Attachment 3g - Proposed Agreement SOCOTEC.pdf — Richmond City Council, October 6, 2026

CITY OF RICHMOND

STANDARD CONTRACT
Department: City Project Manager:

City Project Manager E-mail: City Project Manager Phone No:

Vendor No: Contract No:

Description of Services:

The parties to this STANDARD CONTRACT do mutually agree and promise as follows:

1. Parties. The parties to this Contract are the City of Richmond, a municipal corporation (“the City”), and the following named Contractor:

Contractor Name:

Street Address:

City, State, Zip Code:

Contact Person:

Telephone: Email:

Business License No:
☐ A California corporation, ☐ limited liability corporation ☐ general partnership, ☐ limited partnership, ☐ individual, ☐ non-profit corporation, ☐ individual dba as [specify:] ____________________ ☐ other [specify:] _______________________________

2. Term. The effective date of this Contract is _______________________ and terminates _________________ unless terminated earlier as set forth herein.

3. Payment Limit. City’s total payments to Contractor under this Contract shall not exceed $______________ (“Contract Payment Limit”) unless a Contract Amendment has been approved by the City Council or City Manager. If this amount includes a contingency, Contractor acknowledges that any use of such contingency shall be for work beyond the original scope of services and requires prior written authorization by the City. If noted below, Compensation for work done under this Contract, shall not exceed as follows:

FY _________ total compensation shall not exceed $_________________ FY _________ total compensation shall not exceed $_________________ FY _________ total compensation shall not exceed $_________________

4. Contractor’s Obligations. Contractor agrees to perform all work at its own cost and expense, to furnish all labor, tools, equipment, materials, except as otherwise specified, in accordance with the Service Plan set forth in Exhibit A, attached hereto and incorporated herein.

5. City Obligations. City shall make payments to the Contractor in accordance with the Payment Provisions set forth in Exhibit B, attached hereto and incorporated herein.

6. Authorized Representatives and Notices. This Contract is subject to the Authorized Representatives and Notices Provisions (Exhibit C), attached hereto and incorporated herein.

7. General Conditions. This Contract is subject to the General Conditions (Exhibit D), which are attached hereto and incorporated herein.

8. Special Conditions. This Contract is subject to the Special Conditions (Exhibit E) (if any), which are attached hereto and incorporated herein.

9. Insurance Provisions. This Contract is subject to the Insurance Provisions (Exhibit F), which are attached hereto and incorporated herein.

10. Sanctuary City Compliance Statement. This Contract is subject to the Sanctuary City Compliance Statement (Exhibit G), which is attached hereto and incorporated herein.

11. Signatures. These signatures attest the parties' agreement hereto:

CITY OF RICHMOND,
a municipal corporation [BUSINESS NAME]
(* The Corporation Chairperson of the Board, President, or Vice President should sign below)
By: _________________________ By: ___________________________ Title: ________________________ Title: __________________________ Date Signed: _________________ Date Signed: ___________________ I hereby certify that this Contract (* The Corporation Chief Financial Officer or Assistant has been approved by City Council Treasurer, or Secretary or Assistant Secretary should or the City Manager. sign below)
By: _________________________ By: ___________________________ City Clerk Title: __________________________
Date Signed: ____________________
Approved as to form:
(NOTE: Pursuant to California Corporations Code Section By: _________________________ 313, if Contractor is a corporation or nonprofit organization, City Attorney this Contract (1) must be signed by (a) the Chairperson of the Board, President, or Vice-President and (b) the
Chief Financial Officer or Assistant Treasurer, or
Secretary or Assistant Secretary)
LIST OF ATTACHMENTS:

Service Plan Exhibit A
Payment Provisions Exhibit B
Authorized Representatives and Notices Exhibit C
General Conditions Exhibit D
Special Conditions Exhibit E
Insurance Provisions Exhibit F
Sanctuary City Compliance Statement Exhibit G
Contract No: ________ For the Contract between the City of Richmond and
_____________________________

EXHIBIT A

SERVICE PLAN
Contractor shall, to the satisfaction of the Project Manager (set forth in Exhibit B), perform the following services and be compensated as outlined below [or attach service plan if necessary]:

P08SJO06-04150
AUGUST 28, 2026

PROPOSAL FOR

ON-CALL MATERIALS

TESTING & SPECIAL

INSPECTION SERVICES

CITY OF RICHMOND

PUBLIC WORKS DEPARTMENT

ENGINEERING DIVISION

TABLE OF CONTENTS
i

SOCOTEC
City of Richmond, On-Call Materials Testing & Special Inspection Services | P08SJO06-04150 | August 28, 2026 TABLE OF CONTENTS // i

1. COVER LETTER // 1

2. FIRM SUMMARY // 2

3. FIRM PROFILE & QUALIFICATIONS // 3

4. RELEVANT EXPERIENCE // 6

5. REFERENCES // 9

6. ON-CALL APPROACH & METHODOLOGY // 10

7. PROJECT TEAM & STAFFING // 12

8. FEE SCHEDULE // 19

9. EXCEPTIONS TO AGREEMENT // 21
1,700+

EXPERT LEADERS

NATIONWIDE
40+

OFFICES

NATIONWIDE
31,200+

SUCCESSFUL

GEOTECHNICAL &

CMT PROJECTS IN CA

1. COVER LETTER

SOCOTEC
2149 O'Toole Avenue, Suite 30, San Jose, CA 95131 | Tel: 408 435 9000 | www.socotec.us *For contract purposes, our legal name will remain "Ninyo & Moore Geotechnical & Environmental Sciences Consultants." 1 August 28, 2026
Proposal No. P08SJO06-04150
Josef Munoz
Assistant Deputy Director
City of Richmond | Public Works Department
450 Civic Center Plaza, 2nd Floor
Richmond, CA 94804
Subject: Proposal to Provide On-Call Materials Testing and Special Inspection Services Dear Mr. Munoz:

Ninyo & Moore Geotechnical & Environmental Sciences Consultants* (“SOCOTEC”) appreciates this opportunity to submit our proposal to provide On-Call Materials Testing and Special Inspection Services for the City of Richmond (City). We have reviewed the Request for Proposals (RFP), as well as the question and answer released on August 18 & 21, 2026, and look forward to partnering with the City to provide the requested services. Our team stands out through the following key attributes:

ESTABLISHED FIRM, TEAM, & MAIN POINT OF CONTACT: SOCOTEC, a leading firm providing geotechnical and materials testing and special inspection services, brings 70 years of proven experience delivering innovative and practical solutions for complex projects. Our team will be led under the management of Project Manager, Mr. Lothus M. Hennefer, PE, PMP, ACI, ICC, who offers 11 years of experience. He will receive support from Principal Engineer, Mr.

Ransom H. Hennefer, PE, GE, ACI, ICC, who has 16 years of industry experience and will provide oversight and guidance for each project along with a team of field technicians and special inspectors with the certifications to perform the services as described in the enclosed qualifications His contact information is below.

Ransom Hennefer, PE, GE, ACI, ICC, Principal Engineer
2149 O’Toole Avenue, Suite 30, San Jose, CA 95131 | 408 435 9000 x15304 | [email protected] AUTHORIZED CONTACT: Mr. Kenneth Mansir, Jr., PE, GE, is authorized to negotiate, represent, and contractually bind SOCOTEC to all commitments stated in the RFP.

Mr. Kenneth Mansir, Jr., PE, GE, Principal Engineer
5710 Ruffin Road, San Diego, CA 92123 | 858 576 1000 x11293 | [email protected] STATEMENT OF UNDERSTANDING: We understand that this work will support the City's CIP projects, Public Works maintenance, port infrastructure, wastewater, transportation, and other construction efforts, covering soil testing, concrete testing and inspection, asphalt and pavement testing, structural steel and welding inspection, masonry testing, and special inspections, all performed in accordance with the Richmond Municipal Code, California Building Standards Code, Caltrans standards, and other applicable requirements.

CITY ORDINANCE COMPLIANCE, UEI & SAM REGISTRATIONS: SOCOTEC is currently serving the City under its As-Needed Construction Materials Testing, Inspection & Investigation Services demonstrating our expertise in structural inspection, concrete testing, and compliance oversight with the City's Department of Building Inspection and Department of Public Works standards. To maintain strict alignment with local ordinances and federal funding mandates, SOCOTEC maintains full compliance with all applicable city ordinances and regulations, and holds a Unique Entity Identifier (UEI) and System for Award Management (SAM) registration. Our UEI number is N2R6ZUKXCHH3.

We appreciate the City's continued partnership and the opportunity to provide materials testing and special inspection services. Should you require any additional documentation or clarification, please do not hesitate to contact us directly.

Sincerely,
Ransom Hennefer, PE, GE, ACI, ICC
Principal Engineer
LMH/RH/EB/gvr
Distribution: Addressee (via BidsOnline)

2. FIRM SUMMARY
2 SOCOTEC
City of Richmond, On-Call Materials Testing & Special Inspection Services | P08SJO06-04150 | August 28, 2026 review of geotechnical and geologic documents, while
coordinating with qualified subconsultants to provide
hydraulic, civil, and structural expertise. We deliver
responsive task order management, timely field support, clear communication, and dependable reporting for
roadway improvements, utilities, water and wastewater
facilities, public buildings, parks, and capital improvement projects under both on-call and project-specific contracts.

AVAILABILTITY & RESPONSIVENESS
SOCOTEC distinguishes itself through unwavering
availability and responsiveness: our local presence, handson project engagement, and dedicated support team ensure expedited turnaround times paired with proactive, attentive service that anticipates and addresses client needs at every stage of project delivery.

QUALIFICATIONS
SOCOTEC has extensive experience delivering
construction materials testing, special inspection,
and geotechnical engineering services for both civil/
infrastructure and vertical construction projects across California and the United States. Our work includes oncall and project-specific assignments for public agencies and private clients, providing responsive mobilization, accurate testing, and consistent QA/QC oversight.

Civil/Infrastructure experience includes:
› Roadway construction and rehabilitation
› Earthwork and subgrade compaction testing
› Asphalt and concrete quality control and field testing › Utility installation for water and wastewater systems › Site development and capital improvement programs
› Soils, aggregate, and base materials testing
Vertical construction experience includes:
› Municipal and public facilities (fire stations, civic buildings, and related structures)
› Educational and institutional buildings
› Commercial and mixed-use developments
› Structural special inspections (concrete, masonry,
steel)
› Reinforcing steel inspection and verification
› Lab testing for code compliance and structural
integrity
Across both sectors, SOCOTEC provides integrated
field and laboratory services supported by experienced
personnel, accredited facilities, and a strong commitment to quality, safety, and timely project delivery.
2 FIRM SUMMARY

COMPANY OVERVIEW
SOCOTEC is a trusted provider of municipal on-call quality assurance and construction materials testing services,
with extensive experience supporting public-sector
clients throughout California. Our team takes pride in our reputation for reliability, technical excellence, and strong collaboration with municipal clients. We work closely with city engineers, contractors, and regulatory agencies to ensure that all testing and inspection activities comply with applicable Caltrans and local municipal standards.

Our local presence, proven experience, and proactive
communication style ensure successful project delivery
for the City and other California public agencies. Our
projects range from small, time-sensitive assignments to large capital improvement programs, demonstrating our
ability to scale staffing, maintain budget control, and meet demanding construction schedules. Our personnel are wellversed in applicable local, state, and federal requirements, enabling efficient coordination with agencies and
contractors, streamlined compliance with permitting and inspection processes, and consistent delivery of accurate, timely, and cost-effective services across multiple projects.

KEY DIFFERENTIATORS
SOCOTEC delivers dual environment capabilities
combining in-house laboratory expertise with field
testing proficiency, eliminating external dependencies
and enabling rapid turnaround times on all testing and
reporting. Our state-of-the-art, fully accredited in-house laboratory, comprehensive accreditations, and all-in-one construction materials testing platform position us as a single-source provider serving the City of Richmond and neighboring counties. Our understanding of scope of
work and established track record with the City's Public Works Agency, supported by multiple active on-call
contracts demonstrates proven expertise in structural
inspection, concrete testing, and compliance oversight, backed by full compliance with applicable city ordinances and federal credentials (UEI and SAM registration).

RELEVANT EXPERIENCE
SOCOTEC has extensive experience providing oncall geotechnical engineering professional services to county agencies, flood control districts, and public works departments throughout California, including Contra
Costa County and the Bay Area. Over the past five years, our key personnel have led projects for cities, counties, and public agencies throughout California, supporting
CIP projects, emergency repairs, and infrastructure
improvements. SOCOTEC has managed geotechnical
investigations, seismic evaluations, construction
observation, laboratory testing, and independent

3. FIRM PROFILE &

QUALIFICATIONS

SOCOTEC
City of Richmond, On-Call Materials Testing & Special Inspection Services | P08SJO06-04150 | August 28, 2026 23 FIRM PROFILE AND QUALIFICATIONS
› Firm Name

SOCOTEC
› Legal Name
Ninyo & Moore Geotechnical & Environmental
Sciences Consultants
› Years in Business
70 Years
› Office & Lab Address
2149 O’Toole Avenue, Suite 30,
San Jose, CA 95131
› Primary Contact
Ransom Hennefer, PE, GE, ACI, ICC
Principal Engineer
Tel: 408 435 9000
Email: [email protected]
Website: www.socotec.us
› Business Type
C Corporation
› Federal Tax ID
33-0269828
› DIR No.

DIR # 1000004481
› Contractor's License
CA Contractors License # 697063A-HAZ
3 LITIGATION HISTORY
SOCOTEC has maintained an excellent performance
record for the past five years. There is no current
litigation against our firm that may affect our
performance or completion of this contract.

OFFICE LOCATIONS
SOCOTEC has more than 40 offices across the United
States. In addition to our San Jose office, our Northern CA office locations are listed below:
› 1301 Marina Village Parkway, Suite 110,
Alameda, CA
› 1777 North California Boulevard, Suite 330,
Walnut Creek, CA
› 50 California Street, 7th Floor,
San Francisco, CA
› 1401 Halyard Drive, Suite 110,
West Sacramento, CA
1,700

EMPLOYEES

CERTIFIED
LABORATORIES #105 ON ENR'S
TOP 500
AWARD

WINNING

MULTIPLE

OFFICES

SOCOTEC
City of Richmond, On-Call Materials Testing & Special Inspection Services | P08SJO06-04150 | August 28, 2026

3. FIRM PROFILE AND QUALIFICATIONS
4 AREAS OF EXPERTISE
SOCOTEC provides comprehensive professional services supporting the planning, design, and construction of public infrastructure projects, including:
› Dam characterization
› Earthquake and fault studies
› Earthwork and grading
› Expert witness testimony
› Feasibility studies
› Field instrumentation and
monitoring
› Forensic evaluations
› Foundation design
› Geologic hazard evaluations
› Geophysical evaluations
› Hydrogeologic evaluations
› Landslide evaluations
› Liquefaction studies
› Mineral resource evaluations
› NEPA/CEQA technical studies
› Pavement design
› Retaining structures
› Seismic design
› Seismic hazard assessments
› Slope stability
› Value engineering
› Vibration monitoring
› Compressive strength of concrete
› Compressive strength of
masonry, mortar, and grout
› Flexural strength of concrete
beams
› Pachometer reinforcing steel
location
› Coring of concrete and masonry
› Schmidt hammer evaluations of
concrete
› Load testing of in-place bolts and
embeds
› Load testing of in-place
reinforcing steel
› Hardness and tensile strength of
high strength bolts
› Laboratory asphalt testing
› Asphalt mix design review
› Concrete mix design review
› Field welding and structural steel
inspection
› Steel shop fabrication inspection
› Bolt torque inspection
› Non-destructive testing -

LP, MT, UT
› Welder certification coupon
testing
› Fireproofing inspection
› High strength anchor and
expansion bolt inspection
› Reinforced concrete inspection
› Prestress/post tension concrete
inspection
› Masonry inspection
› Concrete batch plant inspection
› Asphalt batch plant inspection
Geotechnical Engineering/
Geologic
Construction
Materials Testing
Special
Inspection
Our integrated engineering, field, and laboratory capabilities enable us to deliver efficient, technically sound services throughout all phases of a project.

ORGANIZATIONAL STRUCTURE
SOCOTEC is a global Testing, Inspection, and Certification (TIC) organization, with operations and technical expertise supporting clients across multiple markets worldwide. In the United States, SOCOTEC operates through an integrated U.S. organization, SOCOTEC US, which brings together executive leadership, operations, technical disciplines, business functions, and project delivery resources. The organizational structure below illustrates how SOCOTEC’s global capabilities are organized and delivered within the U.S. to support clients and projects.

SOCOTEC US’s technical services include geotechnical engineering, geology, environmental services, construction materials testing, special inspection, and laboratory services. These capabilities are supported by corporate services and dedicated project delivery resources, including project teams, field personnel, and laboratory staff. This integrated structure enables SOCOTEC US to assemble multidisciplinary teams, efficiently deploy resources, and provide clients with comprehensive technical and project delivery capabilities.

SOCOTEC
City of Richmond, On-Call Materials Testing & Special Inspection Services | P08SJO06-04150 | August 28, 2026

3. FIRM PROFILE AND QUALIFICATIONS
5 LABORATORY ACCREDITATIONS
SOCOTEC offers fully equipped, well-staffed, state-of-the-art laboratory facilities performing a broad range of laboratory testing services under the supervision of a registered civil engineer. SOCOTEC’s laboratories are capable of performing a wide variety of soil, concrete, masonry, asphalt, steel, fireproofing, high strength bolt testing, and a wide variety of materials inspection and testing services Laboratory testing equipment is calibrated annually utilizing equipment traceable to the National Institute of Standards and Technology, and is regularly inspected by the Cement and Concrete Reference Laboratory (CCRL), and AMRL. SOCOTEC's testing laboratories have been accredited by the DSA (DSA LEA 127); AASHTO re:source; and Caltrans.

LABORATORY TESTING CAPABILITIES
200 Wash Asphalt Concrete In-Situ Density, Oil Content and Gradation Asphalt Content Density (Hveem Marshall & Rice) Atterberg Limits California Bearing Ratio California Impact Test
Compressive Strength of Masonry Prisms Compressive Strength Testing of Concrete, Mortar and Grout Concrete Masonry Unit Conformance Consolidation
Direct Shear Emulsion and Moisture Content of Slurry Seal and REAS Expansion Index Expansion Potential
Expansive Potential and Pressure of Soil Flexural Strength of Concrete Beams Gradation Analysis High Strength Bolt Hardness and Tensile Testing Hydroconsolidation In-Place Moisture and Density
Masonry Core Shear Strength Organic Content of Soil
Permeability Proctor Density
Reinforcing Steel Bend Testing Roof Tile Strength Conformance Testing R Value Sand Equivalent
Slab Moisture Vapor Emission Soil Corrosivity
Specific Gravity of Fine and Course Aggregates Tensile Strength of Steel Coupons Triaxial Compression Unconfined Compression of Remold Soils Wet Track Abrasion Testing for Flurry Seal and Reas Yield, Tensile, Elongation Properties of Reinforcing Steel Materials Testing Concrete Sampling

4. RELEVANT EXPERIENCE

SOCOTEC
City of Richmond, On-Call Materials Testing & Special Inspection Services | P08SJO06-04150 | August 28, 2026 6 4 RELEVANT EXPERIENCE
SOCOTEC has extensive experience supporting cities, counties, and other public agencies throughout California through both on-call and project-specific contracts. Our municipal experience includes providing geotechnical engineering, soils investigation, construction materials testing, special inspection, and related technical services for roadway improvements, utilities, water and wastewater facilities, public buildings, parks, and other capital improvement projects. We understand the importance of responsive task order management, timely field support, clear communication, and dependable reporting required under municipal on-call agreements. The following projects demonstrate our experience similar in sope and complexity to the City's needs:

SOCOTEC was awarded multiple on-call contracts to
provide construction materials testing services for the City of Richmond, Public Works Agency. We provided oversight of specific aspects of the construction process to insure that critical structural elements comply with the work assignment’s specifications and plans and the permitting process of the City’s Department of Building Inspection and the Department of Public Works. SOCOTEC provided special inspection of structural steel welding, field & shop fabrication, torque/ pull tests on epoxy dowels and high strength bolting, shear walls used as shear diaphragms, and reinforced concrete.

SOCOTEC also performed laboratory testing on soils
and aggregates; sampled and tested fresh concrete, and
prepared cylindrical concrete specimens for compressive strength testing. SOCOTEC performed compaction testing
on grading and earthwork activities for cmpliance with project specifications.

CITY OF RICHMOND

AS-NEEDED CMT PROJECT HIGHLIGHTS
› Quality assurance
› City specification compliance
› High-strength bolting & reinforced concrete
› Materials & laboratory testing
› Field & shop fabrication oversight
› Compaction & earthwork verification
› Multi-disciplinary on-call contract management
› City of Richmond
› Contra Costa County
› City of Walnut Creek
› City of Concord
› City of Emeryville
› City of Berkeley
› City of Albany
› City of El Cerrito
› City of Pittsburg
› City of Fremont
› City of San Leandro
› City of Oakland
› Port of Oakland
› City of Orinda
› County of Santa Cruz
› County of Santa Clara
› City of San Jose
› City of Santa Clara
› City of Campbell
› Town of Los Gatos
› City of Palo Alto
› City of Redwood City
› City of San Carlos
› City of Burlingame
› City of Millbrae
› City of South San Francisco
› County of San Mateo
› City of Brentwood
› County of Marin
› Town of Corte Madera
› City of Novato
SELECT
NORCAL

MUNINCIPAL

CLIENTS

SOCOTEC
City of Richmond, On-Call Materials Testing & Special Inspection Services | P08SJO06-04150 | August 28, 2026

4. RELEVANT EXPERIENCE
7 CITY OF WALNUT CREEK

VARIOUS CIP PROJECTS

CITY OF CONCORD

GRANT & EAST STREET
SOCOTEC was awarded a 5-year contract by the City of
Walnut Creek for On-Call Material Testing and Inspection Services, encompassing comprehensive materials testing
and special inspection services for various capital investment program projects, including federal-aid projects. The scope of services included soil, subgrade, HMA, concrete, steel, and other construction material testing and inspection services with Caltrans Certified Personnel per Caltrans guidelines for projects. Additionally, SOCOTEC conducted field and lab testing with Caltrans Certified Personnel and accredited laboratory, analyzed results on samples taken or submitted to determine specification compliance, offer field inspection for asphalt paving, concrete work, and general construction activities, and provide material plant inspection and testing services with Caltrans Certified Personnel for asphalt paving and/or concrete work. Other services entailed visual inspection and evaluation, completing daily field diaries of construction operations with a log of days and test results, and meeting with the City of Walnut Creek.

Furthermore, the contract involved general construction inspection duties such as checking traffic control for
compliance with approved traffic control plan and
standards, overseeing contractor’s adherence to
plans and specifications, following City of Walnut
Creek's Technical Guidelines for inspecting various
construction elements, and completing daily reports.

PROJECT HIGHLIGHTS
› Quality assurance & specification compliance
› Caltrans Certified Personnel expertise
› Soil, subgrade, HMA & concrete testing
› Field & laboratory material analysis
› Asphalt paving & concrete inspection oversight
› Plant material testing & inspection services
› Traffic control compliance verification
SOCOTEC performed materials testing services for the City of Concord Grant Street and East Street Pavement Rehabilitation project, which involves pavement rehabilitation on Grant Street from Broadmoor Avenue to High School Avenue, and East Street from High School Avenue to Salvio Street. The project also included the installation/upgrades of curb ramps at intersections, minor concrete repairs, storm drain and utility adjustments, bio-retention basin, replacement of traffic signal loops with vehicle detection cameras, adjustment of pedestrian push buttons to meet accessibility standards, restriping, and installation of high visibility crosswalks. SOCOTEC’s services included sampling and testing of subgrade, aggregate base, asphalt concrete and cement treated base material. We also provided sampling and testing of concrete. Our testing was based on Caltrans test methods provided in the Quality
Assurance Plan (QAP) issued by the City.

PROJECT HIGHLIGHTS
› Quality assurance & City specification compliance
› Caltrans test methods & QAP adherence
› Subgrade, aggregate & asphalt testing
› Cement base & concrete sampling
› Pavement rehabilitation oversight
› Accessibility & safety improvements
› Field & laboratory analysis

SOCOTEC
City of Richmond, On-Call Materials Testing & Special Inspection Services | P08SJO06-04150 | August 28, 2026

4. RELEVANT EXPERIENCE
8 CITY OF SANTA CLARA
2020 PAVEMENT PRESERVATION
“I am extremely grateful for the support Ninyo & Moore staff provides and consider their valueadded contributions to be indispensable. In combination with the timely manner and professional work ethics, their effort and dedication are truly commendable. I would like to express my personal thanks and sincere appreciation for their efforts and support to the City..." — Mr. Ray Chan, PE | City Engineer (Retired)

CITY OF SAN CARLOS
CLIENT

TESTIMONIAL
SOCOTEC was awarded an On-Call Materials Testing and
Inspection Services contract in 2019. The projects under this on-call contract consisted of various capital improvement projects including street pavement reconstruction &
rehabilitation, pedestrian and traffic signal improvements, building construction and renovation, storm drain and sanitary sewer pipeline and pump station rehabilitation, parks and recreation facilities construction and rehabilitation and curb ramp improvements.

SOCOTEC provided geotechnical observation & soil
compaction testing for City’s 2020 Pavement Preservation Project which is Federally-Funded and required to follow Local Assistance Procedures Manual from Caltrans for sampling and testing of subgrade, aggregate base and asphalt concrete material. The project consisted of removal and replacement of failed pavement areas, application of slurry seal surface treatments, installation of rubberized asphalt, replacement of pavement markings, and construction of new ADA-compliant curb ramps. Experienced Caltrans certified technician was assigned to perform sampling of aggregates from the batch plant and deliver to laboratory for conformance testing as well as in place density testing for sub-grade, aggregate base and asphalt concrete along with concrete sampling and testing per Caltrans testing requirements.

PROJECT HIGHLIGHTS
› Quality assurance on-call materials testing &
inspection
› Geotechnical observation & compaction testing
› Subgrade, aggregate & asphalt testing
› Caltrans LAMP procedures
› Pavement preservation & rehabilitation
› ADA-compliant curb ramps
› Slurry seal & rubberized asphalt
› Federal-funded contract management

5. REFERENCES

SOCOTEC
City of Richmond, On-Call Materials Testing & Special Inspection Services | P08SJO06-04150 | August 28, 2026 9 The following references represent clients for whom SOCOTEC has provided construction materials testing, special inspection, and geotechnical engineering services similar to those requested in this RFP. These clients may be contacted regarding our experience, responsiveness, quality of work, and overall project performance.

Agency Info (Client) Project Name / Description of Services Performed / Contract Amount / Contract Dates City of Pittsburg
Savon Reese | Associate Engineer
Tel: 925 252-4110
Email: [email protected]
Zone 4 Pavement Project
Services Performed: Construction Materials Testing Services Contract Amount: $36,000
Contract Dates: April 2025 - September 2025
City of Concord
Oscar Zao | Field Inspector
Tel: 925 602 6400
Email: [email protected]
Grant & East Street Project
Services Performed: Construction Materials Testing Services Contract Amount: $45,000
Contract Dates: August 2022 - April 2023
City of Santa Clara
Kaveh Forouhi | Principal Engineer
Tel: 408 615 3000
Email: [email protected]
2020 Pavement Preservation
Services Performed: Construction Materials Testing Services Contract Amount: $25,000
Contract Dates: June 2020 - December 2020
5 REFERENCES
Clients turn to SOCOTEC for innovative solutions
to complex geotechnical challenges. As a leading
geotechnical engineering consulting firm, we are fully
committed to being responsive, cost-efficient, and
thorough in meeting our clients’ project needs and
objectives.

6. ON-CALL APPROACH &

METHODOLOGY

SOCOTEC
City of Richmond, On-Call Materials Testing & Special Inspection Services | P08SJO06-04150 | August 28, 2026 10 6 ON-CALL APPROACH &

METHODOLOGY

UNDERSTANDING OF THE CITY'S NEEDS
We are pleased to present this proposal to provide on-call materials testing & special inspection services for the City of Richmond. Based on our review of the RFP dated August 7, 2026, and Q&A section of BidsOnline dated August 18 & 21, 2026, SOCOTEC understands the City is seeking a responsive, highly qualified consultant to provide provide a 3-year on-call materials testing, inspections, special inspection, and related professional engineering services for of Capital Improvement Program (CIP) Projects, Public Works maintenance projects, Port infrastructure projects, Wastewater projects, transportation projects, and other City related construction activities. Services will be authorized through written task orders and require timely response, effective communication, experienced field personnel, accredited laboratory support, and high-quality technical deliverables. SOCOTEC understands the City's on-call needs include:
› Geotechnical engineering and soils investigations
› Subsurface exploration and site characterization
› Construction materials testing and laboratory services › Special inspection and field observation
› Geotechnical engineering analyses and reporting
› Foundation, earthwork, and pavement recommendations
› Timely response to task orders and field requests
› Responsive project management and communication
› Accredited laboratory support with prompt reporting
› Experienced CA-licensed professionals and field staff With extensive experience supporting California
municipalities including ongoing projects in Contra Costa County, SOCOTEC is well-positioned to provide the technical expertise, proactive responsiveness, and reliable field and laboratory services necessary to support the City's on-call program efficiently and effectively. Our flexible scheduling capabilities and commitment to rapid response times ensure that critical services are available when needed, enabling the City to address operational demands with confidence and minimal delays.

SOCOTEC
City of Richmond, On-Call Materials Testing & Special Inspection Services | P08SJO06-04150 | August 28, 2026

6. ON-CALL APPROACH AND METHODOLOGY
11 MATERIALS TESTING & SPECIAL INSPECTION SERVICES APPROACH Our materials testing & special inspection services may include the following, depending on the requirements of the task order assigned:
› Project Kick-Off: Project coordination and client liaison, including scheduling of personnel to provide observation and materials testing services and meeting attendance. Review of readily available background materials pertaining to the site, including geotechnical reports, project plans, and specifications.

Attendance at pre-construction and- field meetings as requested by the client. › Field Observation, Inspection, Sampling, & Testing: On-site construction observation, materials sampling, testing, and inspection performed on an as-needed basis in accordance with applicable building codes and approved project documents, including:
• Field observation and inspection during foundation construction, including observation of footing excavations, pier drilling, pile driving, as appropriate. • Observation and field density testing of compacted fill materials (embankment, backfill, subgrade, aggregate base), field sampling and density testing during asphalt pavement construction, asphalt plant inspection and sampling, and laboratory testing including sieve analysis, sand equivalent, percent asphalt, film stripping, and maximum density.. • Field inspection of construction materials during fabrication and installation by International Code Council (ICC), American Welding Society (AWS), and American Concrete Institute (ACI) certified inspectors.

Services include reinforced and prestressed concrete, shotcrete, structural masonry, structural steel welding and bolting, ultrasonic nondestructive testing of welds, drilled-in anchors, anchor bolt load and torque testing, and roofing and waterproofing inspection.
› Field Safety Guildelines: Mandates strict adherence to OSHA 1926 standards, 811 utility clearance 48–72 hours prior to field work, ASTM/AASHTO testing methods, secure nuclear gauge transport with sources retracted, comprehensive chain-of-custody documentation, physical isolation of testing zones, and the continuous use of job-specific Personal Protective Equipment (PPE) by all field and laboratory personnel.
› Laboratory Testing Services: Testing of soil and construction material samples in our accredited laboratories in accordance with applicable California Test, American Association of State Highway and Transportation Officials (AASHTO), and ASTM International (ASTM) standards. Services include compaction, moisture-density, aggregate, asphalt, and concrete testing at frequencies required by the project specification. › Subsurface Exploration: Subsurface investigations include excavation, sampling, and logging of borings and test pits by our registered geologists.

Services may also include cone penetration test (CPT) soundings, bucketauger borings, and geophysical surveys such as seismic refraction, ground penetrating radar (GPR), magnetic, electromagnetic, and electrical resistivity methods. Soil samples are collected for laboratory testing, and exploration logs with site plans are included in the final geotechnical report. › Reports/Documentation: Preparation of daily reports and other memoranda to summarize the field operations and test results. Upload documentation to Dropbox.
› Closeout Documents: Preparation of a final report summarizing the results of our field and laboratory test results, including final report on grading and certification of compliance.

CMT

WORKFLOW

1. PROJECT KICK-OFF
• Receive request from City
• Review drawings and information
received from City
• Develop staffing and work plan

2. PERFORM SERVICES
• Perform geotechnical observation
and testing or special inspection
or materials sampling per request
of City’s Project Inspector
• Produce daily reports and other
required City docume
• Perform routine safety
procedures

3. QC REVIEW
• Perform internal QC review of
daily reports
• Notify client of any noncompliance issues and collaborate to resolve

4. INTERIM

DOCUMENTATION
• Maintain all documentation
• Issue required progress
documentation to the City as
required or requested

5. CLOSE OUT

DOCUMENTS
• Complete and provide to City the
required closeout documentation

7. PROJECT TEAM &

STAFFING

SOCOTEC
City of Richmond, On-Call Materials Testing & Special Inspection Services | P08SJO06-04150 | August 28, 2026 12 7 PROJECT TEAM & STAFFING
We assembled a highly qualified and experienced team with the technical expertise and project experience necessary to successfully deliver the services outlined in this proposal. Our team members bring a proven track record in materials testing and special inspection, ensuring the highest standards of quality, responsiveness, and technical excellence throughout the project. The table below outlines our proposed team, including key personnel, their roles, and relevant qualifications. Our proposed staff will be 100% available to the City should we be awarded this contract. Additionally, we propose to provide all services in house without the need for subcontractors.

Team Member / Role / Availabilty Responsiblities
Ransom Hennefer, PE, GE, ACI, ICC
Principal Engineer
› Provide overall project leadership technical oversight › Provide support to our Project Manager in all aspects of the project
› Review and/or approve plans for explorations, and
laboratory evaluations
Lothus Hennefer, PE, PMP, ACI, ICC
Project Manager
› Manage technical coordination of materials testing and inspection, oversee day-to-day field operations, and
coordinate with inspectors, technicians, and laboratory personnel to ensure timely and accurate execution
› Act as the liaison with the City’s Project Manager
Bryan Steinbrueck, ACI, ICC, NICET, CALTRANS
Laboratory Manager
› Supervise and perform testing on concrete, asphalt,
soils, aggregate, and masonry in accordance with
project-specific City's standards
› Oversee regular calibration, maintenance, and
standardization of all laboratory testing equipment
Emad Aryamanesh, ACI, ICC, NICET, CALTRANS
Special Inspector
› Provide on-site inspection, material verification,
field testing, sampling, documentation, reporting, &
compliance
› Collaborate with the Project Manager regarding code
compliance, engineering blueprints, and structural
non-conformance
Trajche Trajkovski, ACI, CALTRANS
Senior Field Technician
› Perform QC/QA testing, sampling, documentation,
reporting
Field Technicians & Special Inspectors
Aaron Terrell, ACI
Abrar Said, ACI
Amir Moayedi, ACI, CWI, ICC, NDT
Arash Amirkhansarie, ACI, ICC
Behtis Razzaghi, ICC
Caleb Hodnett, ACI
David Lin, ACI
Emad Aryamanesh, ACI, ICC, CWI
Farivar Amiri, ACI
Felipe Jimenez, ICC, ICC
Francis Thummasit, ACI, ICC
Givarskie Ishoo, ACI
Isaak Arias-Pina, ACI, ICC
Jalal Keramat, ACI, CWI, ICC, DSA
Jesus Gavino, ACI
Johnkin Eliyeh-Ordshahi, CWI, ICC, NDT
John McKenna, ACI, ICC
Jonathan Urmeneta, ACI, ICC
Jose Alvarez Vega, ACI
Josh Hanley, ACI
Joshua Muller, ACI, Caltrans
Luis Estrada, ACI
Nick Mahnke, ACI
Nima Hosseini, ACI
Nima Safaie, ACI
Reza Marvdashti, ACI, ICC, CWI
Samuel Gonzalez, ACI
Scott Dehn, ACI
Shuai Han, ACI, ICC
Sid Chibani, ACI, ICC
Trajche Trajkovski, ACI, Caltrans
Tyler Menniti, CWI

7. PROJECT TEAM & STAFFING

SOCOTEC
City of Richmond, On-Call Materials Testing & Special Inspection Services | P08SJO06-04150 | August 28, 2026 13 SOCOTEC utilizes best practices to meet construction schedules for projects with very tight timetables, enhance the efficiency and cost-effectiveness of our services, respond quickly and accurately to client’s needs and project issues, and provide the best possible level of quality. Specific best practices utilized by our firm for Quality Assurance services include the following:
› Maintaining open lines of communication between the City, Project Manager and the team in order to address any potential issues with the project before they become a problem. › Principal and Senior personnel are available to assist with any challenge that a junior team member may encounter during the performance of a project, which will be addressed immediately with possible resolution(s) presented to the client.
› Experienced dispatcher for clients to coordinate testing and inspection requests so that the appropriate/ qualified personnel can be assigned to perform the testing and/or inspection. › Field personnel are deployed to the field with Wi-Fi enabled laptop computers and Smartphones. › SOCOTEC can typically provide an immediate response time for projects in close proximity to our offices. › Contract needs for emergency projects are met by assigning appropriate resources (experienced personnel and equipment) as needed to meet specific project requirements. › SOCOTEC's ability to manage several concurrent assignments efficiently is reflected in its completely digital review process, in which reports are immediately uploaded to cloud-based services from the lab or field, allowing SOCOTEC Project Managers to open, review, and edit project documents in real time to ensure that the data presented is accurate and delivery timely
› SOCOTEC utilizes Deltek Vision to track projects in real-time and provide our clients with daily, weekly, and/or monthly progress reports, as required.

The methods presented above have proven to be very effective in avoiding delays to projects and/or schedules. We understand that surprises occur on construction projects that may result in last-minute requests for field inspection services.

Utilizing the above methods and our deep pool of Inspectors and Technicians, has enabled us to respond quickly to last minute requests. We generally request 24-hour notice for field services, but have provided our clients with field personnel on-site with as little as 2-hour notice on past projects An example of our ability to respond quickly to a last minute request is as follows:

We received a last minute request from a client for concrete sampling and testing for a critical concrete structure. The call came in at 8:00 AM and the concrete placement was scheduled for 10:00 the same day. We were able to find a Technician in the area with the appropriate certifications and equipment and redirect him to the project to sample the concrete. This quick response allowed for the Contractor to place the concrete with representative compressive strength samples taken. If we were not able to respond quickly, the concrete placement (including concrete pump and crew) would need to be canceled or the concrete placed would be subject to investigation and/or rejection.

SOCOTEC maintains a strong regional presence, with staff based out of our San Jose office within our primary Northern CA service area, ensuring rapid mobilization to project sites. Our team of more than 30 inspectors, technicians, and other qualified personnel, supported by an experienced dispatch process, allows us to promptly assign certified staff, even on tight or last-minute notice. Mr. Lothus M. Hennefer, PE, PMP, ACI, ICC, Project Manager, will serve as an emergency contact. His cell number is 669 343 6272. He is available 24 hours a day, 7 days a week, including holidays, to receive and respond to emergency notifications and coordinate immediate field responses throughout the duration of the project.

All key personnel, including field technicians and special inspectors, are available during standard business hours, with after-hours, weekend, holiday, and emergency coverage as needed. Resumes, certifications, and licenses for key project personnel are detailed on the following page.

7. PROJECT TEAM AND STAFFING

SOCOTEC
City of Richmond, On-Call Materials Testing & Special Inspection Services | P08SJO06-04150 | August 28, 2026 14 Ransom

HENNEFER

PE, GE, ACI, ICC
Principal Engineer
ABOUT
Mr. Hennefer’s experience includes conducting and managing geotechnical projects. His responsibilities include geotechnical investigations, laboratory testing, construction observation, and preparation of geotechnical reports. He is experienced in subsurface exploration, field logging and soil classification, researching of geologic background data, liquefaction and settlement analyses and report preparation.

REPRESENTATIVE EXPERIENCE
• City of Burlingame, Skyline Park Project, Burlingame, CA: Principal Engineer during geotechnical evaluation for the Skyline Park Project located on the west side of Skyline Drive just north of Rivera Drive in Burlingame, California. Proposed improvements consisted of a new parking lot with retaining walls. Our geotechnical evaluation included a subsurface evaluation, laboratory testing of selected soil samples, engineering analysis, and recommendations for pavement and retaining wall design and earthwork operations. Provided geotechnical observation and testing services during construction, including subgrade preparation, foundation observations, and testing for soil compaction.
• Port of Oakland, Cool Port Project, Oakland, CA: Principal Engineer during design of an intermodal truck and rail facility with a 280,000 square foot cold storage warehouse. Compiled and analyzed data collected during our subsurface exploration and laboratory testing program to evaluate subsurface conditions, settlement due to placement of a dock-high fill over soft bay mud, and the potential for liquefaction and dynamic settlement. Prepared a geotechnical report with our findings, conclusions, and recommendation.
• Contra Costa County, New Administration Building, Martinez, CA:

Principal Engineer for a geotechnical evaluation during the design and construction of the new administration building for Contra Costa County.

The project consisted of a new four-story building with a footprint area of approximately 70,500 square feet to provide administrative offices for the county, city council chambers, a conference center and support areas. Laboratory testing was performed on soil samples collected from the borings to evaluate in-situ moisture and density, Atterberg limits, fines content, consolidation characteristics, unconfined compressive strength, R-value, and soil corrosivity.
• Town of Los Gatos, Vasona Storm Drain, Los Gatos, CA: Principal Engineer during construction materials testing services. The project included storm drain improvements requiring quality assurance testing and construction support to verify compliance with project plans and specifications.
• City of Santa Clara, Montague Park Rehabilitation, Santa Clara, CA:

Principal Engineer during materials testing and special inspection services. The project included demolition and construction of a new module for the restroom, kitchen and storage on the east side of the building along with interior and exterior upgrades and addition of new fire sprinkler and alarm system.

EDUCATION
• B.S., M.S., Geotechnical Engineering,
University of California, Berkeley
• B.S., Civil Engineering,
University of California, Berkeley
• B.A., Business Management
Economics, University of California,
Santa Cruz

CREDENTIALS
• PE 85603 (CA)
• GE 3152 (CA)
• ACI Concrete Field Testing Technician
(Grade I)
• ICC Certifications, No. 8887078:
- Master of Special Inspection
- Reinforced Concrete
- Spray-Applied Fireproofing
- Structural Masonry
- Structural Steel & Bolting
- Structural Welding
• Radiation (Nuclear Gauge) User Safety
• “Supervisor Training” with Annual
Updates

PROFESSIONAL AFFILIATIONS
• American Society of Civil Engineers

7. PROJECT TEAM AND STAFFING

SOCOTEC
City of Richmond, On-Call Materials Testing & Special Inspection Services | P08SJO06-04150 | August 28, 2026 15 Lothus

HENNEFER

PE, PMP, ACI, ICC
Project Manager

EDUCATION
• M.S., Civil Engineering, San Jose State
University
• B.S., Civil Engineering, San Jose State
University

CREDENTIALS
• PE 92130 (CA)
• PMP No. 2762314
• ACI Concrete Field Testing Technician
Grade I, No. 0342644
• ICC Certifications, No. 8880730:
- Master of Special Inspection
- Reinforced Concrete
- Spray-Applied Fireproofing
- Structural Masonry
- Structural Steel & Bolting
- Structural Welding
• Radiation (Nuclear Gauge) User Safety

PROFESSIONAL AFFILIATIONS
• American Society of Civil Engineers
ABOUT
Mr. Hennefer has experience in a wide variety of construction projects performing and providing oversight for materials testing and special inspection projects, including prestressed and reinforced concrete, shotcrete, reinforcing steel, structural masonry, welding, spray-applied fireproofing, and bolting, as well as geotechnical observation and testing services. His experience involves such projects as parking garages, data centers, large-scale commercial retail development, highway/roadway, hotels, infrastructure, school districts, energy and power, wastewater treatment plants, and more.

REPRESENTATIVE EXPERIENCE
• City of Santa Clara, 2020 Street Rehabilitation Project, Santa Clara, CA: Project Manager during On-Call Materials Testing and Inspection Services contract awarded in 2019 for a three-year term. Various capital improvement projects included street pavement reconstruction & rehabilitation, pedestrian and traffic signal improvements, building construction and renovation, storm drain and sanitary sewer pipeline and pump station rehabilitation, parks and recreation facilities construction and rehabilitation and curb ramp improvements. We provided geotechnical observation and soil compaction testing for City's 2020 Pavement Preservation Project which was Federally Funded and required compliance with Local Assistance Procedures Manual from Caltrans for sampling and testing of subgrade, aggregate base and asphalt concrete material.
• City of Alameda, Estuary Park Site Improvements, Alameda, CA:

Project Manager Project Manager during material testing activities during the construction of Estuary Park, located within the former Alameda Naval Air Station (NAS) property. The project improvements included landscape design to renovate and construct a youth baseball field, a synthetic regulation-size rectangular athletic field, playground, field and park lighting, pathways, pre-fabricated restroom and concession building, landscape and group picnic areas.
• City of Oakland, On-Call Geotechnical Consulting & Materials Testing Services, Oakland, CA: Project Manager during several multiyear contracts (2013-2020) to provide on-call geotechnical services to the City of Oakland. Our services have included review of aerial photographs and geologic maps, geologic and geotechnical site reconnaissance, subsurface investigations, engineering analysis, geotechnical laboratory testing, landslide monitoring, preparation of geotechnical reports, and construction observation and testing services.
• City of San Francisco, On-Call Materials Testing and Geotechnical Engineering Services, South San Francisco CA: Project Manager during geotechnical evaluation for the proposed Pavement Rehabilitation Project. Our scope of services for this phase of the project included review of pertinent background data, performance of a limited geotechnical reconnaissance, subsurface exploration, laboratory testing, and engineering analysis with regard to the proposed construction. We performed a site reconnaissance, a subsurface exploration, and laboratory testing of representative soil samples collected during our subsurface exploration.

7. PROJECT TEAM AND STAFFING

SOCOTEC
City of Richmond, On-Call Materials Testing & Special Inspection Services | P08SJO06-04150 | August 28, 2026 16 Bryan

STEINBRUECK

ACI, ICC, NICET, CALTRANS
Laboratory Manager

EDUCATION
• A.S., Computer Systems Networking &
Telecommunications, Brooks College
• A.A., Liberal Arts and Sciences/Liberal
Studies, De Anza College

CREDENTIALS
• ACI Concrete Field Testing Technician
(Grade I), No. 0104784
• ICC Spray-Applied Fireproofing
Special Inspector, No. 8408634
• NICET Certifications, No. 125295:

CMT Asphalt (Level II); Concrete (Level
II); Soils (Level II)
• Caltrans Certifications: 521.1, 521.2;
166, 209, 269, 275, 308
• Radiation (Nuclear Gauge) User Safety
ABOUT
Mr. Steinbrueck has 26 years of construction laboratory testing and materials testing experience and has held multiple AASHTO re:source, CCRL, NICET, ACI laboratory certifications for over 10 years. With his many years of hands-on materials testing, he has the knowledge to efficiently and accurately complete the laboratory testing, as well as soil and aggregates testing. Projects he has provided services for include K-12 schools, community colleges, public agencies, transportation, commercial developers, and residential developments. He has excellent time management skills and is highly proficient in performing laboratory testing per ASTM, Caltrans, AASHTO re:source and CBC test methods.

REPRESENTATIVE EXPERIENCE
• City of Oakland, On-Call Geotechnical Consulting & Materials Testing Services, Oakland, CA: Laboratory Manager during several multi-year contracts (2013-2020) to provide on-call geotechnical and materials testing services to the City of Oakland. Projects included as part of the contract were pavement failure analysis and pavement design, geotechnical studies for buildings and retaining walls, landslide evaluations, evaluation of groundwater issues, and geotechnical analysis for pipeline trenches. Our services included review of aerial photographs and geologic maps, geologic and geotechnical site reconnaissance, subsurface investigations, engineering analysis, geotechnical laboratory testing, landslide monitoring, preparation of geotechnical reports, and construction observation and testing services.
• Contra Costa County, New Administration Building, Martinez, CA:

Laboratory Manager for a geotechnical evaluation during the design and construction of the new administration building for Contra Costa County. The project consisted of a new four-story building with a footprint area of approximately 70,500 square feet to provide administrative offices for the county, city council chambers, a conference center and support areas. During the design phase of the project, we performed a geotechnical evaluation with subsurface exploration consisting of mud rotary wash borings to evaluate the subsurface conditions. Laboratory testing was performed on soil samples collected from the borings to evaluate in-situ moisture and density, Atterberg limits, fines content, consolidation characteristics, unconfined compressive strength, R-value, and soil corrosivity.
• Town of Los Gatos, Almond Grove Phase 2, Los Gatos, CA:

Laboratory Manager for materials testing and inspection services project for the Almond Grove Street Reconstruction Project Phase 2 in Los Gatos, which included 10 residential streets. Project improvements consisted of increased disability access, new sidewalks, driveways and concrete paved roadways. Our services included trench backfill placement observation, moisture content testing of aggregate base, and compaction testing of trench backfill.

7. PROJECT TEAM AND STAFFING

SOCOTEC
City of Richmond, On-Call Materials Testing & Special Inspection Services | P08SJO06-04150 | August 28, 2026 17 Emad

ARYAMANESH

ACI, ICC, NICET, CALTRANS
Special Inspector

EDUCATION
• B.S., Survey Engineering, Rajaee
University

CREDENTIALS
• ACI Concrete Field Testing Technician
Grade I
• AWS-CWS Certified Welding
Inspector, No. 22060351
• DSA Inspector:
- Masonry, No. 6257
- Shotcrete, No. 6260
• ICC Certifications, No. 8008238
- Master of Special Inspection
- Reinforced Concrete
- Prestressed Concrete
- Spray-Applied Fireproofing
- Structural Masonry
- Structural Steel and Bolting
- Structural Welding
- Shotcrete, No. 6260
ABOUT
In his role as a Special Inspector, Mr. Aryamanesh performs inspections on the project elements including masonry, reinforced concrete, pre-stressed concrete, spray applied fireproofing material, and steel, high-strength bolts, and welding both in the fabrication shop and at the site. He obtains or prepares representative specimens of these materials to be tested in our certified laboratory. His observations are documented in detail in inspection reports provided to the building official and utilized for final close-out of the project. Mr. Aryamanesh maintains clear communication with the Project Manager regarding all aspects of the field operations.

REPRESENTATIVE EXPERIENCE
• City of of Campbell Police Operations Building, Campbell, CA:

Special Inspector during materials testing and special inspection services for the Campbell Police Operations Building project. The scope of the new building included structural, mechanical, electrical, and plumbing systems as well as a full interior demolition and a new interior layout with mechanical, electrical, and plumbing systems.

Services included reinforcing steel placement inspection for spread footings, columns, beams, walls and slabs to verify compliance; concrete placement inspection; provided visual inspection during the installation of post installed anchors and load testing; reinforcing steel and concrete masonry unit (CMU) placement inspection; masonry grout and mortar placement inspection; provided welding procedure and welder's qualification review; material identification and mill certificate verification; structural steel welding inspection in shop and field; high strength bolts placement inspection and torque testing. • City of Redwood City, Easter Bowl and Glenloch Tanks Seismic Improvement and Roof Repair, Redwood City, CA: Special
Inspector during services for Easter Bowl and Glenloch Tank Seismic Improvement and Roof Repair Project, which included pipe, overflow, and drainage modifications. Special inspection services included testing concrete through compressive strength tests; testing concrete through slump tests; inspection of the sub-base and formwork before placing of concrete; observation of concrete placement; review of pipe manufacturing logs and certificates; visual inspection logs and hydrostatic test logs; review of welder qualifications/certifications in the welder qualification tests, and the Project Welding Procedures Specifications Summary; inspection of non-destructive testing of welded joints, and air tests of circumferential joints; coating inspection services by a National Association of Corrosion Engineers (NACE) certified coating inspector to monitor the Contractors daily operations. • County of San Mateo, Wellness Center Project, South San Francisco, CA: Special Inspector during a three-story, 77,200 square-foot office building project. Services included site preparation and foundation observation, augur cast pile drilling, and sampling/field density testing of subgrade, fill, and asphalt concrete. Concrete services encompassed mix design review, reinforcing steel and structural placement inspection, and compressive strength testing. Post-installed anchors and bolts received visual inspection and load testing. Welding procedures were reviewed and structural steel welding inspected. Non-destructive ultrasonic testing, high strength bolts torque testing, non-shrink grout placement and testing, and firestop inspection were completed.

7. PROJECT TEAM AND STAFFING

SOCOTEC
City of Richmond, On-Call Materials Testing & Special Inspection Services | P08SJO06-04150 | August 28, 2026 18 Trajche

TRAJKOVSKI

ACI, CALTRANS
Senior Field Technician

CREDENTIALS
• ACI Concrete Field Testing Technician
Grade I, No. 01894318
• Caltrans Certifications:
- 125AGG, 125HMA, 231
- 504, 518, 523, 539, 540, 543,556, 557
- 375AC
• Radiation (Nuclear Gauge) User Safety,
No. 18791
ABOUT
As a Senior Field Technician for SOCOTEC, Mr. Trajkovski has experience providing quality control and quality assurance testing assistance of soils, aggregates, asphalt and concrete materials in accordance with applicable ASTM, AASHTO, and ACI standards. He maintains current field and laboratory testing certifications from ACI, as well as his nuclear gauge certification. .

REPRESENTATIVE EXPERIENCE
• City of Albany 2020 Sanitary Sewer Rehabilitation Project, Albany, California: Senior Field Technician during materials testing services for the City of Albany 2020 sanitary sewer rehabilitation project, which included installation of 8” HDPE and PVC sewer mains using pipe bursting and open trench methods. The project also included the installation of new lower laterals for the replaced sewer lines, and installation of new manhole structures, rehabilitation of existing manhole structures and restoration of all private and public improvements and landscaping in the City of Albany. Services included sampling of subgrade, aggregate base and asphalt concrete samples; in-place field density testing using a nuclear density gauge for the relative compaction of compacted subgrade soil, aggregate base and asphalt concrete and concrete placement inspection including slump, and temperature tests of concrete and cast compressive strength test specimens on site; and compilation, review and distribution of field and laboratory test reports to the project team on a daily basis..
• City of San Carlos, 2020 Sewer Rehabilitation, San Carlos, California:

Senior Field Technician during a geotechnical evaluation for the City of San Carlos 2020 Sewer Rehabilitation project, which included the removal and replacement of the existing sanitary sewer pipelines along with realignment of selected pipelines at various locations in the City of San Carlos. The existing 6-inch diameter vitric clay pipe (VPC) sanitary sewer lines were to be replaced with 6-inch or 8-inch diameter HDPE or PVC sanitary sewer lines. Services included a subsurface exploration consisting of seven solid-stem auger borings using a truck-mounted drill rig and geotechnical laboratory testing on selected soil samples. • City of South San Francisco, Orange Memorial Park Water Capture Project, South San Francisco, California: Senior Field Technician during geotechnical observation, materials testing and special inspection services during construction of the Orange Memorial Park Water Capture project, which included construction of a multi-step storm water capture and treatment system near the western boundary of the park. The project also included construction and installation of prefabricated water treatment building, new utility lines and pavement restoration. Services included observation during grading operations, drilled pier installation and foundation preparation; sampling and compaction testing of native material and aggregate base for subgrade and trench backfill; sampling and testing of asphalt concrete for pavement; special inspections during reinforcing steel and concrete placement; post installed anchor placement inspection; structural steel and high strength bolting inspection; and non-shrink grout placement inspection.

8. FEE SCHEDULE

SOCOTEC
City of Richmond, On-Call Materials Testing & Special Inspection Services | P08SJO06-04150 | August 28, 2026 19 CLIENT

TESTIMONIAL
The following schedule of fees outlines the pricing structure and cost details associated with the professional services provided by SOCOTEC in support of the City's facilities, projects, and program needs. 8 FEE SCHEDULE
Schedule of Fees
Hourly Charges for Personnel
Professional Staff
Principal Engineer/Geologist/Environmental Scientist/Certified Industrial Hygienist ......................................................... $ 250 Senior Engineer/Geologist/Environmental Scientist ........................................................................................................... $ 235 Senior Project Engineer/Geologist/Environmental Scientist ............................................................................................... $ 220 Project Engineer/Geologist/Environmental Scientist .......................................................................................................... $ 210 Senior Staff Engineer/Geologist/Environmental Scientist ................................................................................................... $ 200 Staff Engineer/Geologist/Environmental Scientist .............................................................................................................. $ 180 GIS Analyst ........................................................................................................................................................................... $ 160 Technical Illustrator/CAD Operator...................................................................................................................................... $ 140 Field Staff
Certified Asbestos/Lead Technician ..................................................................................................................................... $ 220 Field Operations Manager ................................................................................................................................................... $ 150 Nondestructive Examination Technician (UT, MT, LP) .......................................................................................................... $ 145 Supervisory Technician ........................................................................................................................................................ $ 140 Special Inspector (Concrete, Masonry, Structural Steel, Welding, and Fireproofing) .......................................................... $ 135 Senior Technician ................................................................................................................................................................ $ 135 Technician ................................................................................................................................................................ ............ $ 130 Administrative Staff
Information Specialist .......................................................................................................................................................... $ 120 Geotechnical/Environmental/Laboratory Assistant............................................................................................................. $ 120 Data Processor................................................................................................................................................................ ..... $ 95 Other Charges
Concrete Coring Equipment (includes technician) ........................................................................................................ $ 190/hr Anchor Load Test Equipment (includes technician) ....................................................................................................... $ 190/hr GPR Equipment ............................................................................................................................................................. $ 180/hr State of California Prevailing Wage Surcharge ............................................................................................................... $ 30/hr Inclinometer .................................................................................................................................................................. $ 100/hr Hand Auger Equipment ................................................................................................................................................. $ 80/hr Rebar Locator (Pachometer) ......................................................................................................................................... $ 25/hr Vapor Emission Kit......................................................................................................................................................... $ 65/kit Nuclear Density Gauge .................................................................................................................................................. $ 15/hr X-Ray Fluorescence ....................................................................................................................................................... $ 70/hr PID/FID .......................................................................................................................................................................... $ 25/hr Air Sampling Pump ........................................................................................................................................................ $ 10/hr Field Vehicle .................................................................................................................................................................. $ 15/hr Equipment $ 15/hr
Expert Witness Testimony ............................................................................................................................................. $ 450/hr Direct Expenses .............................................................................................................................................. Cost plus 15 % Special equipment charges will be provided upon request.

Notes
Our field services, are charged at a 4-hour minimum, and 8-hour minimum for hours exceeding 4 hours. Overtime rates at 1.5 times the regular rates will be charged for work performed in excess of 8 hours in one day Monday through Friday and all day on Saturday. Rates at twice the regular rates will be charged for all work in excess of 12 hours in one day, all day Sunday and on holidays.

Field services that may be subject to prevailing wage in accordance with AB 1768 and Prevailing Wage Determinations, will be subject to a prevailing wage surcharge as shown in our Schedule of Fees. Our rates will be adjusted in conjunction with the increase in the Prevailing Wage Determination during the life of the project, as applicable.

Rates are subject to periodic adjustment, including an annual escalation of approximately 3%, as applicable.

SOCOTEC
City of Richmond, On-Call Materials Testing & Special Inspection Services | P08SJO06-04150 | August 28, 2026

8. FEE SCHEDULE
20 CLIENT

TESTIMONIAL
Schedule of Fees for Laboratory Testing

SOILS CONCRETE
Atterberg Limits, D 4318, CT 204 ........................................................$ 190 Compression Tests, 6x12 Cylinder, C 39 .............................................. $ 35 California Bearing Ratio (CBR), D 1883 ..............................................$ 550 Concrete Mix Design Review, Job Spec ...............................................$ 300 Chloride and Sulfate Content, CT 417 & CT 422 ................................$ 175 Concrete Mix Design, per Trial Batch, 6 cylinder, ACI .......................... $ 850 Consolidation, D 2435, CT 219............................................................$ 300 Concrete Cores, Compression (excludes sampling), C 42...................$ 120 Consolidation, Hydro-Collapse only, D 2435 .......................................$ 150 Drying Shrinkage, C 157 ....................................................................... $ 400 Consolidation – Time Rate, D 2435, CT 219.......................................$ 200 Flexural Test, C 78 ................................................................................$ 85 Direct Shear – Remolded, D 3080 .......................................................$ 350 Flexural Test, C 293 .............................................................................. $ 85 Direct Shear – Undisturbed, D 3080....................................................$ 300 Flexural Test, CT 523............................................................................$ 95 Durability Index, CT 229 ......................................................................$ 175 Gunite/Shotcrete, Panels, 3 cut cores per panel and test, ACI ........... $ 275 Expansion Index, D 4829, IBC 18-3 ....................................................$ 190 Lightweight Concrete Fill, Compression, C 495....................................$ 80 Expansion Potential (Method A), D 4546 ............................................$ 170 Petrographic Analysis, C 856 ................................................................ $ 2,000 Geofabric Tensile and Elongation Test, D 4632..................................$ 200 Restrained Expansion of Shrinkage Compensation .............................$ 450 Hydraulic Conductivity, D 5084 ............................................................$ 350 Splitting Tensile Strength, C 496 ........................................................... $ 100 Hydrometer Analysis, D 6913, CT 203 ................................................$ 220 3x6 Grout, (CLSM), C 39.......................................................................$ 55 Moisture, Ash, & Organic Matter of Peat/Organic Soils ......................$ 120 2x2x2 Non-Shrink Grout, C 109 ........................................................... $ 55 Moisture Only, D 2216, CT 226 ...........................................................$ 35 Moisture and Density, D 2937..............................................................$ 45 ASPHALT Permeability, CH, D 2434, CT 220 ......................................................$ 300 Air Voids, T 269 ..................................................................................... $ 85 pH and Resistivity, CT 643 ..................................................................$ 175 Asphalt Mix Design, Caltrans (incl. Aggregate Quality) ........................$ 4,500 Proctor Density D1557, D 698, CT 216, AASHTO T-180 ....................$ 220 Asphalt Mix Design Review, Job Spec .................................................. $ 180 Proctor Density with Rock Correction D 1557 .....................................$ 340 Dust Proportioning, CT LP-4 .................................................................$ 85 R-value, D 2844, CT 301 .....................................................................$ 375 Extraction, % Asphalt, including Gradation, D 2172, CT 382 ............... $ 250 Sand Equivalent, D 2419, CT 217 .......................................................$ 125 Extraction, % Asphalt without Gradation, D 2172, CT 382 ...................$ 150 Sieve Analysis, D 6913, CT 202 ..........................................................$ 145 Film Stripping, CT 302 ........................................................................... $ 120 Sieve Analysis, 200 Wash, D 1140, CT 202........................................$ 100 Hveem Stability and Unit Weight D 1560, T 246, CT 366.....................$ 225 Specific Gravity, D 854 ........................................................................$ 125 Marshall Stability, Flow and Unit Weight, T 245 ................................... $ 240 Thermal Resistivity (ASTM 5334, IEEE 442).......................................$ 925 Maximum Theoretical Unit Weight, D 2041, CT 309.............................$ 150 Triaxial Shear, C.D, D 4767, T 297 ......................................................$ 550 Moisture Content, CT 370 ..................................................................... $ 95 Triaxial Shear, C.U., w/pore pressure, D 4767, T 2297 per pt............$ 450 Moisture Susceptibility and Tensile Stress Ratio, T 238, CT 371.........$ 1,000 Triaxial Shear, C.U., w/o pore pressure, D 4767, T 2297 per pt .........................$ 350 Slurry Wet Track Abrasion, D 3910 ....................................................... $ 150 Triaxial Shear, U.U., D 2850................................................................$ 250 Superpave, Asphalt Mix Verification (incl. Aggregate Quality) .............$ 4,900 Unconfined Compression, D 2166, T 208 ...........................................$ 180 Superpave, Gyratory Unit Wt., T 312 .................................................... $ 100 Superpave, Hamburg Wheel, 20,000 passes, T 324............................$ 1,000 MASONRY Unit Weight sample or core, D 2726, CT 308 ....................................... $ 100 Brick Absorption, 24-hour submersion, 5-hr boiling, 7-day, C 67 ........$ 70 Voids in Mineral Aggregate, (VMA) CT LP-2 ........................................ $ 90 Brick Compression Test, C 67 .............................................................$ 55 Voids filled with Asphalt, (VFA) CT LP-3...............................................$ 90 Brick Efflorescence, C 67 .....................................................................$ 55 Wax Density, D 1188 ............................................................................ $ 140 Brick Modulus of Rupture, C 67 ...........................................................$ 50 Brick Moisture as received, C 67 .........................................................$ 45 AGGREGATES Brick Saturation Coefficient, C 67........................................................$ 60 Clay Lumps and Friable Particles, C 142..............................................$ 180 Concrete Block Compression Test, 8x8x16, C 140 .............................$ 70 Cleanness Value, CT 227...................................................................... $ 180 Concrete Block Conformance Package, C 90 .....................................$ 500 Crushed Particles, CT 205 ....................................................................$ 175 Concrete Block Linear Shrinkage, C 426 ............................................$ 200 Durability, Coarse or Fine, CT 229 ........................................................ $ 205 Concrete Block Unit Weight and Absorption, C 140............................$ 70 Fine Aggregate Angularity, ASTM C 1252, T 304, CT 234...................$ 180 Cores, Compression or Shear Bond, CA Code ...................................$ 70 Flat and Elongated Particle, D 4791...................................................... $ 220 Masonry Grout, 3x3x6 prism compression, C 39 ................................$ 45 Lightweight Particles, C 123..................................................................$ 180 Masonry Mortar, 2x2 cube compression, C 109 ..................................$ 35 Los Angeles Abrasion, C 131 or C 535 ................................................. $ 200 Masonry Prism, half size, compression, C 1019 .................................$ 120 Material Finer than No. 200 Sieve by Washing, C 117.........................$ 90 Masonry Prism, Full size, compression, C 1019 .................................$ 200 Organic Impurities, C 40 ........................................................................ $ 90 Potential Alkali Reactivity, Mortar Bar Method, Coarse, C 1260 ..........$ 1,250 REINFORCING AND STRUCTURAL STEEL Potential Alkali Reactivity, Mortar Bar Method, Fine, C 1260 ............... $ 950 Chemical Analysis, A 36, A 615 ...........................................................$ 135 Potential Reactivity of Aggregate (Chemical Method), C 289 ............... $ 475 Fireproofing Density Test, UBC 7-6.....................................................$ 90 Sand Equivalent, T 176, CT 217 ...........................................................$ 125 Hardness Test, Rockwell, A 370 ..........................................................$ 80 Sieve Analysis, Coarse Aggregate, T 27, C 136 ................................... $ 120 High Strength Bolt, Nut & Washer Conformance, Sieve Analysis, Fine Aggregate (including wash), T 27, C 136............$ 145 per assembly, A 325 .......................................................................$ 150 Sodium Sulfate Soundness, C 88 ......................................................... $ 450 Mechanically Spliced Reinforcing Tensile Test, ACI ...........................$ 175 Specific Gravity and Absorption, Coarse, C 127, CT 206.....................$ 115 Pre-Stress Strand (7 wire), A 416 ........................................................$ 170 Specific Gravity and Absorption, Fine, C 128, CT 207 ......................... $ 175 Reinforcing Tensile or Bend up to No. 11, A 615 & A 706 .................$ 75 Structural Steel Tensile Test: Up to 200,000 lbs., A 370 .....................$ 90 ROOFING Welded Reinforcing Tensile Test: Up to No. 11 bars, ACI ..................$ 80 Roofing Tile Absorption, (set of 5), C 67 ............................................... $ 250 Roofing Tile Strength Test, (set of 5), C 67...........................................$ 250

Special preparation of standard test specimens will be charged at the technician’s hourly rate.

SOCOTEC is accredited to perform the AASHTO equivalent of many ASTM test procedures.

9. EXCEPTIONS TO

AGREEMENT

SOCOTEC
City of Richmond, On-Call Materials Testing & Special Inspection Services | P08SJO06-04150 | August 28, 2026 21 9 EXCEPTIONS TO AGREEMENT
We have reviewed the contract included with the RFP and respectfully request consideration of the proposed amendments included with our submittal. We would appreciate the opportunity to discuss these revisions:

ORIGINAL TEXT PROPOSED CHANGE

3. STANDARD OF CARE:

Contractor agrees to perform all services hereunder in a manner commensurate with the prevailing standards of
like professionals or service Contractors, as applicable, in the San Francisco Bay Area and agrees that all services shall be performed by qualified and experienced
personnel who are not employed by the City.

Contractor shall perform professional services consistent with the professional skill and care ordinarily provided by firms practicing in the same or similar locality under the same or similar circumstances. Services shall be
performed by qualified and experienced personnel who
are not employed by the City. Contractor makes no
express or implied warranty or guarantee concerning its professional services, and nothing in this Contract creates a fiduciary duty.

11. HOLD HARMLESS:
a. To the fullest extent permitted by law, Contractor
shall indemnify, defend (with counsel acceptable to the City) and hold harmless the City, its City Council, boards, commissions, officials, employees, agents and volunteers (“Indemnitees”) from and against any and all loss,
damages, liability, obligations, claims, suits, judgments, costs and expenses whatsoever, including attorney’s fees and costs of litigation (“Claims”), arising from or in any manner connected to Contractor’s performance of its
obligations under this Contract or failure to comply with any of its obligations under this Contract or out of the operations conducted by Contractor even if the City is
found to have been negligent. If the Claims filed against Indemnitees allege negligence, recklessness or willful
misconduct on the part of Contractor, Contractor shall
have no right of reimbursement against Indemnitees for
the costs of defense even if negligence, recklessness
or willful misconduct is not found on the part of
Contractor. Contractor shall not have any obligations to indemnify Indemnitees if the loss or damage is found to have resulted solely from the negligence or the willful misconduct of the City. The defense and indemnification obligations of this Contract are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Contract

11. HOLD HARMLESS:
a. To the fullest extent permitted by law, Contractor
shall indemnify, defend, and hold harmless the City, its City Council, boards, commissions, officials, employees, agents, and volunteers (“Indemnitees”) from third-party claims for bodily injury, death, or damage to tangible
property, but only to the extent caused by the negligent acts or omissions, recklessness, or willful misconduct
of Contractor or its subconsultants in performing
this Contract. Contractor’s duty to defend under this
subsection applies only to the extent covered by
Contractor’s applicable commercial general liability
or automobile liability insurance. Contractor has no
obligation to indemnify or defend an Indemnitee to the
extent a claim is caused by that Indemnitee’s negligence or willful misconduct.
b. This indemnification obligation shall survive this
Contract and shall not be limited by any term of any
insurance policy required under this Contract; provided however, that if this Contract is for design professional services, this indemnity provision is limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the design
professional (as defined in California Civil Code section 2782.8).
b. For claims arising out of professional services,
Contractor shall indemnify and hold harmless, but shall have no duty to defend, the Indemnitees only to the
extent caused by Contractor’s negligent acts, errors, or omissions, recklessness, or willful misconduct. Contractor shall reimburse reasonable defense costs only in
proportion to Contractor’s fault as established by final judgment or written agreement. This subsection shall be interpreted consistently with California Civil Code section 2782.8 and shall survive termination of this Contract.

SOCOTEC
City of Richmond, On-Call Materials Testing & Special Inspection Services | P08SJO06-04150 | August 28, 2026

9. EXCEPTIONS TO AGREEMENT
22 ORIGINAL TEXT PROPOSED CHANGE
c. LIMITATION OF LIABILITY. To the fullest extent
permitted by law, the total aggregate liability of
Contractor, its officers, directors, employees, agents, and subconsultants to the City and anyone claiming by,
through, or under the City for any claims, losses, costs, or damages arising out of or relating to the Project, services, or this Contract shall not exceed the actual fees paid
to Contractor under this Contract. This limitation does not apply to Contractor’s indemnity obligations under
subsection 11(a) for third-party bodily injury, death, or damage to tangible property, or to Contractor’s fraud or willful misconduct.

Contract No: ________ For the Contract between the City of Richmond and
_____________________________

EXHIBIT B

PAYMENT PROVISIONS

1. COMPENSATION TO CONTRACTOR:
a. Provided Contractor is not in default under this Contract, Contractor shall be compensated in the manner set forth herein.
b. All payments made pursuant to this Contract shall be subject to the Contract Payment Limit. The Payment Limit includes expenses (phones, photocopying, meals and travel, etc.). Invoices shall be adequately detailed, based on accurate records, and be in a form reasonably satisfactory to the City. Contractor may be required to provide back-up material upon request. c. All City vendors receiving new contracts shall sign up to receive electronic payments through the City’s Automated Clearinghouse (ACH) payments service/provider.

2. SUBMISSION OF INVOICES:

Contractor shall submit timely invoices by email to
[email protected] and/or to the following address:

Attention: City of Richmond Finance/Account Payable
Project Manager: _______________________
P.O. Box 4046
Richmond, CA 94804

3. All invoices that are submitted by Contractor shall be subject to the approval of the City Project Manager, _______________________, before payments shall be authorized.
a. The City will pay invoice(s) within 45 days after completion of services to the City’s satisfaction. The City shall not pay late fees or interest.
b. All appropriate permits, certificates, and licenses, including a City business license shall be obtained and maintained for the duration of this Contract before any payment is authorized.

4. All insurance coverage required by this Contract shall be provided by the Contractor before this Contract is executed by the City. The insurance coverage required by this Contract shall be maintained by Contractor for the duration of this Contract and must be in place before any payment is authorized.

Contract No: ________ For the Contract between the City of Richmond and
_____________________________

EXHIBIT C

AUTHORIZED REPRESENTATIVES AND NOTICES

1. All required written notices shall be delivered: (i) by hand; or (ii) sent by registered, express, or certified mail, with return receipt requested or with delivery confirmation requested from the U.S. postal service; or (iii) sent by overnight or same day courier service at the party’s respective address listed in this Section.

2. Each notice shall be deemed to have been received on the earlier to occur of:
actual delivery or the date on which delivery is refused; or three (3) days after notice is deposited in the U.S. mail or with a courier service in the manner described above (Sundays and City holidays excepted).

3. Either party may, at any time, change its notice address (other than to a post office box address) by giving the other party three (3) days prior written notice of the new address.

4. All notices, demands, requests, or approvals from Contractor to the City shall be addressed to the City at:

City of Richmond
450 Civic Center Plaza
Richmond, CA 94804
Email: ________________________________________________

5. All notices, demands, requests, or approvals from the City to Contractor shall be addressed to Contractor at:

Attn:

Email: ________________________________________________ Contract No: ________ For the Contract between the City of Richmond and
_____________________________

EXHIBIT D

GENERAL CONDITIONS

1. INDEPENDENT PARTIES:

Contractor hereby declares that Contractor is engaged as an independent business and Contractor agrees to perform the services as an independent contractor.

The manner and means of conducting the services and tasks are under the control of Contractor except to the extent they are limited by statute, rule or regulation and the express terms of this Contract. No civil service status or other right of employment will be acquired by virtue of Contractor’s services. None of the benefits provided by the City to its employees, including but not limited to unemployment insurance, workers’ compensation plans, vacation and sick leave, are available from the City to Contractor, its employees or agents. Deductions shall not be made for any state or federal taxes, FICA payments, PERS payments, or other purposes normally associated with an employer-employee relationship from any compensation due to Contractor. Payments of the above items, if required, are the responsibility of Contractor.

2. TIME IS OF THE ESSENCE:

Contractor and the City agree that time is of the essence regarding the performance of this Contract.

3. STANDARD OF CARE:

Contractor agrees to perform all services hereunder in a manner commensurate with the prevailing standards of like professionals or service Contractors, as applicable, in the San Francisco Bay Area and agrees that all services shall be performed by qualified and experienced personnel who are not employed by the City.

4. IMMIGRATION REFORM AND CONTROL ACT (IRCA):

Contractor assumes all responsibility for verifying the identity and employment authorization of all of its employees performing work hereunder, pursuant to all applicable IRCA or other federal, or state rules and regulations. Contractor shall indemnify, defend, and hold the City harmless from and against any loss, damage, liability, costs or expenses arising from any noncompliance of this provision by Contractor.

5. NON-DISCRIMINATION:

Consistent with the City’s policy and state and federal law that harassment and discrimination are unacceptable conduct, Contractor and its employees, contractors, and agents shall not harass or discriminate against any job applicant, City employee, or any other person on the basis of any kind of any statutorily (federal, state or local) protected class, including but not limited to: race, religious creed, color, national origin, ancestry, Contract No: ________ For the Contract between the City of Richmond and
_____________________________
disability (both mental and physical) including HIV and AIDS, medical condition (e.g. cancer), genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, pregnancy, political affiliation, military and veteran status or legitimate union activities. Contractor agrees that any violation of this provision shall constitute a material breach of this Contract.

6. CITY PROPERTY:
a. Each and every report, draft, work product, map, record, applicable plans, drawings, calculation, data, specification, video, graphic, or any other material or document produced, prepared or caused to be prepared by Contractor pursuant to or in connection with this Contract shall be the exclusive property of the City. b. Notwithstanding the foregoing, Contractor shall not be obligated to provide to City proprietary software or data which Contractor has developed or had developed for Contractor's own use; provided, however, that Contractor shall, pursuant to Section 11 below, indemnify, defend and hold the City harmless from and against any discovery or Public Records Act request seeking the disclosure of such proprietary software or data. c. No report, information or other data given to or prepared or assembled by Contractor pursuant to this Contract shall be made available to any individual or organization by Contractor without prior approval of the City Manager or their designee. d. Contractor shall, at such time and in such form as City Manager or their designee may require, furnish reports concerning the status of services and tasks required under this Contract.

7. RECORDS:
a. Contractor shall maintain complete and accurate records with respect to the services, tasks, work, documents and data in sufficient detail to permit an evaluation of Contractor’s performance under the Contract, as well as maintain books and records related to sales, costs, expenses, receipts and other such information required by the City that relate to the performance of the services and tasks under this Contract (collectively the “Records”).
b. All Records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Contractor shall provide free access to the Records to the representatives of the City or its designees during regular business hours upon reasonable prior notice. The City has the right to examine and audit the Records, and to make copies or transcripts therefrom as necessary, and to allow inspection of all proceedings and activities related to this Contract. Such Records, together with supporting documents, shall be kept separate from other documents and records and shall be maintained by Contractor for a period of five (5) years after receipt of final payment.

Contract No: ________ For the Contract between the City of Richmond and
_____________________________
c. If supplemental examination or audit of the Records is necessary due to concerns raised by the City’s preliminary examination or audit of records, and the City’s supplemental examination or audit of the records discloses a failure to adhere to appropriate internal financial controls, or other breach of this Contract or failure to act in good faith, then Contractor shall reimburse the City for all reasonable costs and expenses associated with the supplemental examination or audit.

8. PERMITS AND LICENSES:

Contractor, at its sole expense, shall obtain and maintain during the term of this Contract, all appropriate permits, certificates and licenses, including a City business license, required in connection with the performance of the services and tasks hereunder.

The failure to obtain such permits and licenses shall be a material breach of this Contract and grounds for immediate termination by City; provided, however, that City may waive the business license requirement in writing under unusual or extraordinary circumstances without necessitating any modification of this Contract to reflect such waiver.

9. TERMINATION:
a. Termination Without Default. Notwithstanding any provision herein to the contrary, the City may, in its sole and absolute discretion and without cause, terminate this Contract at any time prior to completion by Contractor of the project or services hereunder immediately upon transmission of written notice to Contractor as provided in Exhibit C “Authorized Representatives and Notices”.
b. Termination in the Event of Default. Should Contractor fail to perform any of its obligations hereunder, within the time and in the manner provided or otherwise violate any of the terms of this Contract, City may immediately terminate this Contract by giving written notice of such termination, stating the reasons for such termination. Contractor shall be compensated as provided in Exhibit B; provided, however, there shall be deducted from such amount the amount of damage, including attorney's fees, expert witness fees and costs, if any, sustained by City by virtue of Contractor's breach of this Contract. Additionally, in the event of such termination, the City may proceed with the work in any reasonable manner it chooses.

10. CONFLICT OF INTEREST:

Contractor acknowledges, represents and warrants that Contractor shall avoid all conflicts of interest (as defined under any federal, state or local statute, rule or regulation, or at common law) with respect to this Contract. Contractor further acknowledges, represents and warrants that no City official or employee has any economic interest, as defined in Title 2, California Code of Regulations §§ 18703.1 through 18703.5, with Contractor that would invalidate this Contract. Contractor acknowledges that in the event that Contractor shall be found by any judicial or administrative body to have any conflict of interest (as defined above) with respect to this Contract, all consideration received under Contract No: ________ For the Contract between the City of Richmond and
_____________________________
this Contract shall be forfeited and returned to City forthwith. This provision shall survive the termination of this Contract for one (1) year.

11. HOLD HARMLESS:
a. To the fullest extent permitted by law, Contractor shall indemnify, defend (with counsel acceptable to the City) and hold harmless the City, its City Council, boards, commissions, officials, employees, agents and volunteers (“Indemnitees”) from and against any and all loss, damages, liability, obligations, claims, suits, judgments, costs and expenses whatsoever, including attorney’s fees and costs of litigation (“Claims”), arising from or in any manner connected to Contractor’s performance of its obligations under this Contract or failure to comply with any of its obligations under this Contract or out of the operations conducted by Contractor even if the City is found to have been negligent. If the Claims filed against Indemnitees allege negligence, recklessness or willful misconduct on the part of Contractor, Contractor shall have no right of reimbursement against Indemnitees for the costs of defense even if negligence, recklessness or willful misconduct is not found on the part of Contractor. Contractor shall not have any obligations to indemnify Indemnitees if the loss or damage is found to have resulted solely from the negligence or the willful misconduct of the City. The defense and indemnification obligations of this Contract are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Contract. b. This indemnification obligation shall survive this Contract and shall not be limited by any term of any insurance policy required under this Contract; provided however, that if this Contract is for design professional services, this indemnity provision is limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the design professional (as defined in California Civil Code section 2782.8).

12. LIMITATIONS UPON SUBCONTRACTING AND ASSIGNMENT:
a. This Contract binds the heirs, successors, assigns and representatives of Contractor. The Contractor shall not enter into subcontracts for any work contemplated under this Contract and shall not assign this Contract, nor any portion hereof or monies due or to become due, without the prior written consent of the City Council or its designee.
b. Contractor shall not assign, sublease, hypothecate, or transfer this Contract, or any interest therein, directly or indirectly, by operation of law or otherwise, without prior written consent of the City Manager. Contractor shall submit a written request for consent to transfer to the City Manager at least thirty (30) days in advance of the desired transfer.

The City Manager or their designee may consent or reject such request in their sole and absolute discretion. Any attempt to do so without said consent shall be null and void, and any assignee, sublessee, hypothecate or transferee shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. However, claims for Contract No: ________ For the Contract between the City of Richmond and
_____________________________
money against the City under this Contract may be assigned by Contractor to a bank, trust company or other financial institution without prior written consent. c. The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Contractor (if applicable), or of the interest of any general partner or joint venturer or syndicate member if Contractor is a partnership or jointventure or syndicate, which shall result in a change of control of Contractor, shall be deemed an assignment. For this purpose, control shall mean fifty percent or more of the voting power or twenty-five percent or more of the assets of the corporation, partnership or joint-venture.
d. Only those persons and/or businesses whose names and resumés are attached to this Contract shall be used in the performance of this Contract. However, if after the start of this Contract, Contractor wishes to use sub-contractors, at no additional costs to the City, then Contractor shall submit a written request for consent to add subcontractors including the names of the sub-contractors and the reasons for the request to the City Manager at least five (5) days in advance. The City Manager may consent or reject such requests in their sole and absolute discretion. e. Each sub-contractor shall be required to furnish proof of workers’ compensation insurance and shall also be required to carry general, automobile and professional liability insurance (as applicable) in reasonable conformity to the insurance carried by Contractor.
f. In addition, any tasks or services performed by sub-contractors shall be subject to each provision of this Contract. Contractor shall include the following language in their Contract with any sub-contractor: “Sub-Contractors hired by Contractor agree to be bound to Contractor and the City in the same manner and to the same extent as Contractor is bound to the City.”
g. The requirements in this Section 12 shall not apply to persons who are merely providing materials, supplies, data or information that Contractor then analyzes and incorporates into its work product.

13. SAFETY:
a. Contractor acknowledges that the City is committed to the highest standards of workplace safety. Contractor will be solely and completely responsible for conditions of all vehicles owned or operated by Contractor, including the safety of all persons and property during performance of the services and tasks under this Contract.

Contractor shall assume sole and complete responsibility for the safety of Contractor's employees and any of subcontractor's employees This requirement will apply continuously and not be limited to normal working hours. In addition, Contractor will comply with all safety provisions in conformance with U.S. Department of Labor Occupational Safety and Health Act, any equivalent state law, and all other applicable Contract No: ________ For the Contract between the City of Richmond and
_____________________________
federal, state, county and local laws, ordinances, codes, and any regulations that may be detailed in other parts of the Contract. Where any of these are in conflict, the more stringent requirements will be followed. Contractor’s failure to thoroughly familiarize itself with the aforementioned safety provisions will not relieve it from compliance with the obligations and penalties set forth herein.
b. Contractor will immediately notify the City (in no event less than 24 hours) of any incident of death, serious personal injury or substantial property damage that occurs in connection with the performance of this Contract. Contractor will promptly submit to the City a written report of all incidents that occur in connection with this Contract. This report must include the following information: (i) name and address of injured or deceased person(s); (ii) name and address of Contractor’s employee(s) involved in the incident; (iii) name and address of Contractor’s liability insurance carrier; (iv) a detailed description of the incident; and (v) a police report.
c. Contractor acknowledges that the City shall have the right to impose, at the City’s sole discretion, requirements that it deems are necessary to protect the health and safety of the City employees, residents, and visitors. Contractor agrees to comply with all such requirements, including, but not limited to, mandatory vaccinations, the use of personal protective equipment (e.g. masks), physical distancing, and health screenings.

Contractor also agrees to make available to the City, at the City’s request, records to demonstrate Contractor’s compliance with this Section.

14. INSURANCE:

Insurance requirements are set forth in Exhibit F to this Contract. Contractor shall abide by the insurance requirements set forth in said Exhibit F.

15. COMPLIANCE WITH ALL APPLICABLE LAWS:
a. During the term of this Contract, Contractor shall keep fully informed of all existing and future state and federal laws and all municipal ordinances and regulations of the City of Richmond which affect the manner in which the services or tasks are to be performed by Contractor, as well as all such orders and decrees of bodies or tribunals having any jurisdiction or authority over the same. Contractor shall comply with all applicable laws, state and federal and all ordinances, rules and regulations enacted or issued by the City. Compliance under this provision includes compliance with all provisions of the Richmond Municipal Code ("Municipal Code"), including Chapters 2.50,

2.52, 2.56, and 2.60, if applicable.
b. Contractor acknowledges that under § 2.60.070 of the Municipal Code ("Living Wage Ordinance"), Contractor is required to provide the City with documents and information verifying its compliance with the Living Wage Ordinance. Contractor shall notify each of its affected employees with regards to the wages that are required to be paid pursuant to the Living Wage Ordinance as prescribed in § 2.60.070 of the Municipal Code.

Contract No: ________ For the Contract between the City of Richmond and
_____________________________
c. Contractor shall comply with § 2.28.030 of the Municipal Code, obligating every Contractor or sub-Contractor under an agreement or sub-agreement with the City for public works, goods or services to refrain from discriminatory employment or practices on the basis of race, color, sex, sexual orientation, religious creed, national origin or ancestry of any employee, any applicant for employment or any potential sub-contractor. d. Contractor acknowledges that the City’s Drug Free Workplace Policy, Violence in the Workplace Policy and the Policy Against Workplace Harassment, are available on the City’s website at http://www.ci.richmond.ca.us/workplacepolicies.

Contractor agrees to abide by the terms and conditions of said policies.

16. INTEGRATED CONTRACT:

The Recitals and exhibits are a material part of this Contract and are expressly incorporated herein. This Contract represents the full and complete understanding of every kind or nature whatsoever between the parties hereto, and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreement or implied covenant shall be held to vary the provisions hereof. Any modification of this Contract will be effective only by written execution signed by both the City and Contractor.

17. CONFLICTING PROVISIONS:

In the event of a conflict between these General Conditions and those of any Exhibit or attachment hereto, these General Conditions shall prevail; provided, however, that any Special Condition as set forth in Exhibit E shall prevail over these General Conditions. In the event of a conflict between the terms and conditions of any two or more Exhibits or attachments hereto, those prepared by City shall prevail over those prepared by the Contractor, and the terms and conditions preferred by the City shall prevail over those preferred by the Contractor.

18. FORCE MAJEURE:

Neither party hereto shall be considered in default in the performance of its obligations hereunder to the extent that the performance of such an obligation is prevented or delayed by reason of acts of God, strikes, boycotts, lock-outs, inability to procure materials not related to the price thereof, failure of power, restrictive governmental laws and regulations enacted after the date of this Contract, riots, civil unrest, acts of terrorism, insurrection, war, declaration of a state or national emergency or other reasons of a like nature not within the reasonable control of such party.

19. CONFLICT OF LAW:

This Contract shall be interpreted under, and enforced by the laws of the State of Contract No: ________ For the Contract between the City of Richmond and
_____________________________
California without regard to any choice of law rules which may direct the application of laws of another jurisdiction. The Contract and obligations of the parties are subject to all valid laws, orders, rules, and regulations of the authorities having jurisdiction over this Contract (or the successors of those authorities). Any suits brought pursuant to this Contract shall be filed with the courts of the County of Contra Costa, State of California.

20. CLAIMS:

Any claim by Contractor against City hereunder shall be subject to Government Code §§ 800 et seq. The claims presentation provisions of said Act are hereby modified such that the presentation of all claims hereunder to the City shall be waived if not made within six months after accrual of the cause of action.

21. INTERPRETATION:

This Contract shall be interpreted as if drafted by both parties.

22. WARRANTY:

If any product is be provided to the City as part of this Contract, Contractor warrants as follows: Contractor possesses good title to the product and the right to transfer the product to City; the product shall be delivered to the City free from any security interest or other lien; the product meets any specifications contained herein; the product shall be free from material defects in materials and workmanship under normal use for a period of one (1) year from the date of delivery; and the product shall be fit for its intended purpose(s). Notwithstanding the foregoing, consumable and maintenance items (such as light bulbs and batteries) shall be warranted for a period of one hundred and eighty (180) days from the date of delivery. All repairs during the warranty period shall be promptly performed by Contractor, at Contractor's expense, including shipping.

23. SEVERABILITY:

In the event that any of the provisions or portions or applications thereof of this Contract are held to be unenforceable or invalid by any court of competent jurisdiction, City and Contractor shall negotiate an equitable adjustment in the provisions of the Contract with a view toward effecting the purpose of this Contract, and the validity and enforceability of the remaining provisions or portions or applications thereof, shall not be affected thereby.

24. AUTHORITY:

City warrants and represents that the signatory hereto (the Mayor of the City of Richmond or the City Manager) is duly authorized to enter into and execute this Contract on behalf of City. The party signing on behalf of Contractor warrants and represents that they are duly authorized to enter into and execute this Contract on behalf of Contractor, Contract No: ________ For the Contract between the City of Richmond and
_____________________________
and shall be personally liable to City if they are not duly authorized to enter into and execute this Contract on behalf of Contractor.

25. WAIVER:

The waiver by City of any breach of any term or provision of this Contract shall not be construed as a waiver of any subsequent breach. Inspections or approvals, or statements by any officer, agent or employee of the City relating to the Contractor’s performance, or payment therefore, or any combination of these acts, shall not relieve the Contractor’s obligation to fulfill this Contract as prescribed; nor shall the City be thereby stopped from bringing any action for damages or enforcement arising from any failure to comply with any of the terms and conditions of this Contract.

26. COUNTERPARTS:

This Contract may be executed in any number of counterparts (including by fax, PDF, DocuSign, or other electronic means), each of which shall be deemed an original, but all of which shall constitute one and the same instrument.

27. SANCTUARY CITY CONTRACTING ORDINANCE (SCCO):

The Richmond Sanctuary City Contracting Ordinance No. 12-18 prohibits the City from granting and or retaining contracts with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor must submit the Sanctuary City Compliance Statement, attached hereto as Exhibit G.

Contract No: ________ For the Contract between the City of Richmond and
_____________________________

EXHIBIT E

SPECIAL CONDITIONS
The General Conditions are hereby amended to include the following modifications and/or provisions (if applicable, otherwise please state “NONE”):

Contract No: ________ For the Contract between the City of Richmond and
_____________________________

EXHIBIT F

INSURANCE PROVISIONS
☐ CHECK HERE IF RISK MANAGEMENT HAS APPROVED WAIVING INSURANCE REQUIREMENTS FOR THIS CONTRACT.

1. CERTIFICATES: Before the commencement of the terms of this Contract, and during the entire term of this Contract and any extension or modification thereof, Contractor shall furnish the City’s Risk Manager with certificates showing the type, amount, class of operations covered, effective dates and dates of expiration of insurance coverage in compliance with coverage requirements set forth by the City and incorporated herein.

Such certificates, which do not limit Contractor’s indemnification, shall also contain substantially the following statement:
“Should any of the above insurance covered by this certificate be canceled or coverage reduced before the expiration date thereof, the insurer affording coverage shall provide thirty (30) days’ advance written notice to the City of Richmond.

Attention: Risk Manager.”
Contractor shall maintain in force at all times during the performance of this Contract all appropriate coverage of insurance required by this Contract with an insurance company licensed to offer insurance business in the State of California with a current A.M. Best’s rating of no less than A:VII or Standard & Poor’s Rating (if rated) of at least BBB unless otherwise acceptable to the City. Contractor shall deliver updated insurance certificates to the City at the address set forth in Exhibit C prior to the expiration of the existing insurance certificate for the duration of the term of Contract.

Endorsements naming the City, its City Council, boards, commissions, officials, employees, agents, and volunteers as additional insured shall be submitted with the insurance certificates.

2. COVERAGE REQUIREMENTS: The City’s insurance requirements depend upon the type of service being provided and/or the provider. The City’s insurance requirements will fall into one of the following categories (unless otherwise provided by the City):

Consultants and Contractors – Type 1
Professional Services – Type 2
Environmental Risk/Hazardous Waste Material – Type 3
Lease of City Property – Type 4
Vendors, Suppliers, Small Grant Recipients & Nonprofit Organizations – Type 5 Transportation Providers – Type 6
Professional Services Pyrotechnics – Type 7
Cyber and I.T. Risks – Type 8
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
The insurance requirements classification applicable to this Contract shall be attached to this Exhibit F and made a part hereof.

3. FAILURE TO SECURE: If Contractor at any time during the term hereof should fail to secure or maintain the foregoing insurance, the City shall be permitted to obtain such insurance in Contractor’s name or as an agent of Contractor and shall be compensated by Contractor for the costs of the insurance premiums at the maximum rate permitted by law and computed from the date written notice is received that the premiums have not been paid.

4. SUFFICIENCY OF INSURANCE: The insurance limits required by the City are not represented as being sufficient to protect Contractor. Contractor is advised to consult Contractor’s insurance broker to determine adequate coverage for Contractor. The coverage and limits shall be (1) the minimum coverage and limits specified in this Contract; or (2) the broader coverage and maximum limits of the coverage carried by or available to Contractor; whichever is greater.

INSERT INSURANCE REQUIREMENTS CLASSIFICATION APPLICABLE TO THIS CONTRACT: (IF NECESSARY, CONFIRM WITH RISK MANAGER)
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:

Professional Services
Type 2 – Page 1 of 3
Revised: September 2011
In all instances where CONTRACTOR or its representatives will provide professional services (architects, engineers, construction management, counselors, medical professionals, hospitals, clinics, attorneys, consultants, accountants, etc.) to the City of Richmond (City), the City requires the following MINIMUM insurance requirements and limits.

CONTRACTOR shall procure and maintain for the duration of the contract, agreement, or other order for work, services or supplies, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the CONTRACTOR, its agents, representatives, employees or subcontractors. Maintenance of proper insurance coverage is a material element of the contract. Failure to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of contract.

CONTRACTOR agrees that in the event of loss due to any of the perils for which it has agreed to provide Commercial General Liability insurance, CONTRACTOR shall look solely to its insurance for recovery.

CONTRACTOR hereby grants to CITY, on behalf of any insurer providing Commercial General Liability insurance to either CONTRACTOR or CITY with respect to the services of CONSULTANT herein, a waiver of any right to subrogation which any such insurer of said CONTRACTOR may acquire against the CITY by virtue of the payment of any loss under such insurance.

Original, signed certificates and original, separate policy endorsements, naming the City as an additional insured for general liability coverage, as well as a waiver of subrogation for Workers’ Compensation insurance, shall be received and approved by the City before any work may begin. However, failure to do so shall not operate as a waiver of these insurance requirements.

City reserves the right to modify or require additional coverages for specific risk exposures depending on scope of CONTRACTORS work.

Minimum coverage is detailed below. The policy limits of coverage shall be made available to the full limits of the policy. The minimum limits stated herein shall not serve to reduce the policy limits of coverage of CONTRACTOR.

Minimum Scope of Insurance – the following forms shall be provided and coverage shall be at least as broad as the following:

1. Insurance Services Office Commercial General Liability coverage (ISO Occurrence Form CG 0001), and including coverage for bodily and personal injury, property damage, and products and completed operations (if applicable).

2. Insurance Services Office Automobile Liability coverage (ISO Form CA 0001, Code 1, Any Auto).

3. Original and Separate Additional Insured Endorsement for General Liability (ISO Form CG 20 10 11/85 or its equivalent) with primary and non-contributory language.

4. Workers’ Compensation Insurance as required by the State of California including Employer’s Liability coverage.

5. Original and Separate Waiver of Subrogation for Workers’ Compensation insurance.

6. Professional Liability or Errors & Omissions Liability Insurance appropriate to the CONTRACTOR’s profession (if required.)
Required Coverage Minimum Limits
Workers’ Compensation and
Employers’ Liability
Statutory limits as required by the State of California including $1 million Employers’ Liability per accident, per employee for bodily injury or disease.

If CONTRACTOR is self-insured, provide a certificate of Permission to SelfInsure, signed by the California Department of Industrial Relations and SelfInsurance. If contractor is a sole proprietor (has no employees) than contractor must sign “Contractor Release of Liability” found at:
http://www.ci.richmond.ca.us/index.aspx?nid=61.

General Liability
(primary and excess limits
combined)
$2,000,000 per occurrence for bodily injury, personal injury and property damage. If the policy includes a general aggregate, either the general aggregate shall apply separately to this project, service or location or the minimum required aggregate limit shall be twice the per occurrence limit ($4 million aggregate limit).

Policy shall be endorsed to name the City of Richmond as an additional insured per the conditions detailed below.
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:

Professional Services
Type 2 – Page 2 of 3
Revised: September 2011
Automobile Liability $1,000,000 per occurrence for bodily injury and property damage.

PROJECT COST REQUIRED LIMIT
$0 - $1 million $1 million p/o
$1 million - $5 million $2 million p/o
Over $5 million $5 million p/o

Professional Liability or Errors &
Omissions Liability –
Required for all professionals
including architects, engineers,
consultants, construction
management, counselors, medical
professionals, hospitals, clinics,
attorneys and accountants, & other
consultants as may be required by
the City.

Required Policy Conditions
Additional Insured Endorsement Applicable to General Liability coverage.

The City of Richmond, its officers, officials, employees, agents and volunteers are to be named as additional insureds for all liability arising out of the operations by or on behalf of the named insured including bodily injury, deaths and property damage or destruction arising in any respect directly or indirectly in the performance of this contract.

ISO form CG 20 10 (11/85) or its equivalent is required. If the Contractor is supplying their product or providing a service then the endorsement must not exclude products and completed operations coverage. If it does, then CG 20 37 (10/01) is also required.

SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61.

Primary and Noncontributory The contractor’s insurance coverage must be primary coverage as it pertains to the City, its officers, officials, employees, agents and volunteers. Any insurance or self insurance maintained by the City is wholly separate from the insurance of the contractor and in no way relieves the contractor from its responsibility to provide insurance.

Waiver of Subrogation
Endorsement Form
Contractor’s insurer will provide a Waiver of Subrogation in favor of the City for Workers’ Compensation Insurance during the life of this contract.

SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61.

Deductibles and Self-Insured
Retentions
Any deductible or self-insured retention must be declared to and approved by the City. At the option of the City either the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City or the CONTRACTOR shall procure a financial guarantee in an amount equal to the deductible or self-insured retention guaranteeing payment of losses and related investigations, claims administration and defense expenses.

Contractor is responsible for satisfaction of the deductible and/or self-insured retention for each loss.

A. M. Best Rating A:VII or Better. If the A.M. Best Rating falls below the required rating, CONTRACTOR must replace coverage immediately and provide notice to City.

Umbrella/Excess Liability Policies
If an Umbrella or Excess Liability Policy is used to meet the liability limits, coverage shall be as broad as specified for underlying coverage’s and cover those insured in the underlying policies. ___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:

Professional Services
Type 2 – Page 3 of 3
Revised: September 2011
Claims-Made Policies
If any insurance policy is written on a claims-made form: 1) the retroactive date must be shown, and must be before the date of the contract or the beginning of contract work. 2) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. 3) If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, the Contractor must purchase an extended period coverage for a minimum of five (5) years after completion of contract work.

Subcontractors
CONTRACTOR shall include all subcontractors as insured under its policies or shall furnish to the City for review and approval, separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein.

CONTRACTOR agrees to defend and indemnify the City of Richmond for any damage resulting to it from failure of either CONTRACTOR or any subcontractor to take out or maintain the required insurance policies. The fact that insurance is obtained by CONTRACTOR, and/or CONTRACTOR’s subcontractors, will not be deemed to release or diminish the liability of CONTRACTOR, including, without limitation, liability under the indemnity provisions of this contract. Damages recoverable by CITY from CONTRACTOR or any third party will not be limited by the amount of the required insurance coverage.

Verification of Coverage
All original certificates and endorsements shall be received and approved by the City before work may begin.

The City of Richmond reserves the right to require complete, certified copies of all required insurance policies including endorsements affecting the coverage at any time.

Original insurance certificates and required policy endorsements shall be mailed or delivered to the Designated Project Manager for the City of Richmond.

Insurance certificates and endorsements may be faxed to the Designated Project Manger. However, CONTRACTOR must mail the original certificates and endorsements to Designated Project Manager once faxed.

Continuous Coverage
CONTRACTOR shall maintain the required insurance for the life of the contract. Should the CONTRACTOR cease to have insurance as required during this time, all work by the CONTRACTOR pursuant to this agreement shall cease until insurance acceptable to the City is provided. In the event that CONTRACTOR fails to comply with the City’s insurance requirements, the City may take such action as it deems necessary to protect the City’s interests. Such action may include but is not limited to termination of the contract, withholding of payments, or other actions as the City deems appropriate.

If services or the scope of work extend beyond the expiration dates of the required insurance policies initially approved by the City, CONTRACTOR must provide updated certificates and endorsements indicating that the required coverage, terms and conditions are still in place. Renewal certificates and updated endorsements shall be mailed to the Designated Project Manager.

Cancellation
CONTRACTOR shall ensure that coverage shall not be cancelled, reduced or otherwise materially changed except after thirty (30) days’ prior written notice has been given to the City.

Reporting Requirements
Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers.

Consistent with Public Policy
The insuring provisions, insofar as they may be judged to be against public policy shall be void and unenforceable only to the minimum extent necessary so that the remaining terms and provisions herein may be consistent with public policy and thus enforceable.

Contract No: ________ For the Contract between the City of Richmond and
_____________________________

EXHIBIT G

SANCTUARY CITY COMPLIANCE STATEMENT
The undersigned, (hereafter "Contractor"), has had an opportunity to review the requirements of City of Richmond Ordinance 12-18 (hereafter "Sanctuary City Contracting Ordinance" or “SCCO”).

Contractor understands and agrees that the City may choose with whom it will maintain business relations and may refrain from contracting with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor understands the meaning of the following terms used in the SCCO:
a. "Data Broker” means either of the following:
i. The collection of information, including personal information about consumers, from a wide variety of sources for the purposes of reselling such information to their customers, which include both private-sector business and government agencies;
ii. The aggregation of data that was collected for another purpose from that for which it is ultimately used.
b. “Extreme Vetting” means data mining, threat modeling, predictive risk analysis, or other similar services."
Contractor understands that it is not eligible to receive or retain a City contract if at the time the Contract is executed, or at any time during the term of the Contract, it provides Data Broker or Extreme Vetting services to ICE.

Contractor further understands and agrees that Contractor's failure to comply with the SCCO shall constitute a material default of the Contract and the City Manager may terminate the Contract and bar Contractor from bidding on future contracts with the City for five (5) years from the effective date of the contract termination.

By executing this statement, Contractor certifies that it complies with the requirements of the SCCO and that if at any time during the term of the Contract it ceases to comply, Contractor will promptly notify the City Manager in writing. Any person or entity who knowingly or willingly supplies false information in violation of the SCCO shall be guilty of a misdemeanor and subject to a $1,000 fine.

Based on the foregoing, the undersigned declares under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Printed Name: Title:

Signed: Date:

Business Entity:

Richmond City CouncilOctober 6, 2026

Richmond City Council
October 6, 2026