CITY OF RICHMOND
REQUEST FOR PROPOSALS
ON-CALL EQUIPMENT RENTAL SERVICES
1. PURPOSE
The City of Richmond is soliciting proposals from qualified equipment rental firms to provide on-call equipment rental services for Public Works and other City departments.
Services shall be provided on an as-needed basis. No minimum quantity of work is guaranteed. The City reserves the right to award contracts to one or multiple vendors.
2. SCOPE OF WORK
The Contractor shall furnish equipment, vehicles, attachments, accessories, transportation, and related services necessary to support City operations. Equipment shall be delivered in safe, clean, fully operational condition and shall comply with all applicable OSHA, CARB, EPA, and California regulations.
Rental services include, but are not limited to:
• Earthmoving equipment
• Aerial lifts
• Material handling equipment
• Compaction equipment
• Trucks and trailers
• Utility vehicles
• Power generation and compressors
• Concrete and asphalt equipment
• Traffic control equipment
• Landscape and forestry equipment
• Pumps and miscellaneous specialty equipment
This contract is intended for on-call use only and shall not be interpreted as scheduled or guaranteed work.
3. CONTRACT REQUIREMENTS
• Initial three (3) year term with two (2) one-year renewal options. • City may award to one or multiple vendors.
• City reserves the right to obtain rentals from non-contract vendors when equipment is unavailable or emergency circumstances require.
• Pricing shall remain firm during the initial term unless otherwise approved by the City.
4. PERFORMANCE STANDARDS
• Routine delivery within 24 hours.
• Emergency delivery within 4 hours whenever reasonably available. • Equipment shall arrive fueled, serviced, inspected, and ready for immediate use. • Replacement equipment shall be provided within 24 hours for breakdowns not caused by the City.
• Contractor shall maintain qualified service personnel.
5. EQUIPMENT STANDARDS
All equipment shall:
• Meet current CARB requirements.
• Meet OSHA safety standards.
• Be maintained in accordance with manufacturer recommendations. • Include required safety devices, manuals, and decals. • Be free from excessive leaks, damage, or unsafe conditions.
6. ORDERING PROCEDURES
The City will issue purchase orders or other authorized requests. The Contractor shall provide confirmation of equipment availability, estimated delivery time, and rental rates prior to delivery.
7. EVALUATION
The City may evaluate proposals based upon:
• Pricing
• Equipment availability
• Local support
• Response time
• Experience
• References
• Fleet condition
• Ability to provide emergency services
8. BID SCHEDULE
Complete the pricing table below. Prices shall include normal maintenance. Transportation, fuel, environmental fees, and damage waivers shall be identified separately.
Equipment
Category
Description Daily Weekly Monthly
Mini Excavator 3,000–8,000 lb
Mid Excavator 12,000–20,000
lb
Large
Excavator
20,000+ lb
Skid Steer Wheeled
Backhoe Loader Standard
Wheel Loader 1–3 CY
Smooth Drum
Roller
Compaction
Padfoot Roller Compaction
Water Truck 2,000–4,000 gal
10-Wheel
Dump Truck
Flatbed/Stake
Bed
Pickup 1/2 Ton
Pickup 3/4 Ton
Pickup 1 Ton
Cargo Van
Forklift 5,000 lb
Telehandler 6K–10K
Scissor Lift Electric
Boom Lift 40 ft
Boom Lift 60 ft
Air Compressor Portable
Generator Portable
Light Tower LED
Wood Chipper Tow Behind
Stump Grinder
Pressure
Washer
Trailer
Mounted
Concrete Saw Walk Behind
Trencher Ride-On
Street Sweeper Mechanical
Street Sweeper Vacuum
Vacuum
Excavator
Hydro Vac
Message Board Portable
Arrow Board Trailer
Mounted
9. SEPARATE PRICING
Item Rate
Delivery
Pickup
Emergency Delivery
After-hours Delivery