October 6, 2026
Public Works
DATE: October 6, 2026
TO: Mayor Martinez and Members of the City Council
FROM: Daniel Chavarria, Director of Public Works
Darin Fitzpatrick, Assistant Deputy Director of Public
Works, Operations & Maintenance
Alexander White, Parks Supervisor
Subject: Contract with First Serve Productions, Inc. for the Nicholl Park Tennis Courts Renovation Project
FINANCIAL IMPACT: The proposed $46,625 expenditure is included within the approved Fiscal Year 2026-2027 Public Works Parks
Division budget. This amount consists of a $37,300
construction contract and a 25 percent contingency of
$9,325 (Account String: 01233631-400537).
PREVIOUS COUNCIL
ACTION:
None.
STATEMENT OF THE
ISSUE:
The existing tennis courts at Nicholl Park require
rehabilitation to address surface cracking, uneven areas, and deterioration of the existing court surfaces. The City competitively solicited bids for the Nicholl Park Tennis Courts Renovation Project to complete necessary
repairs, resurfacing, and restriping of the two existing tennis courts. City staff are requesting City Council
approval to award a construction contract for the project.
RECOMMENDED ACTION: ADOPT a resolution to APPROVE a contract with First Serve Productions, Inc. for the Nicholl Park Tennis
Courts Renovation Project in the base amount of
$37,300, plus a 25 percent construction contingency of
$9,325, for a total authorized amount not-to-exceed
$46,625; and AUTHORIZE the city manager or designee
to execute the contract and related documents and
authorize use of the construction contingency as
necessary for completion of the project – Public Works
AGENDA
REPORT
October 6, 2026
Department (Daniel Chavarria 510-620-5478/Darin
Fitzpatrick 510-231-3044).
DISCUSSION:
The City of Richmond Public Works Department is responsible for the maintenance and improvement of City parks and recreational facilities. The two existing tennis courts at Nicholl Park, located at 3230 Macdonald Avenue, have experienced surface deterioration, cracking, and uneven areas requiring rehabilitation.
The Nicholl Park Tennis Courts Renovation Project will rehabilitate the two existing courts and includes court preparation, crack repair, pond leveling, resurfacing using blue and green court surfacing materials, restriping, and other miscellaneous improvements identified in the project plans and specifications.
Competitive Solicitation
The City advertised the Nicholl Park Tennis Courts Renovation Project for competitive bidding on March 25, 2026, through the City's electronic procurement system (Attachment 1). A total of 299 vendors were notified of the solicitation, providing broad competitive outreach for the project (Attachment 2).
A mandatory pre-bid meeting was held on April 7, 2026, and the deadline for bidder questions was April 13, 2026. Bids closed on April 23, 2026, at 5:00 p.m.
The City received one bid:
Bidder Base Bid
First Serve Productions, Inc. $37,300
First Serve Productions, Inc.'s bid includes court preparation, crack repair, pond leveling, blue and green court surfacing, and white court striping for a total base bid of $37,300.
City staff reviewed the bid and determined First Serve Productions, Inc. to be the lowest responsive and responsible bidder. The contractor submitted the required bid documents and acknowledged Addendum No. 1.
Construction Contingency
Because this project involves rehabilitation of existing tennis court surfaces, the full extent of subsurface and surface conditions may not be apparent until construction begins and the existing courts are prepared for resurfacing. Additional cracking, leveling requirements, surface deterioration, or other unforeseen conditions may be identified once preparation work is underway.
To provide sufficient authorization to address these conditions without delaying construction, City staff recommend establishing a 25 percent construction contingency
October 6, 2026
in the amount of $9,325. The contingency is calculated based on the $37,300 base construction contract and results in a total authorized project construction amount notto-exceed $46,625.
The contingency is not an automatic increase in the contractor's compensation and will only be utilized if necessary for unforeseen conditions or additional work directly related to successful completion of the project.
Completion of the project will restore the playing surfaces of the two tennis courts, address existing cracking and uneven areas, and provide new surfacing and striping consistent with the City's project specifications. The improvements require new blue and green surfacing to match the existing dimensions and layout, new striping, and restoration of existing nets, posts, fencing, and other items outside the new work to their pre-construction condition.
City staff recommend that the City Council adopt the resolution to approve a contract with First Serve Productions, Inc. in the base amount of $37,300, authorize a 25 percent construction contingency of $9,325, and establish a total authorized amount not-toexceed $46,625 (Attachments 3 and 4).
DOCUMENTS ATTACHED:
Attachment 1 – Nicholl Park Tennis Courts Renovation Project Manual Attachment 2 – Bid Summary
Attachment 3 – Proposed Contract
Attachment 4 – Resolution