(September 15, 2026)
City Clerk's Office
DATE: September 15, 2026
TO: Mayor Martinez and Members of the City Council
FROM:
Pamela Christian, City Clerk
Subject:
Contract Amendment with Carahsoft/DocuSign for E-
Signature and Contract Routing Solutions
FINANCIAL IMPACT: The proposed $24,000 expenditure is included within the approved Fiscal Year 2026–2027 City Clerk
Administration budget (Account String:
01141013-400209).
PREVIOUS COUNCIL
ACTION:
September 30, 2021
STATEMENT OF THE
ISSUE:
The City’s current agreement with Carahsoft/DocuSign
for electronic signature, document routing, and
agreement management services is set to expire on
September 29, 2026. A contract amendment is needed to
continue these services without interruption for an
additional one-year term.
RECOMMENDED ACTION:
APPROVE a contract amendment with
Carahsoft/DocuSign for DocuSign electronic signature,
document routing, and agreement management services,
piggybacking on California Multiple Award Schedules
Contract No. 3-20-70-2247G between the State of
California and Carahsoft/DocuSign, for the term of
September 30, 2026, through September 29, 2027, in an
amount not to exceed $24,000 - City Clerk's Office
(Pamela Christian 510-620-6513).
AGENDA
REPORT
(September 15, 2026)
DISCUSSION:
The City of Richmond uses DocuSign to electronically route, review, and execute agreements and other documents. The City is “piggybacking” on the State of California’s competitively awarded California Multiple Award Schedules (CMAS) Contract No. 3-20-70-2247G with Carahsoft/DocuSign.
CMAS contracts are established through a competitive procurement process and are based on products and services that have been previously competitively bid and awarded through an eligible schedule, including the Federal General Services Administration (GSA). The City’s CMAS contract is based on Carahsoft GSA Schedule No. 47QSWA18D008F, allowing the City to obtain these services without conducting a separate competitive solicitation.
DocuSign services are priced based on an allotted number of envelopes processed and provide the City with a secure and efficient method for electronic signatures and document routing.
DOCUMENTS ATTACHED:
Attachment 1 – Original Contract
Attachment 2 – Contract Amendment – 9-30-25 to 9-29-26
Attachment 3 – Carahsoft DocuSign Quote #67228841
Attachment 4 – CMAS Contract #3-20-70-2247G