, consisting of $80,000 in additional funding for Fiscal Year 2026–2027 and $80,000 in additional funding for Fiscal Year 2027– 2028, is funded by the U.S. Department of Housing and
Urban Development (HUD) Operating Subsidy allocation
and tenant rent revenue. These funds are included within the Richmond Housing Authority’s approved annual
operating budget and will be budgeted accordingly in
subsequent fiscal years. There is no impact on the
General Fund.
PREVIOUS COUNCIL
ACTION:
April 1, 2025
STATEMENT OF THE
ISSUE:
The Richmond Housing Authority is requesting approval
of Amendment No. 1 to its contract with Door and
Window Guard Systems, Inc. to continue securing vacant
units at Nystrom Village. Due to a higher-than-anticipated vacancy rate, the amendment will increase the contract
amount by $160,000, from $150,000 to $310,000, to help
prevent unauthorized occupancy, property damage, and
related legal and operational challenges.
AGENDA
REPORT
July 28, 2026
RECOMMENDED ACTION:
ADOPT a resolution to APPROVE the first contract
amendment with Door and Window Guard Systems, Inc.,
increasing the not-to-exceed amount by $160,000, from
$150,000 to a new total payment limit of $310,000 for
installation and removal of security steel door and
window guards at vacant units located within Nystrom
Village – Richmond Housing Authority (Gregory Palomino
510-621-1300/Antoinette Terrell 510-620-6784).
DISCUSSION:
The Richmond Housing Authority (RHA) is requesting approval of contract amendment no. 1 to its existing contract with Door and Window Guard Systems, Inc. for the security of vacant units at Nystrom Village, a multifamily complex consisting of duplex apartments. This amendment increases the contract’s not-to-exceed amount by $160,000, from a total of $150,000 to $310,000. Nystrom Village continues to experience a relatively high vacancy rate, and the resulting increase in vacant units has driven higher usage of Door and Window Guard services than originally anticipated.
These vacant units, many of which are uninhabitable and awaiting renovations, require effective security measures to deter squatters, prevent further property damage, and avoid additional legal or logistical challenges associated with unauthorized occupation.
Phase I of the Nystrom Redevelopment Project is also currently undergoing environmental and historical review, and rehabilitation of major systems in the vacant units cannot proceed until that review is complete, further extending the period during that security is required.
By adopting this resolution, the Board of Commissioners will enable the RHA to uphold the safety and security of its properties, minimize risks associated with service transitions, and continue protecting its assets during this period of vacancy and renovation.
City staff recommend that the Board of Commissioners adopt a resolution to approve the first contract amendment with Door and Window Guard Systems, Inc., increasing the not-to-exceed amount by $160,000 for continued vacant unit security at Nystrom Village, ensuring continuity of service and the safety of the Richmond Housing Authority’s properties.
DOCUMENTS ATTACHED:
Attachment 1 – Executed Contract
Attachment 2 – Contract Amendment #1
Attachment 3 – Resolution